01 january 31 december 2018 march 2019 prishtina · professional procurement courses with duration...

REPORT ON PUBLIC PRUCUREMENT

ACTIVITIES IN KOSOVO FOR 2018

01 January – 31 December 2018

March 2019

Prishtina

Report on public procurement activities in Kosovo 2018

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CONTENT

1. Executive Summary

2. Legal Framework

3. Description of the institution (Institutional organization)

4. Scope of the institution

5. Activity during the reporting period

6. Last section of the Report – recommendations/challenges of institutions (staffing,

amendment of law)

7. Reporting on addressing recommendations of the Office of Auditor General

8. Financial Report


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1. EXECUTIVE SUMMARY

Pursuant to Article 87.2.13 of Law no. 04/L-042 on Public Procurement, as amended and

supplemented by Law no. 04/L-237, 05/L-068 and the Law no. 05/L-092, the Public

Procurement Regulatory Commission (PPRC) for each calendar year has to prepare and

submit to the Government and Assembly an annual report, analysing public procurement

activities in Kosovo for that calendar year, together with recommendations for improving

Public Procurement system and/or the improvement of this law and secondary legislation

issued by the PPRC based on the authorizations given by this law, which is submitted no

later than the end of March of the following calendar year.

This report has been drafted in full compliance with the requirements of the Law on Public

Procurement, by presenting a very detailed analysis of all public procurement activities

performed in Kosovo under the public contracts signed during January 1 - December 31,

2018. The preparation of this report also complies with the requirement of Article 87.2.12 of

the Law on Public Procurement, according to which the PPRC should collect, analyse and

publish information on public procurement procedures and public contracts.

This is the fourteenth year that the PPRC prepares such a report, every year putting efforts to

make the report more advanced and completed to the extent possible so that the Government

and the Assembly of Kosovo have the opportunity to have a full overview of all public

procurement activities conducted in Kosovo during 2018.

This report will also be welcomed to all international monetary financial institutions

operating in Kosovo, because they will have a report available which includes public

procurement activities in Kosovo by sources of funding, the value of procurement contracts,

types of procurement activities as well as procurement procedures.


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2. LEGAL FRAMEWORK

2.1 Applicable Legal framework governing the Agency

The Public Procurement Regulatory Commission (PPRC) is established pursuant to Title

VI of the Law No.04/L-042 on Public Procurement, amended and supplemented by Law

No.04/L-237, Law No. 05/L-068 and Law no. 05/L-092.

Pursuant to Article 86 of this Law, the PPRC is an independent regulatory agency and under

Article 87 of this law, is responsible for the development, operation and supervision of the public

procurement system in Kosovo, and exercises the functions vested to it by this law.

In view of good functioning, the PPRC issued its Rules of Procedure and the Operational

Guidelines for the Public Procurement Regulatory Commission, providing numerous practical

operational guidelines for PPRC management and staff. The Operational Guidelines provide a

structured and understandable presentation of the PPRC in general, roles, responsibilities and

competencies as well as specific guidelines for the implementation of the PPRC functions

provided by this Law. The guidelines have been prepared in order to facilitate the introduction of

the Rules of Procedure and to instruct the management and staff of the PPRC throughout the

various review and administrative procedures that are part of the day-to-day operations.

Both PPRC's internal acts: the Rules of Procedure and the Operational Guidelines for the Public

Procurement Regulatory Commission are published on the PPRC's website https://e-

prokurimi.rks-gov.net

3. DESCRIPTION OF THE INSTITUTION (INSTITUTIONAL

ORGANIZATION)

3.1 Mission/Vision

PPRC's mission is the development of functioning and oversight of the public procurement

system in Kosovo, as well as the development, functioning and supervision of the electronic

public procurement system in Kosovo (E-Procurement).

As a result, the PPRC's mission is to promote respect for basic procurement principles regarding

transparency, accountability, fair competition, fair treatment and value for money by improving

the capacity of the procurement system through:

Advancement of the monitoring system for the implementation of the public procurement

legal framework;

Development of human resources, training and education;

Advancement of public procurement management procedures;

Better communication flow among all public procurement stakeholders;

https://e-prokurimi.rks-gov.net/


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Presentation of socio-economic and environmental objectives within the framework of

green public social procurement policies;

Utilization of new contemporary methods in the implementation of public procurement

law such as: electronic procurement and centralized procurement; and

Raising the awareness of officials about the functioning of the public procurement system

in Kosovo.

3.2 Functions of Public Procurement Regulatory Commission provided

by the Law

The main functions of the PPRC are detailed in Article 87 of the Law and can be summarized as

follows:

LEGAL FUNCTION;

MONITORING FUNCTION;

TRAINING FUNCTION; and

FUNCTION OF REVOCATION OF PROCUREMENT CERTIFICATES.

Legal Function

The PPRC Rules Division is responsible for establishing the rules and conditions governing the

implementation of any type of public procurement activity in the Republic of Kosovo, including

framework contracts. Moreover, the PPRC should issue rules detailing contract management,

issue rules to contracting authorities regarding the use of e-procurement methods in accordance

with international standards. The initiating event for PPRC interventions in the Second Public

Procurement Legislation will be gaps and weaknesses detected and documented during the

monitoring of public procurement activities.

Monitoring Function

The Monitoring Division performs planned and ad-hoc monitoring of procurement and

monitoring of Notices.

Training Function

The PPRC Training Division is responsible for the design and development of training modules

and curricula for the qualification of procurement officers. In this regard, the Training Division

will use the gaps and weaknesses detected and documented during the monitoring of public

procurement activities. The Training Division is also responsible for identifying suitable trainers

(individual trainers or training organizations) in public procurement to deliver relevant courses.

The Division, in cooperation with KIPA, should arrange for the development and maintenance of

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professional procurement courses with duration of at least fifteen (15) days for basic training,

and ten days (10) for advanced training, and it is responsible for organizing exams. The trainers

should have experience in public procurement training, best international procurement practices,

and the EU procurement system.

Function of Certificate Revocation

Revocation of a professional procurement certificate could be initiated by:

a. Public Procurement Regulatory Commission;

b. Procurement Review Body; or

c. Any contracting authority.

The request for revocation of the certificate must be submitted to the PPRC and be dully

documented. Upon receipt of the request, the PPRC establishes a Commission to review the case

and submits such request and relevant documentation to the commission. The Commission

reviews the case and is entitled to request further information, clarification and/or documentation

from the revocation requesting authority, if the submissions are established as incomplete or

unsatisfactory. Upon review, the Commission issues its own documented opinion to the PPRC

Board. The Board may return the opinion submitted to the Commission if the documentation is

considered incomplete or unsatisfactory. The PPRC Board decides based on the requirements set

out in Article 23 of the PPL. If the above mentioned requirements are not met, the PPRC shall

revoke the certificate in accordance with the procedures referred to in paragraph 8 of Article 25

of the PPL. The decision of the PPRC Board is communicated to the body that has filed the

revocation request to the respective Procurement Officer. If the holder of the certificate is not a

civil servant, the person concerned is entitled to notification in writing, ninety (90) days in

advance for the purpose of revoking his/her certificate. If the person is dissatisfied with the

outcome, then he/she may appeal the certificate revocation at the Basic Court - Department for

Administrative Matters. If the certificate holder is a civil servant, the appropriate authority will

initiate the necessary procedures under the Law on Civil Service of the Republic of Kosovo. A

procurement officer whose certificate has been revoked may take basic public procurement

training after a one-year period of revocation.

The PPRC is comprised of total five divisions under its organizational chart, four of which

operates as per authorizations provided under Articles 25, 81, 87 and 88, as follows:

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RULES DIVISION:

Pursuant to Article 87 of Law no.04/L-042 on Public Procurement, amended and supplemented

by Law no.04/L-237, Law no.05/L-068 and the Law no.05/L-092, the Rules Division performs

the following functions:

- Establish detailed rules to ensure the proper implementation of the LPP by contracting

authorities, and rules governing the use and execution of each of the procedures provided

for in Articles 33-37 of this law; provided, however, that such rules shall be consistent

with the requirements and principles established by the present LPP and any applicable

mandatory requirements of the EU relating to procurement;

- Prepare and disseminate procurement manuals, guidelines, standard tender and contract

documents form and models, pursuant to the LPP to the benefit of contracting authorities

and economic operators;

- Provides technical assistance and advice to contracting authorities and economic

operators for the implementation and interpretation of the provisions of the LPP as well

as for any documents deriving from the PPRC;

- Render and publish written interpretation of administrative decision to both contracting

authorities and economic operators on the application and interpretation of the provisions

of the law and any documents issued by the PPRC;

- Develop detailed rules regarding Contracting Authorities’ sale of assets;

- Analyses the monitoring reports and other recommendations and closely cooperate with

the Monitoring Division, to improve the rules of the public procurement system and/or

the law;

- After close cooperation with the Information Technology Division, issues rules on e-

procurement, and more specifically on the electronic transmission of tender documents

and requests for participation and acceptance of proposals. These rules should include an

advanced electronic signature, in accordance with international standards;

In addition to functions authorized by law, the Rule Division also performs these additional

functions:

- Support the work of the Public Procurement Regulatory Commission, carrying out

legal analysis during oversight of the implementation of the Law and secondary

legislation by contracting authorities and economic operators;

- Supervise the receipt of requests and attached documents submitted by the

contracting authorities and economic operators, assess whether it is necessary to

complete or clarify and review possible legal opinion in coordination with the

President and the member of the board responsible for the division;

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- Appoints and holds consultations, technical assistance and advising meetings at the

request of contracting authorities and economic operators in coordination with the

President and board member responsible for the division;

- Drafts opinions, legal interpretations and advice on a case that is subject to a request

for legal interpretation;

- Ensures the dissemination of the written response through the PPRC's archive after it

has been signed by the procurement expert (the drafter), the board member

responsible for the division and the chairperson of the PPRC; ensures the

dissemination of the response via email as well as in coordination with the member of

the board responsible for the division and the President ensures the publication on the

PPRC's website if it is considered as a frequent question or as a solution to the

potential problem of confrontation and other contracting authorities;

- Hold meetings for: a) Coordination of Division`s work; b) Discussion of legal issues

with the President and the member of the Board responsible for Division regarding

the requests for interpretation submitted by the contracting authorities and economic

operators through the PPRC archive and electronic mail to the official E-MAIL

[email protected]; c) Consult with the PPRC Board, Heads of Monitoring

Division and IT Division regarding the effective and efficient functioning of the

PPRC for the development, operation and oversight of the overall public procurement

system in Kosovo. MONITORING DIVISION:

Pursuant to Article 88 of the Law no. 04/L-042 on Public Procurement, amended and

supplemented by Law no. 04/L-237, Law no. 05/L-068 and the Law no. 05/L-092, Monitoring

Division performs the following functions:

a) According to plan;

b) According to cases; and

c) Monitoring notices.

a) Planned monitoring of procurement

- Each year prepares a work plan for monitoring the procurement activities identified for

ex-post monitoring and contract management of selected contracting authorities and

submits it to the Board for approval;

- Monitors procurement and contract management activities conducted by contracting

authorities, with the purpose of verifying whether the LPP and other sub-legal acts have

been properpy applied, starting from the initation of a procurement activity up to the

complete execution of the contract, in accordance with the annual work plan;

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- In case of finding a violation of the law by the contracting authority, organizes a meeting

with the participation of the responsible persons to discuss the case, explain, clarify and

elaborate measures to be taken;

- Sends the planned monitoring reports to: i. The responsible procurement officer of the

concerned contracting authority; ii. to the relevant oversight body (Mayor, Minister and

Permanent Secretary in case of relevant ministries, Directors/Heads of Public Enterprises,

etc.); and iii. to the Division of Information Technology in order to be published on the

PPRC's website.

b) Monitoring procurement according to cases

- Perform monitoring according to the case of a procurement activity under

implementation and completed, including the time when the contract is being executed,

to the selected contracting authorities, based on information received from the

contracting authorities, economic operators or third parties received by the PPRC;

- Monitor the existence and completion of the tender dossier prior to the publication of the

contract notice (This provision does not apply in case of using the electronic platform);

- Issuing professional advice in cases when it finds that a procurement activity of the

contracting authority is not in accordance with the LPP and secondary legislation and in

particular in cases where the contracting authority has not documented the decision (s);

- In case of finding violations of the law by the contracting authority, organizes a meeting

with the participation of the responsible persons to discuss the case, explain, clarify and

elaborate the measures to be taken. Monitoring reports according to cases; e) Submit the

monitoring reports as appropriate to: i. The responsible procurement officer of the

concerned contracting authority, ii. Economic operator, if applicable; iii. to the relevant

oversight body (Mayor, Minister and Permanent Secretary in case of relevant ministries,

Directors/Heads of Public Enterprises, etc.); and iv. to the Division of Information

Technology in order to be published on the PPRC's website.

c) Monitoring based on notices

- Contracting authorities notify the PPRC of the following cases: a) the contracting authority

has decided to use the negotiated procedures without publishing the notification for

contract (according to Article 35 paragraph 1 of the PPL), b) the contracting authority has

decided to cancel the procedure, because of the abnormally low price (according to Article

61 paragraph 5 of the LPP).

- Monitor any of the above mentioned cases (Article 9.4.3.1) following the decision of the

Head of the Monitoring Division, inviting, where necessary, the concerned Contracting

Authorities to review their decisions. The PPRC shall do so within two (2) days of receipt

of such notice. 9.4.3.3 Issues professional advice to the contracting authority when the

PPRC ascertains that such activity of the contracting authority is not in accordance with

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LPP and secondary legislation and in particular where the contracting authority has not

fully justified its decision. The PPRC opinions issued in accordance with paragraph

9.4.3.1 (a) are of a non-binding nature to the contracting authorities, but may be taken

into account by the competent authorities when handling complaints filed in accordance

with Part IX of this Law.

- All notices submitted by the contracting authority to the PPRC are checked during the 2-

day period prior to publication. During this period, the Monitoring Division issues

written recommendations to the Contracting Authority for correction of errors or

omissions. The contracting authority will publish and circulate the corrections;

- All notifications submitted to the PPRC through the electronic procurement system by the

contracting authorities can be checked during the period from the publication to the

opening. During this period, the Monitoring Division may issue written recommendations

to the Contracting Authority for correction of errors or omissions. The contracting

authority has full responsibility to decide how to consider these recommendations;

- Develops and approves the necessary methodology and manual for compliance monitoring

and performance measurement of the Public Procurement System in Kosovo and sets

relevant quantitative and qualitative indicators to measure performance and compliance with

the law of contracting authorities and procurement staff, as well as to fully evaluate the

national public procurement system;

- Implement the above methodology and manual by developing a work plan; continuing with

the collection of field data through questionnaires or other methods; placing data on a

database for analysis; evaluation of indicator values or other relevant qualitative

information; reporting all findings to the PPRC Board on a regular basis and integrating

them into PPRC's reports; supporting any action arising from performance and compliance

findings;

- Prepares and elaborates annual compliance and performance reports that identify the

strengths and weaknesses in implementing the law, the public procurement system and

the implementation of contract activities. Reports will be submitted to the PPRC Board

for further steps in the preparation of a strategy to enhance the performance of the

implementation of the public procurement system, as well as recommendations for

improvement;

- Elaborate and submit to the Rules Division, Division of Training and European

Integration any recommendations for improvement in the public procurement system

and/or law, with particular emphasis on procurement activities.

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DIVISION OF TRAININGS AND EUROPEAN INTEGRATION

Pursuant to Article 25 of Law no. 04/L-042 on Public Procurement, amended and supplemented

by Law no. 04/L-237, Law no. 05/L-068 and the Law no.05/L-092, Training and European

Integration Division performs the following functions:

- Develops training modules and curricula for procurement qualifications for Basic and

Advanced Training (Central and Local Level, EO, NGOs) by preparing the catalogue,

programs, training modules, which are approved by the PPRC Board;

- Drafts a documented list of qualifications for certification as trainers and as participants in

procurement training. The list of qualifications is published on the PPRC web site;

- Identifies persons with experience in public procurement suitable for teaching in

procurement courses drafted by the PPRC for Basic and Advanced Training;

- Ensures that selected trainers are certified training persons and trained by a training

institution that has substantial expertise in the best international procurement practices and

in the EU procurement system.

