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APHEO Strategic Planning 2008

February 8, 2008Presentation to APHEO

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Brief History of APHEO 1991 – Inaugural meeting 1992 – Terms of reference, first executive elected 1993 – First APHEO workshop 1994 – First constitution, official name and mission 1995 – Became affiliate of alPHa, OCCHA 1997 – Website launched, logo created,

Membership expanded to include affiliates 1999 – Core Indicators binder produced 2000 – First strategic planning session 2001 – APHEOLIST listserve started 2002 – Joined OPHA, Core Indicators website launched 2003 – New URL and website, Health Canada contracts,

SARS, 100+ members 2004 – Second strategic planning completed 2006 – Core Competency contract 2007 – Epidata Project, Epi Core Competencies done

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2000 Strategic PlanningComponents

Survey of members to identify themes

Strategic planning session held on April 13, 2000 facilitated by Bill Staples

Identification of Issues – Strategic Plan

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2000 Strategic PlanningSix Strategic Issues Identified

Defining the scope and value of epidemiology in Public Health

Demonstrating, promoting and marketing the scope of epidemiology and how APHEO supports this

Using technology to increase communication between members

Building project specific partnerships Getting Program Planning and Evaluation

General Standard on the table and influencing it Resolving the member/affiliate status issue

1-2 YearTime Frame

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2003/2004 Strategic PlanningComponents

Planning session on Oct 15, 2003 in Kingston for half-day at APHEO conference – 25 members attended

Strategic Planning Meeting Feb 5&6 2004 at Courtyard Mariott Hotel in Toronto – 11 members attended, in tandem with OPHA Core Competencies meeting

Both sessions facilitated by Judith Mackenzie, used workbooks, produced 2 reports

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October 2003 Session Accomplishments

Themes from 2000 strategic planning were reviewed and updated in terms of progress

Vision statement drafted Environmental scan completed Goal statements drafted 21 potential action steps drafted from

brainstorming session

4 YearTime Frame

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February 2004 Strategic PlanningParticipants

Sherri Deamond Mary Lou Decou Anne Marie Holt Mary-Anne

Pietrusiak Ruth Sanderson

Patrick Seliske Lee Sieswerda Suzanne Sinclair Andrea Smith Adam Stevens Carla Troy

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APHEO’s Mission

To advance and promote the discipline and professional practice of epidemiology in Ontario public health units

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APHEO’s Vision

By the Year 2007, APHEO will be a valued and recognized leader in public health. This will be accomplished by: Promoting the science and practice of

epidemiology to strengthen the public health system,

Providing support and professional development opportunities for its members and,

Acting as a key resource for the advancement of public health.

Problem:Not clearly documented,Is this the final version?

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APHEO’s Values Statement As a professional organization APHEO:

Is committed to work to improve the health of the population,

Believes that epidemiologists are integral to public health core functions,

Is committed to advancing the science and evidence-based practice of public health epidemiology,

Is committed to a supportive and participatory network of people with an interest in epidemiology and,

Is committed to high standards for the practice of epidemiology.

Is this thefinal version?

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APHEO’s Goal Statements

Enhance the use of epidemiology skills and knowledge in public health.

Increase the profile of APHEO to be a recognized leader in public health epidemiology.

Increase the capacity to accomplish our mission.

Increase opportunities for professional development for members.

Action Plan 2004-2007

Goal: Enhance the use of epidemiology skills and knowledge in public health

Action Timeline Deliverable Who (Lead)

Ensure epi skills are reflected in core competencies

2004-2007

Report OPHA Core Competency Task Group with Nancy Day as representative

New modules reviewedSit on Ontario/National committee regarding roll outDec. APHEO Education session re. FacilitationNew members recruited as facilitatorsSupport materials (i.e. papers) reviewed

Incorporate the Skills Enhancement Program in Ontario Health Units

Feb-Dec, 2004

Patrick Seliske

Goal: Increase the profile of APHEO to be a recognized leader in public health epidemiology.Action Timeline Deliverable Who (Lead)Develop position paper on SARS

Feb-August, 2004

Committee struck Brenda Guarda (contract with Health Canada?)

