03-apr-17 huntsville high school volleyball boosters, inc...
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03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 1
We Win As One
Huntsville High
School Volleyball
Booster Club, Inc.
a 501(c)(3) Non-profit (Pending)
Team Site:
http://hhspanthervolleyball.com/
03-Apr-17Huntsville High School Volleyball Booster Club, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 2
Agenda• Welcome: Coach Donahoo
• Executive Summary: Kristina Hales
• Player Registration w/ Coaches
• New Business: Kristina Hales
• By-Laws: Submitted for passage/vote: K. Hales
• Intro Board Members & Coaching Staff: K. Hales
• Overview/Info Presentation: R. Dunford• Leadership
• Treasurer-Chief Financial Officer
• Fundraising: N. Barber
• Support Request: Volunteer Positions
• Mgt Tools & Software – Benefits to Parents
• Calendar
• Academics, Athletics and College Planning
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 3
03-Apr-17 Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 4
Coach Donahoo, Coach McBrayer- Welcome- Player Registrations
New Business: Kristina Hales• By-Laws presented for vote
• 19Mar17: Distributed via email to all parents of players on 2017 Team• Update required as result of Non-Profit formation per IRS rules. • Discussion• Vote• Brief outcome
• HHS Volleyball New Officers• Introductions• Nomination
• 2016 Officers/Board• 2017 Officer nominations:
• President: Russ Dunford Treasurer: Kristina Hales• Secretary: Sissy Spence Fund Raising: Nicole Barber• Tournament Chair: Martin Sisson
• Discussion • Vote• Brief outcome
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 5
Executive Summary: Russ Dunford
• HHS Volleyball• Highest Academic GPA, ~3.8, of any HHS Team Sport
• 10 x State Champions... 18 x North Regional Champions
• Annual Non-Profit Budget: ~$60K• Accountability: Tournaments: 56% ; Recurring Exp: 26%
• Donation Options: We’re a Non-Profit, Tax Exempt Org.
• Fun Raiser Scheduled: Individual & General Fund
• Calendar of Events Enclosed & Online
• Communication: Email, Text, GroupMe
• Like a Volleyball Team.. many hands make for light work…
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 6
Purpose of HHS Volleyball Booster Club, Inc.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 7
ByLaws: ARTICLE II-PURPOSE
This organization is formed exclusively for charitable and educational
purposes within the meaning of Section 501(c)(3) of the Internal
Revenue Service Code.
The purpose of this non-profit organization is to
stimulate interest, provide support,
and to instill the pursuit of academic and athletic excellence in the
participants of the Huntsville High School Volleyball program at
Huntsville High School, Huntsville, AL.
Begin with the end in mind…• We’re as much about Bump, Set, Spike…as building leaders
• College.. it comes fast• Women’s Volleyball Recruiting Guidelines
• Want to Play College Sports.. factors to consider as a: • Freshman• Sophomore• Junior • Senior
• Recruiting 101• NCSASports.org
• Disclaimer: No endorsement, stated or implied by anyone…this is parent to parent speaking.. and things I wish I had known.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 9
LeadershipPurpose:
If we know who to talk to we can influence our outcome.
Sometimes people don’t know what they don’t know.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 10
03-Apr-17
Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt
Coach Donahoo
Coach McBrayer
HHS Athletic Director
Mike Holt
Principal
Aaron King
HSV City Schools Athletic Dir.
Kevin Weisman
HSV City Schools Communications Dir.
Keith Ward
HSV City Schools Board, Dist. 2
Beth Wilder 256-428-6826
HSV City Schools Board, Dist. 4
Walker McGinnis 256-428-6826
Ironman Tourney Czar
Martin Sisson
M: 256.797.4208
Email: [email protected]
Treasurer-Chief Fin. Officer
Kristina Hales
M: 256.683.7008
Secretary/Web Master
Sissy Spence
M; 334.332.7583
Fun-Raising Czar
Nicole Barber
M: 858.442.5737
Email: [email protected]
Spiritwear
Nicole Barber
M: 205.222.6404
Email: [email protected]
Concessions-Scooby Snack Czar
Chris Wise
M:704.224.1742
Email: [email protected]
Now Hiring
Community Outreach Czar
Logistics: Trans/Lodging
Tricia Cox
POC: Coaching Staff
President
Russ Dunford
M: 256.457.5355
Email:[email protected]
HHS Boosters Organizational OverviewWe Win As One.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 12
Booster Overview• Non-profit, 501(c), Tax Exempt Corporation
• Parent donations for players are • A donation to a Non-Profit• Therefore…up to 100% tax deductible• Your Tax filing status determines eligibility.• Applicable to business or Individual
• Revised bylaws distributed 19Mar17.• Forming using services of Mason, Bearden & Diehl Accounting
• And for Annual Statement filing
• ~$60K annual budget – HHS Volleyball
• Without volunteer support we fail• Annual funding from HSV City School ~$0.00• We ‘re not alone:
• Tennis: $0.00• Baseball: $0.00• Football: ? • Soccer: $1000, JV• Band: ?
