04-03-13 community development committee...

ARFOP Proprietary 1

Operating ReviewApril 3, 2013

ARFOP Proprietary 2

Agenda� ARFOP Structural Review� Strategic Plan Accomplishments� Stems Fundraiser Report� Update ARFOP Key Metrics

Statement of Financial PositionIncome StatementARFOP 2013 & Beyond Funding Priorities

ARFOP Proprietary 3

ARFOP Structural Review

� ARFOP is a 501(c)(3) entity and is legally and fiscally responsible for all ARFOP/Friends actions

� The Friends of the Arboretum, Friends of the Farmstead and Friends of Art are executive committees of ARFOP and not separate entities

� ARFOP provides all public financial information via an annual report and state and federal information returns, KS NP 50 and IRS Form 990. Financial Reports are audited by Dana F Cole & Company, LLP, CPAs

ARFOP Proprietary 4

ARFOP Structural Review Continued

FOA

FOTA

FOF

ARFOP

Interim Executive Director Vicki Lilly(Search in Progress for permanent ED)

President Todd RobertsTreasurer Bob Shea

Nancy McConnellRussell Simmons

Dennis Patton

ARFOP Proprietary 5

GOVERNING PRINCIPLES

Mission• Provide and promote art, recreation, nature, education, and culture that

builds community and enhances the quality of life.

Core Values

• Stewardship - Protecting and preserving the vision, mission, reputation and assets of the Foundation and the resources of our city through leadership, accountability, informed decision-making and fiscal responsibility.

• Integrity - Earning trust by honoring donor intent and building relationships based on honesty, respect, dedication, doing what is best for the common good, and follow-through.

• Collaboration - Committing to cooperation through teamwork, partnerships, communication, use of best practices, and joint promotion of activities and programs.

• Community - Building strong relationships, valuing volunteers, listening to our stakeholders, creating ownership and engaging the entire community

ARFOP Structural Review Continued

ARFOP Proprietary 6

• Said fond and appreciative good bye to our first and only Executive Director Teresa Stohs

• Developed and adopted an Executive Director replacement Plan

�Hired a Development Coordinator --Received a $5,000 H&R Block Foundation grant to go toward this salary.

�Hired an Interim Director with ARFOP and Stems expertise�Plan to Hire a fulltime ED by June 1, 2013 prior to Stems�Make ED transition as transparent to ARFOP stakeholders and Stems sponsor as

possible�Introduce new ED at Stems�Overlap interim and permanent ED

• Transitioned to new ARFOP President and added and Strengthened BOD

• Changed Leadership of FOA, added new members and working with PAMP

ARFOP Strategic Plan Accomplishments

ARFOP Proprietary 7

• Hugely successful Luminary walk with almost 14,500 participants

• Successfully launched the Train Garden �Phase II of the Train Garden is near completion �Phase III, Design of Old Town, is underway�Working with a major donor for Phase III

• Friends of Farmstead are working with Ben Craig and the City of Overland Park to provide a design proposal for two exciting new additions to Main street�Blacksmith Shop�Barbershop�Photography Studio

• Awarded $150k NEA Grant to support the InterUrban ArtHouse.


ARFOP Proprietary 8

• Initiated the design effort of the International Sculpture Garden

�Defined the design team�Design team has performed onsite assessments including geographical and

topological mapping�Completed the first design team on site workshop�BB&N is developing 2 design approaches for the sculpture garden�Review of design approaches scheduled for first week of April

• Developing partnerships, major donors, and initiatives to provide additional funding for completion and ongoing support (International Sculpture Garden committee)

• Updated and revised ARFOP By-Laws and began working with the City of Overland Park to update the current Relationship Statement


ARFOP Proprietary 9

•Stems: A Garden Soiree

ARFOP Fundraising Event

ARFOP Proprietary 10

•Farmstead Stampede

•Fishing Tournament•Georgia’s Chicken Run

•Luminary Walk•Night of the Living Farm

•Arts for Kids•Art exhibition openings•Classes•Council President’s Arboretum Golf Tournament•Dairy Days

•The Nutcracker Tea Party

•Pet Pals•Plant Sale•Pumpkin Hollow•Safety Day

Friends Fundraising & Special Events


STEMS 2008 - 2012 Comparison

• STEMS Net Income funds ARFOP Operating Expenses and provides funding to selected projects

• Lower Grants & Sponsorships were partially mitigated by sold out Event Admissions

• Reported “In Kind” contributions decreased

• Increased expenses were driven by food & beverages and shuttle service

2008 2009 2010 2011 2012

Revenue

Ind & Smal l Bus Contributions $79,500 $75,000 $68,900 $66,537 $18,489

Sponsorships & Grants $79,963 $123,725 $171,668 $192,691 $160,399

Admiss ion & Entry Fees 39,860 67,975 58,355 57,885 60,840

Merchandise Sa les 3,510 5,522 21,672 2,559 2,216

Total Revenue $202,833 $272,222 $320,595 $319,671 $241,943

COGS ‐ Merchandise 276 ‐ ‐ 1,360 3,021

Gross Profit $200,792 $284,610 $326,491 $318,311 $238,922

Expenses

Arti s t & Profess ional Fees $9,703 $4,593 $6,638 $7,029 $8,197

Equipment Renta l 9,128 10,420 11,265 13,096 15,399

Food & Beverages 71,725 84,360 49,145 51,562 36,086

Printing, Postage & Advertis ing 6,242 5,880 40,594 33,880 7,251

Suppl ies 18,597 17,721 33,869 23,286 38,106

Total Expenses $115,395 $122,973 $141,511 $128,852 $105,039

Net Income $85,397 $161,637 $184,980 $189,459 $133,883


6 year Revenue & Support and Net Assets

Stems was initiated in 2008; contributing a net of $86K that year; Stems net contribution was $135K in 2012.

Operating Revenue & Support increased in 2012.

Net Assets grew in 2012 largely driven by lower capital improvements and higher cash generation.


The Arts & Recreation Foundation of Overland Park Statements of Consolidated Financial Position

2011 2012

ASSETS

Checking, Money Mgt & Inv. Accounts

Unrestricted $495,009 $698,210

Des ignated/Restricted $742,213 $765,265

Checking, Money Mgt & Inv. Accounts $1,237,223 $1,463,476

Total Current Assets $1,237,223 $1,463,476

TOTAL ASSETS $1,237,223 $1,463,476

LIABILITIES & EQUITY

CURRENT LIABILITIES

Payrol l & Other $1,235 $1,454

EQUITY

Net Assets & Ret. Earnings $1,235,988 $1,462,021

Total Equity $1,235,988 $1,462,021

TOTAL LIABILITIES & EQUITY $1,237,223 $1,463,476


The Arts & Recreation Foundation of Overland Park Income Statements

2008 – 2012 (Prelim & Unaudited)2008 2009 2010 2011 2012

REVENUE AND SUPPORTIndividual Contributions $308,557 $326,179 $225,338 $297,537 $243,114Corporate & Foundation Grants 148,598 144,583 181,325 187,463 213,901

Program Service Revenue 1,793 12,237 15,943 60,432 45,693

Sales Revenue 49,885 79,253 76,058 84,088 61,063Membership Dues 36,676 37,369 85,870 101,642 105,500Special Event Income 406,989 489,231 606,776 483,530 566,292

Operating Revenue & Support $952,498 $1,088,852 $1,191,310 $1,214,692 $1,235,563Interest and Investment Income (191,270) 98,449 80,592 4,372 20,002

Total Revenue and Support $761,229 $1,187,301 $1,271,902 $1,219,064 $1,255,565 Less: Cost of Sales 29,865 43,036 50,480 57,314 47,945

Gross Profit $731,364 $1,144,264 $1,221,422 $1,161,750 $1,207,621

EXPENSESLABOR ‐ contractors, salaries/taxes/benefits 87,418$ 97,701$ 123,412$ 132,240$ 120,122$ PROGRAM SERVICES & FUNDRAISING: Capital Improvements 149,945 343,463 258,881 1,033,179 309,701

Program Grants 63,235 105,901 82,572 99,788 150,583 Professional Fees 110,925 100,015 99,454 144,706 100,881 Supplies 177,504 193,611 180,310 195,503 192,932 All Other Expenses 107,550 88,713 108,945 139,311 120,114TOTAL EXPENSES 696,577$ 929,405$ 853,573$ 1,744,728$ 994,333$

NET INCOME 34,787$ $214,859 367,849$ (582,978)$ 213,287$

Selected Measures:Program and Supporting Services ($) $483,397 $480,041 $512,121 $611,761 $534,049Cash Generated / Capex & Grants $247,967 $664,224 $709,301 $549,989 $673,572Operating Margin 33.9% 58.0% 58.1% 47.3% 55.8%


ARFOP 2013 & Beyond Funding Priorities

� Train Garden

� International Sculpture Garden

� Deanna Rose Children’s Farmstead Additional Projects and Programming

� Increased Arts Programming

� Strengthen Operating Reserves

� Improve Stems Revenue and Net Income


ARFOP 2013 & Beyond Funding Priorities

2013 & Beyond Funding Priorities will be accomplished by:

� ED Replacement with exceptional fundraising capacity

� Improving the revenue potential of existing events

� Creating new fundraising events

� Improve participation in the Planned Giving program

� Increasing the capacity of the Board and Executive Committees to fundraise

� Increasing grant writing

� Increasing funding outreach beyond local sources to receive national/international donations

04-03-13 community development committee...

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