- Selects and Renews the List of Trainers every 5 years by the Commission appointed by

the President of the PPRC;

- Proposes engagement of trainers from the List of Trainers for Basic and Advanced

Training Programs each year at the PPRC Board;

- In cooperation with KIPA, arranges the development and maintenance of professional

procurement courses with a duration of at least fifteen (15) days for basic training and ten

days (10) for advanced training under the Memorandum of Cooperation between the

PPRC and KIPA;

- In cooperation with KIPA, is responsible for organizing the exams in support of the

Regulation on Testing Procedures in Public Procurement Training Programs;

- In cooperation with KIPA, issues "Basic Professional Procurement Certificate" only to

persons who have satisfactorily completed all core courses and are recommended by the

Testing Commission;

- In cooperation with KIPA, issues "Advanced Professional Certificate of Procurement"

only to persons who have completed all advanced courses at a satisfactory level and are

recommended by the Testing Commission;

- Support KIPA and other public authorities for education and training to implement high-

level training for procurement officers and other procurement professionals aiming at the

implementation of genuine procurement practices and compliance with the Law;

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- Is responsible for elaborating training modules on Public Procurement and their update,

according to the training needs and amendments to the Public Procurement Law and

secondary legislation;

- Conducts periodic analysis of training needs for public procurement officers in Kosovo,

economic operators and PPRC staff in order to define their training needs;

- Maintains and updates the databases of Contracting Authorities (CA), Certified

Procurement Officers and Certified Public Procurement Managers;

- Strengthens the awareness among contracting authorities and economic operators of

public procurement legislation as well as objectives, procedures and methods.

- In addition to legally authorized functions, the Division of Training and European Integration

also carries additional functions as follows:

- Provides support for the PPRC's participation in the activities of the European integration

process and coordinates all necessary activities required by the PPRC;

- Monitors and reports on the implementation of the European Commission

recommendations regarding public procurement in Kosovo and on the harmonization of

relevant legislation with the EU acquis;

- Cooperates with MoF and MEI on the National Plan for the implementation of SAA

(NPISAA) and reports on this plan on quarterly basis;

- Coordinates IPA assistance and other foreign assistance to PPRC activities and ensures

that they relate to the priorities of the PPRC and the public procurement system of

Kosovo;

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DIVISION OF INFORMATION TECHNOLOGY

Pursuant to Article 87 of Law no. 04/L-042 on Public Procurement, amended and supplemented

by Law no. 04/L-237, Law no. 05/L-068 and the Law no.05/L-092, the Information Technology

Division performs the following functions:

- Maintains and is responsible for administering the electronic procurement platform and

all necessary hardware and software components;

Is responsible for implementing IT policies, procedures and regulations for IT security;

Administration of the application; Database management; Business continuity planning;

Risk management/action plan; Disaster recovery planning; Backup policy (Backup);

Archival policy;

- Maintains Electronic Public Procurement Registry as part of the electronic procurement

platform, which will serve as an archive for electronic copies of all notices, invitations,

declarations, tender dossiers, reports, complaints and decisions archived or issued in

connection with each procurement activity performed or initiated by a contracting

authority;

- Supports the development of an electronic system for monitoring compliance with the

PPL by the contracting authorities, including the preparation of reporting forms to be

completed by all contracting authorities that are subject to the law;

- Supports the development of electronic procurement methods, such as e-procurement, e-

auction and dynamic purchasing system, in accordance with the provisions of the PPL;

- Supports the introduction and use of electronic signatures by all parties, in accordance

with international standards;

In addition to the electronic procurement platform, it also performs

other functions:

- Provides necessary support to other PPRC IT systems;

- Ensures the functioning of the PPRC IT systems and the development, integration,

compatibility and security of PPRC's IT infrastructure;

- Maintains the PPRC's website, providing the public with unrestricted access to: a) Law

and all secondary legislation issued under the authority of the Law, b) Any interpretation

and document, c) All information contained in the Procurement Register Public

d) All reports prepared by the Monitoring Division as a result of monitoring procedures.

- Provides detailed advice and guidance to all staff using the IT system regarding IT

security provisions. These provisions should be applied by all staff of the PPRC, who

use the IT system;

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- Supports the implementation of the PPRC's Policies and Procedures of Security. All

personnel should be informed about data protection legislation and the above policies

and procedures, from the AIS, PPRC and other institutions' data protection legislation

and should apply them;

- The Assistive Sector responds to technical assistance requests by telephone, and

electronically to all Contracting Authorities and Economic Operators, and advises them

on the appropriate action to follow standard procedures;

- Monitor the problems that may arise to correct the platform and identify situations

requiring urgent attention;

- Publishes notifications received by the Monitoring Division after the notifications have

passed the control procedure from the Monitoring Division. (This provision does not

apply to electronic platform users). 4. SCOPE OF THE INSTITUTION

The PPRC has thirty-nine (39) approved positions. Out of these positions, thirty-six (36) are civil

servants, three (3) are Public Officials (two (2) board members and PPRC President), while the

actual number of employees in the PPRC is thirty-seven (37).

Two (2) positions are still vacant.

Office term of the PPRC Board is five (5) years, members of the PPRC Board have been

appointed by the decision of 03.08.2015, and the President by the decision of 02.11.2018, by the

Assembly of the Republic of Kosovo.

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ORGANIZATIONAL CHART:

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PPRC Board

The PPRC Board is the highest institution for taking collective decisions of the PPRC. The President

is always one of the members. The Board is solely entitled to the following rights:

- Adopt secondary acts and any other amendments;

- Adopt and submit to the Government and the Assembly an annual work report, no later

than the end of March of the next calendar year, which analyses the procurement

activities in Kosovo that occur during that calendar year and makes recommendations for

improving the system of Public procurement and/or current law;

- Adopt strategies and other plans of the PPRC;

- Issue guidelines for handling documents;

The PPRC Board is responsible for organizing and managing the work of the respective

Divisions and for the implementation of other functions or activities set by the President. The

PPRC Board provides technical and administrative support to an effective and efficient

functioning of the Divisions. Members of the PPRC Board are appointed pursuant to Article 89

of the PPL, and can be terminated or suspended only pursuant to Article 93 of the PPL.

Functions of PPRC President

- The President represents, manages and organizes the work of the PPRC and has overall

responsibility for the performance of daily work;

- Responsibility to carry out the functions and activities of the PPRC that are not

designated or included in any Division, falls on the President;

The President has the authority to appoint any member of the staff to organize and

manage the work of the PPRC in certain areas, in particular specific functions or

activities that are not included in the functions or activities of the PPRC Divisions. The

President shall inform the members of the Board of any such designation. A copy of the

delegated responsibility document will be transferred to the Personnel Manager, who

will take care of the file and incorporate such delegated responsibilities from time to

time. The President may change these responsibilities as he or she deems it necessary;

- The President shall convene PPRC Board meetings when and as he/she considers

necessary or when requested by two other members of the PPRC;

- The President shall chair the meetings of the PPRC Board. In exceptional cases when it

is necessary for the PPRC to have a meeting in the absence of the President, the

President shall authorize one of members of the PPRC Board to chair the meeting;

- Approves the list of jobs;

- Approves job descriptions;

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- Defines duties of the PPRC officers;

- Dismisses employees;

- Is responsible for the financial management of the PPRC;

- Appoints another member to introduce, manage, and organize the work of the PPRC in

the absence of the President e.g.: to act as President. This person may change in each

absence of the President;

- Provide guidance by ensuring the circulation of documents within the PPRC;

- Concludes and signs the agreements and contracts necessary to carry out the functions of

the PPRC;

- Signs the documents on behalf of the PPRC, signs all decisions reached by the Board.

No official document, which has not been signed by the President, shall be issued by the

PPRC, except for electronic communications;

- Ensures that the Financial Procedures Rules of the Ministry of Finance (MoF) have been

implemented by each PPRC employee in their functional areas;

- Monitors and controls the expenditures of the PPRC;

- Ensures that all employees who are in charge of financial management are properly

advised;

- Ensures that there is a clear division of tasks between finance administration and

adequate control.

Functions of a Board member

- A member of the Board takes over the responsibility of the Division in all areas of its

functioning, including, inter alia, organizational matters, work and work products;

- Proposes job descriptions for the Head of Division;

- Assigns duties to the Head of Division;

- Signs the documents issued by the Division. No official document, which is not signed

by a member of the Board, shall be issued by the Division, other than electronic

communications.

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5. PUBLIC PROCUREMENT ACTIVITIES IN KOSOVO DURING 2018

Each calendar year, the Public Procurement Regulatory Commission (PPRC) must prepare

and submit to the Government and Assembly an annual report analysing public procurement

activities in Kosovo for that calendar year. During 2018, 165 contracting authorities which

conducted procurement procedures were registered in Kosovo, while for 16 contracting

authorities these procedures were carried out by the Central Procurement Agency.

Through annual reports on signed public contracts, which were sent electronically by the

contracting authorities during January 2019, this division has therefore accepted and controlled

these reports sent by the contracting authorities.

Based on the reports sent by the contracting authorities, it is seen that during 2018 throughout

Kosovo, 12412 public contracts were signed under the Law on Public procurement of Kosovo,

including all types of contract values.

Following the report, we will present the public procurements in Kosovo according to the

contracts signed in 2018. Based on the previous years’ reports, prepared by the PPRC according

to the requirements of the PPL, the following report presents procurement activities, namely all

contracts signed by the contracting authorities, making an analysis of the contracts signed by the

sources of funding, the type of contracting authorities, the type of contracts, the value of the

contracts, the procedures used, the annex contracts, the economic operators rewarded with

Contract, deadlines for publication and award criteria for contract.

Thus, the ongoing report reflects all the public procurement activities conducted during

2018 in Kosovo, analysing them and comparing them with the previous years, whereby we will

see the trend of development of Public Procurement in Kosovo.

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5.1. NUMBER OF CONTRACTS SIGNED DURING 2018

NUMBER OF SIGNED CONTRACTS

Contracting

authorities:

Year 2015

Year 2016

Year 2017

Year 20181

Governmental:

8676

8194

7452

9074

Public

enterpris

es:

2194

1806

2751

3335

Others/NGOs:

25

15

11

3

Total:

10895

10015

10214

12412

Table 1

Pursuant to the Law on Public Procurement in Kosovo, contracting authorities are

obliged to submit all signed contracts, including those with minimal value.

WE will start the analysis of signed contracts by disaggregation of contracting authorities by

budget organization - Government organizations, Public Enterprises and Others-NGOs. Based on

this disaggregation, Table no. 1 and in Chart no. 1 will indicate the number of contracts signed

during the last four years by the contracting authorities concerned.

1 The number of contracts signed also includes 243 annex contracts.

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Number of contracts signed during 2015, 2016, 2017 and 2018

10000

9000

8000

7000

6000

5000

4000

3000

2000

1000

0

8676

8194

7452

9074

2194 1806

2751

3335

25 15 14 3

Governmental Public Enterprises Other

No. of contracts 2015 No. of contracts 2016 No. of contracts 2017 No. of contracts 2018

Chart 1

5.2. VALUE OF CONTRACTS SIGNED DURING 2018

VALUE OF SIGNED CONTRACTS (€)

Contractin

g

authorities:

Value of

contract

s 2015

Value of

contracts

2016

Value of

contracts 2017

Value of

contracts 20182

Governmental:

250,256,843.4

3

359,747,327.33

354,478,891.29

533,708,962.76

Public

enterp

rises:

149,816,528.3

1

62,063,637.36

103,084,640.60

97,519,718.76

Others/NGOs: 1,770,253.3

6

2,763,414.33 2,226,414.05 394,004.50

Total: 401,843,625.1

0

424,574,379.02 459,789,945.94 631,622,686.02

2 The value of signed contracts also includes the value of annex contracts in the amount of 9,350,069.54€

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Table 2

Based on the classification of the contracting authorities, Table No. 2 and Chart No. 3

indicate the value of signed contracts during the last four years.

Value of signed contracts during 2015, 2016, 2017 and 2018

600,000,000.00

533,708,962.76

500,000,000.00

400,000,000.00

359,747,327.33

354,478,891.29

300,000,000.00 250,256,843.43

200,000,000.00

103,084,6409.670,519,718.76 149,816,528.31

2,226,414.05

100,000,000.00 62,063,637.36 2,763,414.33

0.00

1,770,253.36 394,004.50


Value of contract 2015 Value of contract 2016 Value of contract 2017 Value of contract 2018

Chart 3

Chart No. 4 indicates the structure, or share of the value of contracts signed during 2018.

Budgetary – Government organizations participate with 84.50%, Public Enterprises with

15.44%, while other authorities – NGOs with only 0.06% in the total value of the signed

contracts.

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Structure of the value of signed contracts during 2018

Governme

ntal 84.50%

Public Enterprises 15.44%

Other 0.06%


Chart 4

TOTAL NUMBER AND DIFFERENT TYPES OF CONTRACTING AUTHORITIES

CONTRACTING AUTHORITIES

NO

1 National level 63

2 Local level 74

3 Central Public Enterprises 16

4 Local Public Enterprises 10

5 Socially Owned Enterprises 2

6 Other/NGOs 1

Total: 165

Tabela 2.a

/ 76


SHARE OF VALUE OF SIGNED CONTRACTS TO GROSS DOMESTIC PRODUCT

(GDP3=6,689,600,000.00) DURING 2018

SHARE OF VALUE OF SIGNED CONTRACTS TO GROSS DOMESTIC PRODUCT DURING 2018

Share of Public

Procurement to

GDP 9.44%

Chart 4.a

TOTAL VALUE AND FINANCIAL VALUE OF ANNUAL CONTRACTS THROUGH

PROCUREMENT PROCEDURES OVER THE EU FINANCIAL THRESHOLDS

DURING 2018

TOTAL VALUE AND FINANCIAL VALUE OF ANNUAL CONTRACTS

THROUGH PROCUREMENT PROCEDURES OVER THE EU FINANCIAL

THRESHOLDS (€)

Type of contract: Contract value: Contract number:

Supplies: (Over 144.000,00)

115,703,879.08

187

Services: (Over 144.000,00)

58,388,622.48

95

Design contest: (Over 144.000,00)

0.00

0

Works: (Over 5 548.000,00)

114,159,605.18

11

Total:

288,252,106.74

293

Table 2.b

3 Source: Ministry of European Integration


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5.3. VALUE OF SIGNED CONTRACTS DURING 2018 BY SOURCE OF

FINANCING

VALUE OF SIGNED CONTRACTS BY SOURCE OF FINANCING (€)

Sources of

financing:

Value of contracts 2015

Value of contracts

2016

Value of contracts

2017 Value of contracts

2018

Own source

revenues4

147,482,211.85

60,066,595.11

97,873,515.49

134,266,540.98

Kosovo

Consoli

dated

Budget

251,046,795.73

352,092,401.45

351,580,882.16

496,962,140.54

Donations 3,314,617.52 12,415,382.46 10,335,548.29 394,004.50

Total: 401,843,625.10 424,574,379.02 459,789,945.94 631,622,686.02

Table 3

Table no. 3 and Chart no. 4 indicate the value of signed contracts based on the source

of financing. From Own Source Revenues, the value of contracts signed during 2018

amounted to 134,266,540.98 €. From the Kosovo Consolidated Budget, the value of signed

contracts amounted to 496,962,140.54 €, while from the Donations the value of signed

contracts amounted to 394,004.50 €.

4 Own Source Revenues represent the revenues of Public Enterprises


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Value of signed contracts during 2015, 2016, 2017 and 2018 by sources of financing

500,000,000.00

450,000,000.00

400,000,000.00

350,000,000.00

300,000,000.00

250,000,000.00

200,000,000.01047,482,211.85

134,26

351,580,882.16 352,092,401.45

251,046,795.73 6,540.98

496,962,140.54

150,000,000.00

100,000,000.00

97,873,515.49

60,066,595.11

3,314,617.52

10,335,548.29

50,000,000.00

0.00

Own revenues Kosovo Consol

12,415,3823.4964,004.50

Donations

Value of contr. 2015 Value of contr. 2016BudgetValue of contr. 2017 Value of contr. 2018

Chart 4 The structure of the value of contracts signed by sources of funding is indicated in Chart

No.5 where the share from Own Source Revenues of enterprises is 21.25%, of Kosovo

Consolidated Budget is 78.69 %, and Donations is 0.06%.