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 13
Lines of Communication
• Email: [email protected]• Panther…no “s”
• Group Me: • Best means of communication via mobile device• NOT for “REPLY ALL”• Used Sparingly
• How to:• 1. GroupMe…download app.• 2. Wait for invitation (Why we need your mobile #) • 3. Accept invitation.• 4. Wait for msg.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 14
Overview of Lead Volunteer Positions…..for someday the baton is passed
We Win As One.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 15
Overview Volunteer Opportunities
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 16
Duty Title Last Name First Name Email Contact #
President Dunford Russ [email protected] 256.457.5355
Treasurer-CFO Hales Kristina [email protected] 256.683.7008
Secretary Spence Sissy [email protected] 334.332.7583
Fun-Raising Nicole Barber [email protected] 858.442.5737
Tournament Czar-Varsity Sisson Martin [email protected] 256.797.4208
Tournament Czar-JV
JV Lead
Concessions:Scooby Snack
CzarWise Chris [email protected] (704) 224-1742
Banquet & Hospitality Czar Sullivan Joan-Marie [email protected] 256-527-2255
Team Hospitality Czar
Logistics Czar-Varsity Tricia Cox
Logistics Czar-Junior Varsity
Community Outreach-Public
Relations Czar
Videographer-Varsity
Videographer-Junior Varsity
Photographer-Varsity
Photographer-Junior Varsity
PresidentLead: President
Email: [email protected]
M: 256.457.5355
Cohort…Now Hiring: Name, email, M#
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 17
President: Russ Dunford
• Per Bylaws: • It shall be the duty of the President to maintain a line of
communication between coaches, parents, students and administration, to preside over all business meetings and to
• direct / in coordination with other officers, assign actions of other Officers, committees, and volunteers
• to prepare an agenda for each business meeting,• to appoint special committee chairpersons,• to sign and authorize all instruments which the organization
authorizes to be executed,• to assist in the formulation of an annual budget• and in general, to perform all duties required of the office of
President.• Sign annual statement to the IRS for Non-Profit filing req’ment.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 18
Ironman Tournament CzarMartin Sisson, [email protected]: Name, email, phone… We’re Hiring…
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 19
Tournament Lead-Czar
• Efforts include but not limited to:• Canvasing schools to participate;
• Collection of funds for entry fees
• Coordination with Coaching Staff for facilities, game officials, janitorial services, et al.
• Management and publication of Tournament statistics/rankings for final tournament play.
• Other.
• Ironman: Martin Sisson
• JV Tournament Lead: (We’re hiring)
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 20
Secretary CzarLead: Sissy Spence
Email: [email protected]
M: 334.332.7583
Cohort…Now Hiring: Name, email, M#
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 21
Secretary• It shall be the duty of the Secretary to perform but not limited to:
• Maintain and record the minutes of all Club proceedings and post to the HHS webpage digital repository within 96 hours of a meeting
• To handle all correspondence (thank you notes, invitations, acknowledgments, etc.),
• Request agenda items,
• To maintain an email list of all parents,
• To see that all notices are given in accordance with the bylaws, or as required by law,
• To be the custodian of the records of the organization, and in general, to perform all duties incidental to this position.
