02 jul 2018 regular council meeting

Americans with Disabilities Act Notification: In accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 (Section 504), the Town of Cave Creek does not discriminate on the basis of disability in the admission of or access to, or treatment or employment in, its programs, activities, or services. For information regarding rights and provisions of the ADA or Section 504, or to request reasonable accommodations for participation in Town programs, activities, or services contact the Town Clerk, 37622 N. Cave Creek Rd., Cave Creek, AZ 85331; (480) 488-1400.

NOTICE AND AGENDA

REGULAR TOWN COUNCIL MEETING

TOWN OF CAVE CREEK, ARIZONA

Monday, July 2, 2018

AN EXECUTIVE SESSION WILL BE HELD AT 6:00 PM. THE PUBLIC SESSION WILL BEGIN AT 7:00PM.

PLEASE NOTE: AN AUDIO RECORDING OF THE TOWN COUNCIL MEETING WILL BE AVAILABLE ONLINE WITHIN THREE BUSINESS DAYS OF THE MEETING.

The Town Council may recess the public meeting and convene in Executive Session for the purpose of discussion or consultation for legal advice with the Town Attorney regarding any item listed on this agenda pursuant to A.R.S. § 38-431.03 (A) (3) and (4).

The Chair reserves the right, with the consent of Council, to take items on the agenda out of order.

CALL TO ORDER 6:30 P.M. Ernie Bunch, Mayor, 37622 N. Cave Creek Road, Cave Creek, AZ.

ROLL CALL Mayor Ernie Bunch, Vice-Mayor Ron Sova, Council Members Susan Clancy, Mary Elrod, Thomas McGuire, David Smith and Eileen Wright. (one or more members may attend by technological means)

Page

EXECUTIVE SESSION

1. Discussion, consultation, legal advise and direction with the Town Attorney to the Town Council and Staff regarding possible litigation and contract negotiations with Carefree regarding Cave Creek Water System that provides service to Carefree residents. A.R.S. 38-431.03 (A) (3) & (4).

2. Discussion, consultation, direction and legal advice with the Town Attorney regarding possible termination of probationary employee. A.R.S. § 38-431.03(A), (3) and (4).

Council Action Needed: Motion to convene into Executive

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Page

Session.

PLEDGE OF ALLEGIANCE

PUBLIC ANNOUNCEMENTS

CALL TO THE PUBLIC

COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

TOWN MANAGER REPORT

Check registers for 05-24-2018 and 05-21-2018 are available online. Click hereto view online.

ACTION ITEMS:

A. CONSENT AGENDA

There are no items scheduled for action on the Consent Agenda.

B. GENERAL AGENDA ITEMS

3 - 128 1. COUNCIL DISCUSSION AND POSSIBLE ACTION TO AMEND THE ADOPTED FISCAL YEAR 2018-19 TENTATIVE BUDGET.

Placed on the agenda by the Town Manager and Finance Director, Town of Cave Creek.

Public Comment.

Council Action Needed: Motion to amend the Adopted Fiscal Year 2018-19 Tentative Budget.

ADJOURNMENT

1. POSTED THIS _____ day of June, 2018

BY:____________________________________

Jane Fuller, Deputy Town Clerk

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https://cavecreek.civicweb.net/filepro/documents/32273

Memorandum

To: Mayor and Council CC: Carrie Dyrek-Town Manager From: Robert Weddigen-Finance Director Date: 6/21/2018 Re: FY 2019 Approved Tentative Budget presented in the Workshop meeting on July 2.

The Town Manager and staff have prepared projections of resources and needs for the Town’s FY 2019 Budget. The budget has captured and supported in the best of our abilities the strategic and policy direction that the Council has expressed through prior years.

The Town operates under a home rule option that sets the maximum expenditure limit to the tentative budget amount as adopted by Council. Subsequent adjustments can be made to transfer expenditure amounts between funds and departments with Council approval but the overall maximum can not be changed.

For July 2, 2018 budget workshop the FY 2019 starting point is the approved tentative budget limit/total of $21,534,589. This is an increase from the prior year of $3,231,911. Approximately $2.3 million of the difference is due to increases in capital improvements and maintenance expenses related to utilities as seen in the budget in the Water Infrastructure Capital Improvement Fund and the Enterprise Funds. The remaining increase source of $0.9 million is spread out amongst several funds and divisions and can be best seen in increases in the enterprise funds for personnel costs ($0.26 million), the amount of Contingency set aside in the General Fund ($0.16 million), and an increase in Roads in the General Funds ($0.41 million).

The FY 2019 approved tentative expenditure budget is $2,522,082 above the projected budgeted revenues. However, the budget is still a balanced budget because the Town starts the fiscal year with dollars that were received in prior fiscal years that are deemed available to spend but were not spent in prior fiscal years. This can be demonstrated by looking at the Cash Flow Analysis that is attached where the amount of cash deposits that the Town will have on hand at the end of June will be equal to approximately $19.3 million dollars* while the committed uses of those dollars is approximately $13.2 million**, a cash carryforward of approximately $6.1 million dollars*** in uncommitted dollars. For *, **, *** see the attached cash flow analysis.

The Town Manager, staff and the Council discussed in the council meeting on June 18 and the Council acted to adopt the Town of Cave Creek Tentative Budget for FY 2019 in the amount of $21,534,589. However during the presentation and discussion on June 11, 2018 in the budget workshop session and in the presentation of the tentative budget some changes to the budget as proposed were recommended. What follows is suggested language to adopt the following amendments to the adopted tentative budget based on those recommendations.

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June 21, 2018

2

This eliminates the Town Hall parking lot paving project on page 45 of the FY 2019 adopted tentative budget. Move to amend the FY 2019 adopted tentative budget to reduce the overall FY 2019 Tentative Budget of the Town of Cave Creek from $21,534,589 to $21,452,589, and adjust the General Fund/Building and Fire Safety/Facilities Budget from $95,000 to $13,000 (a budget reduction of $82,000 of account 01-005200-4100).

This will move up the two (2) capital improvements originally scheduled in future years to the FY 2019 Adopted Tentative Budget to improve the conditions of the four (4) pump and valve service vaults along Cave Creek Road, that includes design, build/rebuild/improve or move above ground the pumps, pipes and valves, and rehabilitation of the pumps, valves and seals. This affects amounts on pages 99 and 105 of the FY 2019 proposed tentative budget. This will ensure that the mechanisms used to extract and transport the Town’s main source of water coming from CAP canal are more reliable and safer to work on. These changes will also reduce the amount of downtime in the event of pump, valve or seal failure at those sites. This action will reduce the amount of capital improvement budget that was proposed in the tentative budget for the Desert Hills Water System by an equal amount. Move to amend the FY 2019 adopted tentative budget to reduce the capital improvement amount in Desert Hills Water System from $991,000 to $266,000 (a reduction of $725,000 of account 55-040100-4100) and increase the capital improvement amount in Cave Creek Water System from $529,648 to $1,254,648 (an increase of $725,000 of account 50-050100-4100).

This will reduce the amount of the transfers from the General Fund (found on page 24) to the enterprise funds (the Cave Creek Water System Enterprise Fund, and the Wastewater Treatment Fund, found on pages 98,104 and 110 respectively) that were originally proposed to cover the shortfalls (where revenues are less than expenditures) from the FY 2019, plus all previous balances represented by an interfund balance (advance from the General Fund), less the amounts advanced to cover the WIFA required debt service reserve, and repair and replacement reserve – TO NOW ONLY INCLUDE the previous balances represented by an interfund balance (advance from the General Fund) as of the close of FY 2018, less the amounts advanced to cover the WIFA required debt service reserve, and repair and replacement reserve. This will mean that the FY 2019 current expenditures in excess of revenues will require an advance from the General Fund and that balance may exist until a time where the related enterprise fund will have revenues in excess of expenditures to the extent that the balance of the advance can be paid back to the General Fund by the relevant enterprise fund. Move to amend the FY 2019 adopted tentative budget to reduce the transfer out to enterprise funds from the General Fund from $11,060,950 to $8,400,000 (a decrease of $2,660,950 of account 01-000160-9913) and to reduce the amount of transfer in to the Cave Creek Water System Enterprise Fund from $3,113,818 to $2,660,000 (a decrease of $453,818 of account 50-000150-9801) and to reduce the amount of transfer in to the Desert Hills Water System Enterprise Fund from $803,357 to $0 (a decrease of $803,357 of account 55-000150-9801) and to reduce the amount of transfer in to the Wastewater Treatment System Enterprise Fund from $7,143,775 to $5,740,000 (a decrease of $1,403,775 of account 40-000150-9801).

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Town of Cave Creek FY 2019 Annual Budget‐Approved Tentative 2

TABLE OF CONTENTS

INTRODUCTION

Overview ............................................................................................................................................... 5

Budget Assumptions/Trends ................................................................................................................ 6

Elected Officials .................................................................................................................................... 7

General Plan.......................................................................................................................................... 7

Financial Policies/Planning ................................................................................................................... 7

Community History ............................................................................................................................... 8

Location ................................................................................................................................................ 8

Statistics ................................................................................................................................................ 8

Town Wide‐Budget by Fund Diagram ................................................................................................. 10

Town Organization Chart .................................................................................................................... 11

TOWN WIDE (All Funds)

Summary by Type and Fund ............................................................................................................... 12

Summary of Sources and Uses by Type .............................................................................................. 13

Summary of Sources and Uses by Fund .............................................................................................. 15

GENERAL FUND

Overview ............................................................................................................................................. 18

Summary of Sources and Uses by Type .............................................................................................. 18

Summary of Sources and Uses by Department .................................................................................. 21

Detail of Revenues .............................................................................................................................. 23

Detail of Transfers ............................................................................................................................... 24

Departments

Town Manager

Overview ...................................................................................................................................... 25

Expenditure Details ..................................................................................................................... 27

Administration

Overview ...................................................................................................................................... 28


Legal Services

Overview ...................................................................................................................................... 32


Planning, Zoning, & Economic Development

Overview ...................................................................................................................................... 35


Building and Fire Safety

Overview ...................................................................................................................................... 40


Law Enforcement

Overview ...................................................................................................................................... 47


Magistrate Court

Overview ...................................................................................................................................... 50


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Finance

Overview ...................................................................................................................................... 53


Town Council

Overview ...................................................................................................................................... 57


Contingency

Overview ...................................................................................................................................... 60


Public Works

Overview ...................................................................................................................................... 63


Special Events

Overview ...................................................................................................................................... 68


SPECIAL REVENUE FUNDS

Highway Users Revenue Fund (HURF)‐Public Works

Overview ......................................................................................................................................... 71

Summary of Sources and Uses by Type ........................................................................................... 72

Detail of Revenues .......................................................................................................................... 74

Expenditure Details ......................................................................................................................... 74

Sewer Improvement District #2

Overview ......................................................................................................................................... 75


Detail of Revenues and Expenditures ............................................................................................. 76

Spur Cross Ranch Conservation Area

Overview ......................................................................................................................................... 77



Trails Fund

Overview ......................................................................................................................................... 79



Parks & Trails

Overview ......................................................................................................................................... 81



Open Space Acquisition

Overview ......................................................................................................................................... 83



Grants Fund

Overview ......................................................................................................................................... 85



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DEBT SERVICE FUNDS

Town Hall Debt Service

Overview ......................................................................................................................................... 87



CAPITAL PROJECT FUNDS

Open Space & Trails

Overview ......................................................................................................................................... 89



Water Infrastructure

Overview ......................................................................................................................................... 91



ENTERPRISE FUNDS

Overview ......................................................................................................................................... 93


Cave Creek Water System Fund

Overview ...................................................................................................................................... 95

Summary of Uses by Type ........................................................................................................... 97

Revenue Details ........................................................................................................................... 98


Detail of Transfers From .............................................................................................................. 99

Desert Hills Water System Fund

Overview .................................................................................................................................... 100

Summary of Uses by Type ......................................................................................................... 103

Revenue Details ......................................................................................................................... 104

Expenditure Details ................................................................................................................... 104

Detail of Transfers From ............................................................................................................ 105

Wastewater Treatment Plant Fund

Overview .................................................................................................................................... 106

Summary of Uses by Type ......................................................................................................... 109

Revenue Details ......................................................................................................................... 110

Expenditure Details ................................................................................................................... 110

Detail of Transfers From ............................................................................................................ 111

APPENDIX A

Official Budget Forms ....................................................................................................................... 112

APPENDIX B

Positions and Salary Ranges by Department .................................................................................... 124

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Introduction

Overview Each year, the Cave Creek Town Council adopts a budget that is based on a fiscal year that begins July 1st, and ends June 30th. Arizona law requires that the Town adopts a budget each year to ensure that planned expenditures are balanced with anticipated town revenues. For management purposes the Town adopts a budget by department for the General Fund and in total by fund for other funds. Once the tentative budget is adopted by the Council it sets the maximum expenditures for the year. Subject to Town Council approval, the Town Manager may transfer any unencumbered appropriation balance or portion thereof between any departments. Since January, management and staff have been preparing, refining, and submitting budget estimates for revenues and operating budgets. The Town Manager met several times with Council Members reviewing the budget. Our sincerest appreciation goes out to staff and Council for their efforts. This year’s total proposed budget and expenditure limitation is $21,534,589. When compared to last year’s budget of $18,302,678 it’s a $3,231,911 increase over the FY 2018 budget. This is mostly due to increases in capital expenditures compared to the previous years. The FY 2019 budget resolves to eliminate previous balances owed from prior years to the General Fund by the Enterprise Fund for operational shortfalls through a permanent interfund transfer of approximately $8.7 million. Additional operational shortfalls for FY 2019 of approximately $2.3 million will be incurred for FY 2019 water and wastewater cost over runs. In addition, there will be a remaining amount owed by each of the water and wastewater funds for the cash lent by the General Fund for their respcective WIFA required reserves. Further, the FY 2019 budget emphasizes the funding of maintanence of the water and waste water systems, road maintenance and construction, and park improvements. The significant change in the organizational structure driving budget changes is the separation of the Enterprise Fund into three separate enterprise type funds. The chart below presents a comparison of annual expenditure budgets including transfers for 10 years.

‐

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

45,000,000

BUDGET

ACTUAL

BUDGET

ACTUAL

BUDGET

ACTUAL

BUDGET

ACTUAL

BUDGET

ACTUAL

BUDGET

ACTUAL

BUDGET

ACTUAL

BUDGET

ACTUAL

BUDGET

ACTUAL

BUDGET

ACTUAL

FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Town of Cave Creek Annual Expenditure Budget vs Actual Total

EXPENDITURES TRANSFERS

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cost of living increase of 3.1%. Merit pay raises have been budgeted for but would be varied based on performance review scores and budget constraints, not every employee will be eligible for nor receive a merit based change in pay of up to 2%. In fact, no merit increases were awarded in FY 2016 or FY 2017. For FY 2019 medical benefit costs are expected to increase about 5%. Retirement benefit costs are expected to be more than last year as actuarially determined employer mandated contribution rates were increased by the State. Elected Officials The Town of Cave Creek operates under the Council‐Manager form of government. An elected Town Council consisting of seven members is responsible for making policy, passing ordinances, and voting appropriations. The Town Manager is responsible for overseeing operations, supervising staff and implementing the policies adopted by Council.

Mayor‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Ernie Bunch Vice Mayor‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Ron Sova Council Member‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Susan Clancy Council Member‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Eileen Wright Council Member‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Mary Elrod Council Member‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐David Smith Council Member‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐Thomas McGuire

General Plan In August 2016 the new General Plan was not ratified by a public vote. The Planning Commission will be reviewing the former proposed General Plan, and per State law, develop a 2018 General Plan for presentation to the Town Council and voters. The 2005 General Plan remains in effect as the guiding document in planning for the development and preservation of the Town. The 2005 General Plan vision for the Town is: “A western, equestrian lifestyle, with rural development patterns, dramatic views, trails, open spaces and wildlife habitats.” Financial Policies/Planning The Town’s policy to set aside 8% of General Fund sales tax and state shared revenues for a contingency line item. This assists the Town in remaining fiscally prudent. In addition the town

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is required and has built reserves in amounts equal to twelve months of debt service payments as well as reserves for repair and replacement of water/wastewater infrastructure. The Town also strives to ensure that the Enterprise fund will be as self‐sufficient as possible. To assist the Enterprise Fund and to ensure financial stability of the Town, the Town is hiring a utility rate consultant to review utility rates. Community History The Town of Cave Creek, Arizona was settled in 1870 and was incorporated on the 8th day of July 1986. At the time of incorporation, the Town encompassed twenty‐five (25) square miles and had a population of approximately 2,300. The Town of Cave Creek is named for Cave Creek Wash, the small stream that originates in the hills to the northeast and flows southwesterly for 25 miles before reaching the vicinity of Paradise Valley. The stream derives its name from a high, overhanging bluff along its west bank that forms a wide open‐mouthed cavern about two miles north of the present‐day Town business district. Currently, the Town encompasses approximately thirty‐eight, (38) square miles and has an approximate population of 5,400. Location The Town of Cave Creek is located in northern Maricopa County and is bounded by the Tonto National Forest to the north, Phoenix to the west and south, Carefree to the east and Scottsdale to the southeast. The Town of Cave Creek is well situated for access to regional transportation. Interstate Highway 17 (I‐17) is located approximately eight miles to the west, via the Carefree Highway. This north/south route connects Phoenix and Flagstaff. The freeway 101 Loop is accessible 12 miles to the south, from Cave Creek Road. This road provides connections to the commercial and shopping areas in the East Valley. Air transportation is available at Scottsdale Municipal Airport, Deer Valley Airport and Sky Harbor International Airport. Recreation opportunities are available at nearby Lake Pleasant, Bartlett Lake, Spur Cross Ranch Conservation Area, Cave Creek Regional Park, and Gateway Desert Awareness Park. Statistics Land:

37.91 Square Miles

From the 2010 U.S. Census (last updated 2015): https://factfinder.census.gov/faces/nav/jsf/pages/community_facts.xhtml#

2,787 Housing Units Population: 5,122 People (2015 estimate) 51.9% Female, 48.1% Male Age 19 and under, 16.6% Age 65 and older, 26.1%

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Median household income, $76,149 (State, $50,255) 2.39 persons per household Bachelor’s degree or higher, 48.3% (State, 27.5%) Median value of owner‐occupied housing units $465,500

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*Not including transfers out

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11

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Town Wide

12

GENERAL FUNDS DEBT SERVICE FUND

GENERAL FUND HURF

SEWER

IMPROVEMENT

DISTRICT #2

SPUR CROSS

CONSERVATION

AREA TRAILS

PARKS &

TRAILS FUND

OPEN SPACE

ACQUISITION

GRANTS

FUND

TOWN HALL DEBT

SERVICE

WATER

INFRASTRUCTURE

CAPITAL

OPEN SPACE &

TRAILS FUND

CAVE CREEK

WATER SYSTEM

FUND

DESERT HILLS

WATER SYSTEM

FUND

WASTEWATER

TREATMENT

FUND

SOURCES:

LOCAL TAX 4,947,000$ ‐$ ‐$ 931,500$ ‐$ ‐$ ‐$ ‐$ 15,600$ ‐$ ‐$ ‐$ ‐$ 931,500$ 6,825,600$

LOCAL FEES 897,450 ‐ 2,500 600 ‐ 18,600 ‐ ‐ ‐ ‐ ‐ 5,006,080 2,424,050 1,098,925 9,448,205

STATE SHARED REVENUES 1,457,717 344,035 ‐ ‐ ‐ ‐ ‐ 158,000 ‐ ‐ ‐ ‐ ‐ ‐ 1,959,752

MISCELLANEOUS 277,800 ‐ ‐ ‐ 50 100 500 500,000 ‐ 200 300 ‐ ‐ ‐ 778,950

TRANSFERS IN 330,985 ‐ ‐ ‐ 100,000 ‐ ‐ ‐ 165,600 328,485 ‐ 3,113,818 803,357 7,143,775 11,986,019

TOTAL ALL FUNDS SOURCES 7,910,952$ 344,035$ 2,500$ 932,100$ 100,050$ 18,700$ 500$ 658,000$ 181,200$ 328,685$ 300$ 8,119,898$ 3,227,407$ 9,174,200$ 30,998,526$

USES:PERSONNEL COSTS 2,665,021$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 979,800$ 547,400$ 272,700$ 4,464,921$

SERVICES 2,701,750 34,404 ‐ 216,000 16,000 ‐ ‐ 518,000 ‐ ‐ ‐ 1,271,650 913,000 445,650 6,116,454

COMMODITIES/NON‐CAPITAL 250,250 ‐ ‐ ‐ 3,500 ‐ ‐ ‐ ‐ ‐ ‐ 678,500 88,000 290,250 1,310,500

CAPITAL 916,683 309,632 ‐ ‐ 165,600 30,000 ‐ 140,000 ‐ 1,030,353 70,000 529,648 991,000 409,500 4,592,415

DEBT SERVICE ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 181,200 ‐ ‐ 2,000,300 852,700 2,016,100 5,050,300

TRANSFERS OUT 11,226,550 ‐ 2,500 756,969 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 11,986,019

TOTAL ALL FUND USES 17,760,254$ 344,035$ 2,500$ 972,969$ 185,100$ 30,000$ ‐$ 658,000$ 181,200$ 1,030,353$ 70,000$ 5,459,898$ 3,392,100$ 3,434,200$ 33,520,608$

BEGINNING FUND BALANCE* 20,207,133$ ‐$ ‐$ 40,869$ 185,050$ 24,742$ 1,722,605$ ‐$ ‐$ 701,868$ 69,883$ (2,654,734)$ 164,693$ (5,738,275)$ 14,723,834$

NET REVENUES (EXPENDITURES) (9,849,303) ‐ ‐ (40,869) (85,050) (11,300) 500 ‐ ‐ (701,668) (69,700) 2,660,000 (164,693) 5,740,000 (2,522,082)

ENDING AVAILABLE FUND BALANCE: 10,357,831$ ‐$ ‐$ ‐$ 100,000$ 13,442$ 1,723,105$ ‐$ ‐$ 200$ 183$ 5,266$ ‐$ 1,725$ 12,201,751$

*Deemed available to expend.

FY 2019 Budgeted Sources and Uses and Ending Fund Balance by Fund

SPECIAL REVENUE FUNDS CAPITAL PROJECT FUNDS ENTERPRISE FUNDS

TOTAL

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Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

All FundsSOURCES:

LOCAL TAX 6,904,855$ 6,229,000$ 6,870,507$ 6,837,818$ 6,825,600$

LOCAL FEES 8,297,384 8,796,837 8,027,181 8,502,385 9,448,205

STATE SHARED REVENUES 1,712,917 1,778,640 1,665,032 1,767,178 1,959,752

MISCELLANEOUS 348,834 957,370 369,574 258,074 778,950

TRANSFERS IN 969,543 2,284,841 ‐ 2,273,507 11,986,019

TOTAL ALL REVENUES AND TRANSFERS FROM 18,233,533$ 20,046,688$ 16,932,294$ 19,638,962$ 30,998,526$

USES:

PERSONNEL COSTS 3,650,316$ 4,166,553$ 3,353,480$ 3,928,194$ 4,464,921$

SERVICES 3,526,182 5,326,018 3,409,097 3,658,334 6,116,454

COMMODITIES/NON‐CAPITAL 1,254,950 1,199,755 1,224,012 1,178,644 1,310,500

CAPITAL 733,026 2,565,108 392,820 1,094,901 4,592,415

DEBT SERVICE 5,040,920 5,045,244 831,875 5,045,244 5,050,300

TRANSFERS OUT 1,562,873 2,284,840 ‐ 3,582,524 11,986,019

TOTAL ALL FUND EXPENDITURES & TRANSFERS TO 15,768,267$ 20,587,518$ 9,211,285$ 18,487,841$ 33,520,608$

BEGINNING FUND BALANCE* (3,722,326)$ 11,926,595$ 13,572,713$ 13,572,713$ 14,723,834$

NET REVENUES (EXPENDITURES) 2,465,265 (540,830) 7,721,009 1,151,121 (2,522,082)

ENDING AVAILABLE FUND BALANCE: (1,257,061)$ 11,385,765$ 21,293,722$ 14,723,834$ 12,201,751$

*Amount deemed available to expend.

