Human Capital Management (HCM)

SAP University Alliances

Version 2.01

Authors Claudia KroliczekMark LehmannStefan Weidner

ProductSAP ERP 6.0 EhP4Global Bike IncGlobal Bike Inc.

LevelBeginner

FocusFocusCross-functional integration Human Capital Management

© SAP AG

SAP ERP Course Overview

Introduction to SAP

Navigationg

Introduction to GBI

Sales & Distribution

Materials Management

Production Planning

Financial Accounting Financial Accounting

Controlling

Human Capital Management

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SAP ERP Unit Overview

HCM Organizational Structure

HCM Master Data

HCM Processes- Organizational Management- Personnel AdministrationPersonnel Administration

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SAP ERP HCM Organizational Structure

Represents the structural and personnel organization of a company

Consists of organizational unitsg

Illustrates the organizational structures and hierarchies

Illustrates an employees responsibilities

Is a precondition of various personnel processes’ implementation

Consists of three parts:- Enterprise Structurep- Personnel Structure- Organizational Plan

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SAP ERP HCM Enterprise Structure

Enterprise Structure- Represents formal and financial structures in a company

E h l d t b i d t t i t t- Each employee needs to be assigned to an enterprise structure.- Basically consists of company code, personnel area, and personnel subarea- Client

• An independent environment in the system- Company Code

• Smallest org unit for which you can maintain a legal set of books- Personnel Area

• Represents a company area differentiated between personnel administrative, time ep ese ts a co pa y a ea d e e t ated bet ee pe so e ad st at e, t emanagement, and expensive organizational aspects

- Personnel Subarea• Represents part of a personnel area• Represents a company area differentiated between personnel administration timeRepresents a company area differentiated between personnel administration, time

management, and payroll accounting aspects

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SAP ERP GBI 2.0 Enterprise Structure for HCM

Global Bike Group Client

Global Bike US CompanyCode

Global Bike Germany

PersonnelAreaGBI MiamiGBI Dallas

Executives

GBI San Diego

Sales Sales

GBI Hamburg GBI Heidelberg

ExecutivesSales

FinancePersonnel

SubareaHR

IT

Purchasing

MM

MMFinance

MM

MM

Purchasing

HR

IT

MM

Purchasing

MM

Production

Purchasing

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Production

SAP ERP HCM Personnel Structure

Personnel Structure- Describes an employee’s position within the company- Is defined by employee group and employee subgroup- Employee Group

• Organizational unit for which personnel related regulations can be specified• Examples:Examples:

– Active employees– External – Retirees

- Employee Subgroupp y g p• Organizational unit within the employee group, for which personnel related regulations

are specified• Examples:

– Industrial employees– Commercial clerks– Laboratory assistants

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SAP ERP HCM Personnel Structure

Employee Group

ExternalActive Retiree

Employee Internal Trainee Employee Subgroup

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SAP ERP HCM Organizational Plan

Organizational Plan - Describes in which function an employee is acting - Is object-oriented, i.e. each element is represented by an object- Objects can be assigned to each other- Organizational Unit

• Can be grouped according to functional and regional aspectsCan be grouped according to functional and regional aspects.- Position

• Are assigned to organizational units and filled by employees• Example: Position accounting clerk in the Accounting Department

- Person• Are employees and fill positions

- Cost Center• originate from Controlling and can be linked with positions or organizational unitsg g p g

- Job• General description of tasks which an employee should perform • Are assigned to positions• Example: Position Head of Department

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• Example: Position Head of Department

SAP ERP HCM Organizational Plan

C t C tCost CenterOrganizational Unit

Position Job Position

PersonAssignment

Assignment (optional)

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SAP ERP GBI 2.0 Enterprise Structure in SAP ERP HCM (US)

E l G 2

Employee Group 9External

91Senior Consultant

90Junior Consultant

2120

Employee Employee Group 1

Employee Group 2Retiree

11Hourly Wage

12Salary scale

13Executive

10Intern

21Honorary

20Pensioner

P l S bExecutives

Subgroupy

Active Hourly Wage Salary scale ExecutiveIntern

Company Code US00

Personnel Area Dallas DL00

Personnel Subarea

Miami MI00EX00

SD00

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Client GBI

SAP ERP GBI 2.0 Enterprise Structure in SAP ERP HCM (DE)

Employee Group 9External

91Senior Consultant

90Junior Consultant

Employee Group 2Retiree

21Honorary

20Pensioner

Employee Group 1 11 12 1310 Employee

Executives

Employee Group 1Active

Hourly Wage Salary scale ExecutiveIntern Employee Subgroup

Company Code DE00

Pers. Area Heidelberg HD00

ExecutivesEX00

Hamburg HH00

Personnel Subarea

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Client GBI

SAP ERP HCM Master Data

Personnel number- Is used in SAP as a central identifier for an employee

C i b t i ht di it- Can comprise by up to eight digits- Can be assigned either by the system or manually- All employee data available in the system are identified on the basis of the

personnel number.p

Personnel no.64751511

Expenses results Travel expenses

Expenses Travel expensesExpenses

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Expenses May 2010

Travel expenses April 2010

Expenses June 2010

SAP ERP HCM Master Data

Reference Personnel Number- Helps to map different contractual relationships - Creates an existing employee newly in the system with a new personnel

number- The old personnel number serves as a reference personnel number.- Certain data can be copied and assigned to the new number.Certain data can be copied and assigned to the new number.- In the case of concurrent employment, the

employee is identified through a person ID.

Person ID155486211

P l b P l bReference Personnel number64751511

Personnel number47116550

Project Manager in personnel area

Employee inpersonnel area

Reference

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pe so e a eaMI00 Miami

pe so e a eaDL00 Dallas

SAP ERP HCM Master Data

Infotypes- HR master data are structured in infotypes.- Collections of data fields that are logically linked- To process employee data in an effective structure in accordance with

business requirements- Each infotype has an explicit four-digit ID, e.g. infotype Addresses 0006.Each infotype has an explicit four digit ID, e.g. infotype Addresses 0006.- An infotype can have sub types, which represent a sub variant of the infotype.

S b t 0100

Infotype 2001Absence

Sub type 0220Health resort

Sub type 0100Vacation

Absence Health resort

Sub type 0601Parental leave

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SAP ERP Time Constraints of Infotypes

Time constraint 1 e.g. permanent residence

Time constraint 2 e.g. husband

Time constraint 3 e.g. secondary residence

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SAP ERP Maintenance of Infotype

Infotypes can be maintained in three different ways:

Single infotype maintenance Fast entry

Personnel action

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SAP ERP HCM Processes

Organizational Management- Model the organizational structure of your enterprise- Create, change and delimit organizational units- Create, change and delimit jobs- Create, change and delimit positions

Analyze an organizational unit to define- Analyze an organizational unit to defineworkforce requirements and personnel cost planning

- Create further organizational units for planning scenarios or simulations

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SAP ERP HCM Processes

Personnel Administration- Creating and maintaining personnel master data- Plausibility checks may be performed to detect errors and

prevent the transfer of incorrect data. - When changing master data, a history is created which may

be used for reporting and the verification of data integrity.p g g y- Personnel administration sets the data basis for subsequent

processes in Human Resource Management and reporting.

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