• The Secretary shall also be responsible for oversight, maintenance and updating of the organization's website and social media outlets. The secretary is not required to be a “computer programmer” but merely to update online the text information on the HHS Webpage.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 22
Secretary: Duties, Roles, Responsibilities• Update webpage: Scores, data
• Player Forms• Available online:
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 23
Treasurer-Chief Financial Officer (CFO)
Lead: Kristina HalesEmail: [email protected]: 256.683.7008
Cohort…Now Hiring: Name, email, M#
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 24
Treasurer-Chief Financial Officer (CFO)
• Agenda• Duties• Non-Profit & why…• Budget• Donation funding required to support budget• Monthly financial report• Digital Commerce
• Establish and maintain “Square” register for:• Ticket sales
• Concession stand
• Donations: Parents, 25/75 Letters
• Fund Raising
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 25
Treasurer-Chief Financial Officer (CFO): Duties, Roles, Responsibilities
• It shall be the duty of the Treasurer to: • prepare an annual draft budget,
• to receive and/or deposit all monies of the organization,
• to keep records of receipts and expenditures for a minimum of three years in a digital format
• to pay out funds only as authorized by the Officers,
• to prepare monthly reports of monies received and disbursed,
• to distribute said reports monthly ~ within 7 calendar days of a banking statement closing via email to all HHS Volleyball Boosters Inc Officers and/or posting to a shared common drive such as “DropBox” for review.
• to coordinate the annual financial report and/or as required filing of any necessary tax forms with a designated accountant to continue the organization's nonprofit 501(c)3 status. - Checks may be signed by the following officers: Treasurer, President or Secretary.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 26
The Bottom Line
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 27
Program Support• What does HCS City Schools Fund
• Coaches stipends• Facility (Gym) maintenance• Does not fund game officials; tournaments, etc.
• HHS 2016: • ~$6k for Gym Install of banners, electrical, hardware• Capital Improvements
• Volleyball Booster Non-Profit Funds for benefit of all: • Annual Non-Profit Budget: ~$60K
• Funds Distribution: Tournaments: 56% ; Recurring Exp: 26%• Uniforms, shoes• Zenolio: Online photo repository & archive: Volunteer Needed• Krossover: Video player analysis; statistics: Volunteer Needed• Web page• Tourney fees, transportation, lodging
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 28
Executive Summary: TAX Deductible Donation Level Req’d to Operate
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt
29
Total Due 1,550.00$ Total Due 1,550.00$ Total Due 1,700.00$
30 Apr xx 387.50$
30 May xx 387.50$
30 Jun xx 387.50$
30 Jul xx 387.50$
$50 Credit if Paid by
30 Apr xx*1,500.00$ Total Paid 1,550.00$ Paid in full by 30
Apr XX1,700.00$
Donation Schedule…Getting to~ $60K to Fund Our Players
One Time One Time
Credit card to Treasure or Online: Via Emailed Invoice
Check Payment Payee: Huntsville High Volleyball Boosters, Inc.
P.O. Box 16042, Huntsville, AL 35802
Payment Schedule
One & Done + Volunteer One & Done
2 x Spiritwear Shirts: 1 x Player, 1 x Adult, ~$50 value
1 x 5x7: Individual; 1 x 5x7 Team ~$40 value
*xx=current year Methods of Payment:
Season pass to HSV High Hosted Games & Tournaments
And yes…your HHS Booster Treasurer is standing by….1.800.Donate…. for the first 500 callers - ready to accept payments this evening
Source Document File Name: 2017-03-27 Budget 2017 for HHS VBall
PaidIn Full Includes
2017 Budget Forecast…Where does the Money Go?(Using 2016 Data for baseline. Ref: 2017 Budget Spreadsheet)
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 30
Category Total Expense
for the Year As a % of Total
Team Maintenance Costs 13,495.00$ 26%
Fundraising Costs 5,200.00$ 10%
Celebrations 3,450.00$ 7%
Ironman Tournament (no Entry) 6,100.00$ 12%
Margaret Blalock Tournament 1,695.00$ 3%
Juanita Boddie Tournament 1,770.00$ 3%
"Over the Mountain Tournament" 1,770.00$ 3%
East Coast Challenge - Florida 12,500.00$ 24%
Guntersville High School (1 Day Only) 1,600.00$ 3%
JV Tournament (no Entry) 1,750.00$ 3%
Pelham Tournament (JV) (9/29-30) 1,645.00$ 3%
James Clemens Tournament (JV) 350.00$ 1%
Guntersville - JV (9/15) 365.00$ 1%
Total 51,690.00$ 100%
2017 Budget Summary-HHS Volleyball
Treasurer-CFO: Refund
• Refunds. Refunds considered on a case-by-case basis by the officers. • Example that may warrant a refund action is:
• Injury to player that precludes play– essentially, the player is “done for the season”.