** Includes interfund transfers out.

*** The Enterprise Fund includes modified beginning balance for FY 2017, now adjusted working capital.

TOWN WIDE BY TYPE

$‐

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

LOCAL TAX LOCAL FEES STATE SHAREDREVENUES

MISCELLANEOUS TRANSFERS IN

All Funds Revenue BudgetsSources of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

$‐

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

All Funds Expenditure BudgetUses of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

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LOCAL TAX22%

LOCAL FEES30%

STATE SHARED REVENUES

6%

MISCELLANEOUS3%

TRANSFERS IN39%

All Funds Revenue Budgets FY 2019Sources of Funds by Type

PERSONNEL COSTS20%

SERVICES26%

COMMODITIES/NON‐CAPITAL

6%

CAPITAL12%

DEBT SERVICE25%

TRANSFERS OUT11%

All Funds Expenditure Budget FY 2018Uses of Funds by Type

PERSONNEL COSTS13%

SERVICES18%

COMMODITIES/NON‐CAPITAL

4%

CAPITAL14%

DEBT SERVICE15%

TRANSFERS OUT36%

All Funds Expenditure Budget FY 2019Uses of Funds by Type

LOCAL TAX31%

LOCAL FEES44%


9%

MISCELLANEOUS5%

TRANSFERS IN11%

All Funds Revenue Budgets FY 2018Sources of Funds by Type

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Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

All FundsSOURCES BY FUND*:

GENERAL FUND 13,223,492$ 14,363,183$ 27,392,450$ 27,727,962$ 28,118,085$

HURF/PUBLIC WORKS 344,636 347,178 335,290 355,876 344,035

SEWER IMPROVEMENT DISTRICT #2 4,463 5,000 ‐ 2,500 2,500

SPUR CROSS CONSERVATION AREA 1,173,905 1,019,779 1,078,474 1,060,649 972,969

TRAILS 100,000 200,050 100,000 200,050 285,100

OPEN SPACE & TRAILS FUND 142,409 114,152 86,156 86,456 70,183

PARKS & TRAILS 17,722 22,951 25,456 24,742 43,442

OPEN SPACE ACQUISITION FUND 1,722,105 1,712,644 1,722,105 1,722,605 1,723,105

GRANT FUNDS 14,715 617,000 15,147 17,000 658,000

TOWN HALL DEBT SERVICE 176,827 176,044 18,163 176,044 181,200

WATER INFRASTRUCTURE CAPITAL FUND ‐ ‐ ‐ ‐ 1,030,553

CAVE CREEK WATER SYSTEM FUND 111,295 4,849,015 1,607,453 1,945,446 5,465,163

DESERT HILLS WATER SYSTEM FUND 1,371,198 2,368,260 1,913,523 2,022,571 3,392,100

WASTEWATER TREATMENT FUND (4,241,337) 3,074,642 (4,138,988) (2,832,095) 3,435,925

TOTAL ALL FUND SOURCES 14,161,429$ 28,869,898$ 30,155,229$ 32,509,807$ 45,722,359$

USES BY FUND**:

GENERAL FUND 5,074,382$ 7,493,719$ 3,983,274$ 7,520,829$ 17,760,254$

HURF/PUBLIC WORKS 335,938 347,178 ‐ 355,876 344,035

SEWER IMPROVEMENT DISTRICT #2 4,462 5,000 ‐ 2,500 2,500

SPUR CROSS CONSERVATION AREA 1,015,556 1,019,779 216,000 1,019,780 972,969

TRAILS ‐ 100,000 ‐ 15,000 185,100

OPEN SPACE & TRAILS FUND 56,253 114,152 20,481 16,573 70,000

PARKS & TRAILS ‐ 22,951 ‐ ‐ 30,000

OPEN SPACE ACQUISITION FUND ‐ 50,000 ‐ ‐ ‐

GRANT FUNDS 14,715 617,000 30,294 17,000 658,000

TOWN HALL DEBT SERVICE 171,993 176,044 86,695 176,044 181,200

WATER INFRASTRUCTURE CAPITAL FUND ‐ 349,778 ‐ ‐ 1,030,353

CAVE CREEK WATER SYSTEM FUND 4,155,753 4,848,417 2,660,185 4,600,180 5,459,898

DESERT HILLS WATER SYSTEM FUND 1,844,490 2,334,250 1,054,484 1,857,879 3,392,100

WASTEWATER TREATMENT FUND 3,094,725 3,109,250 1,159,873 2,906,180 3,434,200

TOTAL ALL FUND USES 15,768,267$ 20,587,518$ 9,211,285$ 18,487,841$ 33,520,608$

ENDING AVAILABLE FUND BALANCE: (1,606,839)$ 8,282,380$ 20,943,944$ 14,021,966$ 12,201,751$

*Includes Estimated beginning fund balance (amount deemed available to expend) and interfund transfers in.

** Includes interfund transfers out.

TOWN WIDE BY FUND

of 128


$‐

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

All Funds Revenue BudgetsSources of Funds by Fund FY 2018 vs FY 2019

FY 2018

FY 2019

$‐

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

All Funds Expenditure BudgetUses of Funds by Fund FY 2018 vs FY 2019

FY 2018

FY 2019

of 128


GENERAL FUND62%

HURF/PUBLIC WORKS1%

SEWER IMPROVEMENT DISTRICT #2

0%

SPUR CROSS CONSERVATION AREA

2% TRAILS1%

OPEN SPACE & TRAILS FUND0%PARKS & TRAILS

0% OPEN SPACE ACQUISITION FUND

4%GRANT FUNDS

1%TOWN HALL DEBT

SERVICE0%

WATER INFRASTRUCTURE CAPITAL FUND

2%

CAVE CREEK WATER SYSTEM FUND

12%DESERT HILLS WATER SYSTEM FUND

7%

WASTEWATER TREATMENT FUND

8%

All Funds Revenue Budgets FY 2018Sources of Funds by Fund

GENERAL FUND62%

HURF/PUBLIC WORKS1%


0%


2% TRAILS1%

OPEN SPACE & TRAILS FUND0%

PARKS & TRAILS0% OPEN SPACE

ACQUISITION FUND4%

GRANT FUNDS1%TOWN HALL DEBT

SERVICE0%


2%CAVE CREEK WATER

SYSTEM FUND12%

DESERT HILLS WATER SYSTEM FUND

7%


8%

All Funds Revenue Budgets FY 2019Sources of Funds by Fund

GENERAL FUND36%

HURF/PUBLIC WORKS2%


0%SPUR CROSS

CONSERVATION AREA5%

TRAILS0%

OPEN SPACE & TRAILS FUND1%

PARKS & TRAILS0%

OPEN SPACE ACQUISITION FUND

0%GRANT FUNDS

3%

TOWN HALL DEBT SERVICE

1%


2%


24%


11%


15%

All Funds Expenditure Budget FY 2018Uses of Funds by Fund

GENERAL FUND53%

HURF/PUBLIC WORKS1%


0%


3%TRAILS1%OPEN SPACE & TRAILS

FUND0%

PARKS & TRAILS0%


0%GRANT FUNDS

2%


1%


3%CAVE CREEK WATER

SYSTEM FUND16%


10%


10%

All Funds Expenditure Budget FY 2019Uses of Funds by Fund

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General Fund

Purpose The purpose of this fund is to account for the general operating revenues and expenditures of the Town. The fund’s revenues are recorded at the fund level while expenditures are recorded by departments and transfers out. The departments found within the General Fund are: Town Manager, Administration, Legal Services, Planning, Zoning, & Economic Development, Building and Fire Safety, Magistrate Court, Law Enforcement, Finance, Town Council, Contingency, Public Works, and Special Events. The majority of the Towns non‐enterprise related revenues and expenditures are recorded in the General Fund.

Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

GENERAL FUND

REVENUES BY TYPE:

LOCAL TAX 5,013,456$ 4,420,000$ 5,018,417$ 5,009,318$ 4,947,000$

LOCAL FEES 729,806 702,687 868,142 890,600 897,450


BOND PROCEEDS ‐ ‐ ‐ ‐ ‐

MISCELLANEOUS 296,015 366,500 360,669 248,800 277,800

TRANSFERS IN 354,240 356,890 ‐ 354,390 330,985

TOTAL ALL GENERAL FUND REVENUES 7,747,084$ 7,250,539$ 7,570,596$ 7,906,108$ 7,910,952$

EXPENDITURES BY TYPE:

PERSONNEL COSTS 2,335,368$ 2,626,153$ 2,061,031$ 2,382,414$ 2,665,021$

SERVICES 1,585,380 2,382,400 1,456,228 1,648,375 2,701,750

COMMODITIES/NON‐CAPITAL 181,064 250,305 183,391 191,744 250,250

CAPITAL 213,716 758,800 282,625 522,052 916,683

TRANSFERS OUT 758,855 1,476,061 ‐ 2,776,244 11,226,550

TOTAL ALL GENERAL FUND EXPENDITURES 5,074,382$ 7,493,719$ 3,983,274$ 7,520,829$ 17,760,254$

BEGINNING AVAILABLE FUND BALANCE*: 5,476,408$ 7,112,644$ 19,821,855$ 19,821,855$ 20,207,133$

NET REVENUES (EXPENDITURES) 2,672,702 (243,180) 3,587,322 385,279 (9,849,303)

ENDING AVAILABLE FUND BALANCE: 8,149,110$ 6,869,464$ 23,409,176$ 20,207,133$ 10,357,831$

*The Beginning Fund Balance amounts used are estimated based on fund balance less estimated amounts of non‐short term receivables. The amount

of non‐short term receivables are deemed to be zero if the advances to other funds will be resolved through interfund transfers.

GENERAL FUND SUMMARY BY TYPE

of 128


7,942,250

6,840,632 6,853,316 7,250,539 7,910,952

6,994,1796,819,960

6,936,705

7,493,719

17,760,254

‐

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

General Fund Total Fund Budget by Fiscal Year (Includes Transfers)

REVENUES

EXPENDITURES

$‐

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

LOCAL TAX LOCAL FEES STATE SHARED REVENUES MISCELLANEOUS TRANSFERS IN

General Fund Revenue BudgetSources of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

LOCAL TAX, $4,420,000 , 61%

LOCAL FEES, 702,687 , 10%

STATE SHARED REVENUES, 1,404,462 ,

19%

MISCELLANEOUS, 366,500 , 5%

TRANSFERS IN, 356,890 , 5%

General Fund Revenue Budget FY 2018Sources of Funds by Type

LOCAL TAX, $4,947,000 , 63%

LOCAL FEES, 897,450 , 11%

STATE SHARED REVENUES, 1,457,717 ,

18%

MISCELLANEOUS, 277,800 , 4%

TRANSFERS IN, 330,985 , 4%

General Fund Revenue Budget FY 2019 Sources of Funds by Type

of 128


$‐

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

General Fund Expenditure BudgetUses of Funds by Type FY 2018 vs FY 2019

FY 2017

FY 2018

PERSONNEL COSTS, $2,626,153 , 35%

SERVICES, 2,382,400 , 32%

COMMODITIES/NON‐CAPITAL, 250,305 , 3%

CAPITAL, 758,800 , 10%

TRANSFERS OUT, 1,476,061 , 20%

General Fund Expenditure Budget FY 2018Uses of Funds by Type

PERSONNEL COSTS, $2,665,021 , 15%

SERVICES, 2,701,750 , 15%


CAPITAL, 916,683 , 5%

TRANSFERS OUT, 11,226,550 , 63%

General Fund Expenditure Budget FY 2019Uses of Funds by Type

of 128


Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

GENERAL FUND

REVENUES:

LOCAL TAX 5,013,456$ 4,420,000$ 5,018,417$ 5,009,318$ 4,947,000$

LOCAL FEES 729,806 702,687 868,142 890,600 897,450


MISCELLANEOUS 296,015 366,500 360,669 248,800 277,800

TRANSFERS IN 354,240 356,890 ‐ 354,390 330,985

TOTAL ALL GENERAL FUND REVENUES 7,747,084$ 7,250,539$ 7,570,596$ 7,906,108$ 7,910,952$

EXPENDITURES:

TOWN MANAGER 330,144$ 356,650$ 256,737$ 286,507$ 364,750$

ADMINISTRATION 678,713 770,855 527,759 652,168 776,000

LEGAL SERVICES 118,358 168,000 162,644 168,000 228,000

PLANNING, ZONING, & ECONOMIC DEVELOPMENT 505,400 548,700 466,712 494,496 521,600

BUILDING AND FIRE SAFETY 556,356 1,074,700 768,675 855,794 1,004,700

MAGISTRATE COURT 154,759 162,900 157,607 159,100 172,100

LAW ENFORCEMENT 646,812 635,300 608,909 617,486 701,500

FINANCE 346,537 441,100 350,717 401,212 408,150

TOWN COUNCIL 37,133 49,000 14,618 24,760 47,000

CONTINGENCY ‐ 448,400 ‐ ‐ 617,000

PUBLIC WORKS 863,138 1,157,053 581,020 989,474 1,569,104

SPECIAL EVENTS 78,178 205,000 87,917 95,589 123,800

TRANSFERS OUT 758,855 1,476,061 ‐ 2,776,244 11,226,550

TOTAL ALL GENERAL FUND EXPENDITURES 5,074,382$ 7,493,719$ 3,983,314$ 7,520,829$ 17,760,254$

BEGINNING AVAILABLE FUND BALANCE*: 5,476,408$ 7,112,644$ 19,821,855$ 19,821,855$ 20,207,133$

NET REVENUES (EXPENDITURES) 2,672,702 (243,180) 3,587,282 385,279 (9,849,303)

ENDING AVAILABLE FUND BALANCE: 8,149,110$ 6,869,464$ 23,409,136$ 20,207,133$ 10,357,831$

*The Beginning Fund Balance amounts used are estimated based on fund balance less estimated amounts of non‐short term receivables. The amount

of non‐short term receivables are deemed to be zero if the advances to other funds will be resolved through interfund transfers.

GENERAL FUND SUMMARY BY DEPARTMENT

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$‐

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

General Fund Expenditure BudgetUses of Funds by Type FY 2018 vs FY 2019

FY 2017

FY 2018

TOWN MANAGER, $356,650 , 5%

ADMINISTRATION, 770,855 , 10%

LEGAL SERVICES, 168,000 , 2%

PLANNING, ZONING, & ECONOMIC

DEVELOPMENT,

548,700 , 7%

BUILDING AND FIRE SAFETY, 1,074,700 , 14%

MAGISTRATE COURT, 162,900 , 2%LAW ENFORCEMENT,

635,300 , 9%

FINANCE, 441,100 , 6%

TOWN COUNCIL, 49,000 , 1%

CONTINGENCY, 448,400 , 6%

PUBLIC WORKS, 1,157,053 , 15%

SPECIAL EVENTS, 205,000 , 3%

TRANSFERS OUT, 1,476,061 , 20%

General Fund Expenditure Budget FY 2018Uses of Funds by Department

TOWN MANAGER, $364,750 , 2%

ADMINISTRATION, 776,000 , 4%

LEGAL SERVICES, 228,000 , 1%

PLANNING, ZONING, & ECONOMIC

DEVELOPMENT,

521,600 , 3%

BUILDING AND FIRE SAFETY, 1,004,700 , 6%

MAGISTRATE COURT, 172,100 , 1%

LAW ENFORCEMENT, 701,500 , 4%

FINANCE, 408,150 , 2%

TOWN COUNCIL, 47,000 , 0%

CONTINGENCY, 617,000 , 4%

PUBLIC WORKS, 1,569,104 , 9%

SPECIAL EVENTS, 123,800 , 1%

TRANSFERS OUT, 11,226,550 , 63%

General Fund Expenditure Budget FY 2019 Uses of Funds by Department

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6/21/2018

6/30/2017

Account Number Account Title

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

General FundREVENUES:

LOCAL TAX:

01‐000100‐9001 TOWN SALES TAX 3,760,258$ 3,600,000$ 3,677,523$ 3,655,018$ 3,726,000$

01‐000100‐9003 PYMTS IN LIEU OF PROPERTY TAX 195,645 200,000 211,627 210,200 210,000

01‐000100‐9005 SW GAS F‐AGREEMENT SUP 24,102 20,000 26,334 25,200 25,200

01‐000100‐9006 SALES TAX‐CONSTRUCTION 1,033,452 600,000 1,102,933 1,118,900 985,800

Local Tax Total 5,013,456$ 4,420,000$ 5,018,417$ 5,009,318$ 4,947,000$

LOCAL FEES:

01‐000101‐9016 BUILDING PERMITS 463,985$ 471,537$ 448,500$ 480,000$ 588,600$

01‐000101‐9018 ENGINEERING PLAN REVIEWS 52,563 99,500 43,333 50,000 179,750

01‐000101‐9019 REPORT FEES 413 400 612 600 600

01‐000101‐9021 PLANNING & ZONING FEES 111,620 52,250 59,950 48,000 44,500

01‐000101‐9025 RIGHT OF WAY FEES 46,770 28,000 257,581 260,000 32,000

01‐000101‐9043 BUSINESS LICENSE FEES 50,370 50,000 54,534 51,000 51,000

01‐000130‐9719 FINGERPRINT FEES 4,086 1,000 3,633 1,000 1,000

Local Fees Total 729,806$ 702,687$ 868,142$ 890,600$ 897,450$

STATE SHARED REVENUES:

01‐000104‐9301 REVENUE SHARING (INCOME TAX) $ 653,433 $ 670,358 $ 621,733 $ 670,000 $ 672,238

01‐000104‐9302 AUTO LIEU TAX 210,214 226,450 204,535 226,000 241,991

01‐000104‐9303 STATE SALES TAX 489,920 507,654 497,099 507,000 543,488

State Shared Revenue Total 1,353,566$ 1,404,462$ 1,323,368$ 1,403,000$ 1,457,717$

MISCELLANEOUS:

01‐000101‐9015 INTEREST INCOME 43,717$ 30,000$ 19,638$ 22,300$ 30,000$

01‐000130‐9717 RENTAL PROPERTY INCOME 123,353 141,500 134,876 141,500 141,500

01‐000130‐9720 RESTITUTION 353 ‐ ‐ ‐ ‐

01‐000130‐9721 SPECIAL EVENT PROCEEDS 73,926 175,000 80,204 75,000 106,300

01‐000130‐9722 RODEO 17,366 20,000 10,000 10,000 ‐

01‐000130‐9799 MISCELLANEOUS ‐ OTHER 37,301 ‐ 97,828 ‐ ‐

Miscellaneous Total 296,015$ 366,500$ 360,669$ 248,800$ 277,800$

7,392,844$ 6,893,649$ 7,570,596$ 7,551,718$ 7,579,967$ TOTAL ALL GENERAL FUND REVENUES:

GENERAL FUND REVENUES

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

General FundREVENUES:

TRANSFERS IN:

01‐000150‐9805 TRANSFER FROM ‐ SPUR CROSS OPS 349,778$ 351,890$ ‐$ 351,890$ 328,485$

01‐000150‐9809 TRANSFER FROM SID#2 4,462 5,000 ‐ 2,500 2,500

Transfer From Total 354,240$ 356,890$ ‐$ 354,390$ 330,985$

EXPENDITURES:

TRANSFERS OUT:

01‐000160‐9905 TRANSFER TO‐COP DEBT SERVICE 165,525$ 167,044$ ‐$ 158,210$ 165,600$

01‐000160‐9914 TRANSFER TO‐CAVE CREEK WATER ‐ ‐ ‐ ‐ 3,113,818

01‐000160‐9915 TRANSFER TO‐DESERT HILLS WATER ‐ ‐ ‐ ‐ 803,357

01‐000160‐9913 TRANSFER TO‐ENT FUND 593,330 1,309,017 ‐ 1,309,017 ‐

01‐000160‐9940 TRANSFER TO ‐ W.W. ENTERPRISE ‐ ‐ ‐ 1,309,017 7,143,775

Transfer To Total 758,855$ 1,476,061$ ‐$ 2,776,244$ 11,226,550$

NET OF TRANSFERS IN(OUT) (404,615)$ (1,119,171)$ ‐$ (2,421,854)$ (10,895,565)$

GENERAL FUND TRANSFERS

of 128


Town Manager’s Office

Department Purpose The Town Manager’s Office is to direct and coordinate Town staff to provide effective, efficient and equitable implementation of Council policies and programs; and to provide representation of Town Council policies to citizens, other governmental agencies/jurisdictions and any other entity important to the accomplishment of directives established by the Town Council. The Town Manager is responsible for providing leadership in administering the programs and policies established by the Mayor and Council. The Town Manager informs and advises the Council on the affairs of the Town, studies and proposes alternatives and solutions to community needs for Mayor and Council consideration, prepares and implements the annual budget to the Town Council that fulfills the goals of the Council, in a fiscally prudent manner.

Notable Expenditures MERIT PAY. To allow for a merit based pay increase to staff, suspended for FY 2019.

Cost: $31,000

TOWN MANAGER Carrie Dyrek

EXECUTIVE ASSISTANT Barbara Allen

AUTHORIZED POSITIONS PROPOSED

TITLE FY 2015‐16 FY 2016‐17 FY 2017‐18 FY 2017‐18 FY 2018‐19

TOWN MANAGER 1 1 1 1 1

EXECUTIVE ASSISTANT 1 1 1 1 1

TOTAL 2 2 2 2 2

FULL TIME EQUIVALENTS

of 128


2%

FY 2019 Town Manager's Budget as Percent of General Fund Expenditures

349,000 354,400

314,850

356,650 364,750

$0

$100,000

$200,000

$300,000

$400,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Town Manager's Office Expenditure Budget by Fiscal Year

Personnel Total , $338,400 , 93%

Services Total , $22,250 , 6%

Commodities/Non‐Capital Total, $4,100 ,

1%

FY 2019 Town Manager's Office Budgeted Expenditures By Type

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

EXPENDITURES:

PERSONNEL:

01‐001100‐1001 SALARIES & WAGES 234,952$ 225,300$ 172,416$ 191,957$ 240,400$

01‐001100‐1002 OVERTIME 601 ‐ 758 1,301

01‐001100‐1003 PAID TIME OFF ‐ PTO 3,278 ‐ 7,924 6,906

01‐001100‐1008 HOLIDAY PAY 3,053 ‐ 2,851 2,062

01‐001100‐1017 PTO‐PAYOUT 7,621 ‐ 19,053 16,948

01‐001100‐1101 FICA/MEDICARE 17,840 15,300 14,882 16,149 15,800

01‐001100‐1102 RETIREMENT 21,501 24,500 21,154 23,236 26,400

01‐001100‐1103 LIFE & MEDICAL INSURANCE 27,535 34,400 11,344 18,601 21,600

01‐001100‐1104 STATE COMPENSATION 2,458 4,300 456 1,461 3,000

01‐001100‐1107 UNEMPLOYMENT INSURANCE 177 200 140 236 200

01‐001100‐1999 ALL EMPLOYEES' MERIT PAY ‐ 31,000 ‐ ‐ 31,000

Personnel Total 319,016$ 335,000$ 250,978$ 278,857$ 338,400$

SERVICES:

01‐001100‐2007 ADVERTISING SERVICES 5,141$ 4,500$ 1,565$ 3,130$ 4,500$

01‐001100‐2049 PROFESSIONAL SVCS ‐ 2,000 ‐ ‐ 10,000

01‐001100‐2150 EMPLOYEE REIMB TRNG MEMBERSH 2,752 7,750 1,577 1,600 7,750

Services Total 7,892$ 14,250$ 3,142$ 4,730$ 22,250$

COMMODITIES/NON‐CAPITAL:

01‐001100‐3059 SUPPLIES 1,077$ 3,300$ 916$ 920$ 1,000$

01‐001100‐3062 FUEL & OIL 2,158 4,000 1,700 2,000 3,000

01‐001100‐3082 SUBSCRIPTIONS ‐ 100 ‐ ‐ 100

Commodities/Non‐Capital Total 3,235$ 7,400$ 2,616$ 2,920$ 4,100$

TOWN MANAGER ‐ EXPENDITURES TOTAL 330,144$ 356,650$ 256,737$ 286,507$ 364,750$

TOWN MANAGER

of 128


Administration Department

Department Purpose The Town Clerk Division of the Administrative Department provides broad organization support to the Town and ensures accessible and responsive government to the citizens of the Town through the administration of the records management program, council meeting support, elections, codification, posting of notices, agenda preparation, council, board and commission member training and ensuring that all official notices and advertising are legally compliant. The Town Clerk’s office supports open and accessible government by giving public notice of all Council meetings, keeping a record of the Council’s proceedings, and performing such other duties required by the Town Code or by State law. The Town Clerk office oversees the timely and accurate accumulation, preservation and accessibility of public records for the Town of Cave Creek, serves as the Liquor License administrator, administers the business licensing process for the Town, conducts fair and open municipal elections, acts as liaison with the Arizona Municipal Risk Retention Pool on Town insurance, claims and litigation issues, coordinates with the Town Manager on special projects including confidential, personnel and/or financial matters. The Town Clerk office oversees a variety of contracts and IGA’s for the Town. The Town Clerk’s office supports the overall public relations of the Town by providing a positive and friendly contact with the public when calling or visiting Town Hall. The reception area of Town Hall is often the first point of contact for the public; the Town Clerk’s office oversees the reception area and the switchboard by providing prompt, courteous and beneficial assistance to the public. The I.T. Division of the Administrative Department provides the information technology infrastructure and operational assistance to meet the needs of the Town Council and Town staff in order for them to better serve the citizens. This objective is achieved through the general coordination and supervision of technology services such as various personal computer (PC) and server hardware, software applications, network and telephony hardware and security protocols. Technology is maintained and updated on an ongoing basis to provide accurate information in a secure and timely manner. The IT Division also manages Council audio and video recordings.

