1. Actions Queries

2. Understanding Action Queries Action queries are a way to make corrections to database. They can make an enormous mess of database if used incorrectly. Action queries differ from select queries: A select query shows you data that meet your criteria. An action query looks for the data that meets your criteria, and then does something with it, such as making changes to the data or moving records to a new table.

3. Testing Action Queries (Carefully) Most importantly, before you use an action query, make a database backup! because it may not always generate the result you expect (mong i). To make a backup, you can copy your .accdb database file or FileSave & Publish to enter Backstage view, look in the Advanced section of the Save Database As list Back Up Database.

4. The Action Query Family An update query changes the values in one or more records. An append query selects one or more records, and then adds them to an existing table. A make-table query selects one or more records, and then creates a new table for them. A delete query deletes one or more records.

5. Update Queries An update query searches for some records and then modifies them. Using the update query when you work on lots of data or when you want to update multiple fields. Update query makes to change multiple records at same time.

6. Update Queries To Create a Update Query: Select Create tab Queries Query Design. Add each table you want to include in query by selecting it and then clicking Add. Change query to an update query by choosing Query Tools Design Query Type Update. Add the field you want to use for filtering, and then set the Criteria box for each one.

7. Update Queries Add the field you want to change. In the Update To box, supply the new value that your query will apply to each field.

8. Update Queries Add any other fields that you want to inspect to confirm that youre selecting the correct records. Right-click the querys tab title, and choose Datasheet View to see the rows that query affects. Now switch back to Design view, choose Query Tools Design Results Run to run update query and have Access apply your changes.

9. Update Queries Access warns you about the change its about to make. Click Yes to make the change. If you want to save your query, then press Ctrl+S Youll need to supply a name for your query.

10. Append Queries An append query selects records from a table and then inserts them into the end another table. You may want to use an append query to transfer records from one database to another. This technique is handy if you have duplicate tables in different databases. To transfer the records, you need to make sure the two tables line up. (Page 255)

11. Append Queries Create a new query by choosing Create Queries Query Design. Using the Show Table dialog box, add the source table that has the records you want to copy. Query Tools Design Query Type Append.

12. Append Queries Another Database: transfer the records to another database click Browse to select database file OK. Table Name box: enter the name of the table to which you want to transfer the records. Click OK to close the Append or Make Table dialog box. Add the field you want to copy from the source table.

13. Append Queries If youre creating an append query, then fill in the names of the destination fields in the Append To boxes. If want to copy only some of the records in the source table, then set the filter conditions you need. Choose Datasheet View to see the rows that your query affects.

14. Append Queries Switch back to Design view, and then choose Query Tools Design Results Run to transfer your records. Press Ctrl+S to save query.

15. Make-Table Query The make-table query creates the destination table, and then copies the records to it. Open the source database. Choosing Create Queries Query Design. Add the source table that has the records you want to copy. Select Query Tools Design Query Type Make Table.

16. Make-Table Query Another database: transfer the records to another Database, click Browse to select database file OK. Table Name: enter the name of the table which you want to transfer the records.

17. Make-Table Query Add the field you want to copy from the source table. To copy only some of the records in the source table, then set the filter conditions. Choose Datasheet View to see the rows that your query affects. Switch back to Design view Results Run to transfer the records. Press Ctrl + S to save query.

18. Delete Queries Delete queries are the simplest and most dangerous of the action queries. Delete query erases records from the database. To create a delete query: Select Create tab Queries Query Design. Add the table that has the records you want to delete. Select Query Tools Design Query Type Delete.

19. Delete Queries Add the fields you want to use for filtering, and then set filter conditions. Add the fields that you want to inspect to confirm youre getting the correct records in the datasheet view. Choose Datasheet View to see the rows thatll be affected by query. Switch back to Design view, choose Query Tools Design Results Run to remove the records.