(03) guidelines for project report

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TEXTILE INSTITUTE

OF PAKISTAN

GUIDELINES & PROCEDURE FOR

CONDUCTING FINAL YEAR PROJECTS


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Guidelines & Procedure for conducting Final Year Projects 2

LIST OF CONTENTS

FOREWORD ............................................................................................. 3

1. INTRODUCTION ................................................................................... 4

1.1 PREAMBLE ................................................................................... 4

1.2 PURPOSE OF RESEARCH PROJECTS ................................................ 4

1.3 BENEFITS OF RESEARCH PROJECTS ................................................ 5

2. PROCESS OF FINAL YEAR RESEARCH PROJECTS ................................ 6

2.1 IDENTIFICATION OF PROJECT TOPICS ............................................ 6

2.2 FINALIZING THE SUPERVISORS ..................................................... 6

2.3 PROCEDURE OF RESEARCH & GRADING CRITERIA ............................ 7

2.3.1 PROJECT PROPOSAL PRESENTATION .................................... 7

2.3.2 END OF FALL SEMESTER PROGRESS ..................................... 8

2.3.3 POSTER PRESENTATION ..................................................... 8

2.3.4 FINAL DRAFT OF PROJECT REPORT....................................... 8

2.3.5 FINAL PROJECT REPORT (INTERNAL REVIEW) ........................ 9

2.3.6 FINAL PROJECT REPORT (EXTERNAL REVIEW) ....................... 9

2.4 GRADING SCHEME ...................................................................... 10

3. LAYOUT & FORMATTING OF PROJECT REPORT ................................ 11

3.1 GENERAL INFORMATION ............................................................. 11

3.2 FORMATTING ............................................................................. 113.3 COMPULSORY PAGES .................................................................. 12

3.4 OPTIONAL PAGES ....................................................................... 12

3.5 MAIN CONTENT .......................................................................... 13

3.6 BINDING AND PRESENTATION ..................................................... 13

4. GUIDELINES ON BIBLIOGRAPHY ..................................................... 13

APPENDIX 1 LIST OF FACULTY SUPERVISORS ........................................... 14

APPENDIX 2 - WORK PLAN SCHEDULE 2012/13 ........................................... 15

APPENDIX 3 GRADING FORMS ................................................................ 16

APPENDIX 4 SAMPLE ABSTRACT PAGE ..................................................... 25

APPENDIX 5 SAMPLE TITLE PAGE ............................................................ 26

APPENDIX 6 BINDING AND PRESENTATION .............................................. 27


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FOREWORD

The following guidelines have been produced for all final year students of

class TS4, AMM4, TMM4 and FDM4 undertaking the final year project.

If any part of these guidelines is not clear or anything in particular is not

covered, please contact the Project Coordinator (Mr. Afzal Adamjee) or

the Academic Coordinator (Mr. Umair Saeed) for advice.

FAILURE TO COMPLY WITH THE INSTRUCTIONS GIVEN BELOW

MAY RESULT IN THE PROJECT REPORT BEING REJECTED.


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1. INTRODUCTION

1.1 PREAMBLE

The Textile Institute of Pakistan (TIP) is a Chartered Institute by the government

of Sindh and is authorized to award degrees and certificates. The degrees

awarded by TIP are recognized by the Higher Education Commission (HEC), the

approval and controlling authority for higher education institutes in Pakistan.

Degrees awarded by TIP are considered as premium degrees in textiles and

related field in the country.

One of the main objectives of higher education institutions is knowledge creation

through research and experiments. Teaching is always secondary to research. It

is through research that a nation can prosper. An institution is therefore judged

on the basis of its contribution to research. Research works carried out in an

institution are also published in the form of research articles. Preferably every

university/institute should publish its own research journals. Publication of

research journals and research papers by its faculty are among the major

criteria for assessing an institutions standards. It is therefore essential that TIPconcentrates on empirical industry related research through its students and

faculty.

1.2 PURPOSE OF RESEARCH PROJECTS

The main purpose of final year research projects at an undergraduate level is to

teach the students to:

Carry out research work in a methodical and professional manner. Understand issues and problems. Research on a given problem or issue through literature survey and review. Carry out field or survey research. Carry out laboratory work (where necessary). Generate information and data. Manage strict deadlines. Interpret and compile results effectively.


