08 description -part time staff a. job … description -part time staff a. job identification ......

08 DESCRIPTION -PART TIME STAFF

A. Job Identification

Job Title:

Job Type (4 digits):

NOC Code (if applicable):

Business Unit (up to 6 digits):

Employment Status:

Reports to (Job title):

Title/s of Jobs Supervised (if any): Effective date of Job Description:

Completed by:

B. Primary Purpose of Job

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__ (RR will provide if unknown)

D Part Time D Student D Casual/Seasonal

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C. Primary Duties

In order of priority, three to six duties (groups oftasks) which comprise the Approx

majority and essence of the job. % of Job

l.

2.

3.

4.

5.

6.

7. Other duties as assigned

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D. Qualifications Please respond to the following sections using the standardized wording provided in the gUidelines with additional description as required. 1. Educational Requirement

2. Additional requirements: licenses, other accreditation or leeal requirements

3 E xpenence A vg hours per Weeks per No. years week season/year

E. Responsibility for People 1. Internal

2. External

F. Other

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Comments

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DDENDUM TO JOB DESCRIPTION - PART TIME STAFF

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G. Analysis / Problem Solving

This section considers the analytical, or mental processing, requirements of the job. Analysis may be applied to data, ideas, situations, processes, problems etc. The level of analysis required of various jobs on a regular basis is considered - it does not imply the reasoning capability of any incumbent in a job.

In analyzing issues or solving problems, which one of the following best describes, overall, the job's regular and recurring, requirements?

Issues are clearly identified. Options for resolving issues are pre-defined and limited analysis is required to select the appropriate course of action.

Issues are readily identified; some clarification of information may be required to ensure the issue is correctly understood. Options for resolving issues are defined and straightforward. Common sense and straightforward reasoning are used to determine action based on existing processes and procedures.

Issues are generally apparent and relatively straightforward, but may require further information/data gathering to properly understand their scope. Analysis involves identifying options according to defined procedures, practices and precedent and determining from these options the best course of action.

Issues are apparent but require investigation to understand them fully and place them in context. They may be multi-faceted or conceptual in nature. Analysis involves synthesizing options according to standard processes and practices, including those oftechnicallprofessional fields. Selection of a course of action involves understanding potential benefits and impact of the different options.

Issues are complex or poorly defined and may not have occurred before. Facts need to be gathered and checked. Options for analysis/resolution are developed according to precedent and standard practices. Analytical skills are required to understand datal information. Selection of a course of action involves consideration ofthe benefits and impact of different options.

Issues may be complex, conceptually complex and/or vague. Investigation is usually required to identify and diagnose the issue. Options for analysis/resolution are developed using professional and departmental practices. Judgement is applied in analysing data and information and selecting or recommending the right approach or answer.

D

D

D

D

D

D

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Please give a brief example of a routine problem or issue requiring analysis. How straightforward or complex is the issue? What procedures, policies, principles or people are there as guidance?

Now describe a difficult or complex problem/analysis requirement. Again, how straightforward or complex is the issue and what procedures, policies, principles or people are there as guidance? How often do these types of issues occur?

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H. Independence

Which one of the following definitions best describes the role ofthe incumbent to determine activities?

Work is highly structured with defined routines and procedures. The incumbent has little or no latitude to prioritize tasks. Subject to close supervision.

Work is structured and activities are defined. The incumbent has some latitude to determine task order to meet pre-determined standards, priorities and deadlines. Subject to regular supervision.

Work follows standard procedures. The incumbent has a degree of discretion to sequence daily activities and adapt procedures to achieve defined outcomes and deadlines. Subject to general supervision.

The incumbent organizes and changes daily priorities to achieve defined activities and work goals. Incumbent has discretion to interpret guidelines and adapt processes to achieve defined standards. Results are reviewed periodically.

Incumbent plans and carries out assignments. Work is reviewed for achievement according to general work goals and instructions. Discretion is exercised in interpreting and applying rules and guidelines.

Comments:

D

D

D

D

D

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I. Communication

What type/s of communication is the incumbent routinely required to demonstrate?

Examples of communication Describe the situation and nature of the topic/purpose of the communication

Basic communication

D Exchange straightforward and factual information

D Listen and interact with courtesy D Write lists, logs, use form letters

D Other: describe opposite

Straightforward communication D Exchange multi-faceted, primarily

factual information

D Demonstrate support and respect for others

D Describe and clarify information

D Provide routine direction

D Instruct/teach factual information


Moderately complex communication

D Exchange conceptual information requiring explanation to ensure understanding

D Lead meetings or groups on non-contentious topics

D Instruct/teach facts and concepts

D Provide care or comfort

D Mentor others


Complex communication

D Calm angry/upset people

D Lead meetings or groups on more contentious or complicated topics

D Instruct/teach multi-faceted concepts

D Use verbal and/or writing skills to influence others, gain co-operation


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Persuasive communication

D Resolve heated disputes

D Use verbal and/or writing skills to persuade others, reach consensus


What type of communication is the most demanding required of the job? How often does it occur?

