1 brookhaven science associates cfac review steve sawch asst. director, construction management...

1 BROOKHAVEN SCIENCE ASSOCIATES

CFAC Review

Steve SawchAsst. Director, Construction Management

NSLS-II CF Construction PreparationsMay 8, 2008


Construction Preparations Outline

• Construction Delivery Development• Construction Delivery Approach• Establish BNL Management Team• Staffing Requirements• CF Organization Chart• Responsibility Matrix• Construction Readiness• Path Forward


Construction Delivery Development

• Original Plan • Award to General Contractor• Manage with CM as Agent

– Pre-Construction (Liro/Gilbane)– Construction (separate award)

• DOE Review Questions• Need to build up BNL staff• What is bid climate• Need to define CM role• CM not at risk – how to motivate CM


Construction Delivery Development

• BNL Construction Delivery Review• Analysis of Delivery Methods

– CM at Risk (GMP/Multiple Primes)– Agency CM– Lump Sum award to GC

• Contractor Outreach• Construction Readiness Workshop

• Recommend CM at Risk or BNL to Manage• Decision -BNL to Manage GC


Construction Delivery Approach

• Decided to continue with GC construction delivery approach using BNL CF Team as CM• Appears to be qualified competitive pool of contractors

for GC bid• BNL CF Team has experience in acting as CM• This approach provides most direct control of

contractor performance• CM/GC would introduce new schedule and cost risk

for procurement


Establish BNL Construction Team

• Team Roles and Responsibilities• Identify Staffing Requirements• Hire Project Team

• Permanent • Term• Augment with CM/Engineer Firm staff if needed

• BNL Holds Job Fair • Great response from construction and engineering candidates

• Team Hires• 3 Engineers Hired• Interviewing candidates for construction positions


CONVENTIONAL FACILITIES 2008 2009 2010 2011 2012 2013 2014

Design

Bid & Award

Site Prep

Ring Building

Ring Building Close-out

LOBs

LOB Close-out

CF PERSONNEL 2008 2009 2010 2011 2012 2013 2014 Division Status RESPONSIBILITIES

1 Director CF Filled CF Oversight

2 Assistant Director Design CF Filled A/E Design

3 Assistant Director Construction CF Filled Construction Management

4 Cost/Schedule Engineer PS Filled Scheduling/Cost tracking

5 Civil/Structural Engineer CF Filled A/E Design & Construction RFI's

6 Mechanical Engineer CF Filled A/E Design & Construction RFI's

7 Electrical Engineer CF Filled A/E Design & Construction RFI's

8 Construction Engineer CF* Plan 3Q08 Construction Management

9 Administrative Assistant CF* Filled Office Administration

10 Clerk of the Works CF* Plan 1Q09 Files/Logs/Record Keeping

11 Civil/Architectual Inspector CF* Plan 4Q08 Field Inspection

12 Mechanical Inspector CF* Plan 2Q09 Field Inspection

13 Electrical Inspector CF* Plan 2Q09 Field Inspection

14 Safety Engineer (1.5 FTE) ESH Plan 3Q08 Project Safety

15 Procurement (3 FTE) PS Filled Contracting

16 PE Engineers/Trades (1.5 FTE) PE Plan 2Q09 Utility/Fire Protection Support

17 Architect/Engineers (3.5 FTE) HDR Filled Design

Total of 22.5 FTE CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering

* Either BNL hire or augmented staff

Construction Staffing Requirements


Conventional Facilities Organization

Conventional FacilitiesDirector

M. Fallier

NSLS II Design A/EHDR

A. Soueid[C]

Asst. Director CF Design Management

O. Dyling

Commissioning ContractorTBD [C]

PE Trade Shop Support – Various

[M]

Subconsultants Vita-tech

Colin -Gordon VJ Assoc.[C]

Construction ManagementField Team

Lead Electrical Engineer

T. Nehring

Civil/Structural Lead Engineer

T. Joos

Facility Dynamic Modeling & Analysis

N. Simos [M]

Lead Mechanical Engineer

J. Gosman

[M] – Matrixed

[C] - Contracted

Asst. Director CF Construction Management

S. Sawch

Field Office Admin. Asst.

Electrical Inspector

Civil/Arch Inspector

Mechanical Inspector

Construction Safety Specialists

[M] 1.5

Project ArchitectT. McEvaddy [M]

M. ToscanoSr. Energy Manager

Civil/Struct. Engr

A.Raphael [M]

Elect. EngineerD. Danseglio [M]

Sr Mech. Engr.C. Channing [M]

ECS Design Supervisor J. Mills [M]

Design Phase CM LiRo/Gilbane

N. Heyman [C]

Chilled Water Fac.Design A/E Giffels

B. Harrison [C]

Project EVMS& Schedule

P. Selgrad [M]

Project Cost Accounting

C. Retundi [M]

CF Procurment Sr AdministratorD. Paveglio [M]

Construction Engineer

CF Procurment Administrator

TBD[M]2CF Admin. Asst.


Construction Phase Responsibility Assignment Matrix CONVENTIONAL FACILITIES OFFICE CONVENTIONAL FACILITIES FIELD OFFICE PE

ACTIVITY Director Admin Asst AD Design Project Controls Civil Engineer Mechanical

EngineerElectrical Engineer Admin Asst AD Construction Construction

Engineer Civil Inspector Mechanical Inspector

Electrical Inspector

Plant Engineer

Constructability Review

Value Engineering

Identify Long Lead Items

Prepare Bid Packages

Evaluate Proposal

Set Up Field Office

Document Control

Track Submittals

Submittal Review

Track RFIs

RFI Review

Develop Master Schedule

Establish EVM w/ GC

Monitor Safety Program

Establish Quality Assurance

Inspection & Testing

Non-conforming Work

Schedule Updates

Evaluate Pencil Copy

Process Requisitions

Engineering Change Notice

Contract Change Orders

As-Built Development

Commissioning

Punch List

Close-out Documents

Warrantees


Construction Readiness

• Site Logistics Plan• Site Access Plan• Access Training• BNL PE assisting with site preparation planning

and removal of excess facilities• BNL ESH confirmation of environmental status of

site • CF Assisting Plan Development

• Construction Safety Plan (ESH)• Construction Quality Assurance Plan (PC)


Site Logistics Plan


Existing Site

Bldg 100

Bldg 87

Bldg 210

Bldg 481

Bldg 211 Demolished

2/08

Ring Bldg Footprint

Construction Area Perimeter

Existing Buildings to be removed prior to construction


Site Access Plan

• Current Plan• Use Main Gate

– Most Efficient– Existing Security– No Cost

• Fall Back Plan (Only if Necessary)• Use of South Entrance

– Additional Security– Further from Site– Additional Cost


Access Training

• BNL Requirements• Construction Safety Orientation• Security Identification• Issue Badges• Screening for Foreign Nationals

• Additional Projects• ISB – Interdisciplinary Science Building• BGRR – Brookhaven Graphite Research Reactor• JPSI – Joint Photon Science Institute


Access Training

• Could Exceed Current Processing Capacity• Existing on-site location requires escort to training

office – inconvenient & time consuming• Working with BNL on Two Approaches

• Local Off-site Store Front– Contract out Training & Issuing Badges

• Create Onsite Trailer Near Main Gate– Possibly Lab funded or jointly funded by multiple projects


Path Forward

• Work with Procurement Team in contractor outreach to secure competitive qualified pool

• Continue hiring construction team staff• Develop procedures and management systems• Get them trained on all requirements and ready to start

• Finalize construction contract requirements • Finalize development of Construction Management Plan

and related documents • Evaluate and implement Construction Document-Control

software (Expedition or similar)