Share of value of signed contracts during 2018 by sources of financing

Kosovo Consolidated Budget

78.69% Donations 0.06%

Own Source

Revenues 21.25%

Own source revenues Kosovo Consolidated Budget Donations

Chart 5

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5.4. VALUE OF SIGNED CONTRACTS DURING 2018 BY TYPE OF

PROCUREMENT

VALUE OF SIGNED CONTRACTS BY TYPE OF PROCUREMENT

(€)

Type of

Procurement




Value of contracts

2018

Supplies 189,591,969.47 190,926,041.02 159,713,785.04 181,870,671.15

Services5 57,189,990.33 58,915,351.43 55,688,897.04 92,320,204.14

Design

contest

551,566.50

512,710.03

886,142.00

554,212.40

Works 154,510,098.80 174,220,276.54 243,501,121.86 356,877,598.33

Total: 401,843,625.10 424,574,379.02 459,789,945.94 631,622,686.02

Table 4

Based on the type of procurement, pursuant to subject matter of contracts, in Table no. 4

and Chart no. 6, the value of signed contracts for supplies during 2018 amounts to

181,870,671.15 €. The value of contracts signed for services is 92,320,204.14 €, and the value of

contracts signed for the design contest is 554,212.40 €. While the value of contracts signed for

works amounts to 356,877,598.33 €.

4 The value of service contracts indicates also the consultancy services.

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400,000,000.00

350,000,000.00

300,000,000.00

250,000,000.00 189,15901,92669,.04147811.0,8270,671.15

Value of contracts signed during 2015, 2016, 2017 and 2018 by type of procurement

356,877,598.33

243,501,121.86

200,000,000.00

150,000,000.00

100,000,000.00

159,713,785.04

92,320,204.14

57,189,5989,09.1353,35515.4,6388,897.04

174,220,276.54

154,510,098.80

512,710.03 886,142.00

50,000,000.00

0.00

551,566.50 554,212.40

Supplies Services Design Works

Value of procurement s 2015

Contest Value of procurements 2016

Value of procurements 2017 Value of procurements 2018

Chart 6

Chart 7 indicates the structure, or the share of signed contracts, by value, to the total

contracts signed during 2018.

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Structure of value of signed contracts during 2018 by type of procurement

Works 56.50%

Design contest 0.09%

Supply 28.79%

Services 14.62%

Supply Services Design contest Works

Chart 7

/ 76


The share of supply contracts is 28.79%, of Service contracts is 14.62%, Design Contest

contracts 0.09%, and of contracts for works is 56.50%.

5.5 SIGNED CONTRACTS DURING 2018 BY PROCUREMENT VALUE

VALUE OF SIGNED CONTRACTS BY PROCUREMENT VALUE

(€)

Type of the

procurement

value:

Value of

contracts 2015

Value of

contracts 2016

Value of

contracts 2017

Value of

contracts 2018

High value

227,200,294.38

260,921,281.88

275,854,900.58

443,215,634.22

Medium value

151,551,828.89

150,795,136.06

170,092,960.74

172,588,576.84

Low value 20,875,077.21 10,214,128.42 11,003,741.55

11,746,993.37

Minimum

value

2,216,424.62

2,643,832.66

2,838,343.07

4,071,481.59

Total:

401,843,625.10

424,574,379.02

459,789,945.94

631,622,686.02

Table 5

Signed contracts, disaggregated by type of value of contracts, in Table 5 and Chart 9

indicate that, by high value, the value of contracts signed during 2017 amounts to

443,215,634.22 €.

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11,746,993.37

450,000,000.00

400,000,000.00

Value of signed contracts during 2015, 2016, 2017 and 2018 by procurement value

443,215,634.22

350,000,000.00

300,000,000.00

275,854,900.58

250,000,000.00 227,220600,2,99241.3,2881.88

200,000,000.00

150,000,000.00

100,000,000.00

172,588,576.84

151,515510,18,72098,5.08,91923,69.6006.74

11,003,741.55 2,838,343.07

50,000,000.00

10,214,128.42 20,875,077.21 2,643,832.66

0.00

2,216,424.624,071,481.59

High value Medium value Low value Minimum value

Value of procurem. 2015 Value of procurem. 2016 Value of procurem 2017 Value of procurem 2018

Chart 9

Signed contracts of medium value amount to 172,588,576.84 €, the value of signed

contracts of low value is 11,746,993.37 €, and the value of signed contracts of minimum value

is 4,071,481.59 €.

Structure of signed contracts during 2018 by procurement value

High value 70.18%

Medium value 27.32%

Minimum value 0.64%

Low value 1.86%

High value Medium value Low value Minimum value

Chart 10


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Based on Chart no.10, it is noticed that the share of high value contracts to the total

value of signed contracts during 2018, is 70.18%. The share of medium value contracts to

the total value of signed contracts is 27.32%. The share of low value contracts to the total

value of signed contracts is 1.86%, whereas the share of minimum value contracts to the

total value of signed contracts is 0.64%.

5.6 VALUE OF SIGNED CONTRACTS DURING 2018 BY

PROCUREMENT PROCEDURES

VALUE OF SIGNED CONTRACTS BY PROCUREMENT PROCEDURES (€)

Type of procedure:

Value of

contracts 2015

Value of

contracts 2016

Value of

contracts 2017

Value of

contracts

2018

Open procedure

306,798,669.51

357,489,373.44

400,232,896.14

559,457,758.80

Restricted procedure

7,438,530.35

2,210,137.48

3,443,042.82

3,835,107.58

Design contest

551,566.50

296,373.45

713,569.56

439,267.14

Negotiated

procedures

without

publication

40,169.82

185,010.34

0.00

0.00

Negotiated procedures

after the publication

64,695,068.08

51,458,447.72

42,164,760.65

51,658,934.60

Price quotation

20,108,584.47

10,149,794.32

10,398,703.61

12,123,641.88

Minimum value

procedures

2,211,036.37

2,785,242.27

2,836,973.16

4,107,976.02

Total :

401,843,625.10

424,574,379.02

459,789,945.94

631,622,686.02

Table 6

The analysis of signed contracts, disaggregated by type of procedures, outlined in

Table no. 6 and Chart no.11, indicates that the value of signed contracts by open

procedure during 2018 is 559,457.80 €, and by restricted procedure during 2018 is

3,835,107.58 €.

The value of signed contracts by design contest procedure during 2018 is

713,569.56 €, while the value of signed contracts by negotiated procedure after

publication during 2018 is 0.00 €, whereas by negotiated procedure without publication is


/ 76

51,658,934.60 €, and the value of signed contracts by price quotation procedure during

2018 is 12,123,641.88 €, whereas, the value of signed contracts by minimum value

procedure, during 2018, is 4,107,976.02 €.

600,000,000.00

500,000,000.00

400,000,000.00

Value of signed contracts by procurement procedures during 2015, 2016, 2017 and 2018

300,000,000.00

200,000,000.00

100,000,000.00

0.00

Open procedure

Restricted procedure

Design contest


without


after the publication

Price

quotation

Minimum value

procedures

Year 2015 306,798,669. 7,438,530.35 551,566.50 40,169.82 64,695,068.0 20,108,584.4 2,211,036.37

Year 2016 357,489,373. 2,210,137.48 296,373.45 185,010.34 51,458,447.7 10,149,794.3 2,785,242.27

Year 2017 400,232,896. 3,443,042.82 713,569.56 0.00 42,164,760.6 10,398,703.6 2,836,973.16

Year 2018 559,457,758. 3,835,107.58 439,267.14 0.00 51,658,934.6 12,123,641.8 4,107,976.02

Chart 11

Total: - Share of value of signed contracts during 2018 by procurement procedures

Negotiated

procedure without publication of

contract notice 8.18%

Restricted 0.61%

Price quotation 1.92%

Minimum value procedure

0.65%

Negotiated procedure after

publication 0.00%


Open procedure 88.57%

Chart 12


/ 76

Analysis of the structure, or the share of the procedures applied during 2018, in Chart no.

12, indicates that the share of open procedure to the total value of signed contracts is 88.57%,

which is the most widely used procedure and is known as the most transparent procedure.

Also the share of the negotiated procedure after publication is 0.00%, and the share of the

negotiated procedure without publication during 2018 is 8.18%.

The share of procedure by price quotation is 1.92% and by minimum value is 0.65%, by

restricted procedure is 0.61%, whereas by design contests is only 0.07% to value of the total


In the Chart 12.a, for the purpose of analysis, it is shown the value of contracts signed

under negotiated procedures without publication of contract notice (not including contracts for

additional works), so additional work is not included (this is addressed as an open procedure, as

they derive from an open procedure activity). Therefore, the share of the negotiated procedure

during 2018, without publishing of contract notice (not including additional contracts), is 6.70%.

Total - Share of value of signed contracts during 2018 by no additional works procedures

Negotiated



Restricted 0.61%

Price quotation

1.92%


0.65%

Negotiated

procedure after publication

0.00%


Open procedure

90.06%

Chart 12.a


/ 76

Governmental: Share of value of signed contracts during 2018 by procurement procedures

Negotiated




publication 0.00%

Restricted 0.70%

Price quotation

1.75%

Minimum value procedure 0.56%


Open procedure

91.17%

Chart 13

Chart no.13 indicates the use of procurement procedures from budget or government

organizations. While Chart no.14 indicates the use of public procurement procedures from Public

Enterprises, and Chart no.15 indicates the use of procurement procedures from other

organizations – NGOs.

/ 76


Public Enterprises: Share of value of signed contrats during 2018 by procurement procedures

Negotiated procedure without

publication of contract notice

21.58%

Price quotation 2.84%


1.16%

Restricte

d 0.10%


publication 0.00%

Open procedure

74.32%


Chart 14

Other/NGO: Share of value of signed contracts during 2018 by procurement procedures

Negotiated procedure without publication of contract notice

Design contest

0.00%

Negotiated competitive procedure

0.00%

Restricted0.00%

0.00% Price

quotation procedure

0.00%

Minimum value

procedure 0.00%

Open procedure 100.00%

Chart 15

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5.7 SIGNED CONTRACTS AND ANNEX CONTRACTS DURING

2018

VALUE OF SIGNED CONTRACTS AND ANNEX CONTRATS DURING 2016, 2017 AND

2018 (€ )

Contracts: Value

2016(€ )

Share

2016 %

Value

2017(€ )

Share

2017 %

Value

2018(€ )

Share

2018 %

Signed

contracts

422,634,100.19

99.54

455,841,372.07

99.14

622,272,616.48

98.52

Annex

contracts

1,940,278.83

0.46

3,948,573.87

0.86

9,350,069.54

1.48

Total:

424,574,379.02

100.00

459,789,945.94

100.00

631,622,686.02

100.00

Table 8

Structure of signed contracts and Annex contracts during 2018

Contracts 98.52% Annex contracts

1.48%

Chart 16.

/ 76


As it can be noticed in the above Table no.8 and Chart no.16, the value of signed

contracts during 2018 is 622,342,579.27 €, or 98.51% of the value of total signed contracts,

which is 631,782,648.81 €, while the value of Annex contracts amounts to 9,440,069.54 €, or

1.49% of the total value of signed contracts, which is 631,782,648.81 €.

5.8 VALUE OF SIGNED CONTRACTS BY LOCAL AND FOREIGN

ECONOMIC OPERATORS

From the analysis of the value of signed contracts in 2018, disaggregated by contract

award to Local economic operators, the share of the value of total signed contracts is 97.72%.

Whereas the share of contracts awarded to foreign operators the value of total signed contracts is

2.28%.

STRUCTURE OF VALUE OF SIGNED CONTRACTS DURING 2018 BY LOCAL AND

FOREIGN ECONOMIC OPERATORS

Economic Operators:

Number of

contracts:

Value of contracts: Share in %

EO: Local 12235 617,207,098.39 97.72

EO: Foreign 177 14,415,587.63 2.28

Total: 12412 631,622,686.02 100.00

Table 8.a

/ 76


Structure of value of signed contracts during 2018 by Local-Foreign Economic Operators

Economic Operators: Local

97.72%

Economic Operators:

Foreign 2.28%

Chart 17

5.9 VALUE OF SIGNED CONTRACTS BY TIME LIMITS FOR PUBLICATION

DURING 2018

VALUE OF SIGNED CONTRACTS BY TIME LIMITS FOR PUBLICATION

DURING 2016, 2017 AND 2018 (€)

Time limits

of

publication:

Value of contracts

2016

Share

%

Value of

contracts

2017

Share

%

Value of

contracts

2018

Share

%

Normal

Time

limits

387,080,729.95

91.17

437,188,568.83

95.08

577,511,949.92

91.43

Shorten

Time limits

37,493,649.07

8.83

22,601,377.11

4.92

54,110,736.10

8.57

Total:

424,574,379.02

100.00

459,789,945.94

100.00

631,622,686.02

100.00

Table 10

/ 76


The data in table no. 10, the value of contracts signed by contracting authorities within

normal publication time limits is 577,511,949.92 € or the share of 91.43% to the total value of

signed contracts during 2018. Whereas the value of signed contracts published in shortened time

limits amounts to 54,110,736.10€, respectively with a share of 8.57 % to the total number of


5.10 VALUE OF SIGNED CONTRACTS BY AWARD CRITERIA

DURING 2018

VALUE OF SIGNED CONTRACTS BY AWARD CRITERIA DURING 2016, 2017

AND 2018 (€)

Award

criteria:

Value of

contracts

2016

Share

%

Value of

contracts

2017

Share

%

Value of

contracts

2018

Share

(%)

Lowest price

421,923,281.41

99.38

451,362,240.52

98.17

625,401,425.24

99.02

Most

economically

advantageou

s price

2,651,097.61

0.62

8,427,705.42

1.83

6,221,260.78

0.98

Total:

424,574,379.02

100.00

459,789,945.94

100.00

631,622,686.02

100.00

Tabela 11

As can be noted in table no. 11, the value of contracts signed by the contracting

authorities, by lowest price contract award, is 625,401,425.24 €, or a share of 99.02% to the

total value of the contracts signed during 2018. Whereas, the value of the contracts signed by

Most economically advantageous price criteria amounts to 6,221,260.78€, or a share of 0.98 %

to the total number of contracts signed during 2018, always based on the CA reports.

/ 76


5.11 AVERAGE NUMBER OF BIDDERS BIDDING IN A TENDER

DURING 2018

Chart no. 18 indicates the average number of bidders bidding in a tender or

procurement in Kosovo during the period 2011-2018. The average over these years shows

5.3 economic operator submitted their bids in a tender6.

Average number of EO bidding in a tender during 2011 - 2018

10.0

9.0

8.0

6.0

5.0

4.0

3.0

2.0

1.0

5.1

5.8

5.2

6.1 .00

5.8

5.4

4.17

5.00

Chart 18

6 For high and medium values.

/ 76


5.12 VALUE OF CONTRACTS SIGNED BETWEEN 2010-2018

700,000,000.00

The Chart of the value of contracts signed between 2015 and 2018

600,000,000.00

500,000,000.00

516,420,675.10

580,552,399.19

641,298,561.48 631,622,686.02

400,000,000.00

300,000,000.00

200,000,000.00

100,000,000.00

-

Chart 19

Year 2015 Year 2016 Year 2017 Year 2018

Chart no. 19 indicates the value of contracts signed between 2015 and 2018.