• If approved, donations refunded will be on a prorated basis reflecting the remainder of the season of play remaining from the time the officers of the HHS Volleyball Boosters Club, Inc officers are notified in writing; email constitutes written notification.
• Time of refund payment will be determined upon adjudication of the situation (translation must have funds on-hand)
• The HHS Volleyball Boosters Club, Inc. positon of “no refunds” is not punitive. • We budget and receives funds sufficient to operate on a per player basis.
• Every player refunded = a higher contribution level req’d by remaining players.
• HHS Volleyball fiduciary obligations to support the program include but not limited to • tournament registrations;
• recurring services as reflected in the annual budget, etc.
• These are non-negotiable expenses and without payment, will result in our program unable to participate in games, tournaments, etc.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 31
Parent-PlayerDonationsOnline Payments --- This is NOT “Fund-Raising”
This addresses Parent Donations per Player
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 32
Parent Donations for Your Daughter
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an
Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 33
1. You will get a recurring email. Invoice in the email. 2. Click on the “Pay Now”…enter credit/debit card info
3. Receipt is emailed to you within 24 hrs.
Sample of Emailed Invoice
Sample of Emailed Donation ReceiptKeep for Tax Purposes
Fun Raising CzarLead: Nicole Barber
Email: [email protected]
Cohort.. Now hiring…: Name, email, M#
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 34
Fun-Raising Calendar of Events
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 35
Overview of Fun-Raising Events
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 36
Digital Scoreboard Sponsored Ads
• Player fund raiser• In lieu of Program ads
• Donation level: • $150: Text only on HHS
Team template
• $190: Text w/ graphic & text. Vendor provides useable graphic.
• Donation distribution: • 50/50: Player/General
Fund
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 37
Digital Sign Template
Digital Scoreboard and Promotion of Digital Ads
HH
S V
olle
yba
ll…G
am
e o
n!
Use:Gym Banners
1. Install in HHS Gym.
2. Integrate sponsor info for ads
3. Include motivational team building quotes for team, school, community.
4. Graphic: 2’6” x 7’ Sponsor ad donation: $175 each.
Donation distribution: 50/50: Player/General Fund
1. Funding: Via sponsorship, team funds, other
HHS Volleyball: Operation Victory: Player Banners: 36” x 72”(PENDING)
Failure Is Not An Option…
Sponsors Ad Here if applicable.
~36”
~72”
Donations: 25/75 Notecards
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 39
Return on Investment: Highest of all Fun Raisers: Cost $0.42 (postage stamp) + card- $75 donation = Winner, Winner.. chicken dinner Team Shirt; mailed if not in area- Team picture on the card – as shown- Web broadcast of games..
So those far away can view games
Donors of $75 receive SpiritWear ShirtDonate Online (Preferred)…or via Check
Team Thank You Notes
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 40
Thank you note from player to
sponsors & donors.
Goal: To say “Thanks” with as much energy…
…as we ask for donations.
Fund Raising: Spirit Wearwww.HHS.Nogginhed.com
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 41
HHS Volleyball Shirt Models wanted…
Online FUN Raising and Donation Payments
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 42
Step 1: Access the homepage
Step 2: Access the Donation & Select Event: Select “Shop” then Applicable Event
Step 3: Paid Donation Invoice is emailed
Volunteering…we’re hiring! • Tired of your current job?
• Are you feeling under appreciated? In a career rut?
• Haven’t seen a pay raise in years?
• Long hours, overworked and underpaid…?
• STOP! Have we got a deal for you..
• Become a volunteer and we promise you’ll never look at your day job the same…
• $0.00/hr, work after your day job…well into the night
• Responsible for everything but never a voice for input…
• Rogue cohorts who text more than they assist…
• Everyone willing to offer advice …but can never show up on time when needed
• Our operators are standing by… call 1.800.Vol-Ntold
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 43
Junior Varsity LeadLead: Name, Email, Ph… we’re hiring
Cohort: Name, email, ph… We’re Hiring
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 44
Junior Varsity Lead
• Shall maintain communication with all JV players and their parents
• Coordination lead for actions as required to include but not limited to:• Team Hospitality Czar (read “Food for Players”)
• Transportation
• Lodging
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 45
Concessions: Scooby Snack Czar
Lead: Chris Wise, [email protected] , M: 704.224.1742
Cohort: We’re hiring….
