02 sport field lighting_performance specifications

7/31/2019 02 Sport Field Lighting_Performance Specifications

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IFB No. 2012-104 Page 1 Section 10 - Performance Specifications

SECTION 7 - PERFORMANCE SPECIFICATIONS FOR SPORTS FIELD LIGHTING

1.1 SUMMARY

A. The purpose of these specifications is to define the sport field lighting performance standards, design,and system control requirements for the Sundance Park - Phase 1A located in Buckeye, Arizona. Themanufacturer / contractor shall design, supply, install, and maintain a sports field lighting system andequipment to meet or exceed the standards set forth by the criteria defined in these specifications.

B. The sports lighting system shall be designed to accommodate the use of all of the following fields orany combination thereof, as further referenced on site plan, performance specifications, and specialprovisions:1. Baseball 1 (including sub-areas)2. Baseball 2 (including sub-areas)3. Soccer 1 (including sub-areas)4. Soccer 2 (including sub-areas)5. Tot Soccer (including sub-areas)6. Softball 1 (including sub-areas)7. Softball 2 (including sub-areas)

C. The sports lighting system shall be designed utilizing the mandatory pole locations and heights

specified on the Site Plan - Exhibit A, provided as part of this bid.

D. The sports lighting system shall be designed utilizing the required bid phasing as specified in the BidPhasing-Exhibit B, provided as part of this bid.

E. The sports lighting system shall be designed utilizing the Site Electrical Plan provided as part of thisBid. The control system shall be designed to work within the SES cabinet referenced in the SiteElectrical Plans and provided as part of this bid.

F. The sports lighting system shall be designed utilizing the lighting/photometric requirements providedfor specific sporting fields as further defined in these performance specifications.

G. The sports lighting control system shall be designed utilizing the lighting control and programmingrequirements required for specific sporting fields and the site/security lighting, as further defined inthese performance specifications.

H. The primary goals of this sports lighting project are:

1. Lighting Performance: Appropriate sport field lighting levels impact the safety of the players andthe enjoyment of spectators. Therefore the sports field lighting system shall be designed such thatthe light levels required for safety and enjoyment are provided and the system and componentsshall be maintained for a period of 25 years.

2. Environmental Light Control: Due to the proximity of the proposed sporting fields being locatednear future residential areas, a primary goal of this project is to minimize spill light and glareimpacting adjacent properties. Therefore the sports field lighting system shall be designed andinstalled utilizing best available practices. At minimum 100% light cut off fixtures shall be used to

ensure minimal light spillage.3. Life Cycle Cost: In order to reduce the operating budget, the preferred lighting system shall be

energy efficient and cost effective to operate. All maintenance costs, monitoring, and servicespertaining to the sports field lighting shall be included as part of the bid and shall be eliminatedfrom the owner's operational costs for a period of 25 years. The field(s) should also be proactivelymonitored to detect fixture outages over a 25 year life cycle. To allow for optimized use of laborresources and avoid unneeded operation of the facility, customer requires a remote on/off controlsystem for the lighting system

1.2 LIGHTING PERFORMANCE


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A. Performance Requirements: Playing surfaces shall be lit to an average constant light level anduniformity as specified in the chart below. Light levels shall be maintained to adequate standards andshall remain constant for 25 years. Lighting calculations shall be developed and field measurementstaken on the grid spacing with the minimum number of grid points specified below. Measured averageillumination level shall be +/- 10% of predicted mean in accordance with IESNA RP-6-01 (or approvedequal), and measured at the first 100 hours of operation.