/ 76


5.13 NUMBER AND VALUE OF SIGNED CONTRACTS IN KOSOVO BY

CONTRACTING AUTHORITIES IN 2018

NO

CONTRACTING AUTHORITIES

NO. OF

CONTR

ACTS

VALUE OF

CONTRACTS (€)

SHARE

(%)

1 Tax Administration of Kosovo 68 1,296,259.80 0.21

2 Agency for the Management of Memorial Complexes of Kosovo 47 3,510,435.05 0.56

3 Kosovo Agency for Statistics 10 121,731.95 0.02

4 EMERGENCY MANAGEMENT AGENCY 16 1,704,688.56 0.27

5 Kosovo Medicines and Equipment Agency 11 104,919.30 0.02

6 Air Navigation Services Agency 66 3,064,536.58 0.49

7 Food and Veterinary Agency 34 3,262,233.57 0.52

8 Kosovo Cadastral Agency 12 1,130,451.53 0.18

9 Privatisation Agency of Kosovo 51 699,134.19 0.11

10 KOSOVO PROPERTY COMPARISON AND VERIFICATION AGENCY 54 566,259.50 0.09

11 Kosovo Forestry Agency 23 657,600.84 0.10

12 Central Procurement Agency (Procurements for AK) 81 1,032,880.41 0.16

13 Central Procurement Agency 24 22,559,353.05 3.57

14 State Agency of Kosovo Archives 16 13,185.27 0.00

15 Kosovo Academy for Public Safety 29 2,168,960.92 0.34

16 Kosovo Academy of Science and Arts 32 30,768.34 0.00

17 National Library of Kosovo 64 151,230.80 0.02

18 Community Development Initiatives 3 394,004.50 0.06

19 Kosovo Customs 40 1,250,407.04 0.20

20 Supreme and Appeals Court 5 13,768.22 0.00

21 Constitutional Court of the republic of Kosovo 38 152,862.59 0.02

22 Kosovo Lottery JSC 15 24,921.68 0.00

23 Basic Court – Mitrovica 16 102,975.95 0.02

24 Basic Court Feriza 6 9,162.68 0.00

25 Basic Court Gjakovë 10 22,349.55 0.00

26 Basic Court – Gjilan 6 6,103.18 0.00

27 Basic Court in Prizren 11 29,199.95 0.00

28 Basic Court Pejë 11 16,560.86 0.00

29 Basic Court –Prishtinë 5 19,819.68 0.00

30 Hortikultura J.S.C. – Prishtina 25 29,306.41 0.00

31 Infrakos J.S.C. 57 1,853,807.19 0.29

32 Police Inspectorate of Kosovo 18 134,208.10 0.02

33 Ombudsperson Institution 25 73,252.56 0.01

34 Kosovo National Institute for Public Health 55 862,633.76 0.14

35 Mental Health Center with Community IntegrationHomes Prishtina

12 68,770.66 0.01

36 Kosovo Prosecutorial Council 35 721,259.31 0.11

37 Independent Commission for Mines and Minerals 44 147,936.82 0.02

38 KOSOVO LANDFILL MANAGEMENT COMPANY 19 260,572.12 0.04

/ 76


39 Municipality of Junik 54 3,002,263.00 0.48

40 Municipality of Kline 170 3,818,842.89 0.60

41 Municipality of Zubin Potok 38 2,459,791.58 0.39

42 Municipality of Dragash 203 3,519,192.48 0.56

43 Municipality of Deçan 89 12,056,319.42 1.91

44 Municipality of Drenas 178 6,135,630.79 0.97

45 Municipality of Fushë Kosovo 107 3,543,436.76 0.56

46 Municipality of Gjakova 211 10,791,118.81 1.71

47 Municipality of Gjilan 123 7,072,206.80 1.12

48 Municipality of Gracanica 78 3,518,153.56 0.56

49 Municipality of Istog 156 3,229,138.80 0.51

50 Municipality of Kamenica 84 1,995,302.63 0.32

51 Municipality of Lypjan 171 4,953,655.71 0.78

52 Municipality of Mamusha 50 1,090,529.33 0.17

53 Municipality of Novobërda 40 522,723.11 0.08

54 Municipality of Obiliq 85 5,774,023.21 0.91

55 Municipality of Peja 148 5,177,384.38 0.82

56 Municipality of Podujeva 210 6,307,717.76 1.00

57 Municipality of Prishtina 270 17,924,652.75 2.84

58 Municipality of Prizren 383 9,540,284.30 1.51

59 Municipality of Rahovec 93 7,156,345.25 1.13

60 Municipality of Viti 80 3,832,122.21 0.61

61 Municipality of Ferizaj 137 17,011,017.06 2.69

62 Municipality of Hani i Elezit 57 1,793,221.73 0.28

63 Municipality of Kaqanik 147 2,339,877.89 0.37

64 Municipality of Kllokot 19 213,929.70 0.03

65 Municipality of Leposavic 89 869,384.06 0.14

66 Municipality of Malisheva 287 5,833,048.93 0.92

67 Municipality of Mitrovica North 92 2,989,025.28 0.47

68 Municipality of Partesh 41 428,000.40 0.07

69 Municipality of Ranilug 47 754,966.21 0.12

70 Municipality of Shtërpc 38 1,848,264.40 0.29

71 Municipality of Shtime 104 2,734,854.29 0.43

72 Municipality of Skenderaj 73 1,121,720.05 0.18

73 Municipality of Suhareka 158 5,873,508.01 0.93

74 Municipality of Vushtrri 283 7,266,517.59 1.15

75 Municipality of Zvecan 69 1,194,973.80 0.19

76 Municipality of Mitrovica 154 7,742,783.90 1.23

77 Kosovo Energy Corporation 630 62,993,706.38 9.97

78 KOSTT 158 1,879,034.79 0.30

79 KRM Çabrati J.S.C. Gjakova 29 64,715.77 0.01

80 KRM EKOREGJIONI J.S.C. –PRIZREN 58 172,599.54 0.03

81 KRM PASTËRTIA J.S.C. FERIZAJ 14 173,081.79 0.03

82 KRM Pastrimi Prishtina 90 1,627,381.34 0.26

83 KRM Uniteti J.S.C. – Mitrovica 11 108,360.19 0.02

84 KRU “BIFURKACIONI” J.S.C. - FERIZAJ 20 53,760.85 0.01

/ 76


85 KRU Ambienti Peja 17 285,165.00 0.05

86 KRU Drini i Bardhë- Peja 8 168,302.20 0.03

87 KRU HIDRODRINI J.S.C. 31 720,654.95 0.11

88 KRU Hidromorava J.S.C. Gjilan 87 556,052.32 0.09

89 KRU Hidroregjioni Jugor J.S.C.Prizren 54 1,287,477.90 0.20

90 KRU Radoniqi&Dukagjini J.S.C. 26 106,950.29 0.02

91 KRU Radoniqi sha –Gjakova 69 2,804,799.41 0.44

92 KUR Mitrovica J.S.C. 25 209,144.90 0.03

93 KUR Prishtina J.S.C. 71 2,143,731.79 0.34

94 Assembly of the Republic of Kosovo 45 2,094,713.56 0.33

95 Ministry of Regional Development 25 78,667.96 0.01

96 Ministry of Public Administration 135 19,105,021.31 3.02

97 Ministry of Local Government Administration 13 129,945.60 0.02

98 Ministry of Education, Science and Technology 50 15,134,196.11 2.40

99 Ministry of Agriculture, Forestry and Rural Development 57 3,878,116.42 0.61

100 Ministry of Diaspora and Strategic Investments 33 75,531.96 0.01

101 Ministry of Justice 31 714,714.53 0.11

102 Ministry of Finance 54 3,322,930.19 0.53

103 Ministry of Infrastructure 190 132,522,910.81 20.98

104 Ministry of European Integration 39 272,909.02 0.04

105 Ministry of Culture, Youth and Sport 54 9,033,646.61 1.43

106 Ministry of Environment and Spatial Planning 82 4,672,871.81 0.74

107 Ministry of Labour and Social Welfare 44 724,179.17 0.11

108 Ministry of Internal Afairs 54 5,503,388.32 0.87

109 Ministry of Foreign Affairs 29 216,146.90 0.03

110 Ministry of Health 286 36,378,138.88 5.76

111 Ministry of Trade and Industry 49 5,005,643.08 0.79

112 Ministry of Defense 139 10,831,680.41 1.71

113 Ministry for Communities and Returns 53 1,288,384.30 0.20

114 Ministry of Economic Development 56 4,630,990.45 0.73

115 MINISTRY OF INOVATION AND ENTERPRNEURSHIP 13 56,893.05 0.01

116 HE Ibër Lepenc J.S.C. 34 696,363.17 0.11

117 PE NGROHTORJA E QYTETIT GJAKOVA 8 12,891.77 0.00

118 PE TERMOKOS J.S.C. 40 711,839.63 0.11

119 LPE BUS STATION J.S.C. - PRISHTINË 23 17,719.90 0.00

120 PE Gjakova Airport J.S.C. 3 2,242.00 0.00

121 Election Complaints and Appeals Panel 5 13,053.00 0.00

122 Kosovo Police 125 15,401,277.86 2.44

123 Post of Kosovo J.S.C. 41 790,258.44 0.13

124 URGENT MEDICAL CENTER 15 37,370.33 0.01

125 Center of Mental Health and SHIB-Mitrovica 8 50,881.98 0.01

126 Center of Mental Health Gjakova 9 35,756.16 0.01

127 Center of Mental Health and ShIB Prizren 24 60,068.37 0.01

128 STUDENTS’ CENTER 35 987,469.12 0.16

129 University Dentistry Clinical Center of Kosovo 41 269,400.20 0.04

130 University Clinical Center of Kosovo 434 15,194,505.66 2.41

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131 National Blood Transfusion Centre of Kosovo 22 910,265.09 0.14

132 KOSOVO NATIONAL OCCUPATIONAL HEALTH CENTER -GJAKOVE 22 203,329.71 0.03

133 Main Family Medical Care Centre - Prishtinë 42 125,973.00 0.02

134 Radio Television of Kosovo 104 2,003,084.78 0.32

135 Secretariat of the Kosovo Judical Council 29 957,590.10 0.15

136 SECRETARIAT OF CENTRAL ELECTION COMMISSION 5 56,815.61 0.01

137 Mental Health Professional Services - Peja 28 136,184.07 0.02

138 Mental Health Service - GJILAN 44 104,709.08 0.02

139 Mental Health Service - Ferizaj 14 59,909.25 0.01

140 Kosovo Correctional Services 44 3,442,857.76 0.55

141 University Hospital and Clinical Service of Kosovo 13 14,443.00 0.00

142 General Hospital – Ferizaj 43 882,104.08 0.14

143 General Hospital Gjakova 36 488,983.25 0.08

144 General Hospital Gjilan 44 592,933.46 0.09

145 General Hospital Prizren 61 1,673,595.05 0.26

146 General Hospital Peja 66 1,027,751.22 0.16

147 Hospital of Vushtrri 42 183,423.96 0.03

148 General Hospital Mitrovica 43 296,923.34 0.05

149 Bus station – Gjakova 4 2,194.00 0.00

150 Bus station – Peja 6 11,875.95 0.00

151 Kosovo Telecom J.S.C. 80 2,940,730.91 0.47

152 Trainkos J.S.C. 69 606,414.95 0.10

153 Trepça - Enterprise under Administration of PAK - Mitrovica 191 5,492,099.84 0.87

154 Trepça - Enterprise under Administration of PAK – Zvecan 1113 6,229,238.20 0.99

155 M.P.E. URBAN TRAFFIC J.S.C. 54 185,819.11 0.03

156 Public Housing Enterprise J.S.C. 51 293,419.29 0.05

157 University of Prizren “Ukshin Hoti” 33 308,639.27 0.05

158 University of Peja “Haxhi Zeka” 49 742,676.74 0.12

159 University of Mitrovica “Isa Boletini” 56 377,227.93 0.06

160 University of Gjakova “Fehmi Agani” 27 112,363.65 0.02

161 University of Prishtina “Hasan Prishtina” 80 2,934,160.89 0.46

162 Public University of Gjilan “Kadri Zeka” 35 142,205.79 0.02

163 National Audit Office 39 148,462.95 0.02

164 Office of Prime Minister 103 590,172.74 0.09

165 Office of the President of the Republic of Kosovo 36 332,029.25 0.05

Total: 12412 631,622,686.02 100.00

/ 76


5.12 CONTRACT WITH VALUE OVER 2,000,000.00€ SIGNED BY

CONTRACTING AUTHORITIES DURING 2018

CONTRACTING

AUTHORITY

PROCEDU

RES USED

DESCRIPTION OF CONTRACT VALUE OF

CONTRACT

(€)

1 Ministry of Infrastructure Open

procedure Construction of highway A7.1- Intersection on

disparity A6/A7.1 (Banullë )-Dheu i Bardhë- part:

Intersection on disparity A6/A7.1 (Banullë)-

Intersection “Bresalc”-L=22.31 km. Lot 1

18,468.426.58






17,899.684.83






11,913.157.91






11,633.267.01

5 Kosovo Police Open

procedure Supply with working uniforms for men and

women, supply with solemn uniforms for

men and women, supply with honour

uniforms for men and women

11,367.152.00

6 Kosovo Energy

Corporation Open

procedure Supply with diesel for boilers and diesel

engines

11,210.472.00

7 Ministry of Health Open

procedure Construction of the Regional Hospital in

Ferizaj

10,235.587.11

8 Ministry of Public

Administration

Open

procedure Construction of government buildings

and educational institutions

8,799.151.48






8,700.127.36






7,247.086.87

11

Ministry of Infrastructure Open





6,850.467.72

12 Ministry of Public

Administration

Open

procedure Construction of objects of the Independent Media

Commission and educational institutions

6,506.354.64

13 Kosovo Energy

Corporation

Open

procedure Preservation and security of the KEC facilities

6,079.385.25

/ 76







5,906.293.67

15 Central Procurement

Agency Open

procedure Air transport services

5,037.500.00

16 University Clinical

Centre of Kosovo Open

procedure Construction of hospital facility of NCSM

(National Centre of Sports Medicine) and

CPRM (Clinic of physical and rehabilitation

medicine) in the yard of UCCK

4,861.353.24

17 Kosovo Energy

Corporation

Negotiated

without

publication of

notice of

contract

EXECUTION OF WORKS ON CAPITAL

REMOUNT OF THE TURBINE OF

BLOCK 2

4,759.020.00


procedure Supply with hardware equipment-Zero

clients

4,616.088.00


procedure Expansion of the National Road N25,

segment at roundabout Besi-Podujeve, Lot 4

4,557.224.16

20 Ministry of Culture,

Youth and Sport

Negotiated

without

publication of

notice of

contract

UNESPECTED WORKS WITH MAIN

PROJECT AND WITH CONTRACT FOR

RENOVATION OF PRISHTINA CITY

STADIUM, POSITIONS OF 4TH CATEGORY

STADIUMS-UEFA REGULATION

REQUESTED NECESSARY TO BE

LICENSED BY UEFA/FIFA

4,471.928.31

21 Ministry of Education,

Science and Technology

Negotiated

without

publication of

notice of

contract

Supply with books for pre-university education

from 1-9 classroom

4,225.064.60


procedure Construction Regional Road R108, Deçan -Border

with Montenegro (Plave) Segment 1, L=14,510 M

ST. 0+000,00-14+510.00”

4,191.313.39

23 Municipality of Ferizaj Open

procedure Merge of the city- Two years project

4,030.290.00


procedure Expansion of the National Road R102, segment

Komoran -Morina, L= 17km, Lot 2 (Marine-

Terstenik) +000,00-3+455,00,Lot 1

3,757.037.20


Agency

Open

procedure Photocopy services, Lot 1

3,726.000.00

26 Municipality of

Mitrovica Open

procedure Designing and conducting works in construction

of the industrial recycling centre for municipal

waste prior classified or mixed in Mitrovica with

capacity up to 10 t/h

3,395.070.00

27 Kosovo Energy

Corporation Open

procedure PURCHASE OF SERVICES FOR RESEARCH,

REVIEW, ANALYSES AND PROJECTIONS

3,386.754.00

28 Municipality of Deçan Open procedure Asphalting the roads in Deçan (Village Pozhar

“Patriot Berisha”, Lumbardh “Rexhe Kaqorraj”,

Lluke e Eperme “Riza Sadikeve”, Maznik , near

the school)