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 46
Concessions Czar• Concessions Czar shall:
• organize, schedule and oversee all concession opportunities including all home games and tournaments.• Coordinate volunteer work schedules
• purchase and maintain inventory
• ensure concession area is cleaned & inventory secured.
• Funds: Accountability of funds via • Square payment system
• Turn-in to HHS Volleyball Treasurer/Chief Financial Officer (CFO)
• Mgt of Cash Box
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 47
Banquet & Special Events CzarLead: Joan-Marie Sullivan, [email protected], M:256.527.2255
Cohort: Name, email, phone…. We’re Hiring…
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 48
Banquet & Special Events Czar
• Team – Parent events/social
• Senior Night• Organize Varsity Senior Night
• In coordination with Community Outreach Czar
• End of Season Banquet• Selection of venue not later than 31 Jul
• Coordination for recognitions as warranted
• Invitations
• Menu, decorations, et al.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 49
Public Affairs-Community Outreach: Banquet: End of Seasons
• Duties, Roles, Responsibilities
• Coordinate space ~80 guests
• Guests to End of Season Banquet• Parents & Siblings• Coaching Staff & Players• HSV High School:
• Principal• Admin Lead, Ms. Mistie Swearingin• Facilities Support: Mr. William Priest, Maintenance Supervisor
• School Board members• HSV City School Superintendent & Staff• City Gov’t Officials: Mayor, Council member• City Schools Maintenance Team: Mr. Bill Briest
• 256.428.8341, [email protected]
• Sponsors• Fast Signs, Patty, 256.722.5227, [email protected]• Others
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 50
Team Hospitality: (aka: Foodtable) “Top Chef” CzarLead: Name, email, M#.... We’re hiring
Cohort: Name, email, M#... We’re hiring
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 51
Team Hospitality-Top Chef Czar• Two personnel preferred.
• Primary for Junior Varsity (JV)
• Primary for Varsity
• Shall coordinate and organize team food items• Home and away events as required.
• Monitor food to…• Prevent the growth of a culture in food that can cure some rare disease.
• Food items: • Booster Funded and/or donated.
• Coordinate volunteer support as needed.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 52
LogisticsLead: Trish Cox
JV Cohort: Name, email, M#
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 53
Logistics
• Transportation: To/From venue as req’d• Air: Inquiries for Charter Air Travel… donation..
reduced rate.
• Ground: • Sponsored vans.
• Woody Anderson
• Landers
• Other Dealers
• Lodging: As required• Tax exempt status
• Paid ~$500 in taxes for lodging.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 54
Videographer & Photographer
Lead: Name, email, M# … We’re hiring…
Cohort: Name, email, M#... We’re hiring…
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 55
Videographer: KrossOver• Shall video support for Varsity & J.Varsity:
• 2 Personnel: JV, Varsity
• Record games from a specific loc to facilitate Krossover analysis.
• Krossover upload w/in 48 hours of game conclusion.. Coach analysis
• Video: Equipment needed: • Help: Camera, Tri-pod
• GoPro 5 preferred – can webcast games: Twitter-Periscope
• Value added: • Krossover yields Game Statistics…
• Players ONLY view their own #’s
• Use for: College Recruiting “Player Highlight”
• Annie Dunford Highlight video: https://youtu.be/qLQumul-I00
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 56
Photographer: Zenfolio.com
• Photographer
• 2 x volunteers preferred
• Photograph games and post to Zenfolio
• Available for any parent or player to download
• Team Website: http://huntsvillehighschoolvolleyballboosterclub.zenfolio.com/
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 57
Compliments of Team
PhotographerJason Hales
Community OutreachPublic Relations CzarLead: Name, email, M# … We’re hiring
Cohort: Name, email, M# .. We’re hiring
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 58
Community Outreach-Public Relations Czar
• Promote the HHS Volleyball Program and team accomplishments… …our pursuit of academic and athletic excellence
…to players and the community.
• Publications.
• Local media feature articles. Periodicals such as: 35801, Al.com, HSV Times.