Area of LightingAverage Constant

Light LevelsMaximum to

MinimumUniformity Ratio

Grid Points Grid Spacing

Baseball 150 footcandles infield

30 footcandles outfield2.0:1.0 infield

2.5:1.0 outfield25 infield

189 outfield20 x 20

Baseball 250 footcandles infield



189 outfield20 x 20

Soccer 1 30 footcandles 2.5:1.0 40 30 x 30

Soccer 2 30 footcandles 2.5:1.0 96 30 x 30

Tot Soccer 10 footcandles 4.0:1.0 24 20 x 20

Softball 150 footcandles infield



73 outfield20 x 20

Softball 2 50 footcandles infield30 footcandles outfield

2.0:1.0 infield2.5:1.0 outfield

25 infield73 outfield

20 x 20

1. Lumen maintenance control strategy: A constant light system concept shall be required to utilizeautomatic power adjustments to achieve a lumen maintenance control strategy as described in theIESNA Lighting Handbook 9

thEdition Lighting Controls Section pages 27-2 and 27-3 (or approved

equal): Lumen maintenance control strategy calls for reducing the initial illumination of a newsystem to the designed minimum level. As lumen depreciation occurs, more power is applied tothe lamps in order to maintain constant output.

2. Independent Test Report: Manufacturers bidding any form of a constant light system must providean independent test report certifying the system meets the lumen maintenance control strategyabove and verifying the field performance of the system for the duration of the useful life of the

lamp based on lamp replacement hours. The report shall be prepared and sealed by a licensedprofessional engineer with outdoor lighting experience. The report shall also be provided tosupport the overall system design and shall be included with the bid submittal.

3. Project References: Manufacturers bidding any form of a constant light system must also providea minimum of five (5) project references within the state of Arizona that have been completedutilizing this exact technology. Manufacturer will include project name, project city, contact name,and contact phone number for each reference as part of the bid submittal.

B. Mounting Heights: To ensure proper aiming angles for reduced glare and to provide better playability,the pole mounting heights from the playing field surface are required to be based upon the followingtable values:

Pole ID Mounting Height

A1, A2, A3, A4, C2, C3, C4 60

B1, B2, B3, B4, B5, B6, B7, S1, S2, S3, S4 70

C. Any work, materials, or maintenance requirements necessary but not specifically referred to in these itemsare considered incidental to the item and shall be included in the price for the bid item.

1.3 ENVIRONMENTAL LIGHT CONTROL


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A. Spill Light Control: Maximum vertical footcandles taken with the meter aimed at the brightest light bankat a distance of 100 feet from the field perimeter shall not exceed 0.85 footcandles. Footcandlereadings shall be taken at 50 foot intervals along the specified line. Measured average illuminationlevel shall allow a 10% variance of predicted mean in accordance with IESNA RP-6-01, and bemeasured at the first 100 hours of operation.

B. Any work, materials, or maintenance requirements necessary but not specifically referred to in these items

are considered incidental to the item and shall be included in the price for the bid item.

1.4 LIFE CYCLE COSTS

A. Energy Consumption: The average kWh consumption for the field lighting system shall be:

Area of LightingAverage kWh

consumption or less

Baseball 1 52

Baseball 2 52

Soccer 1 30

Soccer 2 44

Tot Soccer 3.2

Softball 1 27

Softball 2 27

B. Complete Lamp Replacement: Manufacturer shall include all group lamp replacements required toprovide 25 years of operation based upon the below usage hours per year.

Area of Lighting Usage Hours Per Year

Baseball 1 600Baseball 2 600

Soccer 1 600

Soccer 2 600

Tot Soccer 600

Softball 1 600

Softball 2 600

C. Preventative Maintenance: Manufacturer shall provide all preventative maintenance, including partsand labor for 25 years from the date of equipment shipment. Individual lamp outages shall be repaired

when the usage of any field is materially impacted. Owner agrees to check fuses in the event of aluminaire outage.

D. Remote Monitoring System: System shall monitor lighting performance and notify manufacturer ifindividual luminaire outage is detected so that appropriate maintenance can be scheduled. Themanufacturer shall notify the owner of outages within 24 hours, or the next business day. Thecontroller shall determine switch position (Manual or Auto) and contactor status (open or closed).

E. Remote Lighting Control System: System shall allow owner and users with a security code toschedule on/off system operation via a web site, phone, fax or email up to ten years in advance.Manufacturer shall provide and maintain a two-way wireless TCP/IP communication link. Trained staff


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shall be available 24/7 to provide scheduling support and assist with reporting needs.

The owner may assign various security levels to schedulers by function and/or fields. This functionmust be flexible to allow a range of privileges such as full scheduling capabilities for all fields, to onlyhaving permission to execute early off commands by phone.