TOWN CLERK Carrie Dyrek

DEPUTY TOWN CLERK Jane Fuller

IT COORDINATOR Brian Poore

ADMIN ASSISTANT Marie Carsia

ADMIN ASSISTANT Roxanne Slade

of 128


Notable Expenditures – Town Clerk

Professional Services for the Town Clerk. Code supplements, and legal services. (2049) Cost: $15,000

Non‐Professional Services for Town Clerk and general Town operations. Includes Contract for

Elections MCED, Sec'y Services for minutes, Town Hall Fire Protection, Microfiche, Emergency Srv IGA, Building Security ‐Safegurad for Town Hall and Aware for Court, pest control, Building Star Cleaning] Increase of $8,000 to reflect costs for cleaning, pest control and security services and then a reduction of $3,900 where Court budget will pay the appropriate share for cleaning services, and additional $9,200 to pay for verbatim minute preparation costs. (3062) Cost: $42,000

Insurance through Arizona Municipal Risk Retention Pool. Cost of annual automobile, liability, inland marine, and property and umbrella insurance policy for General Fund ONLY. The Town is a participant in the Municipal Risk Retention Pool, which is administered by Southwest Risk Services. A 10% increase built in each year. (2240) Cost: $175,500

Postage & Copier Expenses. Newsletter Expenses. (3004) Cost: $10,000

Centralized Office Supplies. Budget includes all supplies purchasing for all General Funds

Departments. (3059) Cost: $15,000



TOWN CLERK 1 1 1 1 0

DEPUTY TOWN CLERK 0 0 0 0 1

ADMINISTRATIVE ASSISTANT 0.75 1.5 1.25 1.25 1.25

IT COORDINATOR 1 1 1 1 1

TOTAL 2.75 3.5 3.25 3.25 3.25


of 128


4%

FY 2019 Administration Budget as Percent of General Fund Expenditures

702,000

772,580733,170

770,855 776,000

‐

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Administration Expenditure Budget by Fiscal Year



Commodities Total, $66,100 , 8%

Capital Total , $12,500 , 2%

FY 2019 Administration Budgeted Expenditures By Type

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

TOWN CLERK

EXPENDITURES:

PERSONNEL:

01‐002100‐1001 SALARIES & WAGES 164,131$ 205,500$ 88,193$ 111,495$ 156,800$

01‐002100‐1002 OVERTIME 1,229 ‐ 1,387 2,121.40

01‐002100‐1003 PAID TIME OFF ‐ PTO 7,671 ‐ 7,638 5,201.23

01‐002100‐1008 HOLIDAY PAY 3,063 ‐ 2,709 1,834.59

01‐002100‐1017 PTO‐PAYOUT 4,438 ‐ 1,950 2,466

01‐002100‐1101 FICA/MEDICARE 11,456 15,400 7,509 8,410.68 12,000

01‐002100‐1102 RETIREMENT 19,977 21,800 11,835 12,950.71 16,900


01‐002100‐1104 STATE COMPENSATION 462 700 182 252.54 400


Personnel Total 245,754$ 279,100$ 145,290$ 175,658$ 229,400$

SERVICES:

01‐002100‐2007 ADVERTISING SERVICES 1,523$ 10,000$ 980$ 5,000$ 10,000$

01‐002100‐2049 PROFESSIONAL SERVICES 3,731 6,000 4,180 5,500 15,000

01‐002100‐2051 ELEC, WATER, SEWER,TRASH 30,643 27,000 22,236 32,600 ‐

01‐002100‐2053 TELEPHONES (ALL) 61,837 50,000 42,551 55,000 58,000

01‐002100‐2068 NON‐PROFESSIONAL SERVICES 36,148 33,300 25,510 36,000 42,000


01‐002100‐2240 INSURANCE 132,136 159,500 129,735 162,095 175,500

Services Total 269,493$ 287,300$ 226,312$ 297,695$ 304,500$


01‐002100‐3004 POSTAGE & COPIER EXPENSES 4,536$ 10,000$ 4,870$ 7,000$ 10,000$

01‐002100‐3059 SUPPLIES 11,641 10,500 11,472 11,500 15,000

01‐002100‐3062 FUEL & OIL ‐ 500 ‐ ‐ 500

01‐002100‐3082 SUBSCRIPTIONS 747 1,600 633 1,000 1,600


CAPITAL (>$5,000):

01‐002100‐4003 FURNITURE & EQUIPMENT ‐$ 1,500$ ‐$ ‐$ 1,000$

01‐002100‐4100 IMPROVEMENTS (1,138) ‐ ‐ ‐ ‐

Capital Total (1,138)$ 1,500$ ‐$ ‐$ 1,000$

TOWN CLERK ‐ EXPENDITURES TOTAL 531,034$ 590,500$ 388,576$ 492,853$ 562,000$

INFORMATION TECHNOLOGY

PERSONNEL:

01‐002200‐1001 SALARIES & WAGES 66,706$ 68,100$ 63,235$ 67,889$ 71,600$

01‐002200‐1003 PAID TIME OFF ‐ PTO ‐ 2,100 ‐ ‐ ‐

01‐002200‐1017 PTO‐PAYOUT ‐ ‐ 2,616 2,616 1,300

01‐002200‐1101 FICA/MEDICARE 5,628 5,400 4,773 5,237 5,600

01‐002200‐1102 RETIREMENT 7,658 7,900 7,272 7,801 8,500


01‐002200‐1104 STATE COMPENSATION 173 300 149 159 200


Personnel Total 100,139$ 104,100$ 96,227$ 105,351$ 108,400$

SERVICES:

01‐002200‐2008 WEB HOSTING 14,971$ 14,500$ 15,991$ 16,100$ 16,100$

01‐002200‐2049 PROFESSIONAL SERVICES 5,644 10,000 338 10,000 35,000

01‐002200‐2150 EMPLOYEE REIMB TRNG MEMBERSH 397 4,200 360 1,500 4,000

Services Total 21,012$ 28,700$ 16,689$ 27,600$ 55,100$


01‐002200‐3005 COMPUTER EQUIPT. & RELATED ITE 14,976$ 33,775$ 14,931$ 14,000$ 19,400$

01‐002200‐3059 SUPPLIES 567 ‐ 1,722 1,364 300

01‐002200‐3062 FUEL & OIL ‐ ‐ ‐ ‐ ‐

01‐002200‐3082 SUBSCRIPTIONS 10,985 13,780 9,614 11,000 19,300


CAPITAL (>$5,000):

01‐002200‐4004 COMPUTER SYSTEMS & SOFTWARE ‐$ ‐$ ‐$ ‐$ 11,500$

Capital Total ‐$ ‐$ ‐$ ‐$ 11,500$

IT ‐ EXPENDITURES TOTAL 147,679$ 180,355$ 139,183$ 159,315$ 214,000$

ADMINISTRATION EXPENDITURES ‐ TOTAL 678,713$ 770,855$ 527,759$ 652,168$ 776,000$

ADMINISTRATION

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Legal Services Department Purpose This department provides the services of Town Attorney & Town Prosecutor. The department is responsible for providing legal advice to the Town Council and Staff on a routine basis and for defending the Town in all legal matters. The Town Attorney is appointed by and report directly to the Town Council. Goals & Objectives

Provide sound legal advice to the Town Council and Town Staff on a routine basis. Provide advice to the Town Council with regard to settling legal matters.

Notable Expenditures

Legal Services. The Town receives legal services on a contractual basis. Any routine legal expenditures are charged to a contractual expense account. Cost: $225,000

Prosecutor. The Town occasionally hires a special prosecutor on a contractual basis.

Cost: $3,000

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1%

FY 2019 Legal Services Budget as Percent of General Fund Expenditures

250,000

290,000

168,500 168,000

228,000

‐

50,000

100,000

150,000

200,000

250,000

300,000

350,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Legal Services Expenditure Budget by Fiscal Year

Services Total, $228,000 , 100%

FY 2019 Legal Services Expenditures By Type

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6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

EXPENDITURES:

SERVICES:

01‐003100‐2049 PROFESSIONAL SVCS 115,718$ 165,000$ 162,644$ 165,000$ 225,000$

01‐003100‐2008 PROSECUTOR 2,640 3,000 ‐ 3,000 3,000

Services Total 118,358$ 168,000$ 162,644$ 168,000$ 228,000$

LEGAL SERVICES ‐ EXPENDITURES TOTAL 118,358$ 168,000$ 162,644$ 168,000$ 228,000$

LEGAL SERVICES

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Planning, Zoning, & Economic Development Department Purpose The purpose of the Planning Department is to service the needs of the citizens of the community as they relate to land use matters, and economic development matters. This department is responsible for current and long range planning and promoting economic development. In addition, the department facilitates trails planning and management as well as permit review and inspections. Current planning includes the administration of the Zoning and Subdivision Ordinances. The Zoning Ordinance regulates the development and use of private lands. The Subdivision Ordinance provides regulations for the orderly growth and harmonious development of the Town. Long range planning is guided through the General Plan. Social, economic, and physical information is inventoried and updated through the use of the Town’s Geographical Information System (GIS). Small area studies or specific plans are prepared as may be necessary to complement the General Plan. The Planning Department provides technical assistance to all departments including the Town Marshal’s Office, which is responsible for investigating zoning complaints. Planning, Zoning, & Economic Development is responsible for managing maintenance for trails and streetscape, and also economic development. Those divisions are included here. Goals & Objectives

Process amendments to the Town of Cave Creek General Plan Process requests to rezone property Continually review and streamline the zoning and subdivision process Expand the mapping data base Implement the Streetscape Plan in appropriate phases Develop an Open Space/Master Trails Plan Pursue economic development opportunities and promote the Town

DIRECTOR OF PLANNING Ian Cordwell

TRAILS PLANNER Bambi Muller

SENIOR PLANNER Luke Kautzman

OFFICE MANAGER Marie Carsia

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Management Indicators Number of planning and zoning cases processed FY 16/17

FY 17/18

Projected FY 18/19

1. Amendment ‐ Zoning Ordinance 2 0 2 2. Amendment ‐ Subdivision Ordinance 0 0 1 3. Amendment ‐ General Plan 3 2 2 4. Board of Adjustment ‐ Appeal 0 0 0 5. Board of Adjustment – Variance 0 2 0 6. Final Plat 1 2 1 7. Home Occupation 2 2 2 8. Lot Split/Minor Land Division 5 2 2 9. Lot Line Adjustment 5 5 5 10. Non‐Conforming Use 0 0 0 11. Preliminary Plat 0 1 1 12. Special Event Permit 40 55 50 13. Site Plan Review 4 0 3 14. Special Use Permit 1 2 1 15. Rezoning 2 0 3 16. Zoning Clearances 216 196* 240 * As of May 7, 2018 Notable Expenditures – Planning & Zoning

Update the Zoning Ordinance. Staff will continue to monitor possible revisions to the Zoning

Ordinance for Town Council consideration and possible approval. This might entail expenditures for the legal advertising, reproduction and mailing of the document. Cost: $2,000

Streetscape The Planning Department oversees Streetscape projects and maintenance. Streetscape provides safe pedestrian, equestrian and bicycle pathways throughout the Historic Town Core, from Surrey Road to Galloway Drive. These pathways are an integral economic part of the development of the Town Core. Activities include resurfacing and stabilizing pathways, trimming of vegetation, installing and maintaining signage. Streetscape maintenance is now covered in the Trails Fund. Streetscape projects maybe funded from the Open Space and Trails Development Fee Fund, the Parks & Trails Development Fee Fund or the Trails Fund. Notable Expenditures – Streetscape

Ongoing Maintenance‐ maintaining, repairing and improving existing streetscape – pathway areas including adding or replacement of signage when needed. Cost: $15,500

Trails The Planning Department oversees Trails projects and maintenance. Town Trails provide multi‐modal transportation alternatives throughout the community. Activities include maintenance of existing trails: surfacing/resurfacing, stabilization, trimming of vegetation, installing and maintaining signage as

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needed. Streetscape maintenance is now covered in the Trails Fund. Trail projects maybe funded from the Open Space and Trails Development Fee Fund, the Parks & Trails Development Fee Fund or the Trails Fund. Notable Expenditures – Trails

Ongoing Maintenance – maintaining, repairing and improving existing trails, including adding or replacement of signage when needed. Cost: $5,500

Economic Development Economic development works to maintain and improve the quality of life for the Towns residents and improve the environment to retain its existing businesses while attracting other types of commercial enterprises. Notable Expenditures – Economic Development

Marketing and promotion. This effort consists of contributing toward the funding of a trolley service in the communities of Cave Creek and Carefree. Cost: $ 11,000

Wages and Salaries. Community outreach coordinator to assist other entities engaged in promotional events within the Town, as well as to assist in promoting the Town with community outreach coordination Cost: $24,000



DIRECTOR OF PLANNING 1 1 1 1 1

SENIOR PLANNER 1 1 1 1 1

OFFICE MANAGER 1 0.5 0.5 0.5 0.75

TRAILS PLANNER 1 1 1 1 1

COMMUNITY OUTREACH COORD.* 0 0 0 0.25 0.4

TOTAL 4 3.5 3.5 3.75 4.15

*This position was created in FY2017 and is part‐time.


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3%

FY 2019 Planning, Zoning & Economic Development Budget as Percent of General Fund Expenditures

553,600

606,500

548,400 548,700

521,600

400,000

500,000

600,000

700,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Planning, Zoning & Economic Development Expenditure Budget by Fiscal Year




1%

Capital Total , $‐ , 0%

FY 2019 Planning, Zoning & Economic Development Expenditures By Type

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6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

PLANNING

EXPENDITURES:

PERSONNEL COSTS:

01‐004100‐1001 SALARIES & WAGES 255,769$ 288,800$ 243,880$ 263,815$ 321,500$

01‐004100‐1002 OVERTIME 1,710 ‐ 3,398 4,428

01‐004100‐1003 PAID TIME OFF ‐ PTO 5,790 ‐ 5,124 3,620

01‐004100‐1008 HOLIDAY PAY 4,863 ‐ 4,243 2,949

01‐004100‐1017 PTO‐PAYOUT 31,568 ‐ 29,421 35,079

01‐004100‐1101 FICA/MEDICARE 22,162 22,100 21,304 22,752 24,600

01‐004100‐1102 RETIREMENT 30,782 31,600 29,330 30,691 35,700


01‐004100‐1104 STATE COMPENSATION 5,288 6,800 3,927 4,570 4,700


Personnel Total 419,991$ 405,700$ 389,838$ 428,594$ 447,300$

SERVICES:

01‐004100‐2007 ADVERTISING SERVICES 6,890$ 2,000$ 568$ 1,500$ 2,000$


01‐004100‐2068 NON‐PROFESSIONAL SERVICES 234 100 10 2,000 6,000


Services Total 26,412$ 18,600$ 19,284$ 14,000$ 24,500$


01‐004100‐3059 SUPPLIES $ 1,380 $ 3,500 $ 4,180 $ 4,000 $ 4,000

01‐004100‐3062 FUEL & OIL 272 1,000 165 350 1,000


PLANNING & ZONING ‐ EXPENDITURES TOTAL 448,056$ 428,800$ 413,468$ 446,944$ 476,800$

STREETSCAPE

SERVICES:

01‐004553‐2049 PROFESSIONAL SERVICES ‐$ 3,000$ ‐$ 3,000$ ‐$

01‐004553‐2051 ELEC, WATER, SEWER,TRASH ‐ 2,000 ‐ ‐ ‐

01‐004553‐2080 MAINTENANCE 3,120 17,000 1,600 2,200 ‐

Services Total 3,120$ 22,000$ 1,600$ 5,200$ ‐$


01‐004553‐3059 SUPPLIES 2,271$ 1,000$ 78$ 100$ ‐$

Commodities/Non‐Capital Total 2,271$ 1,000$ 78$ 100$ ‐$

STREETSCAPE ‐ EXPENDITURES TOTAL 5,391$ 23,000$ 1,678$ 5,300$ ‐$

TRAILS

SERVICES:

01‐004556‐2049 PROFESSIONAL SERVICES ‐$ 6,000$ 3,700$ 1,500$ ‐$

01‐004556‐2051 ELEC, WATER,SEWER,TRASH 60 1,000 ‐ ‐ ‐

01‐004556‐2080 MAINTENANCE 11,287 6,000 4,510 5,100 ‐

Services Total 11,346$ 13,000$ 8,210$ 6,600$ ‐$


01‐004556‐3059 SUPPLIES 1,747$ 1,000$ 2,552$ 2,600$ ‐$

Commodities/Non‐Capital Total 1,747$ 1,000$ 2,552$ 2,600$ ‐$

CAPITAL (>5,000):

01‐004556‐4100 IMPROVEMENTS (804)$ ‐$ ‐$ 3,000$ ‐$

Capital Total (804)$ ‐$ ‐$ 3,000$ ‐$

TRAILS ‐ EXPENDITURES TOTAL 12,289$ 14,000$ 10,761$ 12,200$ ‐$

ECONOMIC DEVELOPMENT

EXPENDITURES:

PERSONNEL COSTS:

01‐004200‐1001 SALARIES & WAGES 4,410$ 13,600$ 14,510$ 8,289$ 21,900$

01‐004200‐1101 FICA/MEDICARE 337 1,100 1,154 489 1,700



Personnel Total 4,814$ 14,900$ 16,363$ 9,051$ 23,800$

SERVICES:

01‐004200‐2049 PROFESSIONAL SERVICES $ 33,000 $ 63,000 $ 15,200 $ 11,000 $ 11,000

01‐004200‐2059 MARKETING/PROMOTION 1,850 5,000 9,241 10,000 10,000

Services Total 34,850$ 68,000$ 24,441$ 21,000$ 21,000$

ECONOMIC DEVELOPMENT ‐ EXPENDITURES TOTAL 39,664$ 82,900$ 40,804$ 30,051$ 44,800$

DEPARTMENT ‐ EXPENDITURES TOTAL 505,400$ 548,700$ 466,712$ 494,496$ 521,600$

PLANNING, ZONING & ECONOMIC DEVELOPMENT

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Building & Fire Safety, Facilities, Parks, and Rodeo Grounds

Department Purpose The Building and Fire Safety Department is charged with the duties of assuring the citizens of the community are safe within a built environment. The Building Division of the department is charged with the duties of administering the Town’s adopted Building Codes under the guidance of the Chief Building Official. It is responsible for the receipt, internal processing and issuance of all Building and Fire Permits, Zoning Clearances, and Rights of Way Permits. In addition, the department is responsible for the timely review and approval of construction projects for all work located outside of the Town’s Rights of Way. The Building Division is also responsible for all inspections required under the Town’s various Building Codes. The Division performs all of the traffic control reviews required from the issuance of Rights of Way Permits and verifies that both the Engineering and Utilities Departments have reviewed and approved all aspects of a plan as it pertains to their respective departments. The Department is also charged with the administration of the Town’s adopted Fire Code under the Fire Code Official who also serves as the Town’s Fire Marshal. As such, the Fire Safety Division conducts annual fire inspections of all the Town’s commercial businesses to ensure the public’s safety and the business’ compliance with the Fire Code. In addition, the Fire Safety Division reviews and approves special events, and liquor license applications for compliance with the Town’s adopted Fire Code. In 2013 Facilities was added to the department’s responsibilities. The Facilities division is responsible for the maintenance of all of the town’s buildings and grounds, Rodeo Grounds and Desert Awareness Park. In addition to maintenance the department is responsible for the renting and operation of the Rodeo grounds which handles between 20 to 30 events during a typical year.

CHIEF BUILDING OFFICIAL, FIRE CODE OFFICIAL, FIRE MARSHAL, PLANS EXAMINER, FACILITIES DIRECTOR,

FLEET MANAGER, RIGHT OF WAY MANAGER Mike Baxley

BUILDING INSPECTOR

FIRE INSPECTOR PLANS EXAMINER Randy Richards

FACILITIES MAINTENANCE LEAD

Terry Brown

FACILITIES MAINTENANCE

WORKER (Vacant)

PERMIT TECHNICIAN Jessica Rolnick

BUILDING PLANS EXAMINER AND INSPECTOR Alex Marincas

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Fleet Management is the most recent division added to the department. Through the use of software tracking the department has set up a fleet management system that allows for the tracking of all maintenance, repairs and fuel usage per vehicle within the fleet.

Goals & Objectives

To protect the citizens of the community from hazards within the built environment by assuring that structures meet recognized standards for design, construction, quality of materials, use and location of buildings through enforcement of building, electrical, plumbing, mechanical, fire and energy codes

To provide services by processing applications for all Zoning Clearances, Building Permits and Rights of Way

To verify that plans specifications and engineering calculations for construction work meet adopted building and fire codes

To complete initial plan reviews within the established schedule. To ensure that construction permits meet the required Town, County, State and Federal laws,

codes and rules To perform onsite inspections by the next business day and ensure compliance with all adopted

codes To inspect, annually, all commercial buildings to maintain a safe environment for all persons as it

relates to the adopted Fire Code Provide inspection services for the Rights of Way permits once reviewed and approved by the

Plan Reviewer To be the One Stop Shop and resource for all citizens in regards to construction issues To provide well maintained facilities, parks and rodeo grounds. To provide a method of tracking and making sure that the fleet of the town is well maintained

allowing for extended longevity of the vehicles the town purchases.

Management Indicators Statistics FY 16 FY 17 FY 18* Inspections 3886 4039 2975 All Permits Issued 383 344 286 New Residences Issued 25 38 33 Project Valuation $19,444,759 $28,101,910 $22,032,844 ROW Permits 68 108 72 Rodeo Grounds Events 25 30 25 *Through March 2018


Professional Services. The Building & Fire Safety department utilizes the services of outside

inspection and plan review companies periodically throughout the year. The services provided allow the department to prevent a backlog of both application reviews and inspections when

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large projects are submitted to the Town for review. By routing the plan review of large projects to an outside agency it allows us to maintain a high level of service to the residents of the Town while maintaining a minimal staffing level. (2049) Cost: $12,000

Code Development. The Building & Fire Safety department is charged with the duties of administering the building and fire codes in order to ensure the public’s safety. During this fiscal year, Staff will be participating in the promotion of both Fire Safety Month (October) and Building Safety Month (May). We will also be purchasing several sets of the 2018 I‐codes in preparation of adopting in 2018. (3059) Cost: $3,000

Training and Memberships. The Building & Fire Safety department strives to maintain a high level of proficiency from its staff. Staff is required to attend both the Fall and Spring Educational Institutes. These classes allow them to acquire the continuing education credits required to maintain their inspection credentials. In addition all of the staff is sent to seminars, throughout the year, that are relevant to their position to help them achieve peak performance and enhance the public perception of the department. (2150) Cost: $4,000

Facilities The Facilities Department is charged with the maintenance, improvements and repair to the Town’s buildings and grounds.

Notable Expenditures:

Resurface Parking Lot and rebuild medians‐ (4100) Cost: $78,000

Town Hall Remodel (entrances)(4100). Cost: $50,000

Rodeo The Town’s Rodeo grounds are operated 12 months out of the year, currently most of the weekends have reservations for events starting in October thru January, 2017. It is home to the Cave Creek Pro Rodeo, an annual Rodeo that was voted as one of the top 5 small rodeos in the United States for 2014 and the arena was voted to be number one for footing for the 2017 The Department is charged with the maintenance, improvements, renting and long term planning for the facility.


Lighting and Electrical (4100). Cost: $25,000

Parks The Desert Awareness Park is 26 acres consisting of trails, playground equipment, picnic tables, restrooms, amphitheater, a rotunda and a water feature. It is located just off of the Town Core and serves many citizens throughout the year. The Department is responsible for the maintenance, repair and improvements for the facility.

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Obtain an Engineered Design. To stabilize the bank to prevent further erosion and damage to Town assets. (4100) Cost: $6,000



BUILDING OFFICIAL, FIRE OFFICIAL, FIRE MARSHAL, PLAN REVIEWER 1 1 1 1 1

BUILDING INSPECTOR, ROW INSPECTOR 1 1 1 1 1

BUILDING DEPT ADMIN, PLANNING CMSH & BOA RECORDING SEC. 1 1 1 1 0

PERMIT TECHNICIAN 0 0 0 0 1

BUILDING INSPECTOR/PLAN REVIEWER‐FULL TIME 0 0.5 0.5 0.5 1

MAINTENANCE LEAD 0 1 1 1 1

MAINTINANCE WORKER 0 1 1 1 1

TOTAL 3 5.5 5.5 5.5 6


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6%

FY 2019 Building & Fire Safety & Facilities Budget as Percent of General Fund Expenditures

296,000

914,450

760,200

1,074,700 1,004,700

‐

200,000

400,000

600,000

800,000

1,000,000

1,200,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Building & Fire Safety & Facilities Expenditure Budget by Fiscal Year

Personnel Total , 541,600, 59%

Services Total , 134,400, 14%

Commodities/Non‐Capital Total, 26,700, 3%

Capital Total , 219,500, 24%

FY 2019 Building & Fire Safety & Facilities Expenditures

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6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

EXPENDITURES:

PERSONNEL COSTS:

01‐005100‐1001 SALARIES & WAGES 211,363$ 263,000$ 200,846$ 222,461$ 267,900$

01‐005100‐1003 PAID TIME OFF ‐ PTO 11,515 ‐ 13,801 10,092

01‐005100‐1008 HOLIDAY PAY 6,849 ‐ 5,820 3,987

01‐005100‐1017 PTO‐PAYOUT 4,138 ‐ 17,371 10,637

01‐005100‐1101 FICA/MEDICARE 17,629 20,200 17,952 18,239 20,500

01‐005100‐1102 RETIREMENT 26,373 28,700 25,353 26,385 30,800




Personnel Total 316,783$ 353,500$ 316,591$ 338,991$ 381,400$

SERVICES:

01‐005100‐2049 PROFESSIONAL SVCS [630] ‐$ 12,000$ 551$ 3,500$ 17,000$

01‐005100‐2068 NON‐PROFESSIONAL SVCS [635] ‐ ‐ ‐ ‐ 5,000

01‐005100‐2080 MAINTENANCE [620] 88 ‐ ‐ ‐ ‐


Services Total 1,597$ 16,000$ 3,565$ 7,000$ 26,000$


01‐005100‐3059 SUPPLIES 2,006$ 3,500$ 3,856$ 3,900$ 4,500$

01‐005100‐3062 FUEL & OIL 1,116 2,000 1,261 1,300 2,000

01‐005100‐3082 SUBSCRIPTIONS ‐ 500 ‐ ‐ 500


CAPITAL (>$5,000):

01‐005100‐4004 COMPUTER EQUIPT. & RELATED ITE 1,253 1,500 1,200 1,200 6,500

Capital Total 1,253$ 1,500$ 1,695$ 1,200$ 6,500$

BUILDING AND FIRE SAFETY ‐ EXPENDITURES TOTAL 322,756$ 377,000$ 326,967$ 352,391$ 420,900$

FACILITIESPERSONNEL COSTS:

01‐005200‐1001 SALARIES & WAGES $ 79,047 $ 98,300 $ 59,569 $ 88,698 $ 98,400

01‐005200‐1002 OVERTIME 1,211 ‐ 1,044 2,087

01‐005200‐1003 PAID TIME OFF ‐ PTO 7,281 ‐ 11,091 8,678

01‐005200‐1008 HOLIDAY PAY 4,491 ‐ 3,852 2,573

01‐005200‐1017 PTO‐PAYOUT ‐ ‐ 8,450 1,079

01‐005200‐1101 FICA/MEDICARE 6,899 7,600 6,255 7,779 7,600

01‐005200‐1102 RETIREMENT 10,584 10,700 8,689 11,724 11,700



01‐005200‐1107 UNEMPLOYMENT INSURANCE 208 7,200 127 178 200

Personnel Total 138,216$ 157,900$ 126,664$ 162,501$ 160,200$

SERVICES:

