1 2007 osep national early childhood conference december 2007
TRANSCRIPT
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2007 OSEP National Early Childhood
ConferenceDecember 2007
22
NJEIS
CENTRAL MANAGEMENT
Finance, Billing, Data Collaboration
33
NJEIS FUNDING TRENDS
State Versus Federal Funding SFY 2000 to Present
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
STATE/OTHER $23,594,659 $25,465,874 $30,188,494 $43,363,647 $49,373,064 $59,554,937 $80,771,564 $99,064,939
MEDICAID $4,356,848 $6,772,579 $4,839,491 $4,402,745 $6,408,003 $5,127,681 $14,175,803 $17,590,447
FEDERAL $9,865,491 $9,965,995 $10,193,673 $11,405,544 $11,876,542 $11,773,206 $11,779,984 $11,904,582
2000 2001 2002 2003 2004 2005 2006 2007
44
NJEIS INFRASTRUCTURE• Lead Agency-Quality Assurance Team
Contracts Procedural Safeguards Central Management Office Monitoring Personnel Development
• Regional Early Intervention Collaboratives (REIC) (4)
• Service Coordination Units (SCU) (21)• Early Intervention Program Provider Agencies
(EIP) (80+) / Practitioners (3600+) Targeted Evaluation Teams Comprehensive Programs Service Vendors
55
CENTRALMANAGEMENT
OFFICE(CMO)
66
COVANSYS CMO
• The Covansys System is designed specifically for early intervention.
• It has been in use for over 10 years.
• Currently there are 4 states using the system who are actively developing and making improvements to the software.
77
CMO FEATURES• Child Specific Data Collection• State access to timely statewide data• Local Access to Data• Data Verification (Accuracy)• Provides Accountability• Timely system of payment• Maximization of funding resources• Supports Monitoring • Personnel Enrollment/Matrix• Reports
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CHILD SPECIFIC DATA COLLECTION
45 days 1 year 1 year 1 year
Referral Initial
IFSP
Annual
IFSP
Annual
IFSP
Transition
Entry Exit
Timely Services
Timely Services
Timely Services
99
ACCOUNTABILITY FEATURES
• Child must be eligible for Early Intervention• Child must have an Active IFSP to receive
authorization for services• Practitioners must pass a credentialing
process where their experience and licenses are verified
• Explanation of Benefits sent to family• Billing authorizations are created based on a
completed IFSP and ensure services are being provided according to the IFSP
1010
Denied and Disallowed• Practitioner must have the correct specialty
for the service type in order for a authorization to be created
• Claims are verified against the authorizations before payment is issued.
• Claims payment is denied/disallowed if:– The date of service was not authorized– A duplicate claim is being submitted.– Service hours exceed the “bucket” of
time authorized– Practitioner claimed is not the practitioner
assigned to provide the service.
1111
DATA VERIFICATION
• REICs are responsible for entering the IFSP information into SPOE which provides on going accountability (Oops tickets).
• Paperflow REIC Data entry• Funky Data• Inquiry Process• Service and practitioner’s specialty is
matched to ensure practitioner is qualified• Data Verification On-site Visit
1212
MAXIMIZING FUNDING SOURCES
• Claims from agencies are used to generate Medicaid Claims and maximize reimbursement. The SFY 2007 Medicaid reimbursement was $14.2 million.
• The CMO billed and collected $3,900,000 Family Cost Share revenue for SFY 2007
1313
CMO SUPPORTS MONITORING
• The CMO provides standard and customized reports that support: Federal reporting requirements including
618, SPP, and APR Quality assurance of Federal and State
performance and compliance requirements Analysis of child outcome data Tracking progress improvement and
correction Reporting to state, stakeholders and public
1414
CMO Reports
•Reports for the SPP indicators:– Timely Services– Child Count– 45 Days– Service Location– Transition Planning Conference
1515
Fiscal Reports
•Service intensity
•Bi-weekly check run
•Family Cost Participation– Monthly Collections– Exiting– Suspensions (Approaching Suspension
Notice and Suspension of Services)
•Fiscal Forecasts
1616
PRACTITIONER VERIFICATION
& ENROLLMENT
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PRACTITIONER ENROLLMENT PROCESS
• Agency is responsible for sending original signature forms and practitioner credentials to CMO
• CMO trained personnel review and match to NJEIS standard
• CMO enrolls or denies practitioners within 24-48 hours
• Agencies may appeal practitioner decisions to NJEIS Personnel Coordinator
1818
Data Analysis
1919
Service Intensity Analysis
•Over 8 hours of service in a day
•Reassessment within 3 months of Initial IFSP
•Over 20 hours of service in a week
•Drill down on individual counties, EIPs, or practitioners
2020
Fee for Service Transition Challenges
•NJEIS went live in May 2004 with no child records, and no authorizations
• It took until December 2004 to achieve real time data entry.
•NJEIS provided multiple advance payments to assure that agencies had sufficient cash flow
•Recovery of advanced payment
2121
NJEIS Profile
•December 1, 2006 Child Count - 9,310
•Cumulative for SFY 2006 - 17,472 children with IFSPs
2222
CMO Data
•Since May 2004: 61,500 child records with 1,300
records added a month 591,701 Authorizations 6,627 practitioners records with 3,011
providing services $293,755,974 in Direct Service and
Evaluation claims paid through the CMO
2323
Financial Forecast
2424
ForecastDirect Services Costs
• Prior to the CMO a budget projection was obtained by multiplying the December 1 count by an average cost per child.
• The CMO provides the data to allow timely and current calculations of the potential financial liability to the state based on the services authorized on the IFSP.
2525
Fiscal Year Forecast• During SFY 2007 the CMO was required to
prepare and submit to the Office of Management and Budget (OMB) a monthly SFY forecast, a bi-weekly claim report, and a monthly family cost participation revenue report.
• Annual budget forecasts are now requested and prepared for the next 2-3 fiscal years.
NJEIS Annual Direct Service Expense
$0
$50,000,000
$100,000,000
$150,000,000
$200,000,000
2007 2008 2009 2010
2626
CMO Fiscal Information Used to Forecast SFY
Budgets• Claims submitted and paid by service month• Authorized service costs calculated for each
service month• Regression analysis of authorized funds to
forecast future claim payments• Service Coordination, REIC, and system
component expenses provided through grants• The percentage of Medicaid funds recovered
against the total direct service costs is applied against future direct services costs to forecast ongoing Medicaid fund recovery. (13% for SFY 2008).
• Family cost share collections
2727
Child Count Forecast
2828
Child Count• In addition to the December 1 Child Count,
NJEIS generates a monthly child count and forecast to monitor growth and resource needs.
7,000
7,500
8,000
8,500
9,000
9,500
10,000
Jul-0
4
Nov-0
4
Mar
-05
Jul-0
5
Nov-0
5
Mar
-06
Jul-0
6
Nov-0
6
Mar
-07
Jul-0
7
Nov-0
7
Actual
Monthly Forecast
2929
Actual and Forecasted Child Counts
ReferralEvaluation Initial IFSPsChildren Receiving Direct Service
3030
Actual and Forecasted Child Actual and Forecasted Child CountCount
Mar-07 Apr-07 May-07 Jun-07 Jul-07 Aug-07 Sep-07 Oct-07
Current Forecast (Child Count)Referrals (Monthly Regression) 1,550 1,451 1,326 1,363 1,249 1,352 1,337 1,384 Evaluations 1,331 1,283 1,320 1,376 1,127 1,344 1,284 1,346 Initial IFSP 946 785 875 804 735 806 816 836 Children Receiving Direct Service 8,695 8,690 8,853 8,909 8,840 8,885 8,931 8,976 Percentage Growth in Children receiving services
Actual (Child Count) Mar-07 Apr-07 May-07 Jun-07 Jul-07 Aug-07 Sep-07 Oct-07Referrals 1,409 1,372 1,323 1,281 1,297 1,358 1,201 397 Evaluations (by month of referral) * 1,230 1,159 1,282 1,106 1,226 1,190 1,107 181 Initial IFSP (by month of referral) * 904 861 815 753 647 212 4 - Eligibility Rate 64% 63% 62% 59% 50% 16% 0%Children Receiving Direct Service 8,492 8,419 8,606 8,540 8,454 8,373 8,268 7,494
3/2007 4/2007 5/2007 6/2007 7/2007 8/2007 9/2007 10/2007Referrals (141) (79) (3) (82) 48 6 (136) (987) Evaluations (by month of referral) * (101) (124) (38) (270) 99 (154) (177) (1,165) Initial IFSP (by month of referral) * (42) 76 (60) (51) (88) (594) (812) Children Receiving Direct Service (203) (271) (247) (369) (386) (512) (663) (1,482)
Difference of Actual and Current Forecast
3131
Data Collaboration
3232
Data Sharing/Matching
• Special Child Health Services Birth Registry Universal Newborn Hearing
Screening/Diagnosis/early identification Analysis to determine if children are appropriately
identified to NJEIS and Birth Registry Determine accuracy of diagnosis information
across programs• Data sharing of early intervention exiting data with
Department of Education by school district• Electronic Birth Certificate
To determine if children with at risk conditions are known to or eligible for early intervention (i.e. extremely low birth weight babies)
• Maternal Child Health projects