3,280.312.31


Agency

Open

procedure Supply with fuel oil 3,196.085.20

30 Municipality of Deçan Open

procedure Asphalting the roads in Deçan (Drenoc “Arif

Mahmutdemaj”, in Strellce i Ulet, Ramosaj and

3,179.117.43

/ 76


Demhasaj in Carrabrege i Poshtem, Dubovik and

“Agron Hulaj” in Preljep)


procedure Expansion of the National Road R102, segment

Komoran -Morina, L= 17km, Lot 2 (Marine-

Terstenik) +000,00-3+455,00,Lot 2

3,115.886.99

32 Municipality of Deçan Open

procedure

Regulation of the river bed of Lumbardhi river in

Deçan

2,989.329.33

33 Kosovo Energy

Corporation

Negotiated

without

publication of

notice of

contract

Emergency repair of electric generator at TC

Kosova B

2,915.227.00


procedure

Structures on expansion of the National Road

N9.1, segment of intersection with National Road

N9 Dollc-Gjakove L-31 KM, Lot 3

2,900.803.48

35 Ministry of Education,

Science and Technology

Negotiated

without

publication of

notice of

contract

Supply with books for pre-university education

from 1-9 classroom

2,867.966.15


procedure

Construction of bus-stops in the national and

regional roads of the RKS

2,800.000.00

37 Municipality of Ferizaj Open

procedure Reconstruction of the road Varosh- Gerlice 2,654.328.96


Agency

Open

procedure Supply with liquid fuels. Lot 6 2,551.872.73

39 Kosovo Energy

Corporation

Open

procedure Supply with transport platform 2,457.940.00

40 Kosovo Energy

Corporation

Open

procedure Delivery and installation of RBT and RHT heaters

at TC “Kosova B” in unit B2

2,393.837.98

41 Ministry of Trade and

Industry

Open

procedure Construction of infrastructure in the Industrial

Park in Shiroke

2,393.122.88


procedure Supply with insulin from the Essential List, Lot 3 2,379.819.36

43 Ministry of Culture,

Youth and Sports

Open

procedure Construction of the object “ Museum of the

nature history”

2,378.431.81

44 Ministry of Finance Open

procedure System integration 2,316.046.18

45 RWS Radoniqi jsc-

Gjakove

Open

procedure Completion of works of water supply for 28

villages-Gjakove

2,173.820.84

46 Municipality of Gjakova Open

procedure Construction of roundabout of Gjakova-Lot 1 2,167.951.71


procedure Construction of National Road N2, segment:

Nadakovc-Smrekovnice, Lot 2

2,067.455.34


Agency

Open

procedure Supply with fuel for the region of Gjilan and

other demanding units, Lot 5

2,033.213.22

49 Kosovo Energy

Corporation

Negotiated

without

publication of

notice of

contract

Supply with unprocessed water for KEC JSC 2,000.700.00

/ 76


5.13 ACTIVITIES OF THE PUBLIC PROCUREMENT REGULATORY COMMISSION

ACTIVITIES OF RULES DEPARTMENT

I. INTRODUCTION

Based on paragraphs 2.3 and 2.8 of Article 87 of Law No. 04/L-042 on Public Procurement in

Kosovo, as amended and supplemented by Law No. 04/L-237, Law No. 05/L-068 and Law No.

05/L-092, the Department of Public Procurement Rules (hereinafter "RD") compiled the “Annual

Report” which reflects the annual work of this department. This report analyzes all activities of

the Rules Department during 2018 and proposes preventive measures for improvement,

efficiency and performance at work for the following year.

II. Purpose

Pursuant to the PPL and secondary legislation issued by the PPRC on the basis of the powers

vested in it by this law, the RD under the the PPRC exercises its activity focusing mainly on (i)

the drafting of secondary acts, rules and guidelines, and standard forms for unification of

practices in the field of public procurement and harmonization with EU directives; (ii) giving

opinions, advice or instructions and interpreting the provisions of this law and secondary

legislation as required by the contracting authorities; and (iii) submitting proposals for

amendment of the PPL and/or secondary legislation for the purpose of functionalizing the

electronic public procurement platform.

The main purpose of the Rules Department, alongside the functioning and advancement of the

public procurement system in Kosovo, is to increase the level of accountability of the contracting

authorities which are financed by the Kosovo Consolidated Budget and to ensure a more

efficient, more transparent and fair use of public funds and public resources in Kosovo in order

to significantly reduce the possibility of mismanagement of public funds.

To this end, the Rules Department pursuant to Article 87 of the Law on Public Procurement, as

amended and supplemented by Law No. 04/L-237, Law No. 05/L-068 and Law No. 05/L-092,

has the authority and responsibility to:

- prepare and publish detailed rules on public procurement aimed at the implementation of

this law by the contracting authorities, including rules on use and exercise of each

procurement procedure set out in Articles 33-37 of this Law;

- amend approved rules (if necessary);

- cooperate with other PPRC departments;

- prepare and publish manuals on procurement, guidelines, standard forms and contract

/ 76


templates in support of contracting authorities and economic operators;

- assist and advise the contracting authorities of Kosovo, public enterprises and economic

operators for the proper implementation of the provisions of this law and the secondary

legislation issued by the PPRC;

- raise the awareness of the contracting authorities and economic operators on the public

procurement legislation as well as the objectives, procedures and methods set out in this

legislation;

- issue and publish written administrative interpretations for contracting authorities and

economic operators regarding the implementation and interpretation of the provisions of

this law and of public procurement rules;

- establish contacts and initiate and establish cooperation with the courts, the prosecutor, the

Anti-Corruption Agency, the National Audit Office, PRB, CPA and other institutions in

Kosovo;

- establish contacts and initiate and establish cooperation with counterpart institutions in the

countries of the region and beyond aimed at cooperation, exchange of experiences and

advancement of procurement issues; and

- periodical analysis to verify the implementation of the foreseen objectives.

III. Strategy of Action

From the beginning of 2018 until its completion, the Rules Department has worked on

amending/supplementing secondary acts - rules and administrative instructions to make them

more readily applicable to contracting authorities and economic operators and to ensure more

efficient operation the best of the Electronic Public Procurement Platform.

In addition, this department has played a very important role in drafting and publishing

interpretations on the PPRC's website on the problems encountered during the implementation of

public procurement procedures through the Public Procurement Platform, providing written

responses on the basis of written requests of interested parties through the PPRC's archive and

official electronic address "info.krpp", as well as providing public procurement advice to

contracting authorities, economic operators and other interested parties either by telephone and

through consultations at RD premises at the PPRC.

IV. Achieved results

During this reporting period, the Rules Department, for the purpose of functionalizing the

Electronic Public Procurement Platform, has prepared the following draft public procurement

rules:

- Rules and Operational Guidelines for Public Procurement;

- Supplementation/amendment of the Rules and the Operational Guidelines for Public

Procurement; and

- Standard Form B58 "Notification of the Contracting Authority's Decision".

- Supplementation/amendment of B58 “Notification on the decision of the Contracting

/ 76


Authority”.

The above documents were approved by the PPRC Board and published on the PPRC's website.

The Rules and Operational Guidelines for Public Procurement and SF B58 “Notification of the

decision of the contracting authority” entered into force on 04/16/2018. The amended Rules and

Operational Guidelines for Public Procurement and the amended SF B58 “Notification on the

Decision of the Contracting Authority” entered into force on 09/03/2018.

In order to better functionalize the electronic public procurement platform, the PPRC Board

established a working group (consisting of five (5) members: three from the RD, two from DTI

and one from USAID for PPRC support) for drafting the Rules and Operational Guidelines for

Public Procurement. The document was finalized as a draft and published on 17.12.2018 on the

PPRC's website with a 15 day deadline for comments from the public.

Based on repeated written requests from the contracting authorities and economic operators on the

same questions, the Department issued and published on the PPRC website under the Frequently

Asked Questions link 6 legal interpretations, which were subsequently increased and now reach

63 legal interpretations. (Answer to the questions asked).

From 30.10.2009, when the Public Procurement Regulatory Commission for the first time

established a "help desk" for the purpose of providing professional advice, interpretation of

provisions of the law and of secondary legislation on daily basis (work days) at the request of the

contracting authorities, economic operators and other interested parties, by phone: + 381 (0) 38 213

709 and e-mail: [email protected], until now it has been evaluated to have functioned very

well, because with the maximum engagement, efficiency and skills of the three procurement

experts of the Rules Division, from January 1 to December 31, 2017, they managed to provide in

total 2666 professional advices/interpretations through the PPRC archive, official electronic

address "info.krpp ", as well as through the phone, as follows:

Responses provided by the Rules Department of the PPRC to Contracting Authorities and

economic operators during the period 1 January – 31 December 2018

No. Manner of response Number

of

response

s

Responses to Contracting Authorities

Responses to

economic

operators

01 Interpretation in writing

(through the PPRC

archive)

22 17 5

02 Interpretations through PPRC’s electronic address

967 477 495

/ 76


03 Interpretations through

PPRC’s official telephone

number

1.436 999 437

04 Meetings-consultations 171 118 53

05 Total responses to CAs and EOs

1.611 990

06 Total advises/interpretations

2.601

During 2018, the RD gave a significant contribution to the implementation of the public

procurement electronic platform, providing assistance to the PPRC’s IT Department aimed at

ensuring proper enforcement of public procurement rules and legal counseling with regards

to problems encountered during the implementation of public procurement procedures via the

public procurement electronic system.

V. Cooperation of the Rules Department with other institutions

During 2018, the RD had close cooperation with other institutions, particularly with the Anti-

Corruption Agency, the Procurement Review Body, the National Audit Office, the Economic

Crime Investigation Unit, prosecution offices, courts and NGOs.

In the framework of this cooperation, the Rules Department provided clarifications, advice

and interpretations in writing both through the PPRC's archive and through the official email

of this Department ([email protected]) aimed at the proper implementation of the

provisions of this law and the secondary legislation issued by the PPRC on the basis of the

authorizations vested in it with this Law.

During 2018, in order to ensure the proper implementation of the provisions of this law and

secondary legislation, the Rules Department provided the following assistance:

- To the Anti-Corruption Agency in three (3) cases of investigation;

- To the Procurement Review Body in four (4) cases of procurement activity review;

- To the Economic Crime Investigation Unit in nine (9) cases of procurement activity

review; and

- To the Basic Court in Prishtina in one (1) procurement activity case by presenting

directly in two court hearings.

VI. Public Procurement System Reform in Kosovo

Considering that the Law No. 04/L-042, as amended and supplemented by Law No. 04/L-237,

Law No. 05/L-68 and Law No. 05/L-092 was intended and issued to regulate the public

mailto:[email protected]

/ 76


procurement system in the sense of “classic procurement”, the Rules Department considers it

necessary to issue a new Public Procurement Law which will regulate the electronic Public

Procurement system.

VII. Measures for improving work efficiency

The PPRC Rules Department operates only with three procurement experts. Alongside the

performance of duties mandated by law, i.e. issuance of secondary legislation, namely the

drafting of rules of guidelines, standard forms and interpretations to the assistance of contracting

authorities and economic operators, procurement experts of this department are constantly

required to clarify public procurement rules, provisions of this law and secondary legislation

related to cases under investigation from the Economic Crimes and Corruption Investigation

Unit, prosecutions, courts, the Anti-Corruption Agency, the Procurement Review Body, NGOs,

journalists, etc.

Therefore, and considering that a procurement expert is before retirement leaving this already

overloaded department with only two procurement experts, we propose the following measures

aimed at increasing work efficiency and the good performance of this department:

- Increase the number of experts in the Rules Department;

- In addition to basic salary, the allowance of 50% of the basic salary for the RD

procurement experts;

- Training abroad to increase the professional skills of the PPRC Rules Department

experts.

VIII. Next steps

Next year the Rules Department will mainly focus on:

- Drafting and/or amending legislation in accordance with the requirements of the Law on

Public Procurement, and drafting the standard forms required for the electronic public

procurement platform;

- Continuing to provide professional advice to interested parties through the electronic

address “info.krpp” as well as written interpretations through the PPRC's archive.

- Continuing the provision of assistance to the IT department of the PPRC for the better

implementation of public procurement rules and legal advice on the problems

encountered in conducting public procurement procedures through the electronic public

procurement system.

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ACTIVITIES OF THE MONITORING DEPARTMENT

Legal Basis

The Monitoring and Supervision Department of the PPRC performs the duties of monitoring and

supervising the procurement activities of the Contracting Authorities based on Articles 81, 88.1

and 88.2 of the Law No. 04/L-042 on Public Procurement. Based on the aforementioned articles,

the Monitoring and Supervision has the power, authority and responsibility to observe, supervise

and monitor the implementation of the provisions of this law and the rules issued by the PPRC

under the authority of this law.

Composition of the Monitoring and Supervision Department

The Monitoring and Supervision Department during 2018 had a total of fourteen (14) employees,

including the Head of the Department and thirteen (13) officials, twelve (12) of whom were

engaged in monitoring contract notices sent for publication on the PPRC's website, monitoring of

procurement activities based on findings in monitored notices and monitoring as requested by the

contracting authorities, economic operators and other interested parties.

The PPRC Monitoring Department, starting from 01.01.2017 when the use of the e-procurement

platform became mandatory for all central and local level budget organizations and public

enterprises for procurement procedures, has been responsible for monitoring the notices of

contracting authorities sent for publication on the e-procurement and the PPRC's website such as:

contract notices, contract award notices, notices for cancellation of procurement activities,

contract signing notices and other notices.

Therefore, the engagement of the Monitoring Department has now shifted from the classical

monitoring of procurement activities (monitoring as planned of completed activities and

ascertaining the violations) to the monitoring of procurement activities prior to publication on the

e-procurement website.

The purpose of the PPRC’s Monitoring and Supervision Department is to identify, prevent and

eliminate, through the monitoring of contracting authorities, possible omissions in terms of the

observance of the Law on Public Procurement by Contracting Authorities and improving work

performance to ensure the fair, transparent and efficient use of Kosovo's budget funds.

/ 76


Monitored notices by value

Concerning notices of cancellation of procurement activities and notices of contract award

cancellation, during 2018 the PPRC monitored:

- 498 notices of cancellation of procurement activities

- 46 notices of contract award cancellation

Notices of cancellation of procurement activities in 498 cases

The monitoring of notices of contract cancellation has shown that:

Notices:

Tota

l no

. of

no

tice

s

Hig

h v

alu

e

Ave

rage

val

ue

Smal

l val

ue

Min

imu

m v

alu

e

Fram

ew

ork

con

trac

ts w

ith

on

e

EO

Fram

ew

ork

con

trac

ts w

ith

seve

ral E

Os

Contract notice 3877 434 1962 1541 321 3

Contract award notice 2019 146 1066 808 4 43 1

Cancellation notice 498 58 230 210

Notice for cancellation of cancellation 2 1 1

Indicative notice 16 16

Awarded notice of design contest 3 1 2

Design contest notice 11 6 5

Request for expression of interest 5 1 3

Design contest notice – Opening the financial offers

Notice of contract award cancellation 46 11 27 8 3

Prequalification award notice 1 1

Notice for additional information or corrigendum 195 38 109 35 13 2

Notice for negotiated procedure without publication

202 16 77 106 3 1

Invitation for bidding-sale 50 9 23

Contract signing notice 3745 67 529 451 2709 61

Request for qualification notice – concession

Decision notice of CA prior to publication pursuant to Articles 43.7 and 44.2

të URRPP

338 14 130 112

Sale of assets - Auction 52 5 7

Auction cancellation 34 1 4 12

Total 11097 801 4158 3324 2729 430 5

/ 76


- In 138 no bid was submitted

- In 92 cases the cancellation was due to budget surpassing

- In 124 cases there was no qualified bid

- In 15 cases the cancellation was due to technical specification errors

- In 32 cases - a violation of the current law has occurred or will occur in procurement

processes which cannot be remedied or prevented through a legal amendment to the procurement.