• Players’ participation = bullet for college application
• (Yes, colleges and scholarship committees Google your name)
• Huntsville City Schools ETV. • Coordination for game broadcast.
• Annual season opener “Tri-Match” esp when HSV hosts. … or other game(s)
• Allows family members out of the area, who donate to our program (think 25/75 note cards) to view games.
• Community Outreach. • HHS Volleyball Team Community Outreach to the local schools.
• Advocate the importance of academics; to strive for excellence in all pursuits
• and to consider the sport of volleyball for a life long activity.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 59
Community Outreach-Public Relations Czar• Team Activities. May include participation in but not limited to:
• Tinsel Trail
• Veteran’s Day Parade
• Promotional Efforts to Advance “Our Team.. Our Program.. Our School”.
• Renewal of team banners: • Gym: Ceiling & wall mounted.
• Game Day Banners• Installed day prior; removed after games
• Standing Team Banner. • Game day: Install & removal at ticket counter; HHS Café .
• Magnetic Fall Athletic Game Schedule. • Production of the magnetic schedule and distribution to other sports to
include but not limited to:
• Volleyball, Swimming, Cross Country, Football, Basketball.
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Promotional Concepts to Advocate for HHS, Our Team and Women’s Athletics….…and yes, a “Pride Factor”
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Sponsored: 2017
Sponsor Pending: 2017 Sponsor needed….
Sponsor needed….
Sponsor needed….
HHS “Marscheutz” Game Day BannerInstall & Retrieval
• Your mission…should you decide to accept it…
• Day Prior to Game: (JV or Varsity) • Install HHS Blade Banners in mounting points
• After Games:• Retrieve banner
• Next game…• Lather, Rinse, Repeat…
Community Outreach-Public Relations
• Demonstrate Vball game at local Elem-Junior Schools
• Hampton Cove, HSV Junior High, Blossomwood
• Distribute HHS Game Tickets game
• Invite Guests to “Opening Home Game”
• School Board members
• HSV City School Superintendent & Staff
• City Gov’t Officials: Mayor, Council members
• “Team Card” for “Thank You” Notes – players sign• Everyone solicits for $$$..
• Few send a “Thank You For Considering Us”
• “Team Card” develop & provided w/ fund raiser letters
• Coordinate with Fund Raising Lead.
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 65
Community Outreach-Public Relations
• ETV• Broadcast of 1st Home Game when hosted at HHS
• First broadcast in 2016• Tri-Match: Hosting alternates b/t HSV and Grissom
• Broadcast of all games • Done via Go-Pro & Twitter Periscope • Ironman Tourney• HHS JV & Varsity games
• Print• 35801 Magazine• AL.Com / HSV Times
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 66
Become College Resources
- Recruiting video
- Scholarships- Academic- Athletic- Other
Community Outreach-Public Relations
• Parade • Nov: Veterans Day Parade
• Team Banner
• Dec: Christmas Parade
• Community Outreach• Feb-Mar: HHS Players visit local 4th-8th Grade schools of
HHS• Aug: Volleyball Game Promotion local HHS feeder
schools• Sept-Oct: Senior Night
• HHS Team and Guest Team being recognized
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 67
Community Outreach-Public Relations
• Community Outreach• Feb-Mar: HHS Players visit local 4th-8th Grade schools of HHS
• Attend week prior to HHS Evals
• Aug: Volleyball Game Promotion local HHS feeder schools• Distribute “Complimentary” tickets during morning hours at local
Junior Schools•
• Invite Guests to “Opening Game” & events• School Board members• HSV City School Superintendent & Staff• City Gov’t Officials: Mayor, Council member• City Schools Maintenance Team: Mr. Bill Briest
• 256.428.8341, [email protected]
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 68
Calendar of EventsMacro View of Annual HHS Volleyball Calendar
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03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 73