Controller shall accept and store 7-day schedules, be protected against memory loss during poweroutages, and shall reboot once power is regained and execute any commands that would haveoccurred during outage.

F. Management Tools: Manufacturer shall provide a web-based database of actual field usage andprovide reports by facility and user group.

1. Hours of Usage: Manufacturer shall provide a means of tracking actual hours of usage for thefield lighting system that is readily accessible to the owner.

a. Cumulative hours: shall be tracked to show the total hours used by the facility

b. Current lamp hours: shall be tracked separately to reflect the amount of hours onthe current set of lamps being used, so relamping can be scheduled accurately

G. Communication Costs: Manufacturer shall include communication costs for operating the controls andmonitoring system for a period of 25 years.

H. 25-Year Life Cycle Cost: Manufacturer shall submit 25-year life cycle cost calculations as follows.Equipment price and total life cycle cost shall be entered separately on bid form.

a.Luminaire energy consumption# luminaires x __kW demand per luminaire x 0.09 kWh rate x ____ annual usagehours x 25 years

b. Demand charges, if applicable +

c.Cost for spot relamping and maintenance over 25 yearsAssume 7.5 repairs at $ $500 each if not included with the bid

+

d.Cost to relamp all luminaires during 25 years

______ annual usage hours x 25 years / 2100 hours x $125 lamp & labor x # fixtures

if not included with the bid

+

e.Extra energy used without base bid automated control system$ Energy consumption in item a. x 25% if control system not included with the bid

+

f.Extra labor without base bid automated on/off operation$_____ per hour x _____ hours per on/off cycle x _____ cycles over 25 years ifcontrol system not included with the bid

+

TOTAL 25-Year Life Cycle Operating Cost =

I. Any work, materials, or maintenance requirements necessary but not specifically referred to in these itemsare considered incidental to the item and shall be included in the price for the bid item.


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1.5 MAINTENANCE AGREEMENT

A. 25-Year Maintenance Agreement: Each manufacturer shall supply a signed maintenance agreementcovering the entire system for 25 years as part of this bid submittal. The maintenance agreement shallmaintain light levels; lamp replacements; system energy consumption; internet support/database;monitoring, maintenance and control services, spill light control, and structural integrity. Manufacturershall provide evidence of financial reserves to assure fulfillment of the maintenance agreement for thefull term as part of the bid submittal. This agreement may exclude fuses, storm damage, vandalism,

abuse and unauthorized repairs or alterations. Group lamp replacements for constant light systemsmust also be included in the maintenance agreement and shall occur in accordance with therecommendations described in the independent test report provided by the manufacturer.

B. Any work, materials, or maintenance requirements necessary but not specifically referred to in these itemsare considered incidental to the item and shall be included in the price for the bid item.

1.6 DELIVERY TIMING

A. Equipment On-Site: The equipment must be on-site 4-6 weeks from issued Notice to Proceed.

B. Any work or materials necessary but not specifically referred to in these items are considered incidental tothe item and shall be included in the price for the bid item.

1.7 PHOTOMETRIC / DESIGN REQUIREMENTS

A. Compliance to Specifications: It shall be the designer and lighting manufacturers responsibility tocomply fully with the requirements of these specifications. Any exceptions to the specifications mustbe clearly stated and included as part of the bid submittal documents.

B. Light Level Requirements: The designer shall provide a computer model for each field illustrating howproper light levels can be maintained on the field over 25 years. If a constant light level cannot beprovided, the specified maximum Recoverable Light Loss Factor and maintenance/group relampingschedule shall be provided in accordance with recommendations in the Pennsylvania State Universityreport Empirical Light Loss Factors for Sports Lighting, presented at the 2009 IESNA AnnualConference (or approved equal).

Specified for project Lamp ReplacementInterval (hours)

Recoverable LightLoss Factor (RLLF)

Sundance Park - PH 1A 2100 0.69

For all systems, scans for both initial and maintained light levels shall be submitted.