01‐005200‐2051 ELEC, WATER, SEWER,TRASH ‐$ ‐$ ‐$ ‐$ 30,000$

01‐005200‐2068 NON‐PROFESSIONAL SVCS [635] 3,580 5,000 2,607 4,200 36,900

01‐005200‐2080 MAINTENANCE [620] 3,357 6,000 2,897 5,000 6,000

Services Total 6,937$ 11,000$ 5,504$ 9,200$ 72,900$


01‐005200‐3059 SUPPLIES 5,242$ 6,000$ 7,322$ 7,400$ 6,000$

01‐005200‐3062 FUEL & OIL 1,869 2,000 1,238 1,300 1,200


CAPITAL (>$5,000):

01‐005200‐4001 VEHICLES ‐$ 28,500$ 652$ 652$ ‐$

01‐005200‐4003 FURNITURE & EQUIPMENT ‐ ‐ ‐ ‐ 5,000

01‐005200‐4100 IMPROVEMENTS (10,081) 11,500 19,478 20,000 95,000

01‐005200‐4100‐18001 IMPROVEMENTS\SUITE A 45,144 30,000 ‐ ‐ 50,000

01‐005200‐4100‐18002 IMPROVEMENTS\SUITE B 1,059 ‐ ‐ ‐ 3,000

01‐005200‐4100‐18003 IMPROVEMENTS\SUITE C ‐ ‐ ‐ ‐ 24,000

Capital Total 36,122$ 70,000$ 652$ 652$ 177,000$

FACILITIES ‐ EXPENDITURES TOTAL 188,386$ 246,900$ 141,380$ 181,053$ 417,300$

BUILDING AND FIRE SAFETY, FACILITIES, PARKS, RODEO GROUNDS, AND FLEET MAINTENANCE

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RODEO GROUNDSSERVICES:

01‐005300‐2051 ELEC, WATER, SEWER,TRASH 4,234$ 4,000$ 4,194$ 4,200$ 4,000$

01‐005300‐2080 MAINTENANCE 5,165 15,000 10,000 14,000 25,000

01‐005300‐2121 EQUIPMENT LEASES & RENTS 504 ‐ ‐ ‐ ‐

Services Total 9,903$ 19,000$ 14,194$ 18,200$ 29,000$


01‐005300‐3059 SUPPLIES 7,623$ 15,000$ 5,521$ 6,000$ 10,000$

01‐005300‐3062 FUEL & OIL ‐ 800 ‐ 200 ‐


CAPITAL (>$5,000):

01‐005300‐4003 FURNITURE & EQUIPMENT 7,104$ 2,000$ 423$ 500$ ‐$

01‐005300‐4100 IMPROVEMENTS 14,365 300,000 273,755 290,000 30,000

Capital Total 21,469$ 302,000$ 274,177$ 290,500$ 30,000$

RODEO GROUNDS ‐ EXPENDITURES TOTAL 38,995$ 336,800$ 293,893$ 314,900$ 69,000$

PARKSSERVICES:

01‐005400‐2051 ELEC, WATER, SEWER,TRASH 1,760$ 1,500$ 1,419$ 1,500$ 1,500$

01‐005400‐2080 MAINTENANCE 532 10,000 635 650 5,000

Services Total 2,292$ 11,500$ 2,054$ 2,150$ 6,500$


01‐005400‐3059 SUPPLIES 1,201$ 2,500$ 2,222$ 2,300$ 2,500$


CAPITAL (>$5,000):

01‐005400‐4100 IMPROVEMENTS 2,726$ 100,000$ 2,159$ 3,000$ 6,000$

Capital Total 2,726$ 100,000$ 2,159$ 3,000$ 6,000$

PARKS ‐ EXPENDITURES TOTAL 6,219$ 114,000$ 6,435$ 7,450$ 15,000$

FLEET MAINTENANCEPERSONNEL COSTS:

01‐005500‐1001 SALARIES & WAGES ‐$ ‐$ ‐$ ‐$ 4,800$

01‐005500‐1101 FICA/MEDICARE ‐ ‐ ‐ ‐ 400

01‐005500‐1102 RETIREMENT ‐ ‐ ‐ ‐ 600

01‐005500‐1103 LIFE & MEDICAL INSURANCE ‐ ‐ ‐ ‐ 1,700

01‐005500‐1104 STATE COMPENSATION ‐ ‐ ‐ ‐ 100

01‐005500‐1107 UNEMPLOYMENT INSURANCE ‐ ‐ ‐ ‐ 100

Personnel Total ‐$ ‐$ ‐$ ‐$ 7,700$

SERVICES:

01‐005500‐2081 VEHICLE MAINTENANCE ‐$ ‐$ ‐$ 69,800$

Services Total ‐$ ‐$ ‐$ ‐$ 69,800$


01‐005500‐3059 SUPPLIES ‐$ ‐$ ‐$ ‐$ 5,000$

Commodities/Non‐Capital Total ‐$ ‐$ ‐$ ‐$ 5,000$

FACILITIES ‐ EXPENDITURES TOTAL ‐$ ‐$ ‐$ ‐$ 82,500$

BUILDING AND FIRE SAFETY ‐ EXPENDITURES TOTAL 556,356$ 1,074,700$ 768,675$ 855,794$ 1,004,700$

6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

BUILDING AND FIRE SAFETY, FACILITIES, PARKS, RODEO GROUNDS, AND FLEET MAINTENANCE

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Law Enforcement

Department Purpose The Purpose of the Cave Creek Marshal’s Office is to provide Law Enforcement and Emergency Management to the Town of Cave Creek and our visitors. The Town Marshal enforces all State of Arizona Statutes, with an emphasis on the Cave Creek Town Code and Zoning Ordinances. The Marshal is the Town of Cave Creek’s Community Police Officer as well as the Town’s Emergency Manager.

Goals and Objectives

Reduce crime by the effective enforcement of the Town Code and Arizona Revised Statutes. Provide Emergency Management in the form of planning for and responding to emergencies

within our community. Efficient investigation and resolution of complaints received. Complete an update of the Towns Hazard Mitigation Plan.


Law Enforcement Contract. The Town contracts the service of law enforcement with the Maricopa County Sheriff. This year’s contract had a 8.39% rate increase over Fiscal Year 2018 Cost: $ 496,100

Non‐Professional Services . The Town provides Deputy Sheriff’s and Posse law enforcement at certain special events within town. This line item covers additional services not covered by the existing contract. It also provides CodeRed, the Town of Cave Creek’s Emergency Alert and Notification System. Cost: $5,000

Subscriptions. Fees associated with the Maricopa County Wireless System Radio Usage, which

provides our Law Enforcement Communication. Mobile Data Terminal fees for Computer Aided Dispatching. Cost: $3,500

TOWN MARSHAL Adam Stein



TOWN MARSHAL 1 1 1 1 1

TOTAL 1 1 1 1 1


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4%

FY 2019 Law Enforcement Budget as Percent of General Fund Expenditures

614,900 613,300649,200 635,300

701,500

‐

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Law Enforcement Expenditure Budget by Fiscal Year




2%


FY 2019 Law Enforcement Expenditures By Type

of 128


6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

EXPENDITURES:

PERSONNEL COSTS:

01‐007100‐1001 SALARIES & WAGES 99,919$ 115,300$ 94,524$ 102,061$ 106,900$

01‐007100‐1003 PAID TIME OFF ‐ PTO ‐ ‐ 5,234 5,234

01‐007100‐1017 PTO PAYOUT 3,536 ‐ ‐ ‐ 14,400

01‐007100‐1101 FICA/MEDICARE 1,674 1,700 1,423 1,542 1,800

01‐007100‐1102 RETIREMENT 32,028 25,500 26,662 24,569 26,600




Personnel Total 159,358$ 167,500$ 148,753$ 157,086$ 172,600$

SERVICES:

01‐007100‐2049 PROFESSIONAL SERVICES 468,427$ 436,700$ 437,804$ 438,000$ 496,100$

01‐007100‐2053 TELEPHONES (ALL) 649.87 1,800.00 299.94 300 1,500


01‐007100‐2079 VOLUNTEER PROGRAM 295 800 ‐ ‐ 500

01‐007100‐2080 MAINTENANCE 1,206 2,000 151 200 1,500

01‐007100‐2150 EMPLOYEE REIMB TRNG MEMBERSH 803 300 791 800 800

Services Total 477,435$ 447,600$ 446,556$ 446,900$ 505,400$


01‐007100‐3059 SUPPLIES 4,680$ 6,500$ 10,982$ 11,000$ 9,000$

01‐007100‐3062 FUEL & OIL 2,308 5,000 2,434 2,500 5,000

01‐007100‐3082 SUBSCRIPTIONS 3,032 3,500 ‐ ‐ 3,500


CAPITAL (>$5,000):

01‐007100‐4004 COMPUTER EQUIPT. & RELATED ITE ‐$ 5,200$ ‐$ ‐ 6,000$

Capital Total ‐$ 5,200$ 184$ ‐$ 6,000$

LAW ENFORCEMENT ‐ EXPENDITURES GRAND TOTAL 646,812$ 635,300$ 608,909$ 617,486$ 701,500$

LAW ENFORCEMENT

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Magistrate Court

Department Purpose

The Cave Creek‐Carefree Municipal Court as a joint court is funded by both the respective Towns and this departmental budget represents the amounts agreed upon as the Town of Cave Creek’s share of the joint courts annual operating expenses. The joint court is a part of Arizona’s integrated judicial department, and as such has the same rights, duties, and responsibilities to operate and administer justice in a fair and impartial manner by Rule of Law, Equal Protection and Due Process as do all other trial courts in Arizona. Although funded by the Towns it is protected from unwarranted interference from the executive and legislative branches of Town government by the separation of powers doctrine contained in the Constitution of the State of Arizona. The Cave Creek‐Carefree Municipal Court exists to maintain the integrity and the independence of the court to enable justice, guarantee liberty, and enhance social order. The Court Administrator is certified by the Arizona Supreme Court as a Civil Traffic Hearing Judge. The Presiding Magistrate is appointed by the Carefree Town Council.

Goals & Objectives

Record and process all criminal misdemeanors, criminal traffic, civil traffic violations, and Town Code violations within both Towns.


Professional Services. This line item covers the Town’s share of the combined court costs. Cost: $165,000

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1%

FY 2019 Magistrate Court Budget as Percent of General Fund Expenditures

182,100 184,100

157,100 162,900

172,100

$100,000

$200,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Magistrate Court Expenditure Budget by Fiscal Year


FY 2019 Magistrate Court Expenditures

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6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

EXPENDITURES:

SERVICES:

01‐006100‐2049 PROFESSIONAL SERVICES $ 154,759 $ 156,000 $ 155,132 $ 156,000 $ 165,000

01‐006100‐2068 NON‐PROFESSIONAL SERVICES ‐ 6,300 2,475 2,500 6,500

01‐006100‐2080 MAINTENANCE SERVICES ‐ 600 ‐ 600 600

Services Total 154,759$ 162,900$ 157,607$ 159,100$ 172,100$

MAGISTRATE COURT ‐ EXPENDITURES TOTAL 154,759$ 162,900$ 157,607$ 159,100$ 172,100$

MAGISTRATE COURT

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Finance

Department Purpose The Finance Department is responsible for providing support services for the Town including: fiscal planning, treasury services, miscellaneous billing, assessment district billing, debt management, payroll, tax auditing, accounts payable, and purchasing. The purchasing function assists in general procurement issues for the Town. The Finance Department works with every Department and manages the preparation of the Annual Operating Budget. The Town is audited annually and manages the preparation of the Comprehensive Annual Financial Report. The Town has received the Certificate of Excellence in Financial Reporting consistently since Fiscal Year 1998.

Goals & Objectives

To provide effective communication with citizens, Council and Board members, and Town employees.

To provide for the delivery of comprehensive, value added financial services to internal and external customers ensuring that Cave Creek is managed in a fiscally sound and efficient manner.

To facilitate the preparation of the Annual Operating Budget for the Town. To manage the preparation of the Comprehensive Annual Financial Report and maintain our

annual Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association.

To assist all Departments in following the purchasing rules that will also ensure best pricing and value available for purchases.

FINANCE DIRECTOR Robert Weddigen

SENIOR ACCOUNTANT Jennifer Perez

ACCOUNTING SPECIALIST Ted Ulman

LEAD UTILITY BILLING SPECIALIST Irma Salinas

UTILITY BILLING SPECIALIST Claudia Cortez

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Notable Expenditures In FY 2015 the Finance Department added oversight to utility billing. However, due to the direct benefit to the utility function the related personnel costs are borne by the Enterprise Fund. For the fourth consecutive the Town has to pay the State of Arizona for the Department of Revenues operating costs. These charges do not correlate to an increase in the quality or quantity of services, they are State mandated. The Finance Department had awarded a contract for Financial Advisory Services to be performed in FY 2017 and FY 2018 relating to assisting in the formation of a financing and debt service plan that contract expired and the services were never used; the services budget has been adjsted accordingly. Starting in FY 2017 and continuing for FY 2019 converted Finance Director to contracted position, provided from third party, saving between $9,000 to $11,000 annually.

Annual Financial Statement Audit. To Audit the Annual Financial Statements and Preparation

of the CAFR and preparation of biannual development fee report. Cost: $28,000

ADOR. To pay State mandated payment for state mandated tax services. Cost: $12,000

Software Maintenance. Agreements to continue to use and receive support for Caselle software, total cost $29,000 part of it is allocated to utilties. Cost: $13,000

Bank Service Fees. For traditional banking services and amounts that we pay for payment

services related to credit card processing for revenues recorded in the general fund. Cost: $10,000

Development Impact Fee Audit. To Audit the development impact fees in accordance with State law. Cost: $5,000

FINANCE PROPOSED


FINANCE DIRECTOR 1 1 1 1 1

SENIOR ACCOUNTANT 0 0 0 0 1

ACCOUNTING SPECIALIST 1 0.75 0.75 1 1

ASSISTANT FINANCE DIRECTOR 0 1 1 1 0

UTILITY BILLING SPECIALIST* 0 1 1 1 1

UTILITY BILLING SPECIALIST* 1 1 1 1 1

TOTAL 2.5 4.75 4.75 5 5

*These positions report to Finance but they are paid for out of the Water/Wastewater Enterprise Fund.


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2%

FY 2019 Finance Budget as Percent of General Fund Expenditures

351,700

364,400

411,600 408,150 408,150

$300,000

$400,000

$500,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Finance Expenditure Budget by Fiscal Year




1%

FY 2019 Finance Expenditures By Type

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

EXPENDITURES:

PERSONNEL COSTS:

01‐009100‐1001 SALARIES & WAGES 101,513$ 131,100$ 111,769$ 131,998$ 129,200$

01‐009100‐1003 PAID TIME OFF ‐ PTO 578 ‐ 885 45

01‐009100‐1008 HOLIDAY PAY 1,038 ‐ 1,816 726

01‐009100‐1017 PTO‐PAYOUT 23,090 ‐ 8,316 6,754

01‐009100‐1101 FICA/MEDICARE 9,484 10,100 9,136 10,127 9,900

01‐009100‐1102 RETIREMENT 19,763 14,700 20,088 17,773 26,400




Personnel Total 180,121$ 195,300$ 179,690$ 199,662$ 206,600$

SERVICES:

01‐009100‐2007 ADVERTISING SERVICES 99$ ‐$ ‐$ ‐$ ‐$


01‐009100‐2009 AUDIT SERVICES 27,000 33,000 30,500 31,000 33,000

01‐009100‐2068 NON‐PROFESSIONAL SERVICES 40 500 89 500 500


01‐009100‐2202 BANK SERVICE FEES 2,526 7,000 11,915 14,000 10,000

Services Total 164,334$ 242,000$ 168,352$ 198,600$ 197,750$


01‐009100‐3059 SUPPLIES 1,612$ 3,000$ 2,584$ 2,600$ 3,000$

01‐009100‐3062 FUEL & OIL ‐ 300 ‐ 50 300

01‐009100‐3082 SUBSCRIPTIONS 50 500 50 300 500


FINANCE ‐ EXPENDITURES TOTAL 346,537$ 441,100$ 350,677$ 401,212$ 408,150

FINANCE

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Town Council Department Purpose The Mayor and six (6) Town Council members are the elected representatives of the Town of Cave Creek. They are responsible for determining public policy that establishes the direction necessary to meet community needs. The Town Council appoints the Town Manager and the Town Attorney.

Goals & Objectives

To protect health, safety and welfare of citizens and property within the community. To manage local government in a fiscally sound and effective manner. To provide vision for managed growth and development. To actively encourage broader participation by citizens in local government. To ensure that Cave Creek develops as an environmentally sensitive community. To promote a positive Town image within the community, as well as through the region.


Training and Memberships, and League of Arizona Cities and Towns Conference. The Town is a member of the Maricopa Association of Governments, the Arizona League of Cities and Towns, and the National League of Cities & Towns. Funding is set aside for membership dues and for attendance at conferences sponsored by these agencies, as well as for training in other areas of interest. Cost: $13,750

Supplies. The Council pays for certain activities to promote the Town in conjunction with the League Conferences and other events. Cost: $5,000

Community Contract Service Grants. To support selected providers of public events/services. Cost: $20,000

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0.35%

FY 2019 Town Council Budget as Percent of General Fund Expenditures

49,800 55,450

51,210 49,000 47,000

$0

$50,000

$100,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Town Council Expenditure Budget by Fiscal Year

Personnel Total , $500 , 1%



11%

FY 2019 Town Council Expenditures By Type

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

COUNCIL

EXPENDITURES:

PERSONNEL COSTS:

01‐010100‐1104 WORKERS COMPENSATION 243$ 500$ 324$ 300$ 500$

Personnel Total 243$ 500$ 324$ 300$ 500$

SERVICES:

01‐010100‐2007 ADVERTISING SERVICES ‐$ 1,000$ ‐$ ‐$ 1,000$

01‐010100‐2049 PROFESSIONAL SERVICES ‐ 2,500 1,400 1,400 2,500

01‐010100‐2068 NON‐PROFESSIONAL SERVICES ‐ 4,000 ‐ ‐ 4,000


01‐010100‐2950 COMMUNITY GRANTS 20,000 20,000 ‐ 10,000 20,000

Services Total 31,734$ 41,250$ 11,741$ 21,900$ 41,250$


01‐010100‐3059 SUPPLIES 5,156$ 5,000$ 2,543$ 2,550$ 5,000$

01‐010100‐3082 SUBSCRIPTIONS ‐ 250 10 10 250


Council ‐ Expenditures Total 37,133$ 47,000$ 14,618$ 24,760$ 47,000$

INTERN PROGRAM

PERSONNEL COSTS:

01‐010200‐1001 SALARIES & WAGES ‐$ 1,840$ ‐$ ‐$ ‐$

01‐010200‐1101 FICA/MEDICARE ‐ 150 ‐ ‐ ‐

01‐010200‐1104 WORKERS COMPENSATION ‐ 10 ‐ ‐ ‐

Personnel Total ‐$ 2,000$ ‐$ ‐$ ‐$

INTERN PROGRAM ‐ Expenditures Total ‐$ 2,000$ ‐$ ‐$ ‐$

TOWN COUNCIL ‐ EXPENDITURES TOTAL 37,133$ 49,000$ 14,618$ 24,760$ 47,000$

TOWN COUNCIL

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Contingency

Department Purpose In accordance with Council Policy #1, the Town has determined that it is in the Town’s best interest and fiscally prudent to set aside 10% of General Fund Sales Tax and State Shared Revenues. Although these funds are budgeted, they are not intended to be expended except in the event of an emergency and/or in the event of some unusual circumstance. These funds may not be expended without express authorization from the Town Council. Estimated number is based on year‐to‐date information.

Program Cost: $617,000

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3%

FY 2019 Contingency Budget as Percent of General Fund Expenditures

608,700

540,500

443,500 448,400

617,000

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Contingency Expenditure Budget by Fiscal Year

Services Total, $617,000 , 100%

FY 2019 Contingency Expenditures By Type

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

EXPENDITURES:

SERVICES:

01‐013100‐2949 CONTINGENCY ACCOUNT ‐$ 448,400$ ‐$ ‐$ 617,000$

Services Total ‐$ 448,400$ ‐$ ‐$ 617,000$

CONTINGENCY ‐ EXPENDITURES TOTAL ‐$ 448,400$ ‐$ ‐$ 617,000$

CONTINGENCY

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Public Works

Engineering Division Department Purpose The Engineering Division has the primary responsibility for the planning, design, construction, operation, and maintenance of Public Works facilities and programs. This also includes providing engineering review, inspections, project management and administration for the Town’s infrastructure facilities; and engineering review for all commercial development, subdivisions and residential building permits.

Goals & Objectives

Planning and Zoning plan review (subdivisions and commercial development) within two weeks. Perform requested inspections within 24 hours or less. Review applications for roadway Rights‐Of‐Way, Abandonments and Deeds of Gift. Perform review of building permit applications within three days. Submit applicable regulatory reports on time. Develop a road maintenance plan and update each year. Update Town Right‐of‐Way Maps and create GIS Maps for all infrastructures. Interface with Maricopa County Department of Transportation regarding four (4) traffic lights

owned by the Town of Cave Creek, which are operated and maintained by MCDOT, along Cave Creek Road and Carefree Highway.


On‐Call Engineering Services. (2049) Cost: $25,000

TOWN ENGINEER George Everland, P.E.

ENGINEERING ASSISTANT Madison Edens

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Public Works ‐ Roads Division

Roads Division The Roads division constructs, reconstructs, and maintains roadways, both paved and unpaved, drainage facilities, traffic control devices, and street signs in proper working order. Providing timely and appropriate maintenance of streets and unpaved roads prolongs the useful life of the facility and reduces maintenance, and rehabilitation costs. Preventative maintenance activities for streets and unpaved roads may include resurfacing, crack sealing, seal coating and pothole patching. The Road Crew also assists with WWTP repairs, landscape maintenance and operation.

Goals & Objectives

Maintain existing improved streets Maintain existing unimproved roadways, including dust control and permit/reporting Sweep all arterial roadway surfaces on a regular basis Re‐stripe streets to maintain delineation Maintain existing street signs and upgrade signs as necessary to meet applicable codes Comply with State and Federal sign regulations and laws Provide safety and training programs for department personnel Maintain drainage facilities within the public Right‐of‐Way Continue to pave the remaining unpaved roads in Cave Creek as funds are available Provide Fleet Maintenance for the Town’s heavy equipment Maintain the value of Town property through effective maintenance and repair programs Support the streetscape construction program

Improve and Maintain the Cave Creek Rodeo Grounds and Gateway Awareness Park Build and maintain the Town Trail System as requested by the Trails Coordinator

TOWN ENGINEER George Everland, P.E.