1. Effort

This encompasses any activities which cause fatigue ofthe body or senses. It includes fine and gross motor movements, and concentration.

The significance of the effort to the job is a balance oftime, length of effort and importance of performance to the job as follows.

Some impact: Approximately 0% to 20% of time. Typically short periods (less than 30 minutes) at a time and/or encountered a few times a month. or hand-eye co-ordination may be performed slowly to ensure accuracy.

Moderate impact: Approximately 20% to 40% of time. Typically moderate periods at a time (30 to 90 minutes), and/or encountered weekly.

Significant impact: Approximately 40% to 80% of time. Typically encountered several times a week. May involve long periods at a time, or less frequent but extended periods of time. Fine motor movement or hand-eye co-ordination: both speed and accuracy are important.

Impacts majority of Approximately 80% or more of time. work: Defining feature of work. Typically encountered every day or every

other day. May involve extended periods at a time. Fine motor movement or hand-eye co-ordination: may require accuracy under time pressure.

Select from the following types of effort those that apply, and tick the category that indicates how important they are to the job. Do not select items which have only a minor or incidental impact on the job.

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Effort Required: Some Moderate Significant Impacts impact impact impact majority

of work

Normal levels of effort and concentration D Light Effort

• Lifting, pulling, maneuvering less than 10 pounds D D D D (e.g. files or papers)

• Repetitive movements (e.g. data entry) where D D D D accuracy is more important than speed

• Operating machinery or equipment requiring fine D D D D motor skills

• Periods of concentrated listening

• Maintaining concentration despite interruptions D D D D • Extended periods of sitting or walking with the D D D D

ability to move around or rest periodically D D D D • Other: describe

Moderate Effort

• Lifting, pulling, maneuvering 10 to 50 pound D D D D items

• Repetitive movements requiring a high degree or D D D D manual dexterityihand-eye co-ordination to meet deadlines outside personal control

• Maintaining concentration while performing repetitive tasks to meet deadlines outside personal D D D D control

• Heightened concentration to achieve multiple deadlines D D D D

• Sitting or walking/moving for extended periods with no opportunity to move around D D D D

• Short periods of energetic physical movement (e.g. demonstrating dancing steps) D D D D

• Extended periods of standing or walking D D D D • Other: describe Heavy Effort

• Lifting, pulling, maneuvering items over 50 D D D D pounds

• Extended periods of energetic physical movement D D D D (e.g. leading an aerobics class)

• Other: describe D D D D

Briefly outline how the types of effort selected specifically apply to the job.

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K. Working Conditions

Select from the following types of condition and tick the category that indicates how important they are to the job (see previous section for definitions). Do not select items which have minimal or rare impact on the job. You may select more than one category.

Exposure to: Some Moderate Significant Impacts impact impact impact majority

of work

Mildly unpleasant conditions, e.g.:

• Mild variations in temperature, noise D D D D conditions

• Other: describe D D D D Somewhat unpleasant conditions, e.g.:

• Exposure to moderate weather conditions D D D D (rain, sun)

• Dust, dirt D D D D • Cold working environment (e.g. skating rink) D D D D • Hot working environment (e.g. direct

exposure to sun, or indoor heated D D D D environment) D D D D

• Dry or human environment ( e. g. indoor heated D D D D pool)

• Exposure to mildly odorous or unpleasant chemicals, cleaners etc.

• Poor ventilation

• Confrontation with annoyed customers

• Other: describe Unpleasant conditions, e.g.:

• Exposure to severe weather conditions D D D D (blizzard, dark ice) D D D D

• Extremely loud or persistently very loud noise D D D D levels

• Handling strong chemicals, cleaners etc. D D D D • Confrontation with angry customers D D D D • Activities requiring use of safety procedures

and equipment D D D D • Activities requiring care to maintain physical D D D D

health such as concrete flooring for physical activities D D D D

• Other: describe

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Exposure to: Some Moderate Significant Impacts impact impact impact majority

of work

Difficult or dangerous conditions, e.g.:

• Exposure to blizzard conditions D D D D • accessing confined spaces requiring D D D D

certification

• Handling dangerous chemicals requiring D D D D protective procedures

• Extreme heat/cold D D D D • Activities requiring stringent safety D D D D

procedures and equipment

• Other: describe D D D D

Briefly outline how the conditions selected specifically apply to the job.

Thank you. Please return the completedform to Human Resources for finalization.

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