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Find solution(s) to the problem. Present findings or solutions in form of a quality written report. Create knowledge base.

1.3 BENEFITS OF RESEARCH PROJECTS

Following benefits could be effectively derived from the final year projects:

Students are groomed and trained to carry out research. This adds value totheir personal and professional development.

Students are given exposure to work as a team. Effective knowledge base can be developed. Applied industrial research could help improve academia-industry linkages Help develop TIP brand and trust amongst the stakeholders. TIP could start industry based consultancy. Faculty and students can publish research articles and papers and

eventually we could publish our own research journal.

Help generate funds for industrial research.

Could help improve facultys practical knowledge about the current practicesand problems faced by the industry.

Help students with their job placements.


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2. PROCESS OF FINAL YEAR RESEARCH PROJECTS

2.1 IDENTIFICATION OF PROJECT TOPICS

The Final Year Research projects can be initiated by:

(a) Faculty members(b) Textile Research & Innovation Centre (TRIC)(c) Alumni(d) Students themselves

The nature of research projects could be:

(a) Academic purpose(b) Educational advancement(c) Industry initiated(d) Industry need identified by faculty/alumni

All final year research projects are conducted in a group of 3 students. However,in cases where it is not possible to have a group of 3, groups of 2 students are

also allowed.

2.2 FINALIZING THE SUPERVISORS

Based on the preferred area of research, the students should meet therelevant faculty members for a discussion on possible topic(s) of research.

List of faculty supervisors available for final year projects for the year2012/13 is attached in the Appendix 1.

The final year research topic should be finalized in agreement of both thesupervisors and the students and must be approved by the relevant

Programme Coordinator.

The finalized research topic should be submitted to the Project Coordinator(Mr. Afzal Admajee) before the deadline (10 October 2012) using the Topic

Selection Form (PR-00)


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2.3 PROCEDURE OF RESEARCH & GRADING CRITERIA

The steps involved in conducting the final year research projects along with the

grading criteria at each step are given below:

1 Project Proposal Presentation 15% Internal Panel

2 End of Fall Semester Progress Report 20% Supervisor

3 Poster Presentation 15% Internal/External Panel

4 Final Draft of Project Report 10% Supervisor

5 Final Project Report (Internal Evaluation) 15% Supervisor

6 Final Project Report (External Evaluation) 25% External Examiner

The complete work plan schedule of Final Year Research Projects for the year

2012/13 is given in Appendix 2.

2.3.1 PROJECT PROPOSAL PRESENTATION

Students are required to give a PowerPoint presentation of the projectproposal in front of the Internal Panel members and their supervisors.

Presentation should incorporate the following:(i) Title(ii) Research question(iii) Objectives(iv) Background (Basic Literature Review)(v) Rationale(vi) Research Methodology(vii) Use of experimental instrument(s) or material(s).(viii) Scope and limitations(ix) Time Line(x) Proposed Cost of Project

Students will be expected to explain and justify any questions raised by thepanel members.

Students will be graded according to the grade form PR-01 (15%).


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2.3.2 END OF FALL SEMESTER PROGRESS

The research work carried out during the fall semester must be presented in

form of a progress report that should include:

Clearly defined objectives. Summary of literature review. List of source material used for research. Present achievement of research till date. Future action plan to achieve goals Students will be graded by their respective supervisors as per grading

scheme PR-02 (20%).

2.3.3 POSTER PRESENTATION

Poster presentation is a mean of expressing the research work to others. You are

required to prepare A0 size poster that should reflect:

(1) Topic.(2) Objectives of research.(3) Research scope.(4) Methodology.(5) Group members name.(6) Supervisors name.

Students are expected to explain their selected work of research to visitingguests and should be able to justify the reason for topic selection.

Students will be graded by their supervisors as per grade form PR-03 (15%).2.3.4 FINAL DRAFT OF PROJECT REPORT

A draft of research report complete in all aspects must be submitted according to

the schedule. The draft should incorporate the following:

Title Page List of Contents List of tables (if any)


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list of graphs, figures or charts (if any) Abstract Preface or acknowledgement (if any) Conclusion and Recommendations Future work Appendix or Appendices Bibliography

The report should be properly formatted as per the criteria given below insection 3.