PUBLIC WORKS FOREMAN Tyler Thurman

PW WORKER I Joe Walsh

PW WORKER I

Greg Hamilton

PW WORKER II Stetson Hurley

PW WORKER I Trent Clark

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Replacement of 2000 International Water Truck. Replace 2000 International Water Truck VIN#1HTGLAHT6YH313516 with new 4000 Gallon Water Truck Cost: $150,000

Asphalt Overlay of Spurcross Rd. Complete asphalt overlay of Spurcross Rd From Cave Creek Rd north to end of Asphalt Cost: $630,000



ENGINEERING

TOWN ENGINEER 0.1 0.1 0.1 0.1 0.8

ASSISTANT TOWN ENGINEER 0.5 0.5 0.5 0.5 0

ENGINEERING ASSISTANT 0 0 0 0.2 0.2

ADMINISTRATIVE ASSISTANT 0.14 0.14 0.25 0.2 0

SUB‐TOTAL ENGINEERING 0.325 0.325 0.85 1 1

ROADS

TOWN ENGINEER 0.1 0.1 0.1 0.1 0.2

ASSISTANT TOWN ENGINEER 0.5 0.5 0.5 0.5 0

PUBLIC WORKS Supervisor 1 1 1 1 1

PUBLIC WORKS WORKER I 3 3.75 3 4 2

PUBLIC WORKS WORKER II 0 0 0 0 2

SUB‐TOTAL ROADS 4.6 5.35 4.6 5.6 5.2

TOTAL 6.6 6.6 5.45 6.6 6.2


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9%

FY 2019 Public Works Budget as Percent of General Fund Expenditures

1,551,917

900,300842,900

1,157,053

1,569,104

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Public Works Expenditure Budget by Fiscal Year



Commodities Total, $99,300 , 6%


FY 2019 Public Works Expenditures By Type

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

ENGINEERING

PERSONNEL COSTS:

01‐016100‐1001 SALARIES & WAGES 57,012$ 69,053$ 22,392$ 57,438$ 104,321$

01‐016100‐1002 OVERTIME 257 ‐ 320 712

01‐016100‐1003 PAID TIME OFF ‐ PTO 1,683 ‐ 2,009 1,257

01‐016100‐1008 HOLIDAY PAY 617 ‐ 791 601

01‐016100‐1017 PTO‐PAYOUT ‐ ‐ 4,110 3,141

01‐016100‐1101 FICA/MEDICARE 4,313 5,300 2,183 2,753 8,000

01‐016100‐1102 RETIREMENT 6,839 7,900 2,936 3,857 12,400


01‐016100‐1104 STATE COMPENSATION 1,127 600 392 524 1,300


Personnel Total 89,141$ 103,553$ 41,938$ 84,257$ 145,821$

SERVICES:

01‐016100‐2007 ADVERTISING 297$ ‐$ ‐$ ‐$ ‐$ 01‐016100‐2049 PROFESSIONAL SERVICES 26,367 25,000 39,805 40,000 25,000

01‐016100‐2068 NON‐PROFESSIONAL SERVICES 2,460 7,500 379 400 7,500

01‐016100‐2081 VEHICLE MAINTENANCE 11,030 20,000 11,820 12,000 ‐

01‐016100‐2150 EMPLOYEE REIMB TRNG MEMBERSH 2,448 ‐ 153 200 2,500

Services Total 42,602$ 52,500$ 52,157$ 52,600$ 35,000$


01‐016100‐3059 SUPPLIES 1,225$ 3,500$ 2,362$ 2,800$ 3,500$

01‐016100‐3062 FUEL & OIL 538.29 700 175 200 700

01‐016100‐3082 SUBSCRIPTIONS ‐ 100 ‐ ‐ 100


CAPITAL (>$5,000):

01‐016100‐4100 IMPROVEMENTS 6,500$ 5,000$ 559$ 700$ 8,000$

Capital Total 6,500$ 5,000$ 559$ 700$ 8,000$

ENGINEERING ‐ EXPENDITURES TOTAL 140,006$ 165,353$ 97,191$ 140,557$ 193,121$

ROADS

PERSONNEL COSTS:

01‐016200‐1001 SALARIES & WAGES 183,035$ 282,600$ 173,901$ 227,505$ 261,600$

01‐016200‐1002 OVERTIME 6,678 ‐ 5,756 8,886

01‐016200‐1003 PAID TIME OFF ‐ PTO 10,956 ‐ 16,124 10,852

01‐016200‐1008 HOLIDAY PAY 7,897 ‐ 8,272 5,667

01‐016200‐1010 PER DIEM ON CALL 8,971 ‐ 8,325 9,850

01‐016200‐1017 PTO‐PAYOUT 5,719 ‐ 6,499 5,530

01‐016200‐1101 FICA/MEDICARE 16,226 21,700 16,270 18,891 20,100

01‐016200‐1102 RETIREMENT 25,005 32,100 24,578 28,258 30,800



01‐016200‐1107 UNEMPLOYMENT INSURANCE 589 7,500 459 623 400

Personnel Total 359,139$ 488,900$ 337,646$ 420,317$ 424,100$

SERVICES:

01‐016200‐2049 PROFESSIONAL SERVICES 550$ 2,000$ 12,321$ 9,300$ 30,000$

01‐016200‐2051 ELEC, WATER, SEWER,TRASH 14,716 17,000 21,076 22,500 20,000


01‐016200‐2080 MAINTENANCE 108,595 45,000 34,658 44,000 45,000

01‐016200‐2121 EQUIPMENT LEASES & RENTS 9,553 25,000 2,735 3,500 25,000

01‐016200‐2150 EMPLOYEE REIMB TRNG MEMBERSH 667 1,200 573 1,200 1,200

01‐016200‐2949 CONTINGENCY ACCOUNT ‐ 50,000 ‐ 50,000 50,000

Services Total 137,177$ 155,200$ 77,014$ 132,600$ 186,200$


01‐016200‐3059 SUPPLIES 68,475$ 50,000$ 57,876$ 63,000$ 80,000$

01‐016200‐3062 FUEL & OIL 10,696 24,000 11,816 10,000 15,000


CAPITAL (>$5,000):

01‐016200‐4001 VEHICLES ‐$ 171,600$ ‐$ 120,000$ 138,000$

01‐016200‐4002 HEAVY EQUIPMENT ‐ ‐ ‐ 75,000

01‐016200‐4100 IMPROVEMENTS 147,588 102,000 (598) 103,000 457,683

Capital Total 147,588$ 273,600$ (598)$ 223,000$ 670,683$

ROADS ‐ EXPENDITURES TOTAL 723,075$ 991,700$ 483,754$ 848,917$ 1,375,983$

TOTAL PUBLIC WORKS: 863,138$ 1,157,053$ 581,020$ 989,474$ 1,569,104$

PUBLIC WORKS

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Special Events

Department Purpose The purpose of this department is to account for special events that the conducts or supports that provide community building opportunities, activities for residents and promote the Town.


Taste of Cave Creek. The event provides a community gathering to share refreshments

provided from local vendors while enjoying music and other activities. The costs are offset through an equal amount of sponsorships, admission and food ticket sales. Cost: $107,500

Other events. Events hosted in the Town but conducted by third parties that require the Town to provide traffic control and security services. Cost: $27,500



SPECIAL EVENTS WORKERS‐PT TEMP 2 1 1 1 1

TOTAL 2 2 1 1 1

Up to 8 people as part‐time temporary workers for special events.


of 128


1%

FY 2019 Special Events Budget as Percent of General Fund Expenditures

$114,200

$193,400

$130,000

$205,000

$123,800

$0

$100,000

$200,000

$300,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Special Events Expenditure Budget by Fiscal Year

Personnel Total , 18,800 , 15%

Services Total , 87,500 , 71%

Commodities Total, 17,500 , 14%

Capital Total , ‐ , 0%

FY 2019 Special Events Expenditures

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

TASTE OF CAVE CREEK

EXPENDITURES:

PERSONNEL COSTS:

01‐020100‐1001 SALARIES & WAGES 2,418$ 16,700$ 9,771$ 20,379$ 17,200$

01‐020100‐1101 FICA/MEDICARE 191 1,300 927 1,333 1,400



Personnel Total 2,652$ 18,200$ 10,730$ 21,789$ 18,800$

SERVICES:

01‐020100‐2007 ADVERTISING 11,236$ 20,000$ 14,245$ 14,300$ 16,000$

01‐020100‐2049 PROFESSIONAL SERVICES 1,000 500 2,000 2,000 2,000


01‐020100‐2069 TRAFFIC CONTROL ‐ 1,200 ‐ ‐ 4,000

01‐020100‐2121 EQUIPMENT LEASES & RENTS 17,993 25,000 13,733 14,000 22,000

Services Total 43,245$ 62,700$ 38,280$ 38,300$ 60,000$


01‐020100‐3004 POSTAGE & COPIER EXPENSES ‐$ 1,000$ 188$ 200$ 1,000$

01‐020100‐3059 SUPPLIES 10,309 25,000 18,008 18,100 15,000

01‐020100‐3062 FUEL & OIL 645 100 109 200 1,000

01‐020100‐3082 SUBSCRIPTIONS 149 500 ‐ ‐ 500


TASTE OF CAVE CREEK ‐ EXPENDITURES TOTAL 57,001$ 107,500$ 71,110$ 78,589$ 96,300$

HOLIDAY EVENT/PARADE (FORMERLY WWD)

SERVICES:

01‐020170‐2007 ADVERTISING ‐$ 5,000$ ‐$ ‐$ ‐$

01‐020170‐2049 PROFESSIONAL SERVICES ‐ 5,000 ‐ ‐ ‐

01‐020170‐2068 NON‐PROFESSIONAL SERVICES ‐ 5,000 3,344 3,400 ‐

01‐020170‐2069 TRAFFIC CONTROL ‐ ‐ 4,389 4,400 ‐

01‐020170‐2121 EQUIPMENT LEASES & RENTS ‐ 5,000 5,375 5,400 ‐

Services Total ‐$ 20,000$ 13,107$ 13,200$ ‐$

WILD WEST DAYS ‐ EXPENDITURES TOTAL ‐$ 20,000$ 13,107$ 13,200$ ‐$

OTHER EVENTS

EXPENDITURES:

SERVICES:

01‐020199‐2068 NON‐PROFESSIONAL SERVICES 8,718$ 12,500$ 1,170$ 1,200$ 12,500$

01‐020199‐2069 TRAFFIC CONTROL ‐ 15,000 2,530 2,600 15,000

Services Total 8,718$ 27,500$ 3,700$ 3,800$ 27,500$

SPECIAL EVENTS ‐ EXPENDITURES TOTAL 78,178$ 205,000$ 87,917$ 95,589$ 123,800$

SPECIAL EVENTS

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Highway User Fund

Fund Purpose Highway User Funds (HURF) are provided from the State to assist in constructing, reconstructing, roadways, both paved and unpaved, drainage facilities, traffic control devices, and street signs. That is why a separate fund is used to account for all resources used in this effort. The work funded here is directed/provided by the Public Works department.

Goals & Objectives

Construct/reconstruct roadways. Stripe/Re‐stripe streets to maintain delineation. Install and maintain existing street signs and upgrade all necessary signs to meet applicable

codes. Comply with State and Federal sign regulations and laws. Construct drainage facilities within the public Right‐of‐Way. Continue to pave the remaining unpaved roads in Cave Creek as funds are available.


Road Improvements and HURF. The Public Works Department will schedule the bulk of the work for mid‐summer. We will follow the guidelines developed in the current Pavement Management Program. Cost: $344,035 (HURF Funds)

355,426

464,426

335,938 347,178 344,035

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

$350,000

$400,000

$450,000

$500,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

HURF Total Fund Budget by Fiscal Year (Includes Transfers)

of 128


Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

HIGHWAY USER TAX FUND

REVENUES:STATE SHARED REVENUES 344,636$ 347,178$ 326,517$ 347,178$ 344,035$

MISCELLANEOUS ‐ ‐ 75 ‐ ‐

TOTAL ALL HURF FUND REVENUES 344,636$ 347,178$ 326,592$ 347,178$ 344,035$

EXPENDITURES:ROADS 335,938$ 347,178$ ‐$ 355,876$ 344,035$

TOTAL ALL HURF FUND EXPENDITURES 335,938$ 347,178$ ‐$ 355,876$ 344,035$

BEGINNING FUND BALANCE: ‐$ ‐$ 8,698$ 8,698$ ‐$

NET REVENUES (EXPENSES) 8,698 ‐ 326,592 (8,698) ‐

ENDING FUND BALANCE: 8,698$ ‐$ 335,290$ ‐$ ‐$


$300,000

$350,000


HURF Revenue BudgetSources of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

of 128


STATE SHARED REVENUES, $347,178 ,

100%

HURF Revenue Budget FY 2018Sources of Funds by Type

STATE SHARED REVENUES, $344,035 ,

100%

HURF Revenue Budget FY 2019Sources of Funds by Type

$‐

$100,000

$200,000

$300,000

$400,000

$500,000

ROADS

HURF Expenditure BudgetUses of Funds by Department FY 2018 vs FY 2019

2018

2019

ROADS, $347,178 , 100%

HURF Expenditure Budget FY 2018Uses of Funds by Department

ROADS, $344,035 , 100%

HURF Expenditure Budget FY 2019Uses of Funds by Department

of 128


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


REVENUES:

STATE SHARED REVENUES:

03‐000104‐9304 HIGHWAY USER TAX 344,636$ 347,178$ 326,517$ 347,178$ 344,035$

State Shared Revenue Total 344,636$ 347,178$ 326,517$ 347,178$ 344,035$

HIGHWAY USER TAX ‐ REVENUES TOTAL 344,636$ 347,178$ 326,592$ 347,178$ 344,035$

EXPENDITURES:

ROADS

SERVICES:

03‐014100‐2949 CONTINGENCY ACCOUNT ‐$ 34,718$ ‐$ ‐$ 34,404$

Services Total ‐$ 34,718$ ‐$ ‐$ 34,404$

CAPITAL (>$5,000):

03‐014100‐4100 IMPROVEMENTS 335,938$ 312,460$ ‐$ 355,876$ 309,632$

Capital Total 335,938$ 312,460$ ‐$ 355,876$ 309,632$

ROADS ‐ EXPENDITURES TOTAL 335,938$ 347,178$ ‐$ 355,876$ 344,035$


of 128


Sewer Improvement District #2

Purpose The purpose of this fund is to serve as trustee for Sewer Improvement District #2 by ensuring that bond payments are made on time and that members of the district are billed and make payments on a semi‐annual basis. This temporary fund is set to expire as the related debt has been paid and all the assessments have been issued.

Goals & Objectives

Collect on delinquent accounts in accordance with State law Notable Expenditures

SID #2 Debt Service . The fund serves as the custodial agent for Sewer Improvement District #2 which was formed in 1993 to construct a wastewater collection system in the Town Core area. Bond payments are made on a semi‐annual basis. Assessment members are billed on a semi‐annual basis. Bond calls were paid for by account pre‐payments Cost: $0

Transfers to General Fund. With the related debt prepaid the remaining collections are transferred to the general fund Cost: $2,500

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

FY 2014 FY 2015 FY 2016 FY 2017 FY 2018

Sewer Improvement District #2 Total Fund Budget by Fiscal Year (Includes Transfers)

REVENUES

EXPENDITURES

of 128


Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


REVENUES BY TYPE:

LOCAL FEES 1,993$ 5,000$ ‐$ 2,500$ 2,500$

TOTAL ALL SEWER IMPROVEMENT FUND REVENUES 1,993$ 5,000$ ‐$ 2,500$ 2,500$


TRANSFERS OUT 4,462$ 5,000$ ‐$ 2,500$ 2,500$

TOTAL ALL SEWER IMPROVEMENT EXPENDITURES 4,462$ 5,000$ ‐$ 2,500$ 2,500$

BEGINNING FUND BALANCE: 2,470$ ‐$ ‐$ ‐$ ‐$

NET REVENUES (EXPENDITURES) (2,470) ‐ ‐ ‐ ‐

ENDING FUND BALANCE: ‐$ ‐$ ‐$ ‐$ ‐$

SEWER IMPROVEMENT DISTRICT #2 BUDGET SUMMARY BY TYPE

6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

REVENUES:

LOCAL FEES:

05‐000101‐9030 BILLINGS TO PROPERTY OWNERS 1,993$ 5,000$ ‐$ 2,500$ 2,500$

Local Fees Total 1,993$ 5,000$ ‐$ 2,500$ 2,500$

SEWER IMPROVEMENT DISTRICT #2‐ REVENUES TOTA 1,993$ 5,000$ ‐$ 2,500$ 2,500$

TRANSFERS

EXPENDITURES:

TRANSFERS OUT:

05‐000160‐9901 TRANSFER TO‐GENERAL FUND 4,462$ 5,000$ ‐$ 2,500$ 2,500$

Transfers To Total 4,462$ 5,000$ ‐$ 2,500$ 2,500$

NET OF TRANSFERS IN(OUT) (4,462)$ (5,000)$ ‐$ (2,500)$ (2,500)$


of 128


Spur Cross Ranch Conservation Area The acquisition of Spur Cross Ranch was finalized on January 11, 2001 by the State of Arizona, Maricopa County and the Town of Cave Creek. A special bond election was held on September 12, 2000; and the Town voters approved an amount of $6,825,000 to acquire Spur Cross Ranch. The Town Council approved an Intergovernmental Agreement (IGA) between the Town of Cave Creek and Maricopa County for the operation of the Spur Cross Ranch. Pursuant to the IGA, the Town of Cave Creek grants Maricopa County the exclusive authority to operate and manage the park. The Town agreed to dedicate a portion of the proceeds from the one‐half percent for the operation of the park. The Town Council on Tuesday, February 16, 1999, approved a one‐half percent transaction privilege tax (½%) to operate the future park. The Town started collecting the ½ cent sales tax in December 2000. In FY2017 they amended the dedication to allow the Town to transfer excess revenues to the General Fund, the Water Infrastructure Capital Improvement Fund, and the Trails Fund.


Maricopa County Parks. Payments to Maricopa County Parks to be used for the Operation of Spur Cross Ranch Conservation Area. Cost: $216,000

Transfer to Water Infrastructure Capital Improvement Fund. Cost: $328,485

Transfer to the General Fund. Revenues in excess of related expenses. Cost: $328,485

Transfer to the Trails Fund. Revenues in excess of related expenses. Cost: $100,000

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Spur Cross Conservation AreaTotal Fund Budget by Fiscal Year (Includes Transfers)

REVENUES

EXPENDITURES

of 128


Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

SPUR CROSS RANCH CONSERVATON AREA FUND

REVENUES BY TYPE:LOCAL TAX 940,064$ 900,000$ 919,381$ 901,700$ 931,500$

LOCAL FEES 716 250 744 600 600

TOTAL ALL SPUR CROSS REVENUES 940,780$ 900,250$ 920,125$ 902,300$ 932,100$

EXPENDITURES BY TYPE:SERVICES 216,000$ 216,000$ 216,000$ 216,000$ 216,000$

TRANSFERS OUT 799,556 803,779 ‐ 803,780 756,969

TOTAL ALL SPUR CROSS FUND EXPENDITURES 1,015,556$ 1,019,779$ 216,000$ 1,019,780$ 972,969$

BEGINNING FUND BALANCE: 233,125$ 119,529$ 158,349$ 158,349$ 40,869$

NET REVENUES (EXPENDITURES) (74,776) (119,529) 704,125 (117,480) (40,869)

ENDING FUND BALANCE: 158,349$ ‐$ 862,474$ 40,869$ ‐$

SPUR CROSS RANCH CONSERVATION AREA FUND BUDGET SUMMARY BY TYPE

6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

REVENUES:

LOCAL TAX:

07‐000100‐9004 1/2 CENTS SALES TAX 940,064$ 900,000$ 919,381$ 901,700$ 931,500$

Local Tax Total 940,064$ 900,000$ 919,381$ 901,700$ 931,500$

LOCAL FEES:

07‐000101‐9042 SPUR CROSS ID CARDS 716$ 250$ 744$ 600$ 600$

Local Fees Total 716$ 250$ 744$ 600$ 600$

SPUR CROSS ‐ REVENUES TOTAL 940,780$ 900,250$ 920,125$ 902,300$ 932,100$

EXPENDITURES:

SERVICES:

07‐035100‐2049 PROFESSIONAL SERVICES 216,000$ 216,000$ 216,000$ 216,000$ 216,000$

Services Total 216,000$ 216,000$ 216,000$ 216,000$ 216,000$

SPUR CROSS ‐ EXPENDITURES TOTAL 216,000$ 216,000$ 216,000$ 216,000$ 216,000$

EXPENDITURES:

TRANSFERS OUT:

07‐000160‐9910 TRANSFER TO‐GF 349,778$ 351,890$ ‐$ 351,890$ 328,485$

07‐000160‐9923 TRANSFER TO TRAILS 100,000 100,000 ‐ 100,000 100,000

07‐000160‐9924 TRANSFER TO WATER INFRASTRUCT 349,778 351,890 ‐ 351,890 328,485

Transfers to Total 799,556$ 803,779$ ‐$ 803,780$ 756,969$

NET OF TRANSFERS IN(OUT) (799,556)$ (803,779)$ ‐$ (803,780)$ (756,969)$

SPUR CROSS RANCH CONSERVATION AREA

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Trails Fund

Fund Purpose This special revenue fund was created from Revenue sales tax fees transferred from Spur Cross. This will allow the carryforward of unused portions for the purpose of use on Trail related expenditures. The trail related expenditures will be for maintenance and trail related improvements.

Town Core –Pathway Trails These trails provide safe pedestrian, equestrian and bicycle pathways throughout the Historic Town Core, from Surrey Road to Galloway Drive. These pathways are an integral economic part of the development of the Town Core. Activities include resurfacing and stabilizing pathways, trimming of vegetation, installing and maintaining signage. Outside Town Core Trails Town Trails provide multi‐modal transportation alternatives throughout the community. Activities include maintenance of existing trails: surfacing/resurfacing, stabilization, trimming of vegetation, installing and maintaining signage as needed. Notable Expenditures – Trails

Ongoing Maintenance‐ maintaining, repairing and improving existing pathway areas including adding or replacement of signage when needed. Cost: $16,000

Future Pathways/Trails & Outside Town Core Trail Projects: Once funding from the “Open Space & Trails Development Impact Fund” has been depleted, as the fund has expired. This “TRAILS FUND” will pay for future non‐motorized trail projects throughout the community.

Trails. Create new trails in right of ways and easements for non‐motorized traffic such as:

Buffalo Bills to Hidden Valley Road Asphalt Cost: $11,400

Buffalo Bills to Hidden Valley Road Creative Paving Cost: $25,000

Morning Star Trail Project Cost: $25,752

Other trail improvements Cost: $97,948 Cost: $160,100

of 128


Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

TRAILS

REVENUES BY TYPE:

TRANSFERS FROM 100,000$ 100,000$ ‐$ 100,000$ 100,000$

TOTAL ALL FUND REVENUES 100,000$ 100,050$ ‐$ 100,050$ 100,050$


SERVICES ‐$ ‐$ ‐$ ‐$ 16,000$

COMMODITIES/NON‐CAPITAL ‐ ‐ ‐ ‐ 3,500

CAPITAL ‐ 100,000 ‐ 15,000 165,600

TOTAL ALL FUND EXPENDITURES ‐$ 100,000$ ‐$ 15,000$ 185,100$

BEGINNING FUND BALANCE: ‐$ 100,000$ 100,000$ 100,000$ 185,050$

NET REVENUES (EXPENSES) 100,000 50 ‐ 85,050 (85,050)

ENDING FUND BALANCE: 100,000$ 100,050$ 100,000$ 185,050$ 100,000$

TRAILS FUND SUMMARY BY TYPE

6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

TRAILS

REVENUES:

MISCELLANEOUS:

31‐000101‐9015 INTEREST INCOME ‐$ 50$ ‐$ 50$ 50$

Miscellaneous Total ‐$ 50$ ‐$ 50$ 50$

REVENUES TOTAL ‐$ 50$ ‐$ 50$ 50$

TRAILS

SERVICES:

31‐001101‐2049 PROFESSIONAL SERVICES ‐$ ‐$ ‐$ ‐$ 6,000$

31‐001101‐2080 MAINTENANCE ‐ ‐ ‐ ‐ 10,000

Services Total ‐$ ‐$ ‐$ ‐$ 16,000$


31‐001101‐3059 SUPPLIES ‐$ ‐$ ‐$ ‐$ 3,500$

Commodities/Non‐Capital Total ‐$ ‐$ ‐$ ‐$ 3,500$

EXPENDITURES:

CAPITAL (>$5,000):

31‐001101‐4100 IMPROVEMENTS ‐$ 100,000$ ‐$ 15,000$ 165,600$

Capital Total ‐$ 100,000$ ‐$ 15,000$ 165,600$

TRAILS ‐ EXPENDITURES TOTAL ‐$ 100,000$ ‐$ 15,000$ 185,100$

TRANSFERS

REVENUES:

TRANSFERS FROM:

31‐000150‐9804 TRANSFER FROM‐SC 100,000$ 100,000$ ‐$ 100,000$ 100,000$


NET OF TRANSFERS FROM(TO) 100,000$ 100,000$ ‐$ 100,000$ 100,000$

TRAILS

of 128


Parks & Trails Development Fee Fund

Fund Purpose This special revenue fund was created to segregate accounting for parks and trails development impact fees collected on new construction. This fund will allow for the tracking of remaining unspent balances. The impact fees will be used to construct park and trail related improvements.


Parks. Create new parks. The development of Gateway Trailhead will be done in Phases as funds become available.

Screen. Entrance Screen Fencing. Cost: $30,000

Trails. Create new trails in right of ways and easements for non‐motorized traffic. Cost: $0

Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

PARKS & TRAILS

REVENUES BY TYPE:

LOCAL FEES 6,720$ 6,000$ 7,734$ 7,000$ 18,600$

MISCELLANEOUS 91 20 ‐ 20 100

TOTAL ALL FUND REVENUES 6,811$ 6,020$ 7,734$ 7,020$ 18,700$


CAPITAL ‐$ 22,951$ ‐$ ‐$ 30,000$

TOTAL ALL FUND EXPENDITURES ‐$ 22,951$ ‐$ ‐$ 30,000$


NET REVENUES (EXPENSES) 6,811 (16,931) 7,734 7,020 (11,300)

ENDING FUND BALANCE: 17,722$ ‐$ 25,456$ 24,742$ 13,442$

PARKS & TRAILS FUND SUMMARY BY TYPE

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6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

PARKS & TRAILS

REVENUES:

LOCAL FEES:

18‐000101‐9039 DEV FEE ‐ PARKS & TRAILS 6,720$ 6,000$ 7,734$ 7,000$ 18,600$

Local Fees Total 6,720$ 6,000$ 7,734$ 7,000$ 18,600$

MISCELLANEOUS:

18‐000101‐9015 INTEREST INCOME 91$ 20$ ‐$ 20$ 100$

Miscellaneous Total 91$ 20$ ‐$ 20$ 100$

REVENUES TOTAL 6,811$ 6,020$ 7,734$ 7,020$ 18,700$

PARKS

EXPENDITURES:

CAPITAL (>$5,000):

18‐001100‐4100 IMPROVEMENTS ‐$ 22,951$ ‐$ ‐$ 30,000$

Capital Total ‐$ 22,951$ ‐$ ‐$ 30,000$

PARKS ‐ EXPENDITURES TOTAL ‐$ 22,951$ ‐$ ‐$ 30,000$

TRAILS

EXPENDITURES:

CAPITAL (>$5,000):

18‐001101‐4100 IMPROVEMENTS ‐$ ‐$ ‐$ ‐$ ‐$

Capital Total ‐$ ‐$ ‐$ ‐$ ‐$

TRAILS ‐ EXPENDITURES TOTAL ‐$ ‐$ ‐$ ‐$ ‐$

PARKS & TRAILS

of 128


Open Space Acquisition Fund

Fund Purpose This special revenue fund was created to segregate accounting for transfers from Spur Cross Conservation Area Fund from excess dedicated sales tax that are accumulated for the purpose of acquiring land. The land will be used to add to open space areas like Spur Cross.