Date Who Plays Game Time Home/Away Event/Opponent Location Notes
31-Aug JV / V 4/5 PM Away Tri-Match: Grissom, Bob Jones Grissom High School (HS)
1-2 Sep V Various AwayTournament: Juanita Boddie
InvitationalHoover HS, B'ham
8-9 Sep V Various Home Tournament: IronMan Huntsville HS HHS Homecoming Week
15-16 Sep V Various Away East Coast Challenge Stuart, FL
15-16 Sept JV Various Away Guntersville Tournament Guntersville HS
19-Sep JV/V 4/5 PM Away Hazel Green Hazel Green HS
21-Sep JV/V 4/5 PM Home Hewitt-Trussville & Gadsden City Huntsville HS
23-Sep JV Various Home JV Tournament Huntsville HS Senior Recognition Night
26-Sep JV/V 4/5 PM Away Grissom Grissom HS
29-30 Sep V Various Away Tournament: Over the Mtn Hoover HS, B'ham
30-Sep JV Various Away Tournament: Pelham Pelham HS, Pelham, AL
3-Oct V ~5 PM Away Gadsden Gadsden City, AL
5-Oct JV/V 4/5 PM Away James Clemens James Clemons HS
7-Oct JV Various Away James Clemens Tourney James Clemons HS
12-Oct V 5:00 PM Away Hewitt-Trussville Hewitt-Trussville HS
13-14 Oct V Various Away Blalock Tournament Homewood HS
19-Oct V Various Away Guntersville, Albertville, Alexandria Guntersville HS
23-Oct V TBD TBD Area Playoffs TBD
24-26 Oct V TBD TBD North Super Regionals TBD
1-2 Nov V TBD TBD State Finals TBD (B'ham)
2017 Huntsville High School
Volleyball Game Schedule(As of 24Feb2017)
Calendars, Invites, Evites, Facebook, …Snap, Instagram, RSS….…and more… ole my….
• Google Calendar Invites• From: [email protected]
• Events in which you are involved
• Auto Reminders
• GroupMe• Reminders via App – as discussed.
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Milestones• Feb: Community Outreach to Local Junior High Schools
• Prep for Mar HHS Volleyball Evals• Community Outreach = College Resume bullet
• Mar: Player evaluation for HHS Volleyball
• Apr-Jul• Team & Individual Pics• Practice; Team Camps• Fund raising: Year Round, ~ 1 event/month
• Aug-Oct: HHS Volleyball Season
• Oct-Nov: Area, Regional, State Tournaments
• Dec: Team Pic at the HHS Tinsel Trail Tree
Prepare to …lather, rinse, repeat
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 75
Calendar: Overview• Jan-Mar:
• School workouts for team
• ~Apr: • Team evaluations
• 1st Parent mtg
• May:
• Photo Day: ~1530 – 1730 hrs. Date: 24 May• Team Uniforms provided at HHS Gym.
• Team workouts
• Team-Parent & Player Social-Soiree-Meet & Greet
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 76
Seis De Mayo (May 6th) • Who: HHS Volleyball Team, Parent & Players
• What: Meet & Greet – not mandatory fun
• Where: 600 Excel Cir, SE Brownsboro, AL 35741
• When: 06 May 2017, 5-9p.m. (1700-2100 hrs) • Why:
• Cause if we don’t……we’ll only see each other in the gym.
• Email invite coming• Text RSVP to: Joan-Marie, 256.527.2255
• Notes:• Casual attire• Invite to follow
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 77
Calendar: Overview• Jun:
• Big Red Camp
• College Camp x 2
• Jul: • Summer Volleyball College Camp @ HHS
• Players support: Coach, Teach, Mentor
• Online registration and payment for Volleyball Camp Attendees
• Team Practice
03-Apr-17Huntsville High School Volleyball Boosters, Inc, an Alabama Non-Profit Corporation, 501(c)3, Tax Exempt 78
Calendar: Overview
• Aug: Game on! Volleyball Season
• Parent Mtg: Volleyball Update
• Aug-Oct: ETV Broadcast and Webcast• 2016 Game:
• https://www.huntsvillecityschools.org/newscenter/video/volleyball-tri-match
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Calendar: Overview• Sept:
• 8-9: Ironman Tournament @ HHS (NOT Labor Day Weekend)
• 23: JV Tournament @ HHS
• Oct: Tournaments: Area, Regional
• Nov: • 1-2: State Tournament
• 9 Nov 2017: Team End of Season Banquet
• 11 Nov: Veterans Day Parade (Pending)
• ~15 Nov: HHS Tinsel Trail Tree decoration w/ team
• Invite rising 8th graders from HSV Junior High School; Hampton Cove Middle School
• Dec: Breathe… Prepare to… Lather, Rinse, Repeat… Life is good…
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