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Coaching Essentials

Coaches’ Monthly Meeting

Module BBDC Name and Date Here

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Effective Coaching Skills

Communicate Content andKnowledge

Facilitate

Coaching A set of responsibilities, actions and activities…

• Staff• Administration• District Coordinator• Community

• Staff• Administration• District Coordinator• Community

• Knowledge of …

• Positive Behavior Support

• Response to Intervention

• Basic Behavior Principles

• Resources

• Knowledge of …

• Positive Behavior Support

• Response to Intervention

• Basic Behavior Principles

• Resources

• Teaming • Action Plan Development• RtI:B Implementation • Trainings

• Teaming • Action Plan Development• RtI:B Implementation • Trainings

3

Facilitation Skills

• Create a positive, structured team environment• Maintain team motivation and enthusiasm• Support collaborative action planning• Facilitate the problem-solving process • Secure team consensus• Guide implementation and fidelity of the RtI:B

process

FacilitatorFacilitator

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Effective Facilitation

• Active Listening • Ask open-ended questions• Paraphrase, summarize, synthesize

• Behavior Management• Observe group dynamics• Provide positive, supportive feedback• Refocus discussion• Motivate

Additional suggestions?

5

Facilitating Effective Meetings

Develop Grounds Rules• Examples:

• Be on time and ready to work • Phones on silent • Be concise when speaking• Actively participate in discussions and decision-making• Focus on problem-solving• Volunteer to assist with tasks

Additional suggestions?

6

Effective Meeting Design

• Agenda: prepared & delivered in advance• Data Review: who, what, where, when • Problem-solving

• Use data to guide interventions and progress monitoring

• Determine interventions and implementation procedures• Access tools and resources

• Action Planning • Follow-up on items from previous meeting• Develop/update activities and products to ensure fidelity• Review implementation strategies/steps• Action items for next meeting

• Celebrate accomplishments

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Team Meeting Checklisthttp://flpbs.fmhi.usf.edu/coachescorner.asp

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Example: PBS Team Meeting Agenda

http://flpbs.fmhi.usf.edu/the_team.aspDate: _____ Time: ______ to _______ Location: ______________________Facilitator: ______________________ Timekeeper: ___________________

Recorder: ______________________ Snackmaster: __________________Participants: ____________________________________________________________ Next Meeting date, time and location: ________________________________________Next Facilitator: _______________________ Next Snackmaster: ________________

Date: _____ Time: ______ to _______ Location: ______________________Facilitator: ______________________ Timekeeper: ___________________

Recorder: ______________________ Snackmaster: __________________Participants: ____________________________________________________________ Next Meeting date, time and location: ________________________________________Next Facilitator: _______________________ Next Snackmaster: ________________

Things that have gone well:

Critical issues:

Items Data Review Review progress on Action Plan Persons and Responsibilities for next Action Plan Activities Follow Up Items from previous meeting Additional Items

Action/ Results

Next Steps/ To Do List:

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Effective Teaming

Consensus Building:• Review and discuss your school’s data• Brainstorm ideas based on the data• Clarify all ideas/suggestions • Prioritize suggestions generated by team members• Determine ‘next’ steps • Obtain verbal agreement from all team members

• Team decisions are supported by all team members• The team presents a “united front” outside of meetings

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Effective Action Plan Implementation

Tentative schedule of PBS/RtI:B activities• Monthly team meetings• Sharing PBS data with staff and getting feedback• Rolling out critical elements

• Expectations and rules• Discipline procedures• Teaching expectations and rules• Rewards/recognition process

• Training – based on the data• Basic Behavior Principles• Faculty and staff (bus drivers, cafeteria, paraprofessionals)• Students/Parents

• Reward/recognition events

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Effective Facilitation

Group Discussion:

You have heard that some team members ‘bad mouth’ PBS

outside the meetings. However, during the meetings they

always express agreement and never say anything negative

about the process. Some of their comments include: 1) “I don’t have time to stand around and give out tickets all day. Let

someone else do it”.

2) “We don’t have enough money to buy classroom materials, so why are we spending money on those silly reinforcers?”

3) “I don’t really see any improvement in students’ behaviors. Surly, there is a better way that is less work.”

What would you do to address this issue?

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Group Discussion

Possible Strategies:

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Possible Strategies

• Actively listen to the team members’ concerns– Ask open-ended questions– Paraphrase and summarize concerns

• Secure Administrative support and input• Assess overall faculty buy-in

– Conduct staff surveys, provide feedback

• Review and analyze your behavioral data• Are problem behavior decreasing? Increasing? Stable?• Where are the majority of problem behaviors occurring? • What interventions might be more effective?

• Brainstorm solutions• Social or activity rewards vs. tangible reinforcers• Designate how many ‘tickets’ each teacher should distribute weekly

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Team Meeting Evaluation Toolhttp://flpbs.fmhi.usf.edu/the_team.asp

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Effective Facilitation

Group Discussion:• Does your team:

• review the most current data each month?• review and update the PBS Action Plan each meeting?

• Are you able to gain consensus on all action items?• Are the PBS team meetings relevant and productive?• Do you have the skills to effectively and efficiently facilitate the meetings PBS team meetings?• Do you have the skills to adequately address ‘problem’ situations during the PBS monthly meetings? Outside of meetings?

In what areas would you like additional support?

Group Discussion:• Does your team:

• review the most current data each month?• review and update the PBS Action Plan each meeting?

