12Excel Part 2

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Entering Formulae Using Point ModeEntering Formulae Using Point Mode

A way of generating formulae using the cell pointer

Start formula with = sign Using mouse, click on first cell in

formula, note that the cell address Enter numeric operator Click on second cell, that cell

address shows in formula Press Enter

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formula begins with = sign

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point to B5 with cell selector

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key in numeric operator

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point to B6 with cell selector

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formula now displays results

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Copying FormulaeCopying Formulae

Formulae, like other cell contents, may be copied from one location to another

The cell addresses in the source formula, unless specially set up, change as they are copied to the destination cell(s)

The cells change because they are relative cell references

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SS of copying formulasSS of copying formulas

formula copied

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formula pasted

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FunctionsFunctions

Built-in formulae that perform certain types of calculations automatically

Rules of structure, or syntax: Function name (argument1, argument2 …)

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FunctionsFunctions

Arguments - data the function uses to perform the calculation

Most often, arguments are numbers or cell references to numbers

Argument enclosed in parentheses, multiple arguments separated by commas

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FunctionsFunctions

In cells containing both function and formula, begin the function with an = sign

Excel has 233 functions, divided into 9 categories

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Sample of FunctionsSample of Functions

AVERAGE

UPPER IF

Returns the average of its arguments

Converts text to uppercase

Returns one value if a condition you specify evaluates to True and another value if it evaluates to False

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Sample of FunctionsSample of Functions

PMT

TODAY

SUM

Calculates payment for a loan based on constant payments and interest rate

Returns serial number that represents today’s date

Adds all the numbers in a range of cells

Click on Insert then Function

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Paste Function FeaturePaste Function Feature

Click fx Paste Function

Office Assistant will offer help Excel will prompt you with a

selection of functions

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Paste Function feature

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Adding Cell CommentsAdding Cell Comments

Can annotate cells with comments

Appear whenever mouse pointer passes over that cell

Click on Insert then Comment

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Cell comments

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Column WidthsColumn Widths Cell’s column controls how much

information can be displayed in a cell

Text entries will “spill over” to the next cell, if empty, otherwise the label is truncated

Numbers too wide for the column will be displayed as #######

Column widths may be from 1 to 255

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Adjusting Column WidthsAdjusting Column Widths

Click on Format, Column, Width

Click and drag on the column heading border

Format, Column, Autofit or double clicking on heading border will make automatic column width adjustments

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Using UndoUsing Undo

For undoing errors Important safeguard against

time consuming errors

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Zooming the WorksheetZooming the Worksheet

Screen is defaulted at 100%, the amount that will print on one page, in Portrait orientation

Can adjust screen viewing to See more, by zooming out, orSee less, by zooming inClick on View then Zoom

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Formatting NumbersFormatting Numbers

Number formats affect how numbers look onscreen and when printed

No effect on Excel’s storage or values in calculations

Select with Format, Cells, Number

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Number formatting

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Number formatting

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Inserting RowsInserting Rows

Move to appropriate row Click on Insert, Rows For multi row insertion,

highlight a range of rows before invoking menu command

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Moving Cell ContentsMoving Cell Contents

Can use the Cut and Paste method or

Move cursor arrow to border of cell pointer, click and drag to the destination location

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Centering Across a SelectionCentering Across a Selection

Cell alignment, center only applies to entries within an individual cell

Centering across a selection allows users to center selection as they would with a word processor

Click on Format, Cells, Alignment, Horizontal, Center Across Selection

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Centering across a selection

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Centering across a selection

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Changing Fonts and Font StylesChanging Fonts and Font Styles

Fonts - typefaces, size and style Typeface - appearance and

character shape Size - generally measured in

points (pts.), pts. are 1/72 of an inch

Arial 10 pt. is the Excel worksheet default

Change by Format, Cells, Font

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Format Cells

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Table of Different Font StylesTable of Different Font Styles

Typeface Arial

Arial Times New Roman

Times New Roman

Size and style 24 pt. Bold

32 pt. Italic 24 pt. Bold

32 pt. Bold

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Changing Page OrientationChanging Page Orientation

Default printing orientation is Portrait (vertical)

If data to large for this format Can change to Landscape

orientation (horizontal)

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Office AssistantSpecifying Landscape Orientation

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Landscape Orientation