1. 2 the registry provides administrative support for the day-to-day running of the university. ...
DESCRIPTION
The Registry provides administrative support for the day-to-day running of the University. Its effectiveness, therefore, determines to a large extent, how well the University achieves its set goals particularly in maintaining law and order based on the Law and Statues of the University. 3TRANSCRIPT
A PAPER DELIVERED ON INTERNALY GENERATED REVENUE SUMMIT AT
EKITI STATE UNIVERSITY, ADO - EKITI
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A SWOT ANALYSIS OF REGISTRY DEPARTMENT AND RECOMMENDATIONS
FOR PROPELLING WEALTH CREATION FOR THE UNIVERSITY
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The Registry provides administrative support for
the day-to-day running of the University.
Its effectiveness, therefore, determines to a large
extent, how well the University achieves its set
goals particularly in maintaining law and order
based on the Law and Statues of the University.
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• PREAMBLE
• For the Registry to effectively and
efficiently carry out its facilitating
responsibilities, it is divided into four
directorates to take care of the
following functions:
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Directorate of Academic Affairs
- Student Admissions
- Examination and Records
- Graduation and certification
Directorate of Students’ Affairs
- Orientation Programmes
- Student Welfare and Discipline
- Accommodation
- NYSC matters
- Bursary and Scholarship
Directorate of Personnel:
- Recruitment
- Training and Development
- Reward and Discipline
- Exit from Service
Directorate of Council Affairs
and General And Administration
- Administration of Council
matters
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The Registrar’s office handles relationship with
external agencies such as National Universities
Commission, Tertiary Education Trust Fund,
Council of Legal Education, Ministry of
Education, JAMB and the general public.
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The office is the gateway to the University
where all correspondence to the University
irrespective of their subject matters are
received.
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CHALLENGES
External Perception- Service Delivery especially in areas of
issuance of certificates and transcripts
Shortage of staff
Inadequate facilities – Office accommodation, ICT, Office
equipment, utility vehicles, shredding machines, weight scale
that can be used to measure waste papers after bagging by
vendors
Limited Training avenues
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Poor working environment
Inadequate office accommodation and lack of
storage facilities, especially in the Directorate
of Academic Affairs.
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STRENGTHSPersonnel: Our Personnel are qualified, experienced, exposed, trainable and, dedicated
The University is well established and well knownAbility to achieve results inspite of all
odds/challenges.Regular sources of revenue generation Job Security/job satisfactionCommitted, dedicated, sympathetic and
proactive management team
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OPPORTUNITIES Fees are moderate compared with private institutions
around
Growth Potentials in terms of career progression
Availability of qualified candidates to draw from to fill
vacancies
Availability of a large pool of candidates for students’
admission
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TETFUND Intervention.
Availability of waste papers and used items that
can be translated to wealth.
Training and Re-training opportunities through
TETFUND intervention.
IGR of about N50 million from candidates annually
through N5,000.00 charged per PUTME candidate.
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THREATS Lack of interest by
graduands to attend
convocation ceremonies
Industrial unrests
Govt Policy – In terms of
demand for presentation
of certification
Delay in the release of
examination results
Loss of data
Irregularity of academic
calendar – making
planning difficult
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Funding: Unlike Faculties and other academic units, the Registry
does not have direct access to money. Due to paucity of funds, the
budgetary allocation to the Registry declines. For instance,
Budgetary Allocation to Registry in the last 2 years is:
- 2014 – N40 million
- 2015 – N21 million
Students’ Agitation/unrest
Inability to meet expectations from stakeholders: Students,
parents, community
Negative Public image – Stakeholder’s perception
Certificate counterfeiting 14
DIVISIONS WHERE REVENUE IS GENERATED IN THE REGISTRY
COUNCIL AFFAIRS
EXAMINATIONS AND RECORDS
STUDENTS’ AFFAIRS
GENERAL ADMINISTRATION
ADMISSIONS
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CURRENT STATUS OF INTERNALLY GENERATED REVENUE (IGR) IN THE
REGISTRY• DIRECTORATE OF COUNCIL
AFFAIRSRegistration of University Consultants/Contractors. The different categories of Contractors in the University are as follows:
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Category A
• Qualified and experienced
Consultants: They are required to
pay only N200.00 to obtain an
application form (no renewal required)
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Category B
Contract Sum Registration fees
B1 Contract value up to N250,000.00 2,000.00
B2 Contract value from N250,000 + 500,000.00 3,000.00
B3 Contract value up to N250,000.00 (for motor mechanics only)
2,000.00
B4 Contract value from N500,001 – N1,000,000.00 4,000.00
Supply and Petty Contracts: This category is divided as follows
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Category C:
Contract sum Registration fees
C1 1,000,001 – 1,500,000.00 5,000.00
C2 1,500,001 – 2,000,000.00 6,000.00
C3 2,000,001 -3,000,000.00 8,000.00
C4 3,000,001 –above 10,000.00
Major Civil Engineering/Building Mechanical etc: This category is sub-divided as follows:
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Renewal of Registration
Registration of contractors is valid for one
year. Therefore, any contractor that is still
interested in doing business with the
University will pay a renewal fee of 40% of the
initial registration fee for each category yearly.
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Category ACategory B N
Category B1 800.00
Category B2: 1,200.00
Category B4: 1,600.00
Category C N
Category C1: 2,000.00
Category C2 2,400.00
Category C3 3,200.00
Category C4: 4,000.00
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Fees for the purchase of application forms:
Category A 200.00 Consultant
Category B 200.00 Petty Contractors
Category C 250.00
Fees for the purchase of application forms:
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N658,160.00 was generated on Registration of contractors in year 2015
ii. DIRECTORATE OF ACADEMIC AFFAIRS
a EXAMS & RECORDS N
Collection of Transcript 5,000.00Collection of Certificate 5,000.00Collection of Notification of Result 2,000.00
Collection of letter of Proficiency 2,000.00
Collection of letter of attestation 2,000.00
Verification Letter 5,000.00
The means of generating IGR in the Directorate is through the following:
23N118,894.00 was generated in this Division in year 2015
b. SENATE & ACADEMIC MATTERS N
Rentage of Academic gowns 500.00 per Unit
c. ADMISSIONS N 5,000.00 per PUTME candidate
Verification of Ordinary Level Results 5,000.00
PUTME 6,000.00
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iii. DIRECTORATE OF STUDENTS’ AFFAIRS
Registration of Clubs and Associations
2,500.00
Income from Students’ Accommodation
N
Ajasin Hostel 20,000.00Ifaki Hostel 25,000.00Medical Hostel 50,000.00
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RECOMMENDATIONS FOR PROPELLING WEALTH CREATION FOR THE UNIVERSITY
i. It is suggested that all the fees for registration, renewal
and application for contract in the University should be
reviewed upward.
ii. All the charges for Academic Records i.e Transcripts,
Certificates, verification, Notification of Results should
also be reviewed upward .
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iii. Fees for the rentage of Academic Gowns could as well be reviewed upward to N1,000.00
iv. Production of Academic Robes for direct sale to our graduates (especially the Ph.D holders)
iv. It is recommended that specific IGR to the Registry Unit be put in place in form of Registry
administrative charges of N500 by each graduating student at the point of collection of
notification of result.
v. Improved efficiency and effectiveness of service delivery.
vi. The University is advised to compel contractors who handle projects worth more than N250
million in the University to donate particular projects in their honour on campus to serve as
endowment.
vii. Endowment of chairs – Reputable industries should be encouraged to endow chairs.
viii.
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viii. Partnership with Bursary and the Office of the Research
and Development to organize training programmes for
the non teaching staff of tertiary institutions.
ix. Disposal of waste paper should be centralised through
the General Administration Division.
x. Faculties / Departments should be mandated to give
periodic report on old scripts and waste papers to the
Registry.
xi. Upward review of these fees.
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Thank you.
E.A. OgunyemiRegistrar
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