- In 46 cases - cancellation prior to the opening of bids, cancellation due to objective events or

reasons which are beyond the control of the CA

- 2 cases - cancellation due to budget reorganization and re-destination

- 11 cases - annulment according to article 108 / A paragraph 10.2 of the PPL

- 30 cases - by decision of the PRB, re-evaluation

- 1 case - was not registered on the electronic platform

- 1 case - after the intervention of the PPRC, has used the framework contract work procedure

- 1 case-cancellation before the opening, the key was not given to the commission members

- 1 case-cancellation was made after the supply was made by a foreign donor

- 1 case - by decision of the Ministry of Education, Science and Technology for fuel

- 2 cases - arithmetic errors higher than 2%

- 1 case - winner EO refused to register his representation in Kosovo

Contract award cancellation in 46 cases’

- Cancellation and return to re-evaluation by decision of the PRB, in 17 cases

- Cancellation upon recommendation of the PPRC, in 1 case

- Cancellation and return to re-evaluation under Article 108 / A, with decision of the CA, in 4

cases

- Cancellation and return to re-tendering with decision of the PRB, in 19 cases

- Cancellation due to the withdrawal of the EO, 3 cases

- Cancellation due to arithmetic errors greater than 2% of the total value, 1 case

- Cancellation because the CA has used the unit price, 1 case

During the 2018, the highest number of violations related to the following articles of the PPL:

- Article 27.4 of the PPL, Tender Dossier (same requirements in the tender dossier and in

the contract notice) -93 cases

- Article 28.2 of the PPL, Technical Specifications-110 cases

- Article 46.1 of the PPL, Special Rules Permitting the Reduction of Time Limits - 71

cases

- Article 68 of the PPP, Economic and Financial Standing -119 cases

- Article 69 of the PPL, Technical and Professional Capability (mixed requirements with

evidence) -325 cases

- Technical errors - 224 cases

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The highest number of violations of Regulations and the RGPP

- Procurement number -34 cases

- Article 22 of the RGPP - Publications (22.3 Registry of all EOs that have applied) -58 cases

- Article 22.3 point C of the RGPP - Contract Award Notice - 176 cases

- Article 43.7 of the RGPP - Notification of bidders - candidates - 63 cases

- Article 43.8 of the RGPP - Notification of the decision of the CA-69 cases

Monitoring upon request, answers and recommendations during 2018:

- Answers 30 cases

- Procurement activity monitoring upon request 10 cases

- Reports 6 cases

- Recommendations 13 cases

- Information 2 cases

- Opinion 1 cases

- Remark to procurement officers 11 cases

In addition, the Monitoring Department during 2018 has identified divisions of requests as in

the following case:

CA- The Municipality of North Mitrovica has divided requests by using minimum value

notices related to the kindergarten with the following activities:

-“Renovation of the kindergarten”, procurement no. 647-18-046-547;

-“Decoration of the greenery of the kindergarten yard”, procurement no. 647- 18-047-

547; -

- “Purchase and installation of electric lamps for kindergarten lighting purposes”,

procurement no. 647-18-050-547.

Notices to contracting authorities concerning procurement procedures such as: Use of the

negotiated procedure according to Article 35 and Article 61 of the PPL No. 04/L-042. During

2018, the Monitoring Department received from CAs notices on the following two procedures:

- Article 35 - Negotiated procedure without publication of contract notices is used

- 187 cases, of them

- 160 cases, additional work (up to 10% of the basic contract)

- Article 61 - abnormally low tender - two (2) cases

Objectives of the Monitoring and Supervision Department

The objectives of the Monitoring Department for 2019 include:

- Record, prevent and eliminate, through the monitoring of notices submitted by Contracting

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Authorities for publication on the PPRC’s e-procurement and of procurement activities, of

possible omissions in terms of compliance with the Law on Public Procurement and the

applicable secondary legislation by the contracting authorities, as well as improve

performance to ensure fair, transparent and efficient use of the Kosovo Consolidated Budget

funds and all other funds and resources.

- Ensure the integrity and responsibility of public officials, civil servants and other persons

involved in procurement activities and promote the establishment of a professional, impartial

and ethical institutional culture for procurement officers and other officials involved in the

public procurement process.

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ACTIVITIES OF THE DEPARTMENT OF TRAINING AND EUROPEAN

INTEGRATION

The report reflects the annual work of the PPRC’s Department of Training and Integration: The

Basic Professional Training Program - for Basic Professional Procurement Certificate; Training

for Electronic Procurement / E-Tendering The report also includes the description of training

program modules, participation, monitoring and supervision of trainings, training of trainers for

training programs, testing, re-testing of training participants, and certification.

I. Training program for basic professional procurement certification

The Public Procurement Regulatory Commission on 19.09.2018 to 28.09.2018 announced the

possibility of applying for Basic Professional Training for procurement officers of the

Contracting Authorities. This public procurement training program aimed to fulfill:

a. Emergency needs of Contracting Authorities, which at the moment did not

have certified public procurement officers.

b. The needs of Contracting Authorities which lacked professional staff with

basic certification.

c. This restrictive measure was made due to the limited capacity in terms of

budget and training rooms.

The Public Procurement Regulatory Commission in cooperation with KIPA and with the support

of the USAID project “Transparent, Effective and Accountable Municipalities” (TEAM)

announced that the training would be organized starting from 25.10.2018 aimed at the

certification of officials who were selected from the application on the basis of a notice published

on the PPRC's web site.

In this case, the Training Department prepared the Group List, Training Agenda and Training

Schedule. The training was held from 25.10.2018 to 27.11.2018 at hall 201 - the building of the

Ministry of Infrastructure and consisted of 15 training days for each participant.

a) Description of the Basic Professional Program:

According to the PPL, responsible procurement responsible officials and procurement employees

must possess a valid basic training certificate before assuming their duties in the procurement

offices.

This program was structured in 10 training modules as follows: Legal Framework (PPL,

Regulations and Procurement Guidelines), Restricted Procedures, Negotiated Competition

Procedures and Negotiated Procedures without Publication, Procurement of Services, Integrity in

Public Procurement, E-tendering, Tender Dossiers, Contract Management, Framework Contracts,

Appeals and Complaint Review Procedures.

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The basic training and certification program in public procurement provides an initial opportunity

to improve the skills and qualifications of the body of officials who manage public money

through the procurement system. Leaders of this program have acquired special skills, according

to the complex tasks they are expected to have, including those that relate to possible changes to

the legal framework.

b) Attendance of participants in training and organization of testing for trainees

Upon completion of the training program, trainees undergo testing and re-testing. The test mostly

consists of open questions aimed at assessing the ability to solve problems and challenges

associated with the procurement system which may be faced by officials in the future. The

trainees who attained a passing score of over 51 points (37 in total) were provided the Basic

Professional Procurement Certificate with a validity period of three years (2019-2021).

c) Engagement of trainers for training delivery

The criteria underlining the engagement of trainers required that the trainers be field specialists,

have professional experience and be certified on train-the-trainer skills. The PPRC’s Training

Department engaged 10 trainers for the Basic Professional Program who delivered 15 days of

training.

d) Training supervision:

Training participants discussed the best practices and difficulties faced in procurement processes.

The training was rich in examples and case studies from local and international procurement

practice.

The training was supervised by KIPA, USAID and PPRC who kept records via the various forms

produced by KIPA such as lists of training participants and training evaluation forms which were

completed by training participants.

II. Other training

1. Basic Procurement Training for Auditors

This training was organized for all officials, including internal auditors of public institutions,

internal auditors from all Kosovo municipalities and internal auditors of the MLGA, CIU and

ACA who did not have the opportunity to attend such training organized under previous calls.

In addition, the PPRC announced that the training commenced on 23.02.2018 and lasted during

March, May and June. The training was held in KIPA premises, while the USAID prepared and

submitted to the PPRC evidence that 48 participants from Kosovo municipalities and 56

participants from the central level (MLGA, CIU and ACA) participated in the training. The

training was supervised by KIPA and USAID.

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2. Basic Training on Procurement and Code of Ethics – for directors of

municipal departments

Concerning this training, the PPRC was informed by USAID that the training for directors of

municipal departments of the municipalities of Prishtina, Gjakova and Vushtrri would commence

on 13.02.2018 and would extend into March.

The training was attended by 45 participants who were divided into 3 groups with 15 participants

each. The training was supervised by KIPA and USAID, which also supported the training

financially.

3. Basic Training on Procurement and Code of Ethics – for school directors

On 03.04.2018, the PPRC announced the beginning of the training which lasted until 06.05.2018 and focused on 5 priority municipalities such as Prishtina, Gjilan, Vushtrri, Peja dhe Gjakova. The USAID prepared and delivered to the PPRC the training schedule, lists of trainees and the

training agenda. The training was attended by 182 participants who were divided in 7 groups with

26 participants each. The training was supervised by KIPA and USAID, which also supported the

training financially.

4. Training on Contract Management

The PPRC was informed by USAID that this training commenced on 08.10.2018 and lasted until

14.12.2018. The training was delivered to projects managers from all the Kosovo municipalities

and the MLGA.

The USAID prepared and delivered to the PPRC the training schedule, lists of trainees and the

training agenda. The training was attended by 354 participants who were divided in 20 groups with

22 participants each. The training was supervised by KIPA and USAID, which also supported the

training financially.

III. Training Program on Electronic Procurement

a) Description of the training program on electronic procurement – e-tendering

The hands-on training program on electronic procurements offers the opportunity to improve the

skills and qualifications of the body of officials who manage, monitor and control public money

through the electronic procurement system platform. Manuals that included platform-based

practicing related to: registration of economic operators, preparation of tender dossiers for a

procurement activity, bid preparation and submission to contracting authorities, opening and

evaluation process of procurement activities, preparation of contract award notice, signing of

contract, filing of requests for clarification of tender dossiers, requests for reconsideration and

filing of complaints to CAs and the PRB through the e-procurement platform.


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1. Training on e-tendering for economic operators (EO) and Civil Society

Organizations (SCO)

On 02.02.2018, the PPRC in cooperation with KIPA and with the support of the USAID TEAM project has announced the application for participation in a two-day training on e-tendering. The training was organized for all Economic Operators (EOs) and Civil Society Organizations

(CSOs) registered in the Republic of Kosovo. In addition, the PPRC announced that this training would commence on 13.02.2018 and end on 23.02.2018. The training was held in the premises of the Kosovo Institute for Public

Administration (KIPA), while the PPRC prepared the training schedule, the lists of trainees and the training agenda. The training was attended by 106 participants who were divided into 8 groups with 14-15 participants in each. The training was supervised by KIPA and USAID, which

also supported the training financially.

2. Training on e-tendering for municipal officials (members of bid opening and

evaluation commissions)

The training targeted all officials – members of municipal procurements commissions for bid

opening and evaluation, who were not able to attend such training organized under previous

calls.

In addition, the PPRC was informed by USAID that this training would commence on

27.03.2018 and last until 16.05.2018. The training was held in the premises of the Kosovo

Institute for Public Administration (KIPA), while the USAID prepared and delivered to the

PPRC the training schedule, the lists of trainees and the training agenda. The training was

attended by 234 participants who were divided into 16 groups with 18 participants in each. The

training was supervised by KIPA and USAID, which also supported the training financially.

IV. Cooperation

The PPRC during 2018 cooperated and coordinated activities with several partner organizations,

donors and institutions. Under these activities, training programs have been implemented for the

needs of procurement officers and other officials of the institutions. Although with very limited

capacities in terms of staff and training rooms, the PPRC has been able to obtain valuable

support in accomplishing its training program with the support of USAID and KIPA. The

support provided by partners was in the form of full financing, partial funding, while in some

cases we also had cooperation in implementation.

V. Summary and Conclusion

During 2018, the PPRC in order to accomplish its tasks resulting in an increased volume of

work in all directions, supported and increased the professionalism of procurement officers and

persons who were directly or indirectly involved in procurement. The results of cooperation and

coordination of trainings highlight the fact that this year was productive. Indicators point out that

this year 37 procurement officers were certified under the basic vocational training program and

1025 training participants were provided with a certificate of participation in the training.

During this year, training was delivered to procurement officers of approximately 150 public


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units and organizations and over 50 private companies (EOs) and CSOs. Beneficiaries of the

trainings were central and local level officers, representatives of economic operators, civil

society organizations, independent agency procurement officers, public companies and a number

of other organizations.

Providing quality and appropriate training to needs has been achieved by focusing on the

implementation of the legal and strategic legal priorities through the implementation of advanced

learning methodologies for adult learning and illustration of practical examples during the

training.

European Integration and coordination with other institutions

In accordance with the competencies and responsibilities vested in it by the PPL, the PPRC

should interact and cooperate with other organizations within and outside the country on issues

related to public procurement. In this context, the PPRC has continuously held meetings and has

reported to and cooperated with MEI, MoF, MTI, ACA and other institutions with regards to

public procurement.

These meetings, reports and collaborations demonstrated the PPRC’s readiness to work with

government institutions and international institutions such as the EU Office, SIGMA, World

Bank and NGOs. During 2018, the PPRC conducted regular meetings related to the National

Program for the Implementation of the SAA (NPISAA) and delivered reporting on the

implementation of the NPISAA for 2018 both in the reporting matrix and in the narrative

document and review of the NPISAA for 2019, regular reporting to the MEI on the EC Report

for Kosovo for 2018, SIGMA’s Annual Assessment Report, etc.

Table of training implemented during 2018 NO. TYPE OF TRAINING TARGET TRAINEES TRAINING

ORGANIZED

BY

TOTAL

TRAINEES

TIME OF

TRAINING

1 Information training:

PPRC responsibilities

and competencies under

the PPL

Newly appointed judges

for 2018 by the

Academy of Justice of

Kosovo

PPRC 49 February

2 Training on E-

procurement and Ethics

Representatives of

businesses (EOs)

PPRC-

USAID-KIPA

106 February-

March

3 Training on Public

Procurement and Code

of Ethics

Directors of municipal

departments of Gjakova,

Prishtina and Vushtrri

PPRC-USAID 45 February-

March


Procurement and Code

of Ethics

School directors from the

municipalities of

Prishtina, Gjilan,

Vushtrri, Peja and

Gjakova

PPRC-

USAID-KIPA

182 April-May

5 Training on E- Municipal officers PPRC- 234 May


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procurement and Ethics involved in bids opening

and evaluation

commissions

USAID-KIPA


Procurement

Internal auditors from all

the municipalities of

Kosovo

PPRC-

USAID-KIPA

48 March

7 Training on Auditing in

Public Procurement and

Detection of Fraud for

Internal Auditors

Internal auditors of the

MLGA, CIU and ACA

PPRC-

USAID-KIPA

56 May-June

8 Training on Contract

Management

Project managers from

all the municipalities of

Kosovo and the MLGA

PPRC-

USAID-KIPA

354 October-

December

9 Basic Professional

Training on Emergency

Procurement

Procurement officers of

contracting authorities

PPRC-

USAID-KIPA

37 October-

November

Total: 1.111 Year 2018


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IT DIVISION ACTIVITIES AND THE E-PROCUREMENT

a) IT Division activities

The activity of the Information Technology Division with all capacities is fully focused on:

- Daily management of hardware and software infrastructure of the electronic

procurement system; prevention, avoidance and problem solving to ensure sustainability and uninterrupted operation of the Electronic Procurement System, 24 hours a day, 7 days a week;

- Cooperation and coordination with the institutions of the Ministry of Public Administration/Agency for Information Society and the Ministry of Finance, being the institutions indirectly involved in the operation of the electronic procurement system;

- Provision of services in the provision of technical assistance and instructions through the help desk (hotline, email and physical presence) to all users of contracting authorities and economic operators when using the electronic procurement system;

- Provision of technical assistance and support to all PPRC staff and the Rules, Monitoring and Training Division in order to increase knowledge on the use of the functionalities of the electronic procurement system and transformation from traditional procurement to electronic procurement;

- Updating of the two PRCC portals, https://krpp.rks-gov.net/ and

https://e-prokurimi.rks-gov.net/, with information, frequently asked

questions, notices and decisions prepared by the PPRC and published

for the general public.

b) Electronic Procurement System activities

Ever since it became operational (as of January 1, 2016 for all central-level CAs and as of

January 1, 2017 for all Local-level CAs), the full implementation and functioning of e-

procurement for all procurement procedures during 2018 is marked as one of the greatest

achievement in recent years in view of enhancing transparency and efficiency in public

procurement;

During 2018, the main activities identified for using of the electronic procurement system, are as

following:

- As of January 1, 2018 all procurements with value over EUR 1000, or about 97% of all

procurement procedures are carried out through the electronic procurement platform -

from the initiation of the procedure until the signing of the contract

- All (190) CAs are registered and use the electronic procurement platform;

- There are approximatley 6000 registered EOs who actively use the platform;

- The number of all registered users has reached at about 16,000;

- So far, there are 31,000 publications contained in the platform,

https://krpp.rks-gov.net/



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- Out of 6,781 procedures developed, around 5,174 have been concluded with a signed

contract, or on average 10 signed contracts per working day;

- All publications in electronic procurement are transparent to the public and accessible to

any stakeholder, including the signed contracts and some documents on the evaluation of

the eliminated and awarded bids;

- The physical contact of the procurement officers with the potential EO participant in the

procurement procedures has been significantly reduced;

- It is possible to monitor the procurement activities in real time and at any stage of

activity;

- The e-procurement platform is one of the most widely used governmental systems used

by businesses, citizens, and any stakeholder;

- As of July 5, 2018, for all centralized procurements conducted by the CPA, the

submission of the bids was done only in electronic form, and as of September 1, 2018, for

all procurements involving high values, by all CA - the submission of the bid was done

only in electronic form.

