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Physical Education Expansion K-8 (PEEK-8): Teacher Hire

Grant Application

2013-14This packet includes:

Part One : Application Information/InstructionsPart Two : Grant Cover PagePart Three : District & School General Assurances FormPart Four : Grant Application FormPart Five : Budget Form

Name of School: ___________________________School District: ___________________________Superintendent: ___________________________County: ___________________________

Grant Application Due Date:5:00 pm on August 16, 2013

I. Legislative Background...........................................................................3

II. Frequently Asked Questions...................................................................4

III. Application Information............................................................................5

2013-14 Physical Education Expansion K-8 (PEEK-8) Teacher Hire Grant Information and Application

This is a legislative-funded program; project timeline, reporting dates, and requirements are contingent upon the Oregon Department of Education receiving funding for 2013-2015 biennium from the Oregon Legislature and

Table of Contents

A. Timeline – Important Dates...............................................................5

B. RFA General Instructions for Submission.........................................6

C. Scoring and Criteria..........................................................................7

IV. Application Content.................................................................................8

Part One: Grant Application Instructions................................................8

Part Two: Cover Page............................................................................9

Part Three: General District Assurances..............................................10

Part Four: Grant Application...........................................................11-12

Part Five: Budget Worksheet...............................................................13

V. Grant Application Review Criteria.........................................................14

VI. Submission Instructions........................................................................15

Teacher HireGrant Application

I. Legislative Background

Intent

2013-14 Physical Education Expansion K-8 (PEEK-8) Teacher Hire Grant Information and Application- 2 -

This is a legislative-funded program; project timeline, reporting dates, and requirements are contingent upon the Oregon Department of Education receiving funding for 2013-2015 biennium from the Oregon Legislature and

The Physical Education Expansion K-8 (PEEK-8) grant was established by the 2007 Oregon Legislature through the passage of HB 3141. During the 2013 Legislative Session, additional grant allocations were approved for the 2013-14 school year. The Teacher Hire Grant enables school districts and public charter schools to hire licensed physical education teachers. The grant is designed to support activities related to meeting the physical education instructional requirements for students in kindergarten through grade 8 as described in OAR 581-020-0250.

House Bill 3141 (Now 329.496-329.501)

SECTION 1: ORS 329.496 states that: Every public school student in kindergarten through grade 8 shall participate in physical education for the entire school year. Students in kindergarten through grade 5 shall participate in physical education for at least 150 minutes during each school week. Students in grades 6 through 8 shall participate in physical education for at least 225 minutes during each school week.

SECTION 1 and 2: ORS 329.501 states that:(1) The Department of Education shall award grants to school districts and public charter schools for the purpose of meeting the physical education requirements of ORS 329.496.(2) A district or school that receives a grant may use the grant to:

(a) Hire teachers who specialize in physical education; and(b) Provide in-service training to teachers on the academic content standards for physical education and the requirements of ORS 329.496.

Related Oregon Administrative RuleThe Oregon Administrative Rule (OAR) pertaining to the Physical Education Expansion K-8 (PEEK-8) Grants provides additional information and definitions to develop a deeper understanding of the intent and focus of the laws. OAR 581-020-0250 relates to the Physical Education Expansion K-8 (PEEK-8) Grants.

The following OAR outlines the funding requirements.

581-020-0250 Physical Education GrantsSection 4 states that:(4) The grants may be used to: (a) Hire teachers who are licensed to teach in physical education or who are allowed to teach physical education within the scope of the endorsements on their license; and (b) Provide in-service training to teachers, not specifically endorsed in physical education, on the instruction of physical education, the academic content standards for physical education and the minimum number of minutes requirement using evidence-based programs.

II. Frequently Asked Questions:

Who is eligible to apply for the PEEK-8 Teacher Hire Grant?Any school/school district or charter school in Oregon may apply for this grant.

Is this a district application or school application?


http://www.ode.state.or.us/teachlearn/subjects/pe/oarpeekgrants.pdf

http://www.leg.state.or.us/ors/329.html

http://www.leg.state.or.us/ors/329.html

Each school will submit its own application, but must include the district superintendent’s signature on the general district assurances page. School applications will be reviewed and scored individually on their own merit. What must districts or charter schools do to receive this money? In order to receive funding, school/school districts or charter schools must submit a completed application to the Oregon Department of Education (ODE) by August 16, 2013. Applications must be approved by ODE before funds are distributed.

How may the PEEK-8 Teacher Hire Grant funds be used?PEEK-8 Grant funds may be used to hire and pay the salary of physical education teachers who are licensed to teach physical education or who are allowed to teach physical education within the scope of the endorsement on their license. The hired teachers may only teach grades K-8 or any combination of those grades.

Can the PEEK-8 Teacher Hire Grant funds pay for fringe benefits as required by teacher contract?No, the grant funds may only be used for salary. Districts must pay for any fringe benefits required by teacher contract.

Is there a limit on the number of teachers a school may request?Yes, only one teacher may be requested per school, even if more teachers are needed to meet the physical education instructional requirements.

What is the amount of each PEEK-8 Teacher Hire Grant? Each school may apply for up to 1 full time equivalent teacher of physical education not to exceed $50,000 per school in salary (benefits not included).

What is the scoring process for qualifying for grant funding?A minimum score of 69 is required for funding consideration. Once the minimum score is met, schools will be ranked by the number of priorities met:

1. Meeting a threshold 40% Free and Reduced Priced Lunch Eligible. 2. The school is not served by any physical education teachers who are licensed to teach

in physical education or who are allowed to teach physical education within the scope of the endorsement on their license.

3. Matching salary funds are provided by the district, thereby reducing the total grant request

The Oregon Department of Education may require revision of grant proposals and budget prior to approval, award, or release of funds. Decisions of the Oregon Department of Education on funding and awarding of grants shall be final.

When will the PEEK-8 Teacher Hire Grant funds be distributed? The Oregon Department of Education will award the funds on August 30, 2013.

Will there be more than one year of funds for an awarded grant?Pending available funds, a district or public charter school may apply for a second year continuation grant. The ODE, in evaluating an application for a second year continuation


grant, shall consider whether the district or public charter school has shown continued commitment and fidelity to the district’s or school’s application from the prior year.

Who do we contact if we have questions or need assistance?You may contact Tanya Frisendahl at [email protected] or 503-947-5754.

III. Application Information

A. Timeline-Important Dates

This is a legislative-funded program. Project timeline, reporting dates, and requirements are contingent upon the Oregon Department of Education receiving future funding from the Oregon Legislature and are subject to change as state requirements change.

B.

Complete and sign the following application forms:

Part Two: Cover Page Part Three: General Assurances Form Part Four: Grant Application Form Part Five: Budget Form

Mail original copy of the completed grant application plus three (3) copies to the Oregon Department of Education postmarked by August 16, 2013 AND submit application electronically (by fax, email or Secure File Transfer (see page 7 for instructions)) using Rich Text, PDF or Word format no later than 5:00 pm on August 16, 2013.Address your application packet to:

Oregon Department of EducationAttention: Karen Garrison255 Capitol Street N.E.Salem, OR 97310Email: [email protected]


Completion Date Activities

Various dates in July Announcement regarding availability of grant funds

July 18, 2013 Release of Request for Application (RFA)

July 25, 2013 Request for Application Webinar

August 16, 2013 Applications postmarked or received by the Oregon Department of Education by 5:00 PM PST

August 19 – August 29, 2013

Applications will be reviewed and scored at the Oregon Department of Education

August 30, 2013 Grant awards announced

mailto:[email protected]


Fax No.: (503) 378-5156Secure File Transfer link: https://district.ode.state.or.us/apps/xfers

Envelopes must be plainly marked Physical Education Expansion K-8 Grant – Teacher Hire.

IMPORTANT NOTE:

Please indicate “PEEK-8 Teacher Hire Application” and include the name of your school district on fax, email, or secure file transfer

Please direct inquiries regarding this Request for Application to:Tanya Frisendahl, Education Specialist

Office of Educational Improvement and Innovation

[email protected] 503-947-5754

This is a legislative-funded program. Project timeline, reporting dates, and requirements are contingent upon the Oregon Department of Education receiving future funding from the Oregon Legislature and are subject to change as state requirements change.C. Scoring Process and CriteriaProposals received by the August 16, 2013 deadline will be reviewed by ODE staff for completeness and compliance with the requirements set forth in the RFA. Any questions about significant omissions from a proposal or about applicant eligibility will be referred to the grant applicant’s project director.

A review panel will score eligible applications. Reviews will be based on specific criteria listed in this RFA and scored using the scoring rubric.

Competitive ProcessIf the funds are insufficient for all eligible applicants, the Department of Education shall award grants on a competitive basis.

The Oregon Department of Education may require revision of grant information and budgets prior to the award or release of funds. Decisions of the Oregon Department of Education on funding and awarding of grants shall be final.

Secure File Transfer Process


ELECTRONIC Grant Application must be RECEIVED NO LATER THAN: 5:00 pm

August 16, 2013 The original, plus three (3) copies of the Grant Application,

must be received or POSTMARKED by5:00 pm on August 16, 2013


https://district.ode.state.or.us/apps/xfers

An electronic version of the complete application must be submitted using an on-line function found on the ODE district web site https://district.ode.state.or.us/apps/xfers/. The transfer screen will be displayed. The following steps will complete the transfer process:

Either select ’Garrison Karen’ from the ODE Email List or type Karen’s email address ([email protected]) in the Recipients textbox. To select Karen’s email address from the ODE Email List:

o Scroll down until ‘Garrison Karen’ is visible in the ODE Email List box. Click on Karen’s name in the box.

o After you select Karen’s name in the list, click the “Select!” button under the list box. This will cause Karen’s name to appear in the Recipients’ textbox.

Under the section “Who is Sending the File?” type your email address in the textbox at the right.

Either type in the full path of the filename that you wish to send (your electronic application file) or browse to the file that you wish to send.

If you have a message that you want to include, enter it in the textbox under the “Enter Your Message Here” section.

When you are ready to transfer your file, click the “Send File!” button. An email will be sent to Karen with a link to this web site. When Karen clicks on that

link, she will be able to download your application file. An email will be sent to the sender (you) informing you that an email has been sent in

your name to Karen.

Contact the ODE helpdesk at 503-947-5715 if you need assistance with the Secure File Transfer Process.



https://district.ode.state.or.us/apps/xfers/

PART ONE:Grant Application Instructions

Physical Education Expansion K-8 (PEEK-8):Teacher Hire

On the PEEK-8 Teacher Hire Grant Application, each school will be required to:

Provide the number of minutes students currently participate in physical education at the school by grade level.

Describe the current physical education facilities and how they will be used with the proposed funded physical education teacher.

Identify the typical number of physical education students taught at one time per teacher.

Provide a schedule the proposed funded teacher will follow.

Identify and describe which five (5) quantifiable performance measures, as identified from the National Association of Sports and Physical Education’s (NASPE)list of appropriate practices for physical education will be used to measure the implementation of the PEEK-8 Teacher Hire grant: http://www.aahperd.org/naspe/standards/nationalGuidelines/Apppracticedoc.cfm (Appropriate Practices for Elementary School Physical Education or Appropriate Practices for Middle School Physical Education).

Describe when the School Site Council will meet (at least four times a year) and the process they will follow to review the implementation of the grant using the five (5) quantifiable performance measures for physical education outlined above.

Describe the submitted district Wellness Policy and how it aligns to the PEEK-8 grant.

Describe the district Continuous Improvement Goal(s) or school improvement goal(s) most closely aligned to the physical education grant.

Priorities Provide the Free and Reduced Priced Lunch (FRPL) % for school year 2012-13.

Provide the number of physical education teachers who are currently teaching physical education (appropriately licensed) or who are allowed to teach physical education within the scope of the endorsement on their license at the school.

Provide a budget reflecting the revenue source for the salary and benefits of the proposed teacher.


http://www.aahperd.org/naspe/standards/nationalGuidelines/Apppracticedoc.cfm

Physical Education Expansion K-8 (PEEK-8) Grant:Teacher Hire Application

PART TWO:Cover Page

School District:

Name of School: ________________________________________________________

Superintendent of School District:

County:

Fiscal Agent:(School District)

Contact Name:

Address:

City: State: Zip:

Phone: Fax:

E-mail:

(School) Project Director:

Address:

City: State: Zip:

Phone: Fax:

E-mail:


Physical Education Expansion K-8 (PEEK-8) Grant:Teacher Hire Application

PART THREE:General District Assurances to the Oregon Department of Education

Read and initial each statement below regarding district and school responsibilities for participation in the Teacher Hire PEEK-8 Grant.

1.___Grantee shall use the funding to hire teachers who are licensed to teach in physical education or who are allowed to teach physical education within the scope of the endorsements on their license.

2.___Grantee shall use grant funds to pay only for areas described in the district’s approved application.

3.___Grantee shall adhere to the Oregon Department of Education reporting and evaluation requirements including submission of qualitative and quantifiable data on the areas and goals outlined in the grant. A report from the Site Council will be required with the final review and evaluation of the grant. 4.___ Grantee shall submit a final report June 2014 detailing the review and evaluation of the grant activities.

5.___Grantee shall ensure those schools participating in this grant shall continue to offer, after the time period of the grant, the required number of minutes of physical education instruction described in OAR 581-020-0250.

Name of School: ______________________________________

School District : ______________________________________

Address: ______________________________________

County : __________________________________________

Superintendent’s Name (Print): _________________________________________

Superintendent’s Signature: ______________________________________ Date ________________

School Principal’s Name (Print): ________________________________________

School Principal’s Signature: ____________________________________ Date ________________


Physical Education Expansion K-8 (PEEK-8):Teacher Hire Application

PART FOUR:Grant Application

Name of School: ______________________________School District: _____________________________Complete the following information:

PHYSICAL EDUCATION GOALS 40%Provide the number of minutes students participate in physical education each week during the entire school year (by grade).

Provide a short description of the current physical education facilities and their current use including average class sizes for physical education. Describe where the new teacