1-app-nmp public consultation&disclosure plan

8/2/2019 1-App-NMP Public Consultation&Disclosure Plan

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Namibian Marine Phosphate (Pty) Ltd Appendix 1 Page 1 of 6S C O P I N G R E P O R T M A R I N E C O M P O N E N T

November 2011P U B L I C C O N S U L T A T I O N A N D D I S C L O S U R E P L A N

Appendix 1

Public consultation and disclosure plan


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Public Consultation and Disclosure Plan

1. The Stakeholders

Item

Level

Description Methodology for Communication

Stakeholder

Database

National

Ministry of Mines and Energy (MME)

Ministry of Environment and Tourism

(MET)

Ministry of Agriculture, Water and

Forestry (MAWF)

Ministry of Trade and Industry (MTI)

Ministry of Fisheries and Marine

Resources (MFMR)

Ministry of Works Transport and

Communication (MWTC)

Institutional Stakeholders and providers of

support and infrastructure services.

Consult via telecommunications or meetings

at national or regional level. All reports are

circulated to them for comment.

National Planning Commission

Benguela Current Commission

Potential interested and affected parties.




Media Potential interested party.

Assist with awareness raising.

Consult via telecommunications or meetingsat national or local level. All reports are

circulated to registered I&AP members from

the media for comment.

Region

al

Ministry of Fisheries and Marine

Resources

Ministry of Environment and Tourism

Ministry of Works Transport and

Communication

Institutional Stakeholders and providers of

support and infrastructure services.




Erongo Regional Council Is the formal representative institution of the

recipient communities.Consult via telecommunications and regular

reports and meetings. Assist with

community consultation.

Marine Neighbors to EPLs

Chamber of Mines

Walvis Bay Salt Works

Potential interested and affected parties.



circulated to registered I&APs representing

these organizations for comment.


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Item

Level

Description Methodology for Communication

Erongo RED Provider of support and infrastructureservices.


at regional level. All reports are circulated to

registered I&APs from this party for

comment.

Local

Walvis Bay Municipality

Swakopmund Municipality

NamPort

TransNamib

Providers of support and infrastructure

services.


at local level. All reports are circulated to

registered I&APs representing these

organizations for comment.

Fishing Associations and Industry

Tourism Operators

Walvis Bay Chamber of Commerce

Potential affected parties.


at local level. All reports are circulated to

registered I&APs representing these

organizations for comment.

NGOs

Specialists

Other Consultancies

Media

Potential interested parties.


at national or local level. All reports are

circulated to registered I&APs representingthese organizations for comment.


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2. The Process

Item

L

evel

Description Purpose of Meeting/ Report

PublicParticipationProcess

NationalandR

egional

High Level Initiation Meeting:

Windhoek and Walvis BayRaise awareness/share project information

Engage with the key marine and terrestrial

authorities regarding the proposed project in

order to solicit their ideas and concerns

about strategic matters and concepts about

the project. This is expected to assist the

consultant in defining the parameters for the

study in terms of issues to explore in the full

EIA phase.

Authorities Initiation Meeting:

Windhoek and Walvis BayRaise awareness/share project information

Consult with the organs of state which have

jurisdiction over the areas where the

proposed project will be implemented.

Since aspects of the proposed project will

be implemented at both sea and on land,

the concerns and ideas of the marine and

terrestrial authorities are to be solicited.Possible solutions to challenges faced with

regards to the proposed project can also be

provided.

Assist the consultant in defining the

parameters for the study in terms of issues

to explore in the full EIA phase.

Focal Group Meeting:

Ministry of Fisheries and MarineResources

Since a large component of this proposed

project will take place at sea with possibleaffects on the marine life, a separate

meeting is to be conducted with MFMR.

Obtain their specialized input and have in-

depth discussions on the project

information. Issues raised will further assist

in defining the parameters for the study as

well as ensuring that the terms of reference

for the specialists encompasses specialized

issues that needs to be explored.


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Item

Level


Initiation Feedback:Scoping Report

Feedback in the form of a scoping report onthe public consultation to date, the meetings

conducted and issues raised.

Outline issues that further need

investigation. Identify specialists and final

terms of reference.

Allow for comments over a period of two

weeks.

Feedback Meeting on EIA Report on issues investigated, the findings

as well as mitigation or enhancement

measures identified.

Share information, facilitate mutual

understanding of findings.

Close-out Feedback:

Draft Environmental Impact

Assessment Report

Circulate report to all I&APs. Report on

issues investigated, the findings as well as

mitigation or enhancement measures

identified.


weeks.

Incorporate comments in the final report

before submitting it to the DEA for approval.

Local

Public Initiation Meeting:

Windhoek and Walvis BayRaise awareness/share project information.

Facilitate public participation, creating a

platform whereby the concerns of

individuals, groups or local communities

could be conveyed and the parameters for

the study in terms of issues to explore in the

full EIA phase can be developed.

Facilitate transparency with the public which

aids in building good rapport, while

identifying potential challenges brought

about by the proposed project, along with

possible solutions.


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Item

Level


Initiation Feedback:Scoping Report

Feedback in the form of a scoping report onthe public consultation to date, the meetings

conducted and issues raised.

Outline issues that further need

investigation. Identify specialists and final

terms of reference.


weeks.

Feedback Meeting on EIA Report on issues investigated, the findings

as well as mitigation or enhancement

measures identified.

Share information, facilitate mutual

understanding of findings.

Close-out Feedback:

Draft Environmental Impact

Assessment Report

Circulate report to all I&APs. Report on

issues investigated, the findings as well as

mitigation or enhancement measures

identified.


weeks.

Incorporate comments in the final report

before submitting it to the DEA for approval.

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