Land Acquisition . Expenditures from this fund will identify opportunities to acquire land and in future years an appropriate expenditure budget will be established to do so. Cost: $50,000

Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


REVENUES BY TYPE:MISCELLANEOUS 10,461$ 500$ ‐$ 500$ 500$

TOTAL ALL FUND REVENUES 10,461$ 500$ ‐$ 500$ 500$


CAPITAL ‐$ 50,000$ ‐$ ‐$ ‐$

TOTAL ALL FUND EXPENDITURES ‐$ 50,000$ ‐$ ‐$ ‐$

BEGINNING FUND BALANCE: 1,711,644$ 1,712,144$ 1,722,105$ 1,722,105$ 1,722,605$

NET REVENUES (EXPENSES) 10,461 (49,500) ‐ 500 500

ENDING FUND BALANCE: 1,722,105$ 1,662,644$ 1,722,105$ 1,722,605$ 1,723,105$

OPEN SPACE ACQUISITION FUND SUMMARY BY TYPE

of 128


6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

OPEN SPACE ACQUISITION

REVENUES:

MISCELLANEOUS:

19‐000150‐9015 INTEREST INCOME 10,461$ 500$ ‐$ 500$ 500$

Miscellaneous Total 10,461$ 500$ ‐$ 500$ 500$

REVENUES TOTAL 10,461$ 500$ ‐$ 500$ 500$

EXPENDITURES

CAPITAL (>$5,000):

19‐001101‐4100 LAND ‐$ 50,000$ ‐$ ‐$ ‐$

Capital Total ‐$ 50,000$ ‐$ ‐$ ‐$

OPEN SPACE ACQUISITION ‐ EXPENDITURES TOTAL ‐$ 50,000$ ‐$ ‐$ ‐$


of 128


Grants Fund

Purpose The purpose of this fund is to account for grant monies and other intergovernmental revenues that subsidize Town expenditures for water and environmental issues, transportation issues, technology enhancements, and other governmental related services.


LTAF II. Transportation funding made available for the State. The Town applies for this money

to be used for transporting disabled residents to medical appointments. Cost: $17,000

Kiwanis Grant. Kiawanis grant for Desert Awareness Park playground equipment Cost: $60,000

Arizona State Parks Grant. Parking lot at trailhead park, Arizona State Parks. Cost: $80,000

Miscellaneous. The Town may apply for other grants currently unidentified that during the year that may become available. Cost: $590,000

Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

GRANTS FUND

REVENUES:

GRANTS‐FEDERAL, STATE, COUNTY & OTHER 14,715$ 27,000$ 15,147$ 17,000$ 158,000$

MISCELLANEOUS ‐ 590,000 ‐ ‐ 500,000

TOTAL ALL GRANT FUND REVENUES 14,715$ 617,000$ 15,147$ 17,000$ 658,000$

EXPENDITURES:

GRANTS‐FEDERAL, STATE, COUNTY & OTHER 14,715$ 27,000$ 30,294$ 17,000$ 158,000$

MISCELLANEOUS ‐ 590,000 ‐ ‐ 500,000

TOTAL ALL GRANT FUND EXPENDITURES 14,715$ 617,000$ 30,294 17,000 658,000

BEGINNING FUND BALANCE: ‐$ ‐$ ‐$ ‐$ ‐$

NET REVENUES (EXPENDITURES) ‐ ‐ (15,147) ‐ ‐

ENDING FUND BALANCE: ‐$ ‐$ (15,147)$ ‐$ ‐$

GRANTS FUND SUMMARY

of 128


6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

REVENUES:

GRANTS‐FEDERAL, STATE, COUNTY & OTHER:

20‐000105‐9421 LTAF II GRANT ‐ VICAP 14,715$ 17,000$ 15,147$ 17,000$ 18,000$

20‐000105‐9478 COMMUNITY GRANTS ‐ ‐ ‐ ‐ 140,000

20‐000105‐9479 REI GRANT ‐ 10,000 ‐ ‐ ‐

Grants‐Federal, State & Other Tota 14,715$ 27,000$ 15,147$ 17,000$ 158,000$

MISCELLANEOUS:

20‐000130‐9799 MISCELLANEOUS ‐ OTHER ‐$ 590,000$ ‐$ ‐$ 500,000$

Miscellaneous Total ‐$ 590,000$ ‐$ ‐$ 500,000$

GRANTS FUND ‐ REVENUES TOTAL 14,715$ 617,000$ 15,147$ 17,000$ 658,000$

EXPENDITURES:

GRANTS‐FEDERAL, STATE, COUNTY & OTHER:

20‐024100‐2421 LTAF II GRANT ‐ ViCAP 14,715$ 17,000$ 30,294$ 17,000$ 18,000$

20‐024100‐2478 COMMUNITY GRANTS ‐ ‐ ‐ ‐ 140,000

20‐024100‐2479 REI GRANT ‐ 10,000 ‐ ‐ ‐

Grants‐Federal, State & Other Tota 14,715$ 27,000$ 30,294$ 17,000$ 158,000$

MISCELLANEOUS:

20‐024100‐2049 PROFESSIONAL SVCS [630] ‐$ 590,000$ ‐$ ‐$ 500,000$

Miscellaneous Total ‐$ 590,000$ ‐$ ‐$ 500,000$

GRANTS FUND ‐ EXPENDITURES TOTAL 14,715$ 617,000$ 30,294$ 17,000$ 658,000$

NET OF TRANSFERS IN(OUT) ‐$ ‐$ ‐$ ‐$ ‐$

GRANTS FUND

of 128


Town Hall Debt Service

Purpose

The purpose of this fund is to account for Town Hall Certificates of Participation debt service paid.


Town Hall Debt Service. Payment of debt service on the Certificates of Participation issued in 1998 for the purchase of the existing Town Hall building and the adjacent vacant parcel to the north. The bonds were also issued for the purpose of renovating the existing structure and for building a new 8,000 square foot building to house the Council Chambers, Municipal Court, and Maricopa County Sheriff’s Office sub‐station. Cost: $181,200

Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


REVENUES BY TYPE:

LOCAL TAX 11,270$ 9,000$ 13,329$ 13,000$ 15,600$

TRANSFERS IN 165,525 167,044 ‐ 158,210 165,600

TOTAL ALL TOWN HALL DEBT SERVICE REVENUES 176,827$ 176,044$ 13,329$ 171,210$ 181,200$


DEBT SERVICE 171,993$ 176,044$ 86,695$ 176,044$ 181,200$

TOTAL ALL TOWN HALL DEBT SERVICE EXPENDITURES 171,993$ 176,044$ 86,695$ 176,044$ 181,200$

BEGINNING FUND BALANCE: ‐$ ‐$ 4,834$ 4,834$ ‐$

NET REVENUES (EXPENDITURES) 4,834 ‐ (73,366) (4,834) ‐

ENDING FUND BALANCE: 4,800$ ‐$ (68,532)$ ‐$ ‐$

TOWN HALL DEBT SERVICE FUND BUDGET SUMMARY BY TYPE

‐

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

200,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Town Hall Debt Service Total Fund Budget by Fiscal Year (Includes Transfers)

REVENUES

EXPENDITURES

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6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

REVENUES:LOCAL FEES:

06‐000101‐9037 DEVELOPMENT FEE‐PUBLIC BLDG&E 11,270$ 9,000$ 13,329$ 13,000$ 15,600$

Local Fees Total 11,270$ 9,000$ 13,329$ 13,000$ 15,600$

TOWN HALL COP‐DEBT SERVICE ‐ REVENUES TOTAL 11,302$ 9,000$ 13,329$ 13,000$ 15,600$

EXPENDITURES:DEBT SERVICE:

06‐030100‐2200 PRINCIPAL PAYMENTS 145,000$ 155,000$ 75,000$ 155,000$ 165,000$

06‐030100‐2201 DEBT INTEREST EXPENSE 24,725 16,244 9,200 16,244 11,200

06‐030100‐2202 BANK SERVICE FEES 2,268 4,800 2,495 4,800 5,000

Debt Service Total 171,993$ 176,044$ 86,695$ 176,044$ 181,200$

TOWN HALL COP‐DEBT SERVICE ‐ EXPENDITURES TOT 171,993$ 176,044$ 86,695$ 176,044$ 181,200$

TRANSFERS

REVENUES:

TRANSFERS IN:

06‐000150‐9801 TRANSFER FROM ‐ GENERAL FUND 165,525$ 167,044$ ‐$ 158,210$ 165,600$

Transfers From Total 165,525$ 167,044$ ‐$ 158,210$ 165,600$

NET OF TRANSFERS IN(OUT) 165,525$ 167,044$ ‐$ 158,210$ 165,600$

TOWN HALL COP‐DEBT SERVICE

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Open Space & Trails Development Impact Fee Fund

Fund Purpose This special revenue fund was created to segregate accounting for open space and trail development impact fees collected in prior years before the development impact fee was terminated. These funds were accounted for in the General Fund, the transfer budgeted is the estimated amount of development impact fees remaining in the General Fund, the exact amount will be transferred to this new fund and

for FY2015 and subsequent years the fund will track the remaining unspent balance. Goals & Objectives

The proposed Fiscal Year 18/19 Trail project list is guided by the Town of Cave Creek’s adopted

2005 General Plan, which includes the Town Core Plan’s “Circulation Pathway Plan” adopted by Council Resolution on April 2, 2012. The Vision of the community as expressed within the General Plan is for the Town to develop multi‐modal circulation corridors that offer Town citizens optional transportation opportunities throughout the Town, including non‐motorized uses such as pedestrian, equestrian and bicycling. These important trail connections will provide safer access for the public to the Town’s Recreational areas as well as Town Core businesses.

The pursuit of these non‐motorized trail easements across private properties throughout the

town has been an ongoing process. These easements are obtained by Deeds of Gifts from private property owners, which are presented to the Town Council for acceptance. The Town of Cave Creek pays for the surveying, traffic engineering, construction costs, crossings, signage, landscaping and equipment to complete these projects.


Streetscape Improvements and Trail Improvements. Create new streetscape improvements I easements for non‐motorized traffic and trails in open spaces for multi‐modal transportation alternatives such as:

The Town Dump Cost: $15,000

Black Mountain Trail Cost: $5,000

Cave Creek Building Supply Cost: $8,000

Indian Village Hideaway Cost: $5,000

Cave Creek Museum Cost: $5,000

Surrey Road Trail for Equestrians along the road Cost: $19,000

Other trail improvements Cost $13,000 Cost: $70,000

Cost: $114,152

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Water Infrastructure Capital Projects

Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

OPEN SPACE & TRAILS

REVENUES BY TYPE:

LOCAL TAX

MISCELLANEOUS 725$ 300$ ‐$ 300$ 300$

TOTAL ALL FUND REVENUES 725$ 300$ ‐$ 300$ 300$


CAPITAL 56,253$ 114,152$ 20,481$ 16,573$ 70,000$

TOTAL ALL FUND EXPENDITURES 56,253$ 114,152$ 20,481$ 16,573$ 70,000$


NET REVENUES (EXPENSES) (55,528) (113,852) (20,481) (16,273) (69,700)

ENDING FUND BALANCE: 86,156$ ‐$ 65,676$ 69,883$ 183$

OPEN SPACE & TRAILS FUND SUMMARY BY TYPE

6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

OPEN SPACE & TRAILS

REVENUES:MISCELLANEOUS:

17‐000101‐9015 INTEREST INCOME 725$ 300$ ‐$ 300$ 300$

Miscellaneous Total 725$ 300$ ‐$ 300$ 300$

REVENUES TOTAL 725$ 300$ ‐$ 300$ 300$

STREETSCAPECAPITAL (>$5,000):

17‐014553‐4100 IMPROVEMENTS 37,066$ 57,076$ 4,573$ 4,573$ ‐$

Capital Total 37,066$ 57,076$ 4,573$ 4,573$ ‐$

STREETSCAPE ‐ EXPENDITURES TOTAL 37,066$ 57,076$ 4,573$ 4,573$ ‐$

TRAILSCAPITAL (>$5,000):

17‐014556‐4100 IMPROVEMENTS 19,187$ 57,076$ 15,908$ 12,000$ 70,000$

Capital Total 19,187$ 57,076$ 15,908$ 12,000$ 70,000$

TRAILS ‐ EXPENDITURES TOTAL 19,187$ 57,076$ 15,908$ 12,000$ 70,000$

OPEN SPACE & TRAILS

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Fund Purpose The Water Infrastructure Capital Projects fund was to assist in constructing, reconstructing, and fund major maintenance projects related to water. The Council adopted an ordinance to set aside a portion of sales tax money that is in excess of the amounts needed to pay for the operation of the Spur Cross Ranch Conservation Area. For budget and accounting purposes a separate fund is used to account for all resources used in this effort, both current and amounts accumulated in prior periods.

Goals & Objectives

Construct, maintain water systems Accumulate resources for larger projects


Annual pipeline replacement projects. Nevermind Trail. Cost: $200,000

GIS. Mapping of valve and hydrants. Cost: $20,000

Emergency Interconnections. Scottsdale emergency interconnections/boosters. Cost: $80,000

CAP 1 Pump Station Upgrades. CAP 1 vault expansion‐CAP 1 complete rebuild per CAP requirements. Cost: $375,000

CAP 2 Pump Station Upgrades. Vault expansion safety improvements. Cost: $350,000

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Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

WATER INFRASTRUCTURE CAPITAL

REVENUES BY TYPE:

TRANSFERS IN 349,778$ 351,890.0$ ‐$ 351,890$ 328,485$

TOTAL ALL HURF FUND REVENUES 349,778$ 351,890$ ‐$ 352,090$ 328,685$


CAPITAL ‐$ 349,778$ ‐$ ‐$ 1,030,353$

TOTAL ALL HURF FUND EXPENDITURES ‐$ 349,778$ ‐$ ‐$ 1,030,353$

BEGINNING FUND BALANCE: ‐$ 349,778$ 349,778$ 349,778$ 701,868$

NET REVENUES (EXPENDITURES) 349,778 2,112 ‐ 352,090 (701,668)

ENDING FUND BALANCE: 349,778$ 351,890$ 349,778$ 701,868$ 200$


6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


REVENUES:

MISCELLANEOUS:

30‐000101‐9015 INTEREST INCOME ‐$ ‐$ ‐$ 200$ 200$

Miscellaneous Total ‐$ ‐$ ‐$ 200$ 200$

WATER INFRASTRUCTURE ‐ REVENUES TOTAL ‐$ ‐$ ‐$ 200$ 200$

EXPENDITURES:

CCWS

CAPITAL (>$5,000):

30‐100100‐4100 IMPROVEMENTS ‐$ 349,778$ ‐$ ‐$ 1,030,353$

Capital Total ‐$ 349,778$ ‐$ ‐$ 1,030,353$

CCWS ‐ EXPENDITURES TOTAL ‐$ 349,778$ ‐$ ‐$ 1,030,353$

TRANSFERS

REVENUES:

TRANSFERS IN:

30‐000150‐9804 TRANSFER FROM ‐ SPUR CROSS 349,778$ 351,890$ ‐$ 351,890$ 328,485$


NET OF TRANSFERS IN(OUT) 349,778$ 351,890$ ‐$ 351,890$ 328,485$


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Enterprise Funds

Purpose The purpose of the Enterprise Funds is to report an activity for which the costs of the resulting goods or

services provided are recovered through charges to external users. The Town’s Enterprise Funds

consists of three funds, the Cave Creek Water, Desert Hills Water and the Wastewater Treatment.

9,746,000 9,263,450

9,725,450 10,291,917

12,286,198

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Total Enterprise Fund Expenditure Budgets by Fiscal Year (Includes Transfers)

UTILITIES DIRECTOR JAMES KAYLOR

WASTEWATER PLANT OPERATOR Sanford Hunt

DISTRIBUTION SUPERVISOR Dennis Charles

UTILITY WORKER Brad Pater

UTILITY WORKER Rick Davis

WATER PLANT SUPERVISOR James Pacheco

WATER PLANT OPERATOR (Vacant)

WATER PLANT OPERATOR Myrona Petruna

UTILITIES MECHANIC Jesus Morales

WATER PLANT OPERATOR Timothy Hoffman

UTILITIES MECHANIC Richard Canham

UTILITY WORKER Mike Clark

UTILITIES TECHNICIAN (Vacant)

WATER PLANT OPERATOR (Vacant)

UTILITIES REGULATORY COMPLIANCE ANALYST

Madison Edens

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Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

ENTERPRISE FUND

REVENUES BY TYPE:

LOCAL TAX 940,064$ 900,000$ 919,381$ 913,800$ 931,500$

LOCAL FEES 7,558,149 8,082,900 7,150,562 7,601,685 8,529,055

MISCELLANEOUS 41,510 ‐ 8,829 8,204 ‐

TRANSFERS IN ‐ 1,309,017 ‐ 1,309,017 11,060,950

TOTAL ALL FUND REVENUES 8,539,723$ 10,291,917$ 8,078,772$ 9,832,706$ 20,521,505$


PERSONNEL COSTS 1,314,948$ 1,540,400$ 1,292,450$ 1,545,780$ 1,799,900$

SERVICES 1,710,087 2,075,900 1,706,575 1,776,959 2,630,300

COMMODITIES/NON‐CAPITAL 1,073,886 949,450 1,040,622 986,900 1,056,750

CAPITAL 127,119 856,967 89,715 185,400 1,930,148

DEBT SERVICE 4,868,927 4,869,200 745,180 4,869,200 4,869,100

TOTAL ALL FUND EXPENDITURES 9,094,968$ 10,291,917$ 4,874,542$ 9,364,239$ 12,286,198$

Beginning Net Position (11,298,568)$ 2,401,717$ (8,696,784)$ (8,696,784) (8,228,317)

Change in Net Assets (555,244) ‐ 3,204,230 468,467 8,235,307

Estimated Ending Net Position (11,853,812)$ 2,401,717$ (5,492,554)$ (8,228,317)$ 6,991$

ENTERPRISE FUNDS SUMMARY BY TYPE

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Cave Creek Water System Fund Purpose The Cave Creek Water System Fund is responsible for the operation of the Town’s water transmission, treatment, and distribution systems within the Cave Creek Water System service area.

Goals & Objectives

Operate and maintain the water system to be a self‐supporting enterprise Maintain and operate the Source Water Transmission System, Water Treatment Facility, and

Water Distribution System in accordance with applicable laws and regulations Maintain accurate operational records and respond to public concerns Accurately complete monthly meter readings

Management Indicators

Maintain records of the distribution system infrastructure, operations, maintenance and efficiency

Develop and modify short‐term and long‐term capital improvement plans

Notable Expenditures Debt Service Costs Cost: $1,460,300 CCWS Principal Cost: $540,000 CCWS Interest Total: $2,000,300



CCWS

UTILITIES MANAGER 0.45 0.35 0.35 0.35 0.44

UTILITIES ENGINEER 0.45 0.35 0.35 0.35 0.00

RECORDER 0 0 0 0.05 0.00

UTILITIES TECHNICAL ASSISTANT 0.7 0.6 0.6 0.6 0.6

UTILITIES ASSISTANT 0.2 0 0 0.35 0.35

BILLING ACCOUNT CLERK 1 1 1 1 1

WATER PLANT SUPERVISOR 0 1 1 0 0

WATER PLANT OPERATOR 1 2 2 2.5 3.0

COLLECTIONS SYSTEM SUPERVISOR 0 0 0 0.8 1.0

DISTRIBUTION SYSTEM SUPERVISOR 0.6 0.5 0.5 0.5 0.5

UTILITY WORKER 2 1.5 1.5 1 1

UTILITY MECHANIC 0.6 0 0 1.1 1.1

TOTAL 7 7.3 7.3 8.6 8.99


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$‐

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

LOCAL FEES MISCELLANEOUS TRANSFERS IN

Cave Creek Water System Fund Revenue BudgetSources of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

LOCAL FEES, $4,849,015 , 100%

MISCELLANEOUS, ‐ , 0%

TRANSFERS IN, ‐ , 0%

Cave Creek Water System Fund Revenue Budget FY 2018Sources of Funds by Type

LOCAL FEES, $5,006,080 , 62%


TRANSFERS IN, 3,113,818 , 38%

Cave Creek Water System Fund Revenue Budget FY 2019Sources of Funds by Type

$‐

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Cave Creek Water System Fund Expenditure BudgetUses of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

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PERSONNEL COSTS, $802,900 , 16%

SERVICES, 858,650 , 18%


CAPITAL, 480,467 , 10%

DEBT SERVICE, 2,000,400 , 41%

Cave Creek Water System Fund Expenditure Budget FY 2018

Uses of Funds by Type


SERVICES, 1,271,650 , 23%


CAPITAL, 529,648 , 10%

DEBT SERVICE, 2,000,300 , 37%

Cave Creek Water System Fund Expenditure Budget FY 2019


Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


REVENUES BY TYPE:LOCAL FEES 4,515,010$ 4,849,015$ 4,309,937$ 4,648,385$ 5,006,080$

MISCELLANEOUS 37,640 ‐ 8,659 8,204 ‐

TRANSFERS IN ‐ ‐ ‐ ‐ 3,113,818


EXPENDITURES BY TYPE:PERSONNEL COSTS 549,359$ 802,900$ 709,892$ 878,630$ 979,800$

SERVICES 878,275 858,650 923,433 947,750 1,271,650


CAPITAL 84,672 480,467 73,878 150,400 529,648

DEBT SERVICE 2,000,344 2,000,400 294,379 2,000,400 2,000,300


Beginning Net Position* (4,441,355)$ ‐$ (2,711,143)$ (2,711,143) (2,654,734)

Change in Net Assets 396,897 598 1,658,412 56,409 2,660,000

Estimated Ending Net Position (4,044,458)$ 598$ (1,052,731)$ (2,654,734)$ 5,266$

*For beginning balance, includes amounts owed to General Fund for past accumulation of interfund borrowings due to negative cash flows.

NOT TO EXCEED: either the amount budgeted, or the amount needed to resolve the past negative cash flows will be transferred

CAVE CREEK WATER SYSTEM FUND SUMMARY BY TYPE

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6/21/2018

6/30/2016 6/30/2017

Account Numbe Account Title

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

TRANSFERS

REVENUES:

TRANSFERS IN*:

50‐000150‐9801 TRANSFER FROM ‐ GENERAL FUND ‐$ ‐$ ‐$ ‐$ 3,113,818$

Transfers From Total ‐$ ‐$ ‐$ ‐$ 3,113,818$

NET OF TRANSFERS IN(OUT) ‐$ ‐$ ‐$ ‐$ 3,113,818$

*Transfers in include amount owed to General Fund for past accumulation of interfund borrowings due to negative cash flow.