Area of LightingAverage InitialLight Levels

AverageTarget/Maintaine

d Light Levels

Maximum toMinimumUniformity

Ratio

Grid PointsGrid

Spacing

Baseball 1

72.5 footcandlesinfield

20.7 footcandlesoutfield

50 footcandlesinfield

30 footcandlesoutfield



20 x 20

Baseball 2







20 x 20

Soccer 1 20.7 footcandles 30 footcandles 2.5:1.0 40 30 x 30

Soccer 2 20.7 footcandles 30 footcandles 2.5:1.0 96 30 x 30

Tot Soccer 6.9 footcandles 10 footcandles 4.0:1.0 24 20 x 20

Softball 1 72.5 footcandles 50 footcandles 2.0:1.0 infield 25 infield 20 x 20


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infield20.7 footcandles

outfield

infield30 footcandles

outfield

2.5:1.0 outfield 73 outfield

Softball 2







20 x 20

C. Revised Electrical Distribution: Manufacturer shall provide revised electrical distribution plans toinclude changes to service entrance, panel, and wire sizing.

D. Any work, materials, or maintenance requirements necessary but not specifically referred to in these itemsare considered incidental to the item and shall be included in the price for the bid item.

PART 2 PRODUCT

2.1 LIGHTING SYSTEM CONSTRUCTION

A. System Description: Lighting system shall consist of the following:

1. Galvanized steel poles and crossarm assembly

2. Pre-stressed concrete base embedded in concrete backfill allowed to cure for 12-24 hours beforepole stress is applied.

3. All luminaires shall be constructed with a die-cast aluminum housing or external hail shroud toprotect the luminaire reflector system.

4. Manufacturer will remote all ballasts and supporting electrical equipment in aluminum enclosuresmounted approximately 10 above grade. The enclosures shall include ballast, capacitor andfusing for each luminaire. Safety disconnect per circuit for each pole structure will be located in theenclosure.

5. Provide wire harness complete with an abrasion protection sleeve, strain relief and plug-inconnections for fast, trouble-free installation.

6. Controls and Monitoring Cabinet shall provide on-off control and monitoring of the lighting system,constructed of NEMA Type 4 aluminum. Communication method shall be provided bymanufacturer. Cabinet shall contain custom configured contactor modules for 30, 60, and 100amps, labeled to match field diagrams and electrical design. Manual Off-On-Auto selectorswitches shall be provided.

7. Controls and Monitoring Cabinet shall provide on-off control and monitoring for controlling andprogramming of all sporting fields, independent fields, sub-areas, individual poles/lights, or anycombination thereof.

8. Controls and Monitoring Cabinet shall provide on-off control and monitoring for controlling andprogramming of other site and security lighting by sub-areas, individual poles/lights, or anycombination thereof.

B. Manufacturing Requirements: All components shall be designed and manufactured as a system. Allluminaires, wire harnesses, ballast and other enclosures shall be factory assembled, aimed, wired andtested.


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C. Durability: All exposed components shall be constructed of corrosion resistant material and/or coatedto help prevent corrosion. All exposed carbon steel shall be hot dip galvanized per ASTM A123 (orapproved equal). All exposed aluminum shall be powder coated with high performance polyester oranodized. All exterior reflective inserts shall be anodized, coated, and protected from directenvironmental exposure to prevent reflective degradation or corrosion. All exposed hardware andfasteners shall be stainless steel of 18-8 grade or better, passivated and coated for protection againstcorrosion and stress corrosion cracking. All wiring shall be enclosed within the crossarms, pole, orelectrical components enclosure.

D. Lightning Protection: All structures shall be equipped with lightning protection meeting NFPA 780standards (or approved equal). Contractor shall supply and install a ground rod of not less than 5/8 indiameter and 8 in length, with a minimum of 10 embedment. Ground rod should be connected to thestructure by a copper main down conductor with a minimum size of #2 for poles with less than 75mounting height and 2/0 for poles with more than 75 mounting height.

E. Safety: All system components shall be UL Listed for the appropriate application.

F. Electric Power Requirements for the Sports Lighting Equipment:

1. Electric power: 480 Volt, 3 Phase

2. Maximum total voltage drop: Voltage drop to the disconnect switch located on the poles shall notexceed three (3) percent of the rated voltage.