- The progress of the use of electronic procurement by EO is also indicated by the

percentage of electronic bids submitted as oppossed to hard copy bids - during 2017, the

level of electronic bidding was 15%, in the first half of 2018-30% , while in the second

half of 2018 - the percentage of electronic bidding was over 50%

- As of October 2018, access to the system for internal and external auditors to use the

system was granted in order to audit all procurement activities developed and completed

through the procurement system;

- The system is used for adresssing and processing of requests by EO for clarification,

requests for reconsideration, including complaints in PRB;

- During October 2018, the use of the functions of the electronic procurement system was

launched for reviewing and processing of complaints by the PRB

- Statistics on the activity of preparing procurement procedures and publishing notices are

given below:


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6. SUPPORT TO KOSOVO PUBLIC PROCUREMENT SYSTEM BY

INTERNATIONAL INSTIUTIONS

The PPRC has consistently received support in various forms from various international

institutions. Many donors have provided funds in various forms to help develop this system since

its foundation in 1999, and thereafter. Such assistance is provided in the form of technical

assistance, support through various projects, organizing trainings, and exchange of experiences

during study visits, provision of opportunities for participation in various conferences and

seminars, etc.

Both during 2017 and 2018, in terms of direct and concrete support from international

institutions in the further development of the public procurement system in Kosovo, USAID has

provided support through the TEAM project (Transparency, Efficiency and Accountability in

Municipalities).

In accordance with the objectives of the TEAM project and in particular in accordance with the

Action Plan with the PPRC, to fully functionalize and implement the e-procurement platform, the

USAID/TEAM project during 2018 continued its support in:

- Capacity building of procurement officers in 5 (five) focus municipalities (Pristina, Peja,

Gjakova, Gjilan and Vushtrri) through the permanent engagement of procurement experts

and time after time engagement of experts in a certain number of other municipalities ;

- Continuous training of users of the e-procurement platform (procurement officers,

business officials, civil society, auditors, etc.);

- Training and certification on public procurement for procurement officers of all public

institutions both at central and local level;

- Engaging experienced experts in auditing and addressing the level of security of the e-

platform, and the preparation of a number of documents/policies necessary for the

functioning of the e-platform;

- IT capacity building in PPRC through training on the technologies used in relation to the

e-procurement platform, and engagement of experts on certain timeframes for direct

support in the administration of the e-procurement system.

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6.1 RECOMMENDATIONS ON IMPROVING THE SYSTEM OF PUBLIC

PROCUREMENT SYSTEM IN KOSOVA

Pursuant to Article 87.2.13 of the Law on Public Procurement no. 04/L-042, the PPRC together

with the annual report should also submit recommendations for improving the public

procurement system and/or upgrading this law.

Purpose / Objectives and Recommendations

The Government of Kosovo respectively PPRC, as an authorized institution for the legislative

field in Public Procurement, has set concrete objectives in this area. The main objective and goal

of the Government as well as of the PPRC has been and remains the advancement of the public

procurement system in Kosovo in order to increase transparency, efficiency and

accountability by all stakeholders involved in carrying out public procurement activities. The

functioning of the public procurement system is an essential issue of public finance management

for public administration in Kosovo and a proper public procurement system enables more

efficient and more reasonable use of public funds, enabling substantial savings of the Kosovo

Consolidated Budget, as well as contributing significantly to the fight against corruption,

malpractice and for economic development of Kosovo at the same time.

Currently, the field of public procurement in Kosovo is regulated by Law no. 04 / L-042 on

Public Procurement of the Republic of Kosovo, as amended and supplemented by Law no. 04 / L-

237, Law no. 05 / L-068 and the Law no. 05 / L-092.

Achieving the full results set out in this Strategy is not possible without completing the legislative

reform and its harmonization with recent developments in the field of public procurement.

The Government and other Institutions of the Republic of Kosovo (including the PPRC) have

been and are committed to consistently enhance the public procurement system by increasing

transparency, efficiency and accountability of all stakeholders involved in carrying out public

procurement activities in Kosovo. Further advancement of the legal framework in the field of

public procurement remains one of the highest-priority needs that is also related to the National

Plan for the Implementation of the SAA, the European Reform Agenda and the International

Standards and Best Practices.

The public sector modernization project, with emphasis in the field of e-procurement, is in the

phase of full implementation and constitutes one of the most important and major reforms in the

field of public procurement so far. From the assessments so far by system users, international

and local partners, this process, despite having major challenges, is rated at maximum score.

However, the process of full implementation of this reform should be followed by

reforms/changes in the legislative field, which is also foreseen with the National Public

Procurement Strategy (2017-2021) This is of utmost importance because achieving strategic

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objectives with the reform undertaken (increasing transparency and effectiveness in order to step

up actions in the fight against corruption and malpractice) can not be done without legislative

reform and its harmonization with other developments. Due to the overwhelming commitments

in the transition phase from traditional to e-procurement, in the agenda of legal changes, the

PPRC has lagged behind (the legal changes were foreseen in 2017/18). To this end, the PPRC

considers as extremely important and of a high priority to initiate and conclude the legal

changes as quickly as possible.

Reasons for the recommendation:

1. Full harmonization of legislation with the use of electronic means (e-procurement).

Pursuant to the PPL in force (Article 129 Electronic Procurement), the PPRC shall be authorized

to issue rules regarding that enable the use of electronic means. However, given that legislation

as a whole is designed for traditional procurement, there are many legal provisions that hinder

the issuance of adequate rules for the use of electronic means. This is due to the fact that

regardless the fact that the PPRC is authorized to issue other rules that enable the use of

electronic means (Article 129 of the PPL), the PPRC can not issue a rule that can derive a

provision of the law. To this end, the e-procurement platform has aimed at supplementing all the

provisions of the PPL and for some of the latter alteration and adaptation to business processes

for the application of electronic means more transparency, efficiency and less possibility of

misuse. Particular emphasis is attached to Articles 26, paragraph 4, point 1, Article 36 as a

whole, also Articles 41, 41A and 42 as a whole, Article 48 as a whole, Article 50 partly, Articles

54, 58, 68 etc.

2. Dynamics of IT developments and public procurement

Given the fast-paced developments in information technology, it is essential to accommodate them

through the legal changes. The process of legal changes is extremely complicated and takes time to

change, so designing a law that enables the regulation of many technical aspects, flexible processes

and the application of latest practices in public procurement through secondary legislation is

absolutely indispensable. In all systems that have gone through the phase of using e-procurement,

such legal adaptations have been made, and hence Kosovo needs to adapt its legislative system to

the recent developments – namely the use of electronic means.

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3. Alignment with new directives

Another important factor for initiating legal changes is the alignement of legislation with the new

EU Directives (Directives of 2014). There are a number of new provisions that are required by

EU Directives to be transposed into national legislations.

4. Elimination of shortcomings identified during the practical implementation of the

current law

The PPRC continuously monitors the practical implementation of the provisions of the PPL and

as a result regulatory shortcomings have been identified, which can only be avoided by making

legal changes. For example, one of the shortcomings identified is the complaint system within

the meaning of Article 108A and / or Chapter III and IV of the PPL. Also, a considerable number

of the provisions of the PPL are considered necessary to be amended as soon as possible in order

to ensure the increase of Transparency and Efficiency of the Use of Public Money. The PPRC

has managed to successfully conclude the Transparency phase but the same should be regulated

by law while it is at the stage of increasing the effectiveness of public procurement which should

also be legitimized. In this sense, there will literally be substantial changes to the Public

Procurement Law, which will have a very positive impact in avoiding shortcomings identified in

the implementation of the current law.

The PPRC considers that legal changes aimed at further alignment with the EU directives on

public procurement (new directives) but also with the aim of increasing efficiency and avoiding

shortcomings in the system, should be made. For this purpose, the PPRC, in cooperation with the

European Commission project, has initiated the process of legal changes. The current public

procurement law has specified in detail many legal aspects that require constant adaptations to

support the dynamic development of public procurement. Their amendment through legal

changes (in the Assembly) can not follow the dynamics of changes in public procurement.

Therefore, the transition from a very detailed and non-dynamic law in the sense of changes is and

remains one of the main recommendations of experts in the field of public procurement. For this

purpose, the PPRC considers that the redrafting of a new law on public procurement, by

removing many technical aspects and with a dynamic character in the changes from the current

law, would help the efficient development of the procurement system.

Further legal changes will need to be followed with changes in secondary legislation, which the

PPRC will make pursuant to its authorizations. These changes will also have an essential impact

on the e-procurement platform, so the cost of advancing this platform should be taken into

account.

Based on the reasons briefly mentioned above as well as many other dimensions in which the

legal changes will have effects that we have not been able to present in this report, the PPRC

recommends to the Government of Kosovo and the Assembly to support this legal reform.

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The PPRC and the legal staff from the Rule Department are quite familiar with the legislation

and specificities of Public Procurement, requirements and needs for changes and this would

greatly help the process of change and the successful completion of this process. Of course, the

PPRC is willing to be in charge of this process in coordination with other stakeholders from the

public procurement community.

Other recommendations

For the purpose of advancing and improving the public procurement system in Kosovo, the

PPRC proposes to the Government and Assembly of Kosovo and to other public procurement

institutions to undertake the following steps:

- With even greater efforts by the contracting authorities in order to fully implement the

Law no. 04/L-042 on Public Procurement in Kosovo as amended;

- The PPRC needs more emphasized support and full institutional coordination with a view

to the most comprehensive implementation of e-procurement. For this purpose the PPRC

needs continuous support in many aspects, especially in the development of professional

and technical capacities. As we have stipulated in the previous years’ reports, developing

the e-procurement system requires continuous maintenance and advancement and

simultaneously professional and technical capacities as well as timely available financial

capacities in order to maintain the continuity of the provision of these services (e-

procurement).

- Implementation of the National Strategy in the field of public procurement, especially the

fulfilment of the action plan of the strategy that has not yet been fulfilled;

- Continue training other groups’ besides the public procurement groups, such as: the

management level staff, technical experts who prepare the technical specifications for

both general and internal auditors, etc. In this regard, further support for KIPA and PPRC

should be provided by relevant institutions.

- Greater focus on contract management, by all parties involved, especially by contracting

authorities and key administrative officials, but also by technical and other staff involved in

the implementation of the contract;

- Continue monitoring of the notices PRIOR TO the publication of the contract notice;

- Reduce as far as possible the use of negotiated procedures, as well as small and minimal

value contracts, using public framework agreements as well as centralized procurements;

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- Raise awareness on public procurement in general and on e-procurement in particular

among contracting authorities, economic operators, public procurement institutions and

the general public;

In the framework of the public procurement system in the Republic of Kosovo it is necessary to

further proceed undertaking measures to strengthen and improve:

1. Procurment Plans

Further focus shall be given to preparation quality Planing (they are submitted almost

only formally), clear specification of each activity as well as their specification under

procurement plan and the budget of the respective fiscal year and other years. In

particular, contracting authorities should be more careful in the preparation of long-term

projects and when the activities have budgetary implications of more than 1 year.

It remains challenging for the contracting authorities to coordinate the activities with the

aim of aligning the requests and budget capacities as well as business plans with the

annual budget. Mainstreaming of scuh activities should be done in time and prior to the

submission of the final Procurement Plan/s. Clear and full specification of each activity to

be implemented during the budget period, should be followed with the provision of

adequate budget funds approved by the respective levels. The adequate and timely

specification of requests from the requesting units, especially the specifications of the

request, as well as the budget needed for realization, is more than necessary.

2. It is absolutely necessary to continue working further on strengthening the internal

processes of the CA ranging from the requesting and approving units to the PD in order

to harmonize the activities, especially in the preparation phase of the procurement

planning. During the monitoring phase, the PPRC continued this year to find that the

requesting units did not submit their requests on time or submit them without specifying

them at the appropriate level as if they provided contradictory data for the necessary

budget. Thus, with the lack of coordination of activities in the sectors of CAs, the

preparation of Procurement Plans is in most cases made only formally. Such a practice

should be changed as soon as possible.

3. A remaining challenge for CAs is greater effectiveness to the full implementation of the

contract from the beginning of the activity until the contract completion. In this regard, the

NAO and contracting authorities are recommended to focus more at this stage which,

according to all the analysis, is considered the most problematic stage in the entire process

of spending public money.

/ 76


Contract management - contract management and implementation process records,

payments and other aspects of implementation still remain amongst key challenges of the

Public Procurement system and not only for the reason of lagging behind as regards the

proper legal level and good performance. The Kosovo Government and especially the

relevant Audit Institutions will have to focus more on this area in order to significantly

improve the scope of contract management and their implementation. The PPRC, despite

the fact that this area of monitoring is related only to the administrative aspects of

management, will focus more on the monitoring of the contract management part. The

PPRC is focused on improving the data record from the contract management part to

create the most functional system in terms of contract management. The PPRC will

especially monitor the part on respecting the terms of the contract, with particular

emphasis on the fulfillment of the dynamics and the application of the punitive measures

for non-performance of the contract. The PPRC will monitor and report on timely

implementation of contracts, weaknesses and shortcomings, important data such as;

Changes and variations in contracts, billings and payments, contract performance, etc.

Despite this, based on the fact that the PPRC monitors the contract management only in

the administrative aspect (observance of administrative aspects) an oversight, audit, or

detailed investigation in the field of contract management by relevant institutions

(Internal Auditor and General Auditor, Anti-Corruption Agency, etc.) should be carried

out.

/ 76


PUBLIC PROCUREMENT REGULATORY COMMISSION

7. Action Plan for addressing recommendations given by the Auditor General on the Annual

Financial Statements 2017

No.

Recommendations

Activities

undertaken by

the

management

The

proposed date for

implementation

Responsi

ble

instit

ution

The process of implementing

the recommendations Implemnented in the process Unimplemented Comments I

Recommendations to PPRC

1 Recommendation 1-

The Chairman of PPRC

should ensure that all

recruitments are done in

accordance with the

LCS and the Rules of

Proceudure of the PPRC.

2 Recommendation 2 -

The Chairman of PPRC

should review the

existing controls to

ensure an efficient

management,

registration,

identification of all

property with barcodes,

and established

committees to make

clear recommendations

and reports on assets. In

this regard, action is

taken on the

functionality of the e-

wealth system and to

strengthen the

requirement for

registering all assets

under1000 € in this system

This

recommendation is

intended to be

applied consistently

and it exists as such

a problem mainly

due to the lack of

provision of IT

experts with salary

under the law of CS.

Regulation no. 02-

2013 on Management

of Non-Financial

Asset contains

specified rules for

management of

government assets.

Consequently, it is the

responsibility of the

BOs to implement the

legislation and ensure

the completeness of

the accounting

records.

PPRC

(NAO)

31.12.2018 KRPP

(ZKA;

CFO )

.

In the

proc.

In the

proc.