CAVE CREEK WATER SYSTEM FUND TRANSFERS

6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

CAVE CREEK WATER SYSTEM

REVENUES:

LOCAL FEES:

45‐000500‐9150 WATER USEAGE FEE 3,351,827$ 3,591,000$ 3,218,451$ 3,500,000$ ‐$

50‐000101‐9150 WATER USEAGE FEE ‐ ‐ ‐ ‐ 3,671,800

45‐000500‐9151 WATER USEAGE PENALTY 8,929 8,925 8,518 8,925 ‐

50‐000101‐9151 WATER USEAGE PENALTY ‐ ‐ ‐ ‐ 8,925

45‐000500‐9152 WATER USEAGE CAREFREE 349,734 404,250 399,141 430,000 ‐

50‐000101‐9152 WATER USEAGE CAREFREE ‐ ‐ ‐ ‐ 404,250

45‐000500‐9153 WATER PENALTY CAREFREE 1,972 1,575 1,621 1,800 ‐

50‐000101‐9153 WATER PENALTY CAREFREE ‐ ‐ ‐ ‐ 1,575

45‐000500‐9154 ADEQ WATER CONSUMPTION TAX 246 2,600 47 ‐ ‐

50‐000101‐9154 ADEQ WATER CONSUMPTION TAX ‐ ‐ ‐ ‐ ‐

45‐000500‐9155 WATER ESTABLISHMENT FEE 6,465 3,885 5,490 4,400 ‐

50‐000101‐9155 WATER ESTABLISHMENT FEE ‐ ‐ ‐ ‐ 4,000

45‐000500‐9156 WATER ESTABLISHMENT ‐ CAREFRE 620 525 540 560 ‐

50‐000101‐9156 WATER ESTABLISHMENT ‐ CAREFRE ‐ ‐ ‐ ‐ 525

45‐000500‐9157 METER SET FEE 11,570 7,350 8,870 7,500 ‐

50‐000101‐9157 METER SET FEE ‐ ‐ ‐ ‐ 7,350

45‐000500‐9158 BULK WATER SALES 489,307 595,000 478,469 500,000 ‐

50‐000101‐9158 BULKWATER SALES ‐ ‐ ‐ ‐ 550,000

45‐000500‐9160 WATER SERVICE FEE ‐ 34,650 ‐ ‐ ‐

50‐000101‐9160 WATER SERVICE FEE ‐ ‐ ‐ ‐ ‐

45‐000500‐9165 WATER CONNECTION FEE 2,175 3,255 1,006 1,200 ‐

50‐000101‐9155 WATER CONNECTION FEE ‐ ‐ ‐ ‐ 3,255

45‐000500‐9045 CAPACITY CHARGE 292,165 196,000 187,783 194,000 ‐

50‐000101‐9045 CAPACITY CHARGE ‐ ‐ ‐ ‐ 354,400

4,515,010$ 4,849,015$ 4,309,937$ 4,648,385$ 5,006,080$

MISCELLANEOUS:

45‐000500‐9705 DONATIONS ‐ CAPITAL 32,105$ ‐$ ‐$ ‐$ ‐$

45‐000500‐9799 MISCELLANEOUS ‐ OTHER 5,535 ‐ 8,659 ‐ ‐

50‐000130‐9799 MISCELLANEOUS ‐ OTHER ‐ ‐ ‐ 8,204 ‐

Miscellaneous Total 37,640$ ‐$ 8,659$ 8,204$ ‐$

CAVE CREEK WATER SYSTEM ‐ REVENUES TOTAL 4,552,650$ 4,849,015$ 4,318,596$ 4,656,589$ 5,006,080$


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EXPENSES:

PERSONNEL COSTS:

45‐500100‐1001 SALARIES & WAGES 288,019$ 540,200$ 343,473$ 458,395$ ‐$

50‐050100‐1001 SALARIES & WAGES ‐ ‐ ‐ ‐ 675,400

45‐500100‐1002 OVERTIME 45,343 ‐ 86,704 108,073

50‐050100‐1002 OVERTIME ‐ ‐ ‐ ‐

45‐500100‐1003 PAID TIME OFF ‐ PTO 25,332 ‐ 23,941 16,765

50‐050100‐1003 PAID TIME OFF ‐ PTO ‐ ‐ ‐ ‐

45‐500100‐1008 HOLIDAY PAY 12,974 ‐ 15,978 11,273

50‐050100‐1008 HOLIDAY PAY ‐ ‐ ‐ ‐

45‐500100‐1010 PER DIEM ON CALL 3,773 ‐ 10,968 14,620

50‐050100‐1008 PER DIEM ON CALL ‐ ‐ ‐ ‐

45‐500100‐1017 PTO‐PAYOUT 10,820 ‐ 13,442 9,443

50‐050100‐1017 PTO‐PAYOUT ‐ ‐ ‐ ‐

45‐500100‐1101 FICA/MEDICARE 19,394 41,400 36,836 40,864 ‐

50‐050100‐1101 FICA/MEDICARE ‐ ‐ ‐ ‐ 51,700

45‐500100‐1102 RETIREMENT 47,505 60,700 55,437 61,271 ‐

50‐050100‐1102 RETIREMENT ‐ ‐ ‐ ‐ 76,900

45‐500100‐1103 LIFE & MEDICAL INSURANCE 84,188 139,400 109,361 140,295 ‐


45‐500100‐1104 STATE COMPENSATION 11,203 20,400 12,964 16,563 ‐

50‐050100‐1104 STATE COMPENSATION ‐ ‐ ‐ ‐ 19,300

45‐500100‐1107 UNEMPLOYMENT INSURANCE 806 800 789 1,068 ‐


Personnel Total 549,359$ 802,900$ 709,892$ 878,630$ 979,800$

SERVICES:

45‐500100‐2046 COLLECTION SERVICE FEE 154$ 150$ 35$ 150$ ‐$

50‐050100‐2046 COLLECTION SERVICE FEE ‐ ‐ ‐ ‐ 150

45‐500100‐2049 PROFESSIONAL SERVICES 41,268 65,000 70,486 100,000 ‐

50‐050100‐2049 PROFESSIONAL SERVICES ‐ ‐ ‐ ‐ 200,000


50‐050100‐2051 ELEC, WATER, SEWER,TRASH ‐ ‐ ‐ ‐ 450,000

45‐500100‐2053 TELEPHONES (ALL) 11,371 18,000 7,445 10,000 ‐

50‐050100‐2053 TELEPHONES (ALL) ‐ ‐ ‐ ‐ 18,000

45‐500100‐2068 NON‐PROFESSIONAL SERVICES 17,306 15,000 45,870 52,000 ‐

50‐050100‐2068 NON‐PROFESSIONAL SERVICES ‐ ‐ ‐ ‐ 50,000

45‐500100‐2080 MAINTENANCE 213,766 250,000 272,712 250,000 ‐

50‐050100‐2080 MAINTENANCE ‐ ‐ ‐ ‐ 450,000


50‐050100‐2081 VEHICLE MAINTENANCE ‐ ‐ ‐ ‐ 10,000

45‐500100‐2121 EQUIPMENT LEASES & RENTS 24,212 5,000 17,930 26,000 ‐

50‐050100‐2121 EQUIPMENT LEASES & RENTS ‐ ‐ ‐ ‐ 20,000

45‐500100‐2150 EMPLOYEE REIMB TRNG MEMBERSH 1,125 4,500 665 1,000 ‐

50‐050100‐2150 EMPLOYEE REIMB TRNG MEMBERSH ‐ ‐ ‐ ‐ 6,000

45‐500100‐2202 BANK SERVICE FEES 5,071 6,000 518 600 ‐

50‐050100‐2202 BANK SERVICE FEES ‐ ‐ ‐ ‐ 1,500

45‐500100‐2240 INSURANCE 43,121 45,000 54,669 60,000 ‐

50‐050100‐2240 INSURANCE ‐ ‐ ‐ 66,000

45‐500100‐2901 BAD DEBT EXPENSE 11,409 ‐ ‐ ‐ ‐

Services Total 878,275$ 858,650$ 923,433$ 947,750$ 1,271,650$


45‐500100‐3004 POSTAGE & COPIER EXPENSES 13,350$ 12,500$ 13,925$ 12,500$ ‐$

50‐050100‐3004 POSTAGE & COPIER EXPENSES ‐ ‐ ‐ ‐ 12,500

45‐500100‐3005 COMPUTER EQUIPT & RELATED ITEM 3,499 3,500 ‐ ‐ ‐

50‐050100‐3005 COMPUTER EQUIPT & RELATED ITEM ‐ ‐ ‐ ‐ 3,500

45‐500100‐3055 CAP WATER EXPENSE 390,881 475,000 443,803 410,000 ‐

50‐050100‐3055 CAP WATER EXPENSE ‐ ‐ ‐ ‐ 440,000

45‐500100‐3059 SUPPLIES 229,060 195,000 196,403 195,000 ‐

50‐050100‐3059 SUPPLIES ‐ ‐ ‐ ‐ 160,000

45‐500100‐3060 CHEMICALS ‐ ‐ ‐ ‐ ‐

50‐050100‐3060 CHEMICALS ‐ ‐ ‐ ‐ 50,000

45‐500100‐3062 FUEL & OIL 6,313 20,000 4,474 5,000 ‐

50‐050100‐3062 FUEL & OIL ‐ ‐ ‐ ‐ 12,000

45‐500100‐3082 SUBSCRIPTIONS ‐ ‐ ‐ 500 ‐

50‐050100‐3082 SUBSCRIPTIONS ‐ ‐ ‐ ‐ 500


CAPITAL (>$5,000):

45‐500100‐4001 VEHICLES ‐$ 56,400$ ‐$ 56,400$ ‐$

50‐040100‐4001 VEHICLES ‐ ‐ ‐ ‐ ‐

45‐500100‐4003 FURNITURE & EQUIPMENT ‐ 5,000 ‐ ‐ ‐

50‐040100‐4003 FURNITURE & EQUIPMENT ‐ ‐ ‐ ‐ ‐

45‐500100‐4004 COMPUTER SYSTEMS & SOFTWARE ‐ 25,000 ‐ ‐ ‐

50‐040100‐4004 COMPUTER SYSTEMS & SOFTWARE ‐ ‐ ‐ ‐ ‐

45‐500100‐4100 IMPROVEMENTS 84,672 394,067 73,878 94,000 ‐

50‐040100‐4100 IMPROVEMENTS ‐ ‐ ‐ ‐ 529,648

Capital Total 84,672$ 480,467$ 73,878$ 150,400$ 529,648$

DEBT SERVICE:

45‐500300‐2200 PRINCIPAL PAYMENTS 1,364,505$ 1,411,600$ ‐$ 1,411,600$ ‐$

50‐030100‐2200 PRINCIPAL PAYMENTS ‐ ‐ ‐ ‐ 1,460,300

45‐500300‐2201 DEBT INTEREST EXPENSE 635,839 588,800 294,379 588,800 ‐

50‐030100‐2201 DEBT INTEREST EXPENSE ‐ ‐ ‐ ‐ 540,000

Debt Service Total 2,000,344$ 2,000,400$ 294,379$ 2,000,400$ 2,000,300$

CAVE CREEK WATER SYSTEM ‐ EXPENSES TOTAL 4,155,753$ 4,848,417$ 2,660,185$ 4,600,180$ 5,459,898$

*Adjusted for Capitalized expenses, depreciation and principal payments.

6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


of 128


Desert Hills Water System Fund Purpose The Desert Hills Water System Fund is responsible for water transmission, treatment, and distribution systems within the Desert Hills Water System.

Goals & Objectives

Operate and maintain the water system to be a self‐supporting enterprise Maintain and operate the Source Water Transmission System, Water Treatment Facility, and

Water Distribution System in accordance with applicable laws Maintain accurate archived records and respond to public concerns Complete monthly meter reading and billing services


Operation and Maintenance records are properly maintained Develop and implement an internal safety plan that addresses the particular hazards of water

utilities operations and maintenance Maintain records of the distribution system infrastructure Develop and modify short‐term and long‐term capital improvement plans

Notable Expenditure Debt Service Costs Cost: $616,200 DHWS Principal Cost: $236,500 DHWS Interest Total: $852,700



DHWS


UTILITIES TECHNICAL ASSISTANT 0.3 0.2 0.2 0.4 0.4


UTILITY BILLING SPECIALIST 1 1 1 1 1

WATER PLANT OPERATOR 0 0 0 0.5 1.0

DISTRIBUTION SYSTEM SUPERVISOR 0.4 0.5 0.5 0.5 0.5

UTILITY WORKER 1 1.5 1.5 1.05 1.05

UTILITY MECHANIC 0.4 0 0 0.65 0.65

TOTAL 3.48 3.55 3.55 4.65 5.24


of 128


$‐

$1,000,000

$2,000,000

$3,000,000

LOCAL FEES MISCELLANEOUS TRANSFERS IN

Desert Hills Water System Fund Revenue BudgetSources of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

$‐

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

Desert Hills Water System Fund Expenditure BudgetUses of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

1,985,800 2,096,600 2,085,150

2,334,250

3,392,100

‐

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Desert Hills Water System Expenditure Budget by Fiscal Year

of 128


LOCAL FEES, $2,368,260 , 100%



Desert Hills Water System Fund Revenue Budget FY 2018Sources of Funds by Type

LOCAL FEES, $2,368,260 , 100%



Desert Hills Water System Fund Revenue Budget FY 2018Sources of Funds by Type


SERVICES, 725,750 , 31%


CAPITAL, 262,000 , 11%

DEBT SERVICE, 852,700 , 37%

Desert Hills Water System Fund Expenditure Budget FY 2018



SERVICES, 913,000 , 27%


CAPITAL, 991,000 , 29%

DEBT SERVICE, 852,700 , 25%

Desert Hills Water System Fund Expenditure Budget FY 2019


of 128


Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


REVENUES BY TYPE:

LOCAL FEES 2,273,364$ 2,368,260$ 2,164,251$ 2,273,300$ 2,424,050$

MISCELLANEOUS 830 ‐ ‐ ‐ ‐

TRANSFERS IN ‐ ‐ ‐ ‐ 803,357



PERSONNEL COSTS 296,651$ 460,600$ 313,424$ 368,270$ 547,400$

SERVICES 552,848 725,750 526,791 525,409 913,000


CAPITAL 29,948 262,000 6,000 35,000 991,000

DEBT SERVICE 852,597 852,700 128,624 852,700 852,700


Beginning Net Position (902,996)$ ‐$ (250,729)$ (250,729) 164,693

Change in Net Assets 429,704 34,010 1,109,767 415,421 (164,693)

Estimated Ending Net Position (473,292)$ 34,010$ 859,039$ 164,693$ ‐$


NOT TO EXCEED: either the amount budgeted, or the amount needed to resolve the past and current negative cash flows will be transferred

DESERT HILLS WATER SYSTEM FUND SUMMARY BY TYPE

of 128


6/21/2018

6/30/2016 6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

TRANSFERS

REVENUES:

TRANSFERS IN*:

55‐000150‐9801 TRANSFER FROM ‐ GENERAL FUND ‐$ ‐$ ‐$ ‐$ 803,357$

Transfers From Total ‐$ ‐$ ‐$ ‐$ 803,357$

EXPENSES:

TRANSFERS TO:

45‐000160‐9901 TRANSFER TO‐GENERAL FUND ‐ ‐ ‐ ‐ ‐

Transfers To Total ‐$ ‐$ ‐$ ‐$ ‐$

NET OF TRANSFERS IN(OUT) ‐$ ‐$ ‐$ ‐$ 803,357$

* Included in Wastewater Treatment Operations


DESERT HILLS WATER SYSTEM FUND TRANSFERS

6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

DESERT HILLS WATER SYSTEM

REVENUES:

LOCAL FEES:

45‐000550‐9150 WATER USEAGE FEE 2,167,140$ 2,261,700$ 2,070,384$ 2,257,000$ ‐$

55‐000101‐9150 WATER USEAGE FEE ‐ ‐ ‐ ‐ 2,312,600

45‐000550‐9151 WATER USEAGE PENALTY 7,602 8,400 7,021 8,400 ‐

55‐000101‐9151 WATER USEAGE PENALTY ‐ ‐ ‐ ‐ 8,400

45‐000550‐9154 ADEQ WATER CONSUMPTION TAX 156 1,200 (13) ‐ ‐

55‐000101‐9154 ADEQ WATER CONSUMPTION TAX ‐ ‐ ‐ ‐ ‐

45‐000550‐9155 WATER ESTABLISHMENT FEE 3,040 2,520 2,860 2,600 ‐

55‐000101‐9155 WATER ESTABLISHMENT FEE ‐ ‐ ‐ ‐ 2,600

45‐000550‐9157 METER SET FEE 3,880 3,150 3,750 3,000 ‐

55‐000101‐9157 METER SET FEE ‐ ‐ ‐ ‐ 3,150

45‐000550‐9165 WATER CONNECTION FEE 2,165 1,890 1,150 2,300 ‐

55‐000101‐9165 WATER CONNECTION FEE ‐ ‐ ‐ ‐ 2,300

45‐000550‐9045 CAPACITY CHARGE 89,381 89,400 79,099 ‐ ‐

50‐000101‐9045 CAPACITY CHARGE ‐ ‐ ‐ ‐ 95,000

Local Fees Total 2,273,364$ 2,368,260$ 2,164,251$ 2,273,300$ 2,424,050$

DESERT HILLS WATER SYSTEM ‐ REVENUES TOTAL 2,274,194$ 2,368,260$ 2,164,251$ 2,273,300$ 2,424,050$


of 128


EXPENSES:

PERSONNEL COSTS:

45‐550100‐1001 SALARIES & WAGES 149,091$ 305,300$ 164,979$ 213,549$ ‐$

55‐050100‐1001 SALARIES & WAGES ‐ ‐ ‐ ‐ 370,300

45‐550100‐1002 OVERTIME 13,613 ‐ 13,906 20,918

55‐050100‐1002 OVERTIME ‐ ‐ ‐ ‐

45‐550100‐1003 PAID TIME OFF ‐ PTO 13,669 ‐ 9,993 5,782

55‐050100‐1003 PAID TIME OFF ‐ PTO ‐ ‐ ‐ ‐

45‐550100‐1008 HOLIDAY 7,601 ‐ 7,075 4,940

55‐050100‐1008 HOLIDAY ‐ ‐ ‐ ‐

45‐550100‐1010 PER DIEM ON CALL 3,073 ‐ 3,478 4,120

55‐050100‐1010 PER DIEM ON CALL ‐ ‐ ‐ ‐

45‐550100‐1017 PTO‐PAYOUT 10,191 ‐ 8,872 7,062

55‐050100‐1017 PTO‐PAYOUT ‐ ‐ ‐ ‐

45‐550100‐1101 FICA/MEDICARE 25,130 23,400 15,379 14,021

55‐050100‐1101 FICA/MEDICARE ‐ ‐ ‐ ‐ 28,400

45‐550100‐1102 RETIREMENT 22,639 35,000 22,995 20,938 ‐

55‐050100‐1102 RETIREMENT ‐ ‐ ‐ ‐ 43,000





45‐550100‐1107 UNEMPLOYMENT INSURANCE 366 500 307 ‐ ‐

55‐050100‐1107 UNEMPLOYMENT INSURANCE ‐ ‐ ‐ 268 400

Personnel Total 296,651$ 460,600$ 313,424$ 368,270$ 547,400$

SERVICES:

45‐550100‐2046 COLLECTION SERVICE FEE 153$ ‐$ 9$ 9$ ‐$

55‐050100‐2046 COLLECTION SERVICE FEE ‐ ‐ ‐ ‐ ‐

45‐550100‐2049 PROFESSIONAL SERVICES 19,802 50,000 52,908 38,000 ‐




45‐550100‐2052 BULK WATER PURCHASE 256,602 375,000 322,403 330,000 ‐

55‐050100‐2052 BULK WATER PURCHASE ‐ ‐ ‐ ‐ 350,000

45‐550100‐2053 TELEPHONES (ALL) 3,185 7,000 3,854 4,000 ‐

55‐050100‐2053 TELEPHONES (ALL) ‐ ‐ ‐ ‐ 4,000



45‐550100‐2080 MAINTENANCE 32,481 175,000 42,199 35,000 ‐

55‐050100‐2080 MAINTENANCE ‐ ‐ ‐ ‐ 175,000

45‐550100‐2081 VEHICLE MAINTENANCE 1,998 750 991 2,000 ‐


45‐550100‐2150 EMPLOYEE REIMB TRNG MEMBERSH 668 3,000 334 500 ‐




45‐550100‐2240 INSURANCE 15,491 17,000 19,198 25,000 ‐

55‐050100‐2240 INSURANCE ‐ ‐ ‐ ‐ 25,000

45‐550100‐2901 BAD DEBT EXPENSE (3,414) ‐ ‐ ‐ ‐

55‐050100‐2901 BAD DEBT EXPENSE ‐ ‐ ‐ ‐ ‐

Services Total 552,848$ 725,750$ 526,791$ 525,409$ 913,000$


45‐550100‐3004 POSTAGE & COPIER EXPENSES 8,498$ 7,200$ 9,541$ 8,000$ ‐$

55‐050100‐3004 POSTAGE & COPIER EXPENSES ‐ ‐ ‐ ‐ 8,500

45‐550100‐3059 SUPPLIES 99,073 22,500 63,363 62,000 ‐

55‐050100‐3059 SUPPLIES ‐ ‐ ‐ ‐ 25,000

45‐550100‐3060 CHEMICALS ‐ ‐ ‐ ‐ ‐

55‐050100‐3060 CHEMICALS ‐ ‐ ‐ ‐ 50,000

45‐550100‐3062 FUEL & OIL 4,875 3,500 6,742 6,500 ‐

55‐050100‐3062 FUEL & OIL ‐ ‐ ‐ ‐ 4,500


CAPITAL (>$5,000):

45‐550100‐4100 *IMPROVEMENTS 29,948$ 262,000$ 6,000$ 35,000$ ‐$

50‐040100‐4100 *IMPROVEMENTS ‐ ‐ ‐ ‐ 991,000

Capital Total 29,948$ 262,000$ 6,000$ 35,000$ 991,000$

DEBT SERVICE:

45‐550300‐2200 *PRINCIPAL PAYMENTS 575,228$ 595,400$ ‐$ 595,400$ ‐$

55‐030100‐2200 *PRINCIPAL PAYMENTS ‐ ‐ ‐ ‐ 616,200



Debt Service Total 852,597$ 852,700$ 128,624$ 852,700$ 852,700$

DESERT HILLS WATER SYSTEM ‐ EXPENSES TOTAL 1,844,490$ 2,334,250$ 1,054,484$ 1,857,879$ 3,392,100$


6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


of 128


Wastewater System Purpose The Utilities Department is responsible for the operation of the Town’s Wastewater Treatment Plant (WWTP) and for providing direction and support for the activities of the treatment plant. The Department is responsible for wastewater collection, transport, and beneficial reuse of reclaimed

effluent, as well as management of the Town’s Fats, Oils and Grease (FOG) Program.

Goals & Objectives

Oversee the operation and maintenance of the WWTP, collection system and Lift Stations by Town Staff and keep in good working order in accordance with applicable laws

Manage and implement a preventive maintenance program to prevent blockages in the collection system

Maintain accurate records and respond to public concerns Administer the Industrial Pretreatment Program Provide condition assessments of the wastewater facilities Connect businesses and residences requesting service Identify mechanisms to increase WWTP loading, utilization and payback Maximize equipment life expectancy Continue to minimize odor discharges from the facility


Operations and Maintenance records are maintained, including iWorq PMP records Monitor Laboratory support services Manage a Safety Plan addressing the particular hazards of the wastewater system Develop and maintain a record of the wastewater collection system infrastructure and operating

conditions.


Wastewater System and Treatment Plant. Per Capital Improvement Program: Cost: $307,500

Debt Service Service Costs

Cost: $1,419,500 WWTP Principal Cost: $ 596,600 WWTP Interest Total: $ 852,700

of 128




WWTP


ASSISTANT UTILITIES MANAGER 0 0 0 0 0

UTILITY TECHNICAL ASSISTANT 0 0 0 0 0


COLLECTIONS SYSTEM SUPERVISOR 0 0 0 0.2 0

WASTEWATER SUPERVISOR 0 2 2 1 1

UTILITIES WORKER 2 0 0 0.95 0.95

UTILITIES MECHANIC 1 0 0 0.25 0.25

WASTEWATER OPERATOR 1 2 2 0 0

TOTAL 4.37 4.1 4.1 2.75 2.57


of 128


2,947,300 2,966,650

3,154,050 3,109,250

3,434,200

$2,700,000

$2,800,000

$2,900,000

$3,000,000

$3,100,000

$3,200,000

$3,300,000

$3,400,000

$3,500,000

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Wastewater Fund Total Fund Expenditure Budget by Fiscal Year (Includes Transfers)

$‐

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

LOCAL TAX LOCAL FEES MISCELLANEOUS TRANSFERS IN

Wastewater Fund Revenue BudgetSources of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

$‐

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

Wastewater Fund Expenditure BudgetUses of Funds by Type FY 2018 vs FY 2019

FY 2018

FY 2019

of 128


LOCAL TAX, $900,000 , 29%

LOCAL FEES, 865,625 , 28% MISCELLANEOUS, ‐ ,

0%

TRANSFERS IN, 1,309,017 , 43%

Wastewater Fund Revenue Budget FY 2018Sources of Funds by Type

LOCAL TAX, $931,500 , 10%

LOCAL FEES, 1,098,925 , 12%


TRANSFERS IN, 7,143,775 , 78%

Wastewater Fund Revenue Budget FY 2019Sources of Funds by Type


SERVICES, 491,500 , 16%


CAPITAL, 114,500 , 3%

DEBT SERVICE, 2,016,100 , 65%

Wastewater Fund Expenditure Budget FY 2018Uses of Funds by Type


SERVICES, 445,650 , 13%


CAPITAL, 409,500 , 12%

DEBT SERVICE, 2,016,100 , 59%

Wastewater Fund Expenditure Budget FY 2019 Uses of Funds by Type

Description

FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


REVENUES BY TYPE:

LOCAL TAX 940,064$ 900,000$ 919,381$ 913,800$ 931,500$

LOCAL FEES 769,775 865,625 676,373 680,000 1,098,925

MISCELLANEOUS 3,040 ‐ 170 ‐ ‐

TRANSFERS IN ‐ 1,309,017 ‐ 1,309,017 7,143,775



PERSONNEL COSTS 468,939$ 276,900$ 269,133$ 298,880$ 272,700$

SERVICES 278,964 491,500 256,352 303,800 445,650


CAPITAL 12,499 114,500 9,837 ‐ 409,500

DEBT SERVICE 2,015,986 2,016,100 322,178 2,016,100 2,016,100


Beginning Net Position (5,954,217)$ ‐$ (5,734,912)$ (5,734,912) (5,738,275)

Change in Net Assets (1,381,845) (34,608) 436,052 (3,363) 5,740,000

Estimated Ending Net Position (7,336,062)$ (34,608)$ (5,298,861)$ (5,738,275)$ 1,725$


NOT TO EXCEED: either the amount budgeted, or the amount needed to resolve the past negative cash flows will be transferred

WASTEWATER TREATMENT FUND SUMMARY BY TYPE

of 128


6/21/2018

6/30/2016 6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

TRANSFERS

REVENUES:

TRANSFERS IN:*

40‐000150‐9801 TRANSFER FROM ‐ GENERAL FUND ‐$ 1,309,017$ ‐$ 1,309,017$ 7,143,775$

Transfers From Total ‐$ 1,309,017$ ‐$ 1,309,017$ 7,143,775$

NET OF TRANSFERS IN(OUT) ‐$ 1,309,017$ ‐$ 1,309,017$ 7,143,775$

* Included in Wastewater Treatment Operations


WASTEWATER TREATMENT FUND TRANSFERS

6/21/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget

WASTEWATER TREATMENT PLANT

REVENUES:

LOCAL TAX:

45‐000400‐9004 1/2 CENTS SALES TAX 940,064$ 900,000$ 919380.79 913,800$ ‐$

40‐000100‐9004 1/2 CENTS SALES TAX ‐ ‐ ‐ ‐ 931,500

Local Tax Total 940,064$ 900,000$ 919,381$ 913,800$ 931,500$

LOCAL FEES:

45‐000400‐9102 SEWER USER FEES 490,317$ 493,500$ 461,868$ 504,000$ ‐$

40‐000102‐9102 SEWER USER FEES ‐ ‐ ‐ ‐ 587,800

45‐000400‐9103 SEWER BILLINGS ‐ LATE CHARGES ‐ ‐ ‐ ‐ ‐

40‐000102‐9103 SEWER BILLINGS ‐ LATE CHARGES ‐ ‐ ‐ ‐ ‐

45‐000400‐9104 SEWER BILLING ADMIN FEE 16,906 15,750 15,513 16,000 ‐

40‐000102‐9104 SEWER BILLING ADMIN FEE ‐ ‐ ‐ ‐ 15,750

45‐000400‐9105 SEWER BOD / TSS FEES ‐ 7,875 ‐ ‐ ‐

40‐000102‐9105 SEWER BOD / TSS FEES ‐ ‐ ‐ ‐ 7,875

45‐000400‐9158 BULK WATER SALES 119,561 21,000 117,862 ‐ ‐

40‐000102‐9158 BULK WATER SALES ‐ ‐ ‐ ‐ 21,000

45‐000400‐9039 DEVELOPMENT FEE‐WASTEWATER ‐ ‐ ‐ ‐ ‐

40‐000101‐9039 DEVELOPMENT FEE‐WASTEWATER ‐ ‐ ‐ ‐ ‐

45‐000400‐9045 CAPACITY CHARGE‐WASTEWATER 142,991 275,000 81,130 140,000 ‐

40‐000101‐9045 CAPACITY CHARGE‐WASTEWATER ‐ ‐ ‐ ‐ 414,000

45‐000400‐9100 WASTEWATER CONNECTION FEE ‐ 52,500 ‐ 20,000 ‐

40‐000102‐9100 WASTEWATER CONNECTION FEE ‐ ‐ ‐ ‐ 52,500

45‐000400‐9101 SEWER TAP‐IN FEE ‐ ‐ ‐ ‐ ‐

40‐000102‐9101 SEWER TAP‐IN FEE ‐ ‐ ‐ ‐ ‐

Local Fees Total 769,775$ 865,625$ 676,373$ 680,000$ 1,098,925$

WASTEWATER TREATMENT PLANT‐ REVENUES TOTA 1,712,880$ 1,765,625$ 1,595,924$ 1,593,800$ 2,030,425$


of 128


EXPENSES:

