1 annual meeting september 23, 2009 river pines condominium association
TRANSCRIPT
1
Annual MeetingSeptember 23, 2009
River Pines Condominium Association
2
Board of Directors
Returning Members Tom Cornell Treasurer Shirley Niesyto Director Joyce McFadden Director
3
Board of Directors
Tonight we will nominate and elect four (4) new members for the Board of Directors
4
Meeting Agenda
Financial Status Budget performanceReserve fund statusDelinquent Accounts
5
Meeting Agenda (Continued)
Nominations for the Board of Directors
Nominees comments to the co-owners
Voting ProcessFill out ballotsBallot counting
6
Meeting Agenda (Continued)
Committee Reports- Social GroundsLightingSprinklerWelcome and Directory
7
Meeting Agenda (Continued)
State of the Association-Roof ReplacementsUnit paintingDeck stainingConcrete replacementChanges for 2010
8
Meeting Agenda (Continued)
Voting Results-Closing remarks-Questions-
9
Financial Status
10
Financial Status
Operating Expense–(thru 8/31/09)
Projected budget $782,326
Actual Expenses $728,119
Annual Budget $1,105,209
Act. & Committed $967,624
11
Financial Status
Reserve Expense– (thru 8/31/09)
Projected budget $520,044
Actual Expense $383,426
Act & Committed $501,177
Reserve Fund Balance $959,547
12
Financial Status
Delinquent Accounts- (8) delinquent Accts $8,964
(5) Accounts 90 days $5,870
13
Nominationsfor
The Board of Directors
Nominations from the floor
14
15
Voting Process
Voting
Ballot counting- We need (2) volunteers to serve as
“Overseer’s” during the ballot counting-
16
Committee Reports
Social Committee- Bev Cornell and Sharon Hicks are our
Co-Chairpersons for the Social Committee
Bev, please come forward and give us your report-
What has the social committee has been doing
What is the social committee planning
17
Committee Reports
Grounds Committee- Bob Eix is the Chairman of the Grounds
Committee Members include: Jerry Ewald, Bev Cornell,
Lou Stern, Glenda Wilkinson, Marty Zaffer, Bill Immergluck, Ed Lefevre, Janet Hall and Rick Austin.
The grounds committee has been busy with updates to the front entrance and managing the areas with replanted trees
18
Committee Reports
Grounds Committee- At the front entrance, small plants were
moved so that the waterfall can be seen when driving into the complex.
Also, the two large trees in the center island will be replaced so that the flags are visible at the entrance.
19
Committee Reports
Grounds Committee- Area A between River Pines and Lancrest
Court was redefined as normal maintenance. Areas B & C (now called Lancrest/Blue
Spruce Woods and Pump House Woods) are redefined as minimal maintenance areas.
We have mowed the weeds and will be planting range grass in these areas.
20
Committee Reports
Grounds Committee- All things considered, I think our
grounds look very good this year Thank You……..Grounds Committee
21
Committee Reports
Lighting Committee- We continue to have an active Lighting
Committee chaired by Larry Frey With the implementation of the new
fluorescent bulbs we seldom see burned out lights
We have significantly reduced our lighting costs from almost $27,000 in 2006 to an estimated $14,00 for 2009.
22
Committee Reports
Lighting Committee- Members include: Bruce Tobis, Frank
Pilzner, Larry Frey, Charles Jones, Ciff Askren, Andy Tarpinian, Terry Connolly, Carl Wiatr, Phil Plaga and Gene Milczarski
23
Committee Reports
Lighting Committee-We need to be careful installing
and/or removing these new lamps They are sturdy but we need to
avoid breaking the lamp as they contain Mercury – do not inhale the mercury
24
Committee Reports
Lighting Committee-
Although household CFL bulbs may legally be disposed with regular trash in the U.S., the best solution is to save spent bulbs for a community hazardous waste collection day
25
Committee Reports
Sprinkler Committee- So far this year, we have pumped almost 10.2
million gallons of water onto our lawns This would have cost us about $27,540 if we
had purchased city water without sewer charges
Our electrical energy cost to operate the pumps was about $5,500 or about $2.81/month/unit
26
Committee Reports
Sprinkler Committee- We had another reasonable year with
the irrigation system, with the new pump.
This has significantly reduced most of the on-going issues with pumping water on our lawns.
27
Committee Reports
Welcome & Directory Committee- We published an updated Association
Handbook this year So far this year we have welcomed (16)
new co-owners this year We have about 20 units either for sale,
in the process of closing or closed but the new co-owners have not moved in yet
28
Committee Reports
Welcome & Directory Committee- Leasing has become an option for many
co-owners Co-owners need to provide the contact
information and a copy of the signed lease agreement to the management company
Leases should be for a minimum of 12 months
29
Committee Reports
Welcome & Directory Committee- It there are any new co-owners that
have not received their welcome package please contact Patsy Kenworthy or June Holmes
They have an Information Package that can be very helpful to you so be sure to make the contact
30
State of the Association
September 2009
31
State of the Association
Roof Replacements - This year we contracted with DK
Roofing to replace roofs on (26) units @ a cost of $163,380 in addition to some valley repairs
We have pulled forward many roofs based on visual inspection
32
State of the Association
Roof Replacements -
The average life remains at about 13 years
33
State of the Association
Roof Replacements - We are convinced that attic ventilation
is the critical factor We continue to assure that all new roofs
have adequate soffit vents
34
State of the Association
Unit Painting - This year, we approved a project to
paint (64) units at a cost of $78,600 We used the same contrator this year
and all reports have been good so far
35
State of the Association
Unit Painting - We spent $43,747 installing fascia
boards and T1-11 siding to all units scheduled for painting this year
This was done to help reduce the deterioration of the T1-11 siding as we have done for the last three years
36
State of the Association
Unit Painting - When the painting is completed all the new
fascia boards blended in well and they appear to be part of the original structure
37
State of the Association
Unit Painting - Before we started painting……. we also
inspected every unit looking for windows problems.
This year we spent over $27,000 repairing windows on units to be painted. Of the 64 units, 38 units needed some window repair.
We believe this inspection and repair prior to painting is the critical step in our new window insert replacement strategy.
38
State of the Association
Deck Staining – We were scheduled to stain 110 decks
this year We spent very little in replacement wood
– this is the fifth year of this program and the wood is not deteriorating due to on-going maintenance.
We are finishing the decks scheduled for this year
39
State of the Association
Deck Staining – We are continuing to look at the decks
that will be stained next year to see what wood needs to be replaced this fall so that they have a winter season for aging prior to staining
As we travel around the complex all the decks look well maintained
40
State of the Association
Concrete Replacement – This year we spent nearly $45,555 on
concrete replacement for driveways and sidewalks
This year everyone seemed to deal better with the inconvenience caused during the repair process
41
State of the Association
Changes for 2010 – We will be updating the reserve plan in
2010 to assure that we continue to have adequate funding for all projects.
We intend to mulch the entire site again in 2010
42
State of the Association
Voting Results – Introduce the new members of the
Board
43
State of the Association
Closing Remarks – We have accomplished many things
over the past few years It seems popular to ask “Are we better
off than a few years ago?” In the Association case …. I believe we
are but we still have work to do
44
State of the Association
Closing Remarks – The new board and McShane &
Associates will continue to work to improve the service they provide and the services you need
Although I am pleased with what we have accomplished ,we are not satisfied
With your help and cooperation we will do better in the years to come
45
State of the Association
Closing Remarks – We hope this has been an informative
evening for you and we appreciate your attention
Thank You………….for taking the time to be with us tonight
46