3. The sports lighting electrical design shall meet design intent and requirements provided by theSite Lighting and Power Plans provided by Arizona Pinnacle Engineering, LLC, signed and dated01/26/12.

2.2 STRUCTURAL PARAMETERS

A. Support Structure Wind Load Strength: Poles and other support structures, brackets, arms, bases,anchorages and foundations shall be determined based on the 2006 edition of the IBC Building Code,wind speed of 90MPH, and exposure category C (or approved equal). Luminaire, visor, and crossarmshall withstand 150 mph winds and maintain luminaire aiming alignment.

B. Structural Design: The stress analysis and safety factor of the poles shall conform to AASHTO 2001(LTS-4) Standard Specifications for Structural Supports for Highway Signs, Luminaires and TrafficSignals (or approved equal).

a) The Town of Buckeye reserves the right to award any or none of the bid additives on anindividual basis; Therefore, luminaires may be installed in phases or removed (including polescontaining back to back mounting configurations). The designer shall provide structural poledesigns to accommodate any combination of phasing or deletion of luminaires. This shall alsoinclude, but not be limited to the providing of adequate mounting brackets and access holes tofacilitate phased installation.

b) All poles shall be designed to accommodate one additional shoe box light fixture and oneoutdoor load speaker (with an approximate surface area of 12" x 12" x 12" and weight of 15pounds), mounted at a height of 25'.

C. Soil Conditions: The design criteria for these specifications are based on soil design parameters asoutlined in the geotechnical report. Please reference the Geotechnical Engineering Report preparedfor Buckeye Park, by Ricker-Atkinson-Mcbee-Morman, Inc. (RAMM Project No. G15469), dated

January 7th, 2008.

It shall be the contractors responsibility to notify the owner if soil conditions exist other than those onwhich the foundation design is based, or if the soil cannot be readily excavated. Contractor may issuea change order request / estimate for the owners approval / payment for additional costs associatedwith:

a) Providing engineered foundation embedment design by a registered engineer in the State ofArizona.

b) Additional materials required to achieve alternate foundation.c) Excavation and removal of materials other than normal soils, such as rock, caliche, etc.


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D. Foundation Drawings: Project specific foundation drawings stamped by a registered engineer in thestate where the project is located are required. The foundation drawings must list the moment, shear(horizontal) force, and axial (vertical) force at ground level for each pole. These drawings must besubmitted at time of bid to allow for accurate pricing.

a) Foundation design shall include adequate conduit connections. Conduits shall be stubbedand capped approximately 3 feet from foundation into a box and cover as part of this

installation. The Electrical Contractor shall provide the conduit feeds and connections to thispoint.

E. Any work, materials, or maintenance requirements necessary but not specifically referred to in these itemsare considered incidental to the item and shall be included in the price for the bid item.

PART 3 EXECUTION

3.1 FIELD QUALITY CONTROL

A. Substantial completion shall be based upon sports field lighting poles, luminaires, and conduitinstallation and approval. The 25 maintenance agreement period shall not begin until the system is

fully commissioned, illumination measurements are accepted, and final acceptance is granted.

B. Illumination Measurements: Upon substantial completion of the project and in the presence of theContractor, Project Engineer, Owner's Representative, and Manufacturer's Representative,illumination measurements shall be taken and verified. The illumination measurements shall beconducted in accordance with IESNA RP-6-01, Appendix B (or approved equal).

C. Correcting Non-Conformance: If, in the opinion of the Owner or his appointed Representative, theactual performance levels including footcandles, uniformity ratios, and maximum kilowattconsumptions are not in conformance with the requirements of the performance specifications andsubmitted information, the Manufacturer shall be liable to any or all of the following:

1. Manufacturer shall at his expense provide and install any necessary additional fixtures to meet the

minimum lighting standards. The Manufacturer shall also either replace the existing poles to meetthe new wind load (EPA) requirements or verify by certification by a licensed structural engineerthat the existing poles will withstand the additional wind load.

2. Manufacturer shall at his expense minimize the Owner's additional long term fixture maintenanceand energy consumption costs created by the additional fixtures by reimbursing the Owner theamount of $1,000.00 (one thousand dollars) for each additional fixture required.