• Are you able to gain consensus on all action items?• Are the PBS team meetings relevant and productive?• Do you have the skills to effectively and efficiently facilitate the meetings PBS team meetings?• Do you have the skills to adequately address ‘problem’ situations during the PBS monthly meetings? Outside of meetings?

In what areas would you like additional support?

PBS Coach as

Facilitator

PBS Coach as

Facilitator

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Content Coaching Skills

• Fluent in PBS processes and procedures across the tiers• Knowledgeable of RtI principles and procedures

• 4-step problem solving process

• Basic understanding of the principles of behavior• Antecedents

• Functions of behavior

• Consequences

• Evaluate data and make data-based decisions• School-wide behavior discipline system

• FLPBS Evaluation System (PBSES)

• Access Resources

Content/KnowledgeContent/

Knowledge

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School-Wide PBS

Critical Elements:• Expectations and rules• Rewards/recognition • Effective consequences and procedures• Teaching: behavior, consequences, rewards• Faculty commitment and buy-in• Classroom PBS Systems• Implementation process• Data analysis and progress monitoring

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RtI:B Principles

• Multi-tiered approach, continuum of services• Problem-solving process • Evidence-based instruction and interventions• Data-based decision-making• Progress monitoring• View RtI:B DVD: http://flpbs.fmhi.usf.edu/PBS_DVD.asp

Florida’s PS/RtI Project (2008)

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RtI:B Problem Solving Process

Step 1: Problem Identification

Step 2: Problem Analysis

Step 3: Intervention Design

Step 4: Response to Intervention

Why is it occurring?

What’s the problem?

What are we going to do about it?

Is it working?

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Basic Principles of Behavior

• Antecedents• event and/or stimulus that occurs before the behavior

• Behavior • the observable and measurable act

• Consequences • what occurs after the behavior that serves to

maintain, increase, or decrease the frequency of behavior

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Functions of Behavior

ATTENTION TANGIBLE(objects & activities)

SENSORY

Escape/Avoid

Get/Obtain

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Data-Based Decision Making

Using Data:• PBS Evaluation Data

• PBS Implementation Checklist (PIC)

• Benchmarks of Quality (BoQ) – Tier 1

• Benchmark for Advanced Tiers (BAT) – Tiers 2 and 3

• RtI:B Walkthrough

• Outcome Summary Data

• School-Wide Discipline Data• DOE State Database - Fall 2011

• SWIS

• TERMS

• Skyward

Are we doing what we said we are doing? Is it working?

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Tools and Resources http://flpbs.fmhi.usf.edu

• Coaches’ CD and/or wristband• Team Meeting Agenda/Minutes • PBS Team Meeting Evaluation • PBS/RtI:B Coach Evaluation• Coaching Report (Monthly Coaches’ meetings)

• Coaches’ Corner • Stages of Team Development • Characteristics of Successful Teams • Consensus Decision-Making and Consensus Ladder• Coaches’ Strategies• Meeting Monsters

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Content Resources

• Websites• Florida’s Positive Behavior Support Project

• http://flpbs.fmhi.usf.edu

• National Positive Behavior Support website• www.pbis.org

• Association for Positive Behavior Support • www.apbs.org

• Staff• District Coordinator• Other Coaches• FLPBS Project consultant

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Content Coaching Skills

Group Discussion:• Do you have a good understanding of the SWPBS process?

• Critical elements, implementation, progress monitoring

• Do you understand the principles of Response to Intervention? • 4-step problem-solving process

• Do you have the skills to address behavioral issues effectively? • antecedents, function of behavior, consequences, fidelity

• Do you know where to get additional resources?• websites, District Coordinator, PBS Project Contact, other coaches

What do you need to gain additional knowledge and/or skills in these areas?

PBS CoachContent/

Knowledge

PBS CoachContent/

Knowledge

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Communication Coaching Skills

• Positively reports, promotes, shapes, and reinforces PBS on campus and throughout the district• Effectively communications PBS data, progress, and

successes• Faculty, staff and school leadership• District staff and/or School Board • Parents• Community

• Conducts and/or assists small group trainings on PBS

CommunicatorCommunicator

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Communication Timelines

• Monthly• Attend PBS team meetings• Facilitate team meeting using agenda and action plan• Ensure data are summarized in useful format• Provide PBS updates to faculty based on the data• Attend Coaches meetings facilitated by the DC

• Bi-weekly (or weekly)• Prompt team members to complete tasks/activities• Ensure your tasks are completed in a timely fashion (model behavior)

• Daily• PBS ‘Ambassador’ on campus: look for opportunities to share PBS

activities, progress, successes, • Model positive interactions and reinforcement with all staff and students

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Communication

Group Discussion:• Do you share PBS data and progress with administrators?• Have you established a process for sharing PBS activities,

progress and successes with staff? With parents and the community?• Critical elements and school-wide practices

• Classroom PBS

• Behavior principles

• How do you share PBS issues and/or concerns with the District Coordinator?

In what areas would like additional support?

CommunicatorCommunicator

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Web-Based Resources• Association for Positive Behavior Support

• www.apbs.org

• Florida’s PBS:RtIB Project: Online Modules• http://flpbs.fmhi.usf.edu/requestservices_onlinemodules.asp

• Kansas training modules• http://www.pbskansas.org/htdocs/external_links/

default.html#onlinetrainingmodules

• Positive Behavior Interventions & Support • www.pbis.org

• University of Connecticut• http://www.cber.uconn.edu/resources/training

• University of Oregon• http://pbismanual.uoecs.org/manual.htm