PERSONNEL COSTS:

45‐400100‐1001 SALARIES & WAGES 242,467$ 195,700$ 142,486$ 165,955$ ‐$

40‐021100‐1001 SALARIES & WAGES ‐ ‐ ‐ ‐ 197,400

45‐400100‐1002 OVERTIME 61,974 ‐ 17,152 21,455

40‐021100‐1002 OVERTIME ‐ ‐ ‐ ‐

45‐400100‐1003 PAID TIME OFF ‐ PTO 9,930 ‐ 7,784 6,275

40‐021100‐1002 PAID TIME OFF ‐ PTO ‐ ‐ ‐ ‐

45‐400100‐1008 HOLIDAY PAY 11,630 ‐ 6,551 4,777

40‐021100‐1008 HOLIDAY PAY ‐ ‐ ‐ ‐

45‐400100‐1010 PER DIEM ON CALL 15,554 ‐ 10,030 11,923

40‐021100‐1010 PER DIEM ON CALL ‐ ‐ ‐ ‐

45‐400100‐1017 PTO‐PAYOUT 9,947 ‐ 12,718 11,055

40‐021100‐1017 PTO‐PAYOUT ‐ ‐ ‐ ‐

45‐400100‐1101 FICA/MEDICARE 25,218 15,000 14,678 14,319 ‐

40‐021100‐1101 FICA/MEDICARE ‐ ‐ ‐ ‐ 15,100

45‐400100‐1102 RETIREMENT 30,403 21,900 21,214 20,615 ‐

40‐021100‐1102 RETIREMENT ‐ ‐ ‐ ‐ 22,000





45‐400100‐1107 UNEMPLOYMENT INSURANCE 367 300 275 360 ‐


Personnel Total 468,939$ 276,900$ 269,133$ 298,880$ 272,700$

SERVICES:

45‐400100‐2049 PROFESSIONAL SERVICES 42,278$ 135,000$ 50,330$ 75,000$ ‐$




45‐400100‐2053 TELEPHONES (ALL) 7,683 10,000 5,645 7,800 ‐

40‐021100‐2053 TELEPHONES (ALL) ‐ ‐ ‐ ‐ 10,000



45‐400100‐2080 MAINTENANCE 65,601 155,000 43,798 50,000 ‐

40‐021100‐2080 MAINTENANCE ‐ ‐ ‐ ‐ ‐



45‐400100‐2121 EQUIPMENT LEASES & RENTS 2,338 1,500 5,884 1,300 ‐

40‐021100‐2121 EQUIPMENT LEASES & RENTS ‐ ‐ ‐ ‐ 1,500

45‐400100‐2150 EMPLOYEE REIMB TRNG MEMBERSH 83 1,500 138 200 ‐




45‐400100‐2240 INSURANCE 36,207 40,000 42,501 48,000 ‐

40‐021100‐2240 INSURANCE ‐ ‐ ‐ ‐ 50,000

40‐021100‐2906 CONTINGENCY ACCOUNT ‐ ‐ ‐ ‐ 93,150

Services Total 278,964$ 491,500$ 256,352$ 303,800$ 445,650$


45‐400100‐3004 POSTAGE & COPIER EXPENSES 202$ 250$ 347$ 400$ ‐$

40‐021100‐3004 POSTAGE & COPIER EXPENSES ‐ ‐ ‐ ‐ 250

45‐400100‐3005 COMPUTER EQUIPT & RELATED ITEM 1,500 5,000 ‐ ‐ ‐

40‐021100‐3005 COMPUTER EQUIPT & RELATED ITEM ‐ ‐ ‐ ‐ 5,000

45‐400100‐3059 SUPPLIES 310,622 130,000 281,041 261,000 ‐

40‐021100‐3059 SUPPLIES ‐ ‐ ‐ ‐ 200,000

45‐400100‐3060 CHEMICALS ‐ 70,000 17,143 22,000 ‐

40‐021100‐3060 CHEMICALS ‐ ‐ ‐ ‐ 80,000

45‐400100‐3062 FUEL & OIL 6,013 5,000 3,841 4,000 ‐

40‐021100‐3062 FUEL & OIL ‐ ‐ ‐ ‐ 5,000


CAPITAL (>$5,000):

45‐400100‐4003 FURNITURE & EQUIPMENT ‐$ 7,500$ ‐$ ‐$ ‐$

40‐022600‐4003 FURNITURE & EQUIPMENT ‐ ‐ ‐ ‐ 7,500

45‐400100‐4100 IMPROVEMENTS 12,499 107,000 9,837 ‐ ‐

40‐022600‐4100 IMPROVEMENTS ‐ ‐ ‐ ‐ 402,000

Capital Total 12,499$ 114,500$ 9,837$ ‐$ 409,500$

DEBT SERVICE:

45‐400300‐2200 *PRINCIPAL PAYMENTS 1,325,438$ 1,371,700$ ‐$ 1,371,700$ ‐$

40‐030100‐2200 *PRINCIPAL PAYMENTS ‐ ‐ ‐ ‐ 1,419,500



Debt Service Total 2,015,986$ 2,016,100$ 322,178$ 2,016,100$ 2,016,100$

TOTAL WASTEWATER TREATMENT PLANT EXPENSES: 3,094,725$ 3,109,250$ 1,159,873$ 2,906,180$ 3,434,200$


6/20/2018

6/30/2017


FY 2017

Actual

FY 2018

Budget

FY 2018

Actuals

Year‐To‐Date

FY 2018

Projected Actuals

FY 2019

Proposed Budget


of 128


APPENDIX A

of 128


OFFICIAL BUDGET FORMS

TOWN OF CAVE CREEK

Fiscal Year 2019

of 128


Schedule G—Full-Time Employees and Personnel Compensation

Schedule C—Revenues Other Than Property Taxes

Schedule D—Other Financing Sources/<Uses> and Interfund Transfers

Schedule E—Expenditures/Expenses by Fund

TOWN OF CAVE CREEK

TABLE OF CONTENTS

Fiscal Year 2019

Schedule A—Summary Schedule of Estimated Revenues and Expenditures/Expenses

Schedule B—Tax Levy and Tax Rate Information

of 128


115

SCHED

ULE A

Fiscal Year General Fund

Special Revenue Fund Debt Service Fund

Capital Projects Fund

Permanent Fund

Enterprise Funds Available

Internal Service Funds Total All Funds

2018 Adopted/Adjusted Budgeted Expenditures/Expenses* E 6,017,658 1,353,129 176,044 463,930 0 10,291,917 0 18,302,678

2018 Actual Expenditures/Expenses** E 4,744,585 603,876 176,044 16,573 0 9,364,239 0 14,905,317

2019 Fund Balance/Net Position at July 1*** 20,207,133 1,973,266 0 771,751 0 (2,654,734) 0 20,297,416

2019 Primary Property Tax Levy B 0 0

2019 Secondary Property Tax Levy B 0 0 0

2019 Estimated Revenues Other than Property Taxes C 7,579,967 1,955,885 15,600 500 0 9,460,555 0 19,012,507

2019 Other Financing Sources D 0 0 0 0 0 0 0 0

2019 Other Financing (Uses) D 0 0 0 0 0 0 0 0

2019 Interfund Transfers In D 330,985 100,000 165,600 328,485 0 11,060,950 0 11,986,019

2019 Interfund Transfers (Out) D 11,226,550 759,469 0 0 0 0 0 11,986,019

2019 Reduction for Amounts Not Available:

LESS: Amounts for Future Debt Retirement: 0

0

0

0

2019 Total Financial Resources Available 16,891,535 3,269,682 181,200 1,100,736 0 17,866,771 0 39,309,923

2019 Budgeted Expenditures/Expenses E 6,533,704 1,433,135 181,200 1,100,353 0 12,286,198 0 21,534,589

EXPENDITURE LIMITATION COMPARISON 2018 20191. Budgeted expenditures/expenses 18,302,678$ 21,534,589$ 2. Add/subtract: estimated net reconciling items3. Budgeted expenditures/expenses adjusted for reconciling items 18,302,678 21,534,589 4. Less: estimated exclusions5. Amount subject to the expenditure limitation 18,302,678$ 21,534,589$

6. EEC expenditure limitation $ $

x

*

**

*** Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund).

Sch

FUNDS

Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E.

The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted.

TOWN OF CAVE CREEKSummary Schedule of Estimated Revenues and Expenditures/Expenses

Fiscal Year 2019

Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year.

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SCHEDULE B

2018 20191.

$ $

2.

$

3. Property tax levy amountsA. Primary property taxes $ $B. Secondary property taxesC. Total property tax levy amounts $ $

4. Property taxes collected*A. Primary property taxes

(1) Current year's levy $(2) Prior years’ levies(3) Total primary property taxes $

B. Secondary property taxes(1) Current year's levy $(2) Prior years’ levies(3) Total secondary property taxes $

C. Total property taxes collected $

5. Property tax ratesA. City/Town tax rate

(1) Primary property tax rate(2) Secondary property tax rate(3) Total city/town tax rate

B. Special assessment district tax ratesSecondary property tax rates - As of the date the proposed budget was prepared, the

special assessment districts for which secondaproperty taxes are levied. For information pertaining to these special assessment districtsand their tax rates, please contact the city/town.

*

city/town was operating

Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year.

Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18)

TOWN OF CAVE CREEKTax Levy and Tax Rate Information

Fiscal Year 2019

Maximum allowable primary property tax levy. A.R.S. §42-17051(A)

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SCHEDULE C

ESTIMATED REVENUES

ACTUAL REVENUES*

ESTIMATED REVENUES

2018 2018 2019

GENERAL FUND

Local taxesTOWN SALES TAX $ 3,600,000 $ 3,655,018 $ 3,726,000SALES TAX-CONSTRUCTION 600,000 1,118,900 985,800

Licenses and permitsBUILDING PERMITS 471,537 480,000 588,600BUSINESS LICENSE FEES 50,000 51,000 51,000

IntergovernmentalREVENUE SHARING (INCOME TAX) 670,358 670,000 672,238AUTO LIEU TAX 226,450 226,000 241,991STATE SALES TAX 507,654 507,000 543,488

Charges for servicesENGINEERING PLAN REVIEWS 99,500 50,000 179,750PLANNING & ZONING FEES 52,250 48,000 44,500RIGHT OF WAY FEES 28,000 260,000 32,000REPORT FEES 400 600 600

Interest on investmentsINTEREST 30,000 22,300 30,000

In-lieu property taxesPYMTS IN LIEU OF PROPERTY TAX 200,000 210,200 210,000SW GAS F-AGREEMENT SUP 20,000 25,200 25,200

ContributionsVoluntary contributions

MiscellaneousRENTAL PROPERTY INCOME 141,500 141,500 141,500SPECIAL EVENTS PROCEEDS 175,000 75,000 106,300RODEO 20,000 10,000FINGERPRINT FEES 1,000 1,000 1,000MISCELLANEOUS - OTHER

Total General Fund $ 6,893,649 $ 7,551,718 $ 7,579,967

*

TOWN OF CAVE CREEKRevenues Other Than Property Taxes

Fiscal Year 2019

Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year.

SOURCE OF REVENUES

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ESTIMATED REVENUES

ACTUAL REVENUES*

ESTIMATED REVENUES

2018 2018 2019


Fiscal Year 2019

SOURCE OF REVENUES

SPECIAL REVENUE FUNDS

HIGHWAY USER REVENUE FUNDHIGHWAY USER TAX $ 347,178 $ 347,178 $ 344,035

$ 347,178 $ 347,178 $ 344,035

SEWER IMPROVEMENT DISTRICT #2BILLINGS TO PROPERTY OWNERS $ 5,000 $ 2,500 $ 2,500

$ 5,000 $ 2,500 $ 2,500

SPUR CROSS (Conservation & Acq)1/2 CENTS SALES TAX DEDICATION $ 900,000 $ 901,700 $ 931,500SPUR CROSS ID CARDS 250 600 600

$ 900,250 $ 902,300 $ 932,100

GRANT FUNDLTAF II $ 17,000 $ 17,000 $ 18,000MISCELLANEOUS OTHER 590,000 500,000COMMUNITY GRANTS 140,000

$ 607,000 $ 17,000 $ 658,000

OPEN SPACE ACQUISITIONINTEREST INCOME $ 500 $ 500 $ 500

$ 500 $ 500 $ 500

PARKS & TRAILSDEV FEE - PARKS & TRAILS $ 6,000 $ 7,000 $ 18,600INTEREST INCOME 20 20 100

$ 6,020 $ 7,020 $ 18,700

TRAILSINTEREST INCOME $ 50 $ 50 $ 50

$ 50 $ 50 $ 50

Total Special Revenue Funds $ 1,865,998 $ 1,276,548 $ 1,955,885

* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year.

SCHEDULE C of 128


SCHEDULE C

ESTIMATED REVENUES

ACTUAL REVENUES*

ESTIMATED REVENUES

2018 2018 2019


Fiscal Year 2019

SOURCE OF REVENUES

DEBT SERVICE FUNDSTOWN HALL DEBT SERVICE FUNDDEVELOPMENT FEE-PUBLIC BLDG $ 9,000 $ 13,000 $ 15,600

$ 9,000 $ 13,000 $ 15,600

$ $ $

$ $ $

Total Debt Service Funds $ 9,000 $ 13,000 $ 15,600

CAPITAL PROJECTS FUNDSOPEN SPACE & TRAILSINTEREST INCOME $ 300 $ 300 $ 300

$ 300 $ 300 $ 300

WATER INFRASTRUCTUREINTEREST INCOME $ $ 200 $ 200

$ $ 200 $ 200

Total Capital Projects Funds $ 300 $ 500 $ 500


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SCHEDULE CSCHEDULE C

ESTIMATED REVENUES

ACTUAL REVENUES*

ESTIMATED REVENUES

2018 2018 2019


Fiscal Year 2019

SOURCE OF REVENUES

ENTERPRISE FUNDSCAVE CREEK WATER SYSTEMBULK WATER SALES $ 595,000 $ 500,000 $ 550,000CAPACITY CHARGE 196,000 194,000 354,400WATER CONNECTION FEE 3,255 1,200 3,255WATER USEAGE FEE 3,995,250 3,930,000 4,076,050WATER USEAGE PENALTY 10,500 10,725 10,500ADEQ WATER CONSUMPTION TAX 2,600WATER ESTABLISHMENT FEE 4,410 4,960 4,525METER SET FEE 7,350 7,500 7,350WATER SERVICE FEE 34,650

$ 4,849,015 $ 4,648,385 $ 5,006,080

DESERT HILLS WATER SYSTEMCAPACITY CHARGE $ 89,400 $ $ 95,000WATER CONNECTION FEE 1,890 2,300 2,300INTEREST INCOMESALE OF TOWN PROPERTYWATER USEAGE FEE 2,261,700 2,257,000 2,312,600WATER USEAGE PENALTY 8,400 8,400 8,400ADEQ WATER CONSUMPTION TAX 1,200WATER ESTABLISHMENT FEE 2,520 2,600 2,600METER SET FEE 3,150 3,000 3,150WATER SERVICE FEE

$ 2,368,260 $ 2,273,300 $ 2,424,050

WASTEWATER TREATMENT1/2 CENTS SALES TAX DEDICATION $ 900,000 $ 913,800 $ 931,500SEWER USER FEES 493,500 504,000 587,800SEWER BILLING ADMIN FEE 15,750 16,000 15,750SEWER BOD/TSS FEES 7,875 7,875BULK WATER SALES 21,000 21,000CAPACITY CHARGE 275,000 140,000 414,000WASTEWATER CONNECTION FEE 52,500 20,000 52,500

$ 1,765,625 $ 1,593,800 $ 2,030,425

Total Enterprise Funds $ 8,982,900 $ 8,515,485 $ 9,460,555

TOTAL ALL FUNDS $ 17,751,847 $ 17,357,251 $ 19,012,507


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SCHEDULE D

FUND SOURCES <USES> IN <OUT>

GENERAL FUNDOpen Space & Trails $ $ $ $Town Hall Debt Service 165,600Cave Creek Water Enterprise Fund 3,113,818Desert Hills Water Enterprise Fund 803,357Wastewater Treatment Enterprise Fund 7,143,775Spur Cross Conservation 328,485Sewer Imrprovement District #2 2,500

Total General Fund $ $ $ 330,985 $ 11,226,550

SPECIAL REVENUE FUNDSSpur Cross Conservation (to GF) $ $ $ $ 328,485Spur Cross Conservation (to WIFC) 328,485Spur Cross Conservation (to Trails) 100,000Trails 100,000Open Space AcquisitionSewer Imrprovement District #2 2,500

Total Special Revenue Funds $ $ $ 100,000 $ 759,469

DEBT SERVICE FUNDSTown Hall Debt Service $ $ $ 165,600 $

Total Debt Service Funds $ $ $ 165,600 $

CAPITAL PROJECTS FUNDSWater Infrastructure Capital $ $ $ 328,485 $

Total Capital Projects Funds $ $ $ 328,485 $

PERMANENT FUNDS$ $ $ $

Total Permanent Funds $ $ $ $

ENTERPRISE FUNDSGeneral Fund to Cave Creek Water $ $ $ 3,113,818 $General Fund to Desert Hills Water 803,357General Fund to Wastewater 7,143,775

Total Enterprise Funds $ $ $ 11,060,950 $

INTERNAL SERVICE FUNDS$ $ $ $

Total Internal Service Funds $ $ $ $

TOTAL ALL FUNDS $ $ $ 11,986,019 $ 11,986,019

2019 2019

TOWN OF CAVE CREEKOther Financing Sources/<Uses> and Interfund Transfers

Fiscal Year 2019

OTHER FINANCING INTERFUND TRANSFERS

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SCHEDULE E

ADOPTED BUDGETED

EXPENDITURES/EXPENSES

EXPENDITURE/EXPENSE

ADJUSTMENTS APPROVED

ACTUAL EXPENDITURES/

EXPENSES*

BUDGETED EXPENDITURES/

EXPENSES 2018 2018 2018 2019

GENERAL FUNDTown Manager's Office $ 356,650 $ $ 286,507 $ 364,750Administration 770,855 652,168 776,000Legal Services 168,000 168,000 228,000Planning, Zoning, & Econ Dev 548,700 494,496 521,600Building & Fire Safety 1,074,700 855,794 1,004,700Municipal Court 162,900 159,100 172,100Law Enforcement 635,300 617,486 701,500Finance 441,100 401,212 408,150Town Council 49,000 24,760 47,000Contingency 448,400 617,000Public Works 1,157,053 989,474 1,569,104Special Events 205,000 95,589 123,800

Total General Fund $ 6,017,658 $ $ 4,744,585 $ 6,533,704

SPECIAL REVENUE FUNDSHURF $ 347,178 $ $ 355,876 $ 344,035Spur Cross (Conservation & Acq) 266,000 216,000 216,000Grant Funds 617,000 17,000 658,000Parks & Trails 22,951 30,000Trails 100,000 15,000 185,100

Total Special Revenue Funds $ 1,353,129 $ $ 603,876 $ 1,433,135

DEBT SERVICE FUNDSTown Hall Debt Service $ 176,044 $ $ 176,044 $ 181,200

Total Debt Service Funds $ 176,044 $ $ 176,044 $ 181,200

CAPITAL PROJECTS FUNDSOpen Space & Trails 114,152 16,573 70,000Water Infrastructure Capital 349,778 1,030,353

Total Capital Projects Funds $ 463,930 $ $ 16,573 $ 1,100,353

ENTERPRISE FUNDSCave Creek Water System $ 10,291,917 $ $ 4,600,180 $ 5,459,898Desert Hills Water System 1,857,879 3,392,100Wastewater Treatment 2,906,180 3,434,200

Total Enterprise Funds $ 10,291,917 $ $ 9,364,239 $ 12,286,198

TOTAL ALL FUNDS $ 18,302,678 $ $ 14,905,317 $ 21,534,589

*

Expenditures/Expenses by FundFiscal Year 2019

TOWN OF CAVE CREEK

Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year.

FUND/DEPARTMENT

of 128


123

Full-Time Equivalent (FTE)

Employee Salaries and Hourly Costs Retirement Costs Healthcare Costs

Other Benefit Costs

Total Estimated Personnel

Compensation2019 2019 2019 2019 2019 2019

GENERAL FUND 25.3 $ 1,849,221 $ 356,200 $ 409,700 $ 49,900 = $ 2,665,021

SPECIAL REVENUE FUNDS$ $ $ $ = $

Total Special Revenue Funds $ $ $ $ = $

DEBT SERVICE FUNDS$ $ $ $ = $

Total Debt Service Funds $ $ $ $ = $

CAPITAL PROJECTS FUNDS$ $ $ $ = $

Total Capital Projects Funds $ $ $ $ = $

ENTERPRISE FUNDSCave Creek Water System 9.0 $ 675,400 $ 128,600 $ 155,900 $ 19,900 = $ 979,800Desert Hills Water System 5 370,300 71,400 99,600 6,100 547,400Wastewater Treatment 3 197,400 37,100 32,900 5,300 272,700

Total Enterprise Funds 16.8 $ 1,243,100 $ 237,100 $ 288,400 $ 31,300 = $ 1,799,900

TOTAL ALL FUNDS 42.05 $ 3,092,321 $ 593,300 $ 698,100 $ 81,200 = $ 4,464,921

FUND

TOWN OF CAVE CREEKFull-Time Employees and Personnel Compensation

Fiscal Year 2019

SCHED

ULE G

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APPENDIX B

BEGINNING MEDIAN END

ADMINISTRATION Administrative Assistant 30,645.76 45,563.89 60,482.01 1

ADMINISTRATION Deputy Town Clerk 52,172.40 77,569.57 102,966.73 1

ADMINISTRATION IT Coordinator 52,172.40 77,569.57 102,966.73 1

BUILDING AND FIRE SAFETY Building Inspector 39,985.81 59,450.63 78,915.44 1

BUILDING AND FIRE SAFETY Building Official & Fire Official 68,207.25 101,410.10 134,612.95 1

BUILDING AND FIRE SAFETY Permit Technician 39,985.81 59,450.63 78,915.44 1

BUILDING AND FIRE SAFETY Plans Examiner 39,985.81 59,450.63 78,915.44 1

BUILDING AND FIRE SAFETY Facilities Maintenance Worker Lead 30,645.76 45,563.89 60,482.01 1

BUILDING AND FIRE SAFETY Facilities Maintenance Worker 30,645.76 45,563.89 60,482.01 1

ENGINEERING Town Engineer 68,207.25 101,410.10 134,612.95 1

FINANCE Accounting Specialist 39,985.81 59,450.63 78,915.44 1

FINANCE Finance Director 68,207.25 101,410.10 134,612.95

FINANCE Senior Accountant 52,172.40 77,569.57 102,966.73 1

LAW ENFORCEMENT Town Marshal 68,207.25 101,410.10 134,612.95 1

P&Z Assistant Planner 39,985.81 59,450.63 78,915.44 1

P&Z Community Outreach Coordinator 30,645.76 45,563.89 60,482.01 0.4

P&Z Director of Planning 68,207.25 101,410.10 134,612.95 1

P&Z Intern 23,487.68 34,921.32 46,354.96 0.15

P&Z Planner 39,985.81 59,450.63 78,915.44 1

P&Z Senior Planner 52,172.40 77,569.57 102,966.73 1

PUBLIC WORKS Public Works Supervisor 39,985.81 59,450.63 78,915.44 1

PUBLIC WORKS Public Works Worker 30,645.76 45,563.89 60,482.01 4

SPECIAL EVENTS Seasonal/Temporary Worker 23,487.68 34,921.32 46,354.96 0.5

TOWN MANAGER Executive Assistant 39,985.81 59,450.63 78,915.44 1

TOWN MANAGER Town Manager/Town Clerk N/A N/A 151,557.00 1

UTILITIES Distribution System Supervisor 39,985.81 59,450.63 78,915.44 1

UTILITIES Regulatory Compliance Analyst 30,645.76 45,563.89 60,482.01 1

UTILITIES Utilities Mechanic 39,985.81 59,450.63 78,915.44 2

UTILITIES Utilities Technician 39,985.81 59,450.63 78,915.44 1

UTILITIES Utilities Worker 30,645.76 45,563.89 60,482.01 3

UTILITIES Utility Billing Specialist 30,645.76 45,563.89 60,482.01 2

UTILITIES Utility Director 68,207.25 101,410.10 134,612.95 1

UTILITIES Water Plant Operator 39,985.81 59,450.63 78,915.44 4

UTILITIES Water Plant Supervisor 39,985.81 59,450.63 78,915.44 1

UTILITIES WWTP Operator 39,985.81 59,450.63 78,915.44 1

Town of Cave Creek FY 2019 Positions and Salary Ranges

SALARY RANGEDEPARTMENT POSITION FTE'S

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02 jul 2018 regular council meeting

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