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ANNEXURE-01

: Tender Schedule :

Sr. Schedule Details

1. Online Tender Opening Date & Time

Date: 12 / 10 /2018, Time: 10:30 A.M.

2. Pre Bid Meeting with Vandors at BAOU

Date & Time

Date: 19/ 10 /2018, Time: 03:00 P.M.

3. Tender Closing (Online)

Date & Time

Date: 01/ 11 /2018, Time: 18:00 P.M.

4. Submission of Tender Documents i.e. Tender

form, Tender fee, EMD, Technical Documents in

sealed cover.

(Through R.P.A.D/Speed Post/ or Hand Delivery

at BAOU)

Date: 03 / 11 /2018, Time: 17:30 P.M.

5. Approx. amount of Work (Annual) INR 20,00,000/- and above 6. Tender Process Fee Inr. 1,500/-

7. Earnest Money Deposite Inr. 60,000/-

8. Bank Solvancy Inr. 5,00,000/-

9. Security Deposite As per Govt. of Gujarat Purchase Rules at the

time of finalization of rates/party.

10. Technical Bid Opening Date, Time and Place Date: 05 / 11 /2018, Time: 11:00 a.m.

Place: Meeting Room, “Jyotirmay Parisar”

Dr. Babasaheb Ambedkar Open University

Marg, S.G. HighWay, Charrodi, Ahmedabad

11. Financial Bid Opening Date: 05 / 11 /2018

Time: Will be announced at the time of

Technical Bid Opening

12. Validity of quoted Rates 180 days (from the day of Bid Opening)

13. Work Place of Tender Work Dr. Babasaheb Ambedkar Open University

“Jyotirmay Parisar”,

Dr. Babasaheb Ambedkar Open University

Marg, S.G.High-Way, Chharodi,

Ahmedabad- 382481 And

As per instruction from University for location

at Ahmedabad and Gadhinagar.

Page 4

ANNEXURE-02

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Page 19

ANNEXURE-09

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Page 20

Annexure -10

Technical Bid

Section A: Primary Detai ls of Tenderer

Name of the Tenderer Party/ Firm/ Company/Agency

Status of Firm:

Company / Partnership firm/ Trust/ Co-Operative

Institute/ Agency/ Other (Specify)

Name of Partner/Director/Proprietor/ Trustee

Name of the Head & Designation

Postal Address

Local Office Address at (Ahmedabad Or Gandhinagar)

Tele. No. (Office) & Mobile No.

Website

Email Address

Section B: Primary Details of Process fee and EMD

Tender Process / Form Fee Details:

D.D. No./ Bankers Check No.

Name of the Bank:

Amount: Rs.1500/-

Date:

EMD Details:

D.D. No./ Bankers Check No.

Name of the Bank:

Amount: Rs.60000/-

Date:

Details of Declaration Stamp No Date

Declaration is to be submitted on 50/- rupees Non Judicial Stamp Paper

that the tenderer is not defaulter, never blacklisted by any Government

institution or department and has no binding of any police, court case.

Page 21

Section C: Various Registration Details of Tenderer

Section D: Details of work Comple tion (Single Order / Agreement for Security )

Sr. No.

Financial Year

Name of Client Period of Service

(Date to Date)

No. of persons deployed

(30 and above)

Work Completion Amount

(25 lakh & above)

1. 2015-16

2. 2016-17

3. 2017-18

Section E: Details of Financial Turnover, Profit and other.

Sr. No.

Financial Year Audited Accounts

Y/N

Total Turn over Rs.

Net Profit Rs.

Income Tax paid Rs.

Total Capital Rs.

1. 2016-17

2. 2017-18

No. Detail Numbers Date

1 Year of Establishment

2 Registration No. if registered under Society Act. 1956

3 Registration No. if registered under Cheritabel Trust Act

1920

4 GST No.

(Register as Security Service provide Agency)

5 Shops and Establishment Registration

(Register with Valid Security service Provide Agency)

6 Valid Labour License No.

(for providing minimum 100 and above security staff )

7 Labour Licence No.

(Register with Labour Welfare Board)

8 PAN No.

9 Professional Tax No.

10 P.F. Registration No.

11 E.S.I.C. Registration No.

12 Local Employee Exchange Registration No.

13 Valid ISO 9001:2008 Certificate

14 Valid licence under the Private Security Agencies

(Regulation) Act,2005. As on date of publication of

tender document.

Page 22

Section F:Detail of Bank Solvency (On or after the date of Tender) Sr. No.

Name of the Bank Solvency No. Rs. Validity

1. 5,000,00=00

Section G:Detail of Last three years experience (Exclusive security Services)

(Past Cliants)

No. Name and Address of the

Offices with Contact No.

No. of persons

deployed

Period of

Contract

Contract

Value

Reason for

termination/

discontinuation if any

1.

2.

Section H:Detail of Present cliants details (Exclusive security Services)

No. Name and Address of the

Offices with Contact No.

No. of persons

deployed

Period of

Contract

Contract

Value

Reason for

termination if any

1.

2.

Note: 1) Tenderer not accompanied by this information and documents in support of the same (Section:G

and Section:H) may be summarily rejected.

2) The tenderer should obtain and provide the performance certificate for the above mentioned past

experience and present work in the format given below.

Performance Certificate

It is Certified that M/s. (Tenderer) ______________________ had provided Security

services at our Office/ Enterprise ____________________________ for the premises located at

________________________ for the period from ______________ (date-to-date). The annual

financial component of the work contract for the above said work is Rs.____________ (in words).

The performance of the firm was / is satisfactory / good/ very good/ excellent.

Signature of the client (of the tenderer) with Seal of Client

Page 23

Section I: Details of EPF Contributed by Tenderer i .e 2015-16, 2016-17

No. Name of Month Challan No. Amount Remarks

1.

2.

Section J: Details of E.S.I.C Contributed by Tenderer i .e 2015 -16, 2016-17

No. Name of Month Challan No. Amount Remarks

1.

2.

Section K: Details of Service Tax/ G.S.T paid by Tenderer i.e 2016 -17

Return No. Date:

Section L: Details of Professional Tax deducted and paid by Tenderer i .e

2016-17

No. Name of Month Challan No. Amount Remarks

1.

2.

Section M: Copy of Police verification of staff deployed at the establishment

(Minimum 20 Persons)

No. Name Letter No

(If any)

Date

1.

2.

The above facts are true to the best of my knowledge and I shall be fully responsible for any

wrong statement. I read all the conditions, concerned laws, required qualification standards and I

understand the nature of work to be done before proposing this bid. I agree to abide the terms

and conditions as mentioned in this tender.

Place:

Date: Signature & Stamp of Tenderer

Page 24

Annexure-11

FINANCIAL BID

FOR

Security Services

I/We (__________________________) on behalf of M/s. ________________________

___________________________ hereby undertake to provide Security Services as specified in this

tender for :

Sr. No. Details of Security

Person

Required

Staff

Amout (Rs.)

Per Person Per Day (Per Shift)

Service charge

{A} {B} {C} {D} {E}

01 Security Supervisor Occasionally

02 Security Guard 15

03 Lady Security Guard Occasionally

04 Gun Man Occasionally

Note:

If more Security persons are required in special case/ occassion tenderer will have to

provide with same rates and same service charges.

Per person amount should be included minimum wages plus special allowance, E.P.F and

ESIC contributions.

Place:

Date: Signature & Stamp of Tenderer

Page 25

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Sr. No. Details of Security

Person

Required

Staff

Amout (Rs.)

Per Person Per Day (Per Shift)

Service charge

{A} {B} {C} {D} {E}

01 Security Supervisor Occasion

02 Security Guard 15

03 Lady Security Guard Occasion

04 Gun Man Occasion

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Page 26

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