1-12

Class Overview

• Check your grades by Thursday, 5pm• Course evaluation at end of today’s class• Thursday class period is a Tournament Manual workday

– You do not have to come to class but I will be in my office to answer any questions you may have or problems with elimination scheduling

• Tournament Manual– NO CD is required– No electronic submission– No group projects– Due to my office (HPER 132 or HPER 133by Thursday, Dec

7, 5pm– Spiral bound or stapled—no notebooks

• Final Exam: Tuesday, Dec 12, 12:30-2:30, HP 013

2-12

What do we want in our tournament experience?

• What is the worst that can happen?

• What is the best that can happen?

3-12

Avoiding Problems in Tournament SchedulingAccording to Byl, what are the keys to avoiding problems in tournament scheduling?

• Adequate planning and getting things done early

• Adjust your time line according to the nature of your tournament – Typically, plan 1 year in advance!

• Obtain a written confirmation of facility bookings as early as possible

• Base time schedule on the # of entries and design of tournament

4-12

• Develop and distribute entry forms• Youth Soccer Camp• Youth Biddy Basketball• Adult

5-12

• Officials• Book all officials and do it EARLY…make sure to have

reserves – Make the booking agent a good pal!

• Couple weeks before the tournament, arrange minor officials and other personnel.

• Distribute a schedule to the officials along with a list of their respective duties.

• If any officials need training, this is the time to do it. Advise janitorial staff of the tournament so that enough supplies are on hand.

6-12

• Training Officials• Orientation meeting• Rules Interpretation meeting• Mechanics meeting• On the court/field clinic• Exam

7-12

• Make sure you inform the media of your event so they can make plans to cover it.

• BEFORE the tournament arrange for signs to be prepared that identify the tournament; tell which teams use which locker rooms; and direct participants to the gym, bleachers, cafeteria, first aid room, and locker rooms.

• BEFORE the first game is to begin you should address three groups of people: the coaches, the parents, and the athletes.

8-12

• Hold a coaches’ meeting well before the first game; providing beverages is a thoughtful gesture.

• Advise coaches of any last-minute concerns and answer any questions they have.

• How will you distribute awards….decide this well in advance.

• Advise teams of the tournament details: playing schedule, tiebreaking procedures, specific equipment usages (e.g., in badminton the type of shuttlecock to use).

• Helpful to provide maps • Be clear and direct

9-12

• Participants also need to know what will be provided or available at the tournament, such as game or practice balls, refreshments, towels, first aid equipment or personnel, and snack bar or cafeteria.

• List costs for any of these items. • The more information that is available to participants

at this stage, the fewer disappointments there will be on tournament day

• Day before the tournament, perform a final check of the facility, the equipment, and the signs to make sure everything is ready to roll.

10-12

Awards• Use a reliable company for awards – bond with them,

make them your friends!

• Be prepared and ready to act during the tournament

• Everyone loves FREE t-shirts, take care of your sponsors, officials and supporting staff!!!

11-12

Assigning Committees

• Tournament Director• Officials and Playing Equipment Committee• Participant Publicity, Services, and Control Committee• Spectator Publicity, Services, and Control Committee• Awards Committee• Finance Committee

12-12

Tournament experiences

• BE prepared!

• Listen

• Act quickly and responsibly

• Be fair!

• Have fun!