3. Manufacturer shall at his expense remove the entire unacceptable lighting system and install anew lighting system to meet the specifications.


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SUBMITTAL INFORMATION

Design Submittal Data Checklist and CertificationAll items listed below are mandatory, shall comply with the specification and be submitted according to bid submittal requirements

Included Tab Item Description

ALetter/

Checklist

Listing of all information being submitted must be included on the table of contents. List the name othe manufacturers local representative and his/her phone number. Signed submittal checklist to bincluded.

BOn FieldLightingDesign

Lighting design drawing(s) showing:a. Field Name, date, file number, prepared by, and other pertinent data

b. Outline of field(s) being lighted, as well as pole locations referenced to the center of the field (& y), Illuminance levels at grid spacing specifiedc. Pole height, number of fixtures per pole, as well as luminaire information including wattage

lumens and opticsd. Height of light test meter above field surfacee. Summary table showing the number and spacing of grid points; average, minimum an

maximum illuminance levels in foot candles (fc); uniformity including maximum to minimumratio, coefficient of variance and uniformity gradient; number of luminaries, total kilowattsaverage tilt factor; light loss factor.

f. Alternate manufacturers shall provide both initial and maintained light scans using a maximumRecoverable Light Loss Factor (RLLF).

COff FieldLightingDesign

Lighting design drawing showing initial vertical spill light levels along the boundary line (defined obid drawings) in footcandles. Vertical levels shall be at 50-foot intervals along the boundary lineReadings shall be taken with the meter orientation at both horizontal and aimed towards the mosintense bank lights.

DLife Cycle

CostCalculation

Document life cycle cost calculations as defined in the specification. Identify energy costs fooperating the luminaires, maintenance cost for the system including spot lamp replacement, andgroup relamping costs. All costs should be based on 25 Years.

ELuminaire

AimingSummary

Document showing each luminaires aiming angle and the poles on which the luminaries armounted. Each aiming point shall identify the type of luminaire.

FStructural

Calculations

Pole structural calculations and foundation design showing foundation shape, depth backfirequirements, rebar and anchor bolts (if required). Pole base reaction forces shall be shown on thfoundation drawing along with soil bearing pressures. Design must be stamped by a structuraengineer in the state of Arizona.

GControl andMonitoring

Manufacturer shall provide written definition and schematics for automated control system to includmonitoring. They will also provide examples of system reporting and access for numbers fopersonal contact to operate the system.

HElectrical

DistributionPlans

If bidding an alternate system, manufacturer must include a revised electrical distribution plaincluding changes to service entrance, panels and wire sizing, signed by a licensed ElectricaEngineer in the state of Arizona.

IPerformanceGuarantee

Provide performance guarantee including a written commitment to undertake all correctionrequired to meet the performance requirements noted in these specifications at no expense to thowner. Light levels must be guaranteed per specification for 25 years.

J Warranty Provide written warranty information including all terms and conditions.

KIndependent

TestingReport

Manufacturer bidding any form of a constant light system is to provide an independent test reporcertifying the system meets the lumen maintenance control strategy defined in specificationverifying the field performance of the system for the duration of the useful life of the lamp based onlamp replacement hours. Report shall be signed by a licensed professional engineer with outdoolighting experience.

LProject

References

Manufacturer to provide a list of projects where the technology proposed for this project has beeninstalled in the state of Arizona. If any form of a constant light system is bid, a minimum of 5 projecreferences is required. Reference list will include project name, project city, and if requested

contact name and contact phone number.M

ProductInformation

Complete set of product brochures for all components, including a complete parts list and UListings.

NNon-

ComplianceManufacturer shall list all items that do not comply with the specifications.

O ComplianceManufacturer shall sign off that all requirements of the specifications have been met at that themanufacturer will be responsible for any future costs incurred to bring their equipment intcompliance for all items not meeting specifications and not listed in item N Non-Compliance

Manufacturer: __________________________________________ Signature: _______________________________________

Contact Name: _________________________________________ Date: ______/______/______

02 sport field lighting_performance specifications

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