This

recommend

ation is for

the Board

and the

Manager of

the PPRC

staff!

e-wealth is

managed by

MPA

/ 76


N Activities

Responsi

ble

The process of implementing

the recommendations

r. Recommendations

3

Recommendation 3 -

Undertaken by

the management

The proposed date for implementation

-on

montthly

basis

institutio

n

Implemnent

ed

in the proces

s

Unimplemented

Comments

The PPRC Chairman

should ensure that the

action plan is

reconsidered and re-

updated, analyzing the

causes of

unimplemented

recommendations, set a

new time limit, and put

in place accountability

mechanisms for all

responsible persons

tasked with

implementing the

recommendations. The

implementation of this

plan should be

continuously monitored.

PPRC has on regular

basis requested

monthly reporting on

the implementation

of AG

recommendations

PPRC

(NAO)

In

the

proc.

There are

exceptions

for some

recommend

ations

which can

not be made

on a

monthly

basis as

they are

bound to

legal

deadlines.

4 Recommendation 4

The PPRC Chairman

should ensure the

development of a risk

register and delegate

direct responsibility for

risk management to an

appropriate officer who

will provide monitoring

and reporting on a

regular basis in this area

Proces

Dec

2018

PPRC

(NAO) In the proc.

This

recommend

ation is for

the Board

and the

CFO of the

PPRC staff!

8. FINANCIAL REPORT

Public Procurement Regulatory

Commission - Financial Report for 2018 -

Receiving Stamp of the Proposals and Submissions Unit

Budget Organization code: 230

Contact information:

Chief Administrative Officer: Mr. Osman Vishaj

Chief Financial Officer: Mr. Ismet Abdullahu

Date: 25.02.2018

1) Introduction: (Please submit a summary in written form of key developments of your organization's budget.

Do not exceed the space given below!)

The budget of the Public Procurement Regulatory Commission is allocated pursuant to the Law No. 05 / L-125 on the Budget of the Republic of Kosovo. The total budget is € 609,200 according to the following economic categories: Wages and Salaries € 334,948, Goods and Services € 269,253, and Utilities € 5,000. In the budget of the Public Procurement Regulatory Commission, the majority of the budget consists of Wages and Salaries by 55.0%, Goods and Services by 44.18%, and Utilities by 0.82%.

While the final budget of the PPRC in KFMIS compared to the Annual budget of the Law on Budget consist of cuts by € 66,325 and in total is = € 542,875, which is allocated according to the following economic categories: Wages and Salaries € 295,622, Goods and Services € 244,253, and Utilities € 3,000.

The budget spent is € 505,308: Wages and Salaries € 295,622 or 58.50% of the final budget, Goods and Services € 207,025 or 40.97% of the final budget and Utilities 2,661 € or 0.53% of the final budget.

Based on the overall assessment, it turns out that the level of budget execution of the Public Procurement Regulatory Commission for 2018 is to the extent of 93.07% of the final budget. Allocation of funds was done based on the cash flow plan, prepared by the CFO in cooperation with the PPRC Board. In this report shall be presented in details the expenditures generated from the PPRC budget for 2018, as well as their comparison with the same period of 2017. The PPRC Board, respectively the CFO, has been careful and in no moment we have not been in a position of lack of available funds or late in receiving payment invoices.

2) Summary of revenues and special expenditure categories:

(Please briefly list main changes in terms of estimated and current values for each category. Do not exceed the

space given below)

a) Revenues:

PPRC does not generate revenues.

b) Wages and Salaries:

(Please attach the organizational structure of your organization as an annex to this financial report and

complete the additional table, regarding the payment structure in point 4. g) of this report)

The category of Wages and Salaries participates in the final budget of PPRC by € 295,622 or 58.50%. The amount spent in this category for 2018 is € 295,622, expressed in 100% of final budget.

c) Goods and Services:

The category of Goods and Services participates in the final budget of PPRC by € 244,253 or 44.93%. Budget spent rate in present economic category for 2018 is € 207,025, expressed as a percentage of 84.84% of the final budget.

d) Utilities:

The category of Utilities participates in the final budget of PPRC by € 3,000 or 0.55%. Budget spent rate in present economic category for 2018 is € 2,661, expressed as a percentage of 88.07% of the final budget.

e) Capital Investments:

f) Subsidies and transfers:

3) Summary:

(Please briefly list final remarks regarding the budget of your institution or perspectives on future

developments)

In the report shall be presented the detailed expenditures generated from the PPRC budget for 2018, as well as their comparison with the same period of 2017.

As can be seen from the following table in the economic category of Goods and Services in 2018, there are lower expenditures in almost all economic categories, due to delays in the completion of the e-procurement platform.

The comparison ratio between the revised planned budget and the budget spent is done by comparing it with the final budget.

In the details of expenditures for Goods and Services according to economic codes in the economic subcategory, there are several cases when we have planned expenditures but there is no expenditure generation and also, in other cases, there are generated unplanned expenditures.

Comparisons in table 4.b) are between the budget spent and the final budget in KFMIS; whereas in table 4.c) between the budget spent and the budget planned by the Law No. 05 / L-125 on the Budget of the Republic of Kosovo.

Signature of the Head of Organization

4) Tables:

4. a) Revenues:

(Please complete the table with necessary information. Additional rows can be added to the table)

Economic code

Economic category Planned/estimated revenues

for 2018

Own Source Revenues

carried forward from 2017

Revenues generated in

2018

1 2 3 4 5

4.b). Expenditures:

(Please complete the table with necessary information)

Economic code

Economic category

Budget and expenditures for 2017

Annual budget

pursuant to the

Law on Budget

(2018)

Revised

budget 2018 (if there

were any changes)

Final budget 2018

Expenditures up to 31 December

2018

Commitments up to

31 Decem

ber 2018

Budget

committed

(in %)

Budget

spent (in %)

Budget (2017)

Expenditures (2017)

% of

expenditures

1 2 3 4 5 6 7 8 9 10

11000 Wages and Salaries 307,799 247,005 334,948 295,622 295,622 295,622 100

13000 Goods and services 295,622 104,919 269,252 244,253 207,025 207,025 84.84

13200 Utilities 5,000 2,351 5,000 3,000 2,661 2,661 88.70

30000 Capital Investments 61,155 61,072

21000 Subsides and Transfers

Total 509,207 415,347 609,200 542,875 505,308 505,308 93.07

Goods and Services 4. c) EXPENDITURE DETAILS BY ECONOMIC CODES

Budget 2017

Budget 2018

13000

GOODS AND SERVICES

Name of economic category

Planned (2017)

Expenditures

(2017)

% of expenditures

Planned (2018)

Expenditures

(2018)

% of expenditures

Total Goods and Services

117,253 104,919 89.48 269,252 207,025 76.88

1310 TRAVEL EXPENDITURES (SUBTOTAL)

18,000 16,009.25 88.88 21,000 15,162 72.20

13130 Official travel expenditures within the country

13131 Official travel wage within the country

13132 Accommodation during official travel within the country

13133 Other official travel expenditures within the country

13140 Official abroad travel expenditures

2,795.70 4,000 3,645

13141 Official abroad travel wage 7,319.40 7,000 6,696

13142 Accommodation during official abroad travel

3,602 4,000 4,453

13143 Other official abroad travel expenditures

2,292.15 6,000 369

1330

TELECOMMUNICATION SERVICES (SUBTOTAL)

15,320 14,470 94.45 16,000 9,979 62.37

13310

Internet expenditures

13320

Mobile phone expenditures 15,120 14,470 16,000 9,979

13330

Postage expenditures 200

13340 Expenditure of fiber optic cable use

1340 SERVICE EXPENDITURES (SUBTOTAL)

26,483 14,374.19 53.46 26,700 11,043 41.35

13410

Education and training services 15,000 5,666.03 15,000

13420 Representative and advocacy services

13430 Different health services

13440 Different intellectual and advisory services

184

13450

Printing services - non-marketing 6,483 1,381.40 1,500 1,717

13460

Other contracting services 5,000 7,326.76 10,200 9,143

13470

Technical services

13480

Membership expenditures

1350

FURNITURE AND

EQUIPMENT PURCHASE

(LESS THAN EUR 1000)

(SUBTOTAL)

18,000 7,025 38.90 9,303 9,561 102.77

13501

Furniture (less than EUR 1000) 10,000 3,000 230

13502

Telephones (less than EUR 1000)

13503

Personal Computers (less than EUR 1000)

5,000 5,000 1,303 1,290

13504 Information Technology hardware (less than EUR 1000)

13505 Photocopier machine (less than EUR 1000)

13506 Special medical equipment (less than EUR 1000)

13507 Police service equipment (less than EUR 1000)

13508

Traffic equipment (less than EUR 1000)

13509

Other equipment (less than EUR 1000)

3,000 2,025 5,000 8,041

13510

Purchase of books and works of art

1360 OTHER PURCHASES - GOODS AND SERVICES (SUBTOTAL)

4,000 2,447.95 48.94 7,000 3,013 43.04

13610

Office supplies 3,000 1,775.03 6,000 2,431

13620 Food and drink supplies (non-state dinner)

1,000 1,000 582

13630

Medical supplies

13640

Cleaning supplies

13650

Clothing Supplies

13660

Accommodation

13670

Ammunition and firearms

13680

Fiscal stamps (banderols)

13681

Seals

1370 DERIVATIVES AND FUELS (SUBTOTAL)

10,000 7,604.68 76.04 12,000 7,925 66.03

13710

Oil

13720

Central heating oil

13730

Heating oil

13740

Crude oil

13750

Coal

13760

Wood

13770

Derivatives for generator

13780

Fuel for vehicle 10,000 7,604.68 12,000 7,924

1380 ADVANCE PAYMENT ACCOUNTS (SUBTOTAL)

13810

Petty cash advance payment

13820

Official travel advance payment

13821

Advance payment

13830

Goods and services advance payment

13850

Embassies advance payment

1390 FINANCIAL SERVICES (SUBTOTAL)

13911

Banking Provisions-Central Bank

13912

Banking Provisions -Raiffeisen Bank

13913

Banking Provisions -Procredit Bank

13915 Banking Provisions -Banka Private e Biznesit

13916

Banking Provisions -Banka Ekonomike

13917 Banking Provisions -NLB Banka Prishtinë

13918

Different fees provisions

13940

KPA-Banking Provision

1395

REGISTRATION AND INSURANCE SERVICES (SUBTOTAL)

2,950 1,734.14 58.78 3,450 1,312 38.02

13950

Vehicle registration 400 400

13951

Vehicle insurance 2,500 1,704.14 3,000 1,312

13952 Municipal vehicle registration fee

50 30 50

13953

Insurance of buildings and other

1400 MAINTENANCE (SUBTOTAL) 13,000 35,425.90 272 163,000 137,760 84.52

14010 Vehicle maintenance and repair

10,000 7,425.90 12,000 2,524

14020

Buildings maintenance

14021 Residential buildings maintenance

14022 Business administrative buildings maintenance

14023

School maintenance

14024 Health facilities maintenance

14030

Highway maintenance

14031 Regional motorway maintenance

14032

Local motorway maintenance

14040 Information Technology maintenance

2,000 28,000 150,000 135,236

14050 Furniture and equipment maintenance

1,000 1,000

1410 RENT (SUBTOTAL) 4,511

14110

Buildings rent

14120

Land rent

14130

Equipment rent

14140

Machinery rent 4,511

14150 Other spatial uses rent

1420 MARKETING EXPENDITURES (SUBTOTAL)

1,000 371 37.10 1,000 107 10.70

14210

Advertising and vacancies 1,000 371 107

14220

Publishing publications

14230

Public information expenditure

1430 REPRESENTATION EXPENDITURES (SUBTOTAL)

7,500 5,457.20 72.76 9,000 6,618 73.53

14310

State dinner 7,500 5,457.20 9,000 6,618

1440 EXPENDITURES-COURT DECISIONS (SUBTOTAL)

14410 Expenditures-court decisions

1700 DEBT SERVICING (SUBTOTAL)

17000

Government debt payment

4. d) UTILITIES DETAILS BY ECONOMIC CODES

Budget 2017

Budget 2018

1320

UTILITIES


Planned

(2017)

Expenditures

(2017)

% of expenditures

Planned (2018)

Expenditures

(2018)

% of expenditures

Total Utilities 5,000 2,351.10 47.02 5,000 2,661 53.22

1320 UTILITIES

(SUBTOTAL) 5,000 2,351.10 47.02 5,000 2,661 53.22

13210

Electricity

13220

Water

13230

Wastes

13240

Central heating

13250

Phone expenditures 5,000 2,351.10 47.02 5,000 2,661 53.22

4. e) CAPITAL INVESTMENTS: EXPENDITURE DETAILS BY ECONOMIC CODES

Budget 2017

Budget 2018

3000

CAPITAL INVESTMENTS Name of economic category

Planned (2017)

Expenditures (2017)

% of expenditures

Planned (2018)

Expenditures (2018)

Commitments up to

31.12.2018

% of expenditures

Total Capital Investments

3110 BUILDINGS (SUBTOTAL)

31110

Residential buildings

31120

Business administrative buildings

31121

Educational facilities

31122

Health facilities

31123

Cultural facilities

31124

Sports facilities

31125

Memorial

3120 ROAD CONSTRUCTION (SUBTOTAL)

31210

Motorway construction

31220

Regional motorway construction

31230

Local motorway construction

31240

Sidewalks

31250

Sewage

31260

Water supply

31270

Investment maintenance

3150 ELECTRICITY SUPPLY AND GENERATION (SUBTOTAL)

31510

Electricity supply, generation and transmission

3160 EQUIPMENT (SIST. OVER EUR 1000) (SUBTOTAL)

61,155 61,072 99.86

31600 Information Technology equipment (over EUR 1000)

61,155 61,072

31610

Information Technology equipment

31620

Furniture

31630

Telephone

31640

Personal Computer

31650

Photocopier machine

31660

Special medical equipment

31670

Police service equipment

31680

Software

31690

Other equipment

3170 TRANSPORT VEHICLES (SUBTOTAL)

31700

Official vehicle

31701

Trucks

31702

Jeep and minibus

31703

Ambulance car

31704

Police vehicles

31705

Motors

31706

Other transport vehicles

3180 MACHINERY (SUBTOTAL)

31800

Machinery

3190 OTHER CAPITAL (SUBTOTAL)

31900

Other capital

31910

Investments advance payment

3210 Land (SUBTOTAL)

32100

Land

3220 INTANGIBLE PROPERTIES (SUBTOTAL)

32200 Intangible properties

3310

CAPITAL TRANSFERS -ENTITIES (SUBTOTAL)

33100

Capital transfers -entities

4.f) SUBSIDIES AND TRANSFERS: EXPENDITURE DETAILS BY ECONOMIC

Budget 2017

Budget 2018

21000 SUBSIDIES AND TRANSFERS


Planned

(2017)

Expenditures (2017)

% of expenditures

Planned (2018)

Expenditures (2018)

% of expenditures

Total Subsidies and Transfers

2100 SUBSIDIES

21110

Public entities subsidies

21120

Public entities subsidies

21200

Non-public entities subsidies

2200 TRANSFERS

22100

Transfers to other governments

22110 UNOPS-administration project- Kosovo Property Agency

22200

Payments to individual beneficiaries

22210

Basic pensions

22220 Pensions for persons with disabilities

22230

Social assistance pensions

22235

KPC pensions

22240

Pensions-Category I

22250

Pensions-Category II

22260

Payments for war invalids

22270

Payments for civilian invalids

22280 Payments for the families of the martyrs fallen in war

22300

Payment-court decisions

4.g) Personnel and wage structure in 2018:

(Please complete the table with necessary information and attach the organizational structure of your institution to this financial report)

Level Positions approved

pursuant to the Law on

Budget 2018

Positions completed

2018

Budget approved

pursuant to the Law on

Budget for the categories of Wages and

Salaries 2018

Budget spent on

salaries up to 31

December 2018

Total additional payments

2018

Total number of employees

receiving additional

payments 2018

a) Working hours (full/half time), and

b) To be specified the type of additional payment for 2018

1 2 3 4 5 6 7 8

Board level 3 3

Senior level management

Management level

6

6

Professional level 27

25

Supportive level

3

3

Total

39

37

334,947.71

295,622

9.600

4 IT Officers and chauffeurs of

PPRC Chairperson

Please attach the organizational structure of your organization.

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