Terms defined

Contractor hired

Position Paper Completed

Define core competencies for public health epidemiologists and establish certification process

2004-2005 Committee struck Ruth Sanderson

Liaison with Carla and Health Canada established

Core competencies defined

Participate in the development of the Canadian Public Health Agency

2004 Attend meeting of Pan-Canadian Public Health Education Initiative (Virtual School of Public Health)

Mary Lou Decou

Other opportunities identified

Provide a workshop on lobbying and advocacy for APHEO members

Feb. 2005? Education session held at general meeting

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Participate in the development and implementation of integrated data systems

2004-2005 Sit on iPHIS Steering Committee Sherri Deamond

Ensure APHEO representation on sub-committees as appropriate

Goal: Increase the profile of APHEO to be a recognized leader in public health epidemiology. (cont’d)

Action Timeline Deliverable Who (Lead)Develop contract for completion of indicatorsSecure funding for contract (London PHRED, HIUs, Health Canada or APHEO)Core Indicators for public health completedList of options created for development of national public health epi organization

Letter written to CPHA and CSEB Ideas sent to Carla Troy to enlist possible Health Canada supportOption of holding joint CSEB/APHEO conference investigatedArticle written for CSEB bulletin on ideas re. above

Develop standards related to epidemiology

2004 Mary-Anne Pietrusiak

Develop closer ties with national organizations that have overlapping missions such as CSEB and CPHA

2004-2005

Lee Sieswerda

Goal: Increase the capacity to accomplish our mission.

Action Timeline Deliverable Who (Lead)Committee struckOptions for developing an APHEO position on issues (such as electronic voting, Exec power to make decisions, etc.) explored

Process for considering which issues to develop position papers on exploredPolicy developed on how to produce an APHEO position on a given issuePolicy on how to decide which issues to produce position papersConstitution updated to reflect policiesRoles reviewedNew positions considered (i.e. separate secretary/treasurer, membership, advocacy, past president, conference chair, Health Can rep,…)

New job descriptions written

2004 Adam StevensDevelop a process to enhance APHEO's ability to respond to issues in a timely manner

Sherri Deamond2004Review roles of executive committee and consider expansion of executive

Goal: Increase the capacity to accomplish our mission. (cont’d)

Action Timeline Deliverable Who (Lead)Committee struckProposal drafted on different options for expanding capacity (I.e. hiring full or part time employees, contracting tasks, secondments)

2004 Existing letter welcoming new members revised to encourage participation

Suzanne Sinclair

2004 / 2005

Survey of members completed to determine barriers to participation

2005 Mentoring program established

Recruit targetted members such as CD Epis

2004-2007

Membership drive expanded to include CD Epis

Suzanne Sinclair

Encourage involvement of existing members

New Membership Exec. position?

?2004Explore options for expanding capacity beyond volunteer participation of members

Goal: Increase opportunities for professional development for members.

Action Timeline Deliverable Who (Lead)

Initiate discussions with Field Epi program regarding feasibility of developing in-house field epi program for public health unit epis

2004 Telephone call made to Dr. Linda Panaro

Mary-Anne Pietrusiak

Communicate continuing education opportunities throughout membership

2004 On-line clearinghouse developed by Health Canada

Carla Troy

Link to Health Can Clearinghouse added to APHEO web site

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Strategic Planning 2008APHEO Committee Members

Joanna Oliver (chair) Monica Bienefeld Popy Dimoulas-Graham Jason Garay Mary-Anne Pietrusiak Ruth Sanderson Lindsay Whitmore

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Strategic Planning 2008Required Components

Review mission, vision, values Environmental scan Develop goals and new work plan

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Proposed Process

General presentation at Feb 8 meeting Hiring of facilitator Half-Day Session May 2 Environmental scan – survey of

stakeholders? Second session to develop work plan

in Summer or Fall Reports produced by facilitator from

each session Strategic plan completed by the Fall

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2008 is the Year of Opportunitiesand Challenges for APHEO

EpiData Project Core Indicators Project – PHAC funding New Ontario Public Health Standards – PHAS

Protocol The Ontario Agency for Health Protection and

Promotion RRFSS strategic planning Reorganization of the Ministry of Health and

Long Term Care Expansion of Health Analytics branch in the

Health System Information Management Division of the MOHLTC (Sten Ardal’s branch)

Public Health Capacity changes – Operation Health Protection

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Questions?