Statistical reports and any graphs or figures of graphical nature should be onsame page where the research matter is explained.

Reports may either be submitted in a soft bound form or in an electronicformat.

Students report will be reviewed by their supervisor and comments forfurther additions/deletions and any other recommendations will be suggested

in written.

Students will be graded according to the grade form PR-04 (10%).

2.3.5 FINAL PROJECT REPORT (INTERNAL REVIEW)

Students at this stage are expected to present their report in the final formwith all inclusions and provisions as suggested by their supervisors.

At least two copies of the final research report, one in the soft bound form(spiral or ring bound) and other in loose form for hard binding, must be

submitted.

Supervisors will grade the report according to the grade form PR-05 (15%).

2.3.6 FINAL PROJECT REPORT (EXTERNAL REVIEW)

The final research report will be forwarded to an External Examiner forevaluation and comments.

External examiners will grade the project report according to the grade fromPR-06 (25%).


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2.4 GRADING SCHEME

The grading of the final year project report will be carried out as per the criteria

laid out above. Following grading forms will be used for this purpose:

(1) Project Proposal Presentation (15%) Grade Form PR-01(2) End of Fall Semester Progress Report (20%) Grade Form PR-02(3) Poster Presentation (15%) Grade Form PR-03(4) Final Draft of Project Report (10%) Grade Form PR-04(5) Final Project Report (Internal Review) (15%) Grade Form PR-05(6) Final Project Report (External Review) (25%) Grade Form PR-06

The Topic Selection Form (PR-00) and grading forms (PR-01 to PR-06) are

attached in the Appendix 3.


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3. LAYOUT & FORMATTING OF PROJECT REPORT3.1 GENERAL INFORMATION(i) All project reports must be written in English(ii) Two identical copies of the project report must be submitted, only on

white A-4 sized paper (210 mm x 297 mm). No other paper size is

acceptable for the main text of the project report. However, paper of

larger size can be used for illustrations, figures, diagrams, maps, etc. that

cannot fit on A-4 size, only with the consent of the supervisor. All such

large papers must also be attached to the report by folding them to A-4

size.

(iii) The minimum length of the main text of the project report (excludingheader and footer) should not be less than 8,000 words.

(iv) The project report must be submitted to the Project Coordinator forapproval only with the written consent of the Project Supervisor.

(v) An electronic copy of the project report in PDF format must also besubmitted along with the hard copy.

(vi) Students are also required to submit a separate one page Abstract oftheir project reports in PDF format (please refer to Appendix 4 for sample

abstract page for this purpose).

(vii) A project report may be rejected if the report contains excessivetypographical errors.

3.2 FORMATTING

(i) Font of size 12 with a line spacing of 1.5 must be used.(ii) Pages may only be printed single sided.(iii) Page margins from top, bottom and right side must be 1 inch. To give

allowance for binding, the margin on the left side must be 1.5 inches.

(iv) Bibliographic citations and references must be consistent throughout thereport and must be sorted in alphabetical order of authors last name.

Guidance on proper referencing is given below in Section 4 or can be

obtained from the Project Coordinator and/or the Academic Coordinator.

(v) The title of the project report must be given in the header while theinstitution name and page numbers in the footer. Font size 10 must beused both in the header and footer.


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(vi) Page numbers must be in the sequence of Arabic numerals (i.e. 1, 2, 3) and must be displayed on all pages except the title page including

preliminary pages, diagrams, tables, figures, appendices, references, etc.

3.3 COMPULSORY PAGESThe following Pages (i to iv) must be included in the project report as

preliminary pages in the order given below. In addition, list of references (v)

should be appended at the end of the project report.

(i) TITLE PAGEAs per approved format (please refer to Appendix 5 for a sample title page).

(ii) LIST OF CONTENTSGiving all relevant subdivisions of the project report with a page number for

each item.

(iii) OTHER LISTSOther lists (if used in the project report) such as list of tables, figures, diagrams,

photographs, etc. must be given immediately after the list of contents.

(iv) ABSTRACTA short abstract of the content of the project report must be included. Abstract

must not be more than one side of page.

(v) REFERENCE LISTA complete list of all references used in the project report must be given at the

end of the report in the approved format.

3.4 OPTIONAL PAGES(i) Optional pages such as dedication, acknowledgement, list of

abbreviations, etc should appear after the compulsory pages.

(ii) Students may also wish to add list of appendices to the project reportsuch as samples, procedures, codes, etc. Appendices should be added at

the end of the report after the references.


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3.5 MAIN CONTENT

The main content of the project report will vary depending upon the nature of

the research. However, all final project reports should at least include the

following chapters:

Introduction (aims, objectives, scope, etc.) Literature Review Research Methodology Analysis of Results & Discussion Conclusion Future Recommendations

3.6 BINDING AND PRESENTATION

The project reports will only be accepted in standard black coloured hardbinding with gold lettering on both the front cover and spine (please refer to

Appendix 6 for details). Spiral binding, ring binding or any other form of

binding SHALL NOT BE ACCEPTED. Binding must only be done through an approved binder (details of which

may be obtained from the library).

4. GUIDELINES ON BIBLIOGRAPHY

For referencing and citations of sources used in the final year project report, APA

Manual must be used.

Guidelines on APA style referencing can be found athttp://www.nova.edu/library/dils/teachinghandouts/apa/APA_6th_ed.pdf

Alternately, hardcopy of the above guidelines can also be obtained eitherfrom the Project Coordinator or the Academic Coordinator
http://www.nova.edu/library/dils/teachinghandouts/apa/APA_6th_ed.pdfhttp://www.nova.edu/library/dils/teachinghandouts/apa/APA_6th_ed.pdfhttp://www.nova.edu/library/dils/teachinghandouts/apa/APA_6th_ed.pdf


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APPENDIX 1 LIST OF FACULTY SUPERVISORS


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APPENDIX 2 WORK PLAN SCHEDULE 2012/13


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APPENDIX 3 GRADING FORMS

TOPIC SELECTION FORM (PR-00)


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GRADING FORM PROJECT PROPOSAL PRESENTATION (PR-01)


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GRADING FORM END OF FALL SEMESTER PROGRESS (PR-02)


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GRADING FORM POSTER PRESENTATION (PR-03)


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GRADING FORM FINAL DRAFT OF PROJECT REPORT (PR-04)


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GRADING FORM - FINAL PROJECT REPORT-INTERNAL REVIEW (PR-05)


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GRADING FORM FINAL PROJECT REPORT-EXTERNAL REVIEW (PR-06)


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APPENDIX 4 SAMPLE ABSTRACT PAGE

TEXTILE INSTITUTE OF PAKISTAN

ABSTRACT SUBMITTED BY: Name of Group Member 1

Name of Group Member 2

Name of Group Member 3

DISCIPLINE: BSc (Hons) Textile Science

(use correct discipline)

TITLE OF PROJECT REPORT: Give title of your project report here

DATE OF SUBMISSION: Give date of submission here

ABSTRACT

Write abstract of your project report in this space

The template of this abstract page in MS Word format is available with the ProjectCoordinator.


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APPENDIX 5 SAMPLE TITLE PAGE

TEXTILE INSTITUTE OF PAKISTAN

KARACHI

TITLE OF THE RESEARCH PROJECT

PREPARED BY

GROUP MEMBER 1

GROUP MEMBER 2

GROUP MEMBER 3

BBA (HONS) TEXTILE MANAGEMENT & MARKETING

(USE THE CORRECT DISCIPLINE)

YEAR OF SUBMISSION

The template of this title page in MS Word format is available with the ProjectCoordinator.


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APPENDIX 6 BINDING AND PRESENTATION

The front cover of the report should be inscribed in gold lettering inexactly the same format as that of the title page (given in Appendix 5).

The spine must also be inscribed in gold lettering and must include thediscipline and year of submission of the project report. The text on the

spine must run from the top to the bottom as given below:

Use the correct discipline of enrolment.

BBA

(Hons)ApparelM

anufacturing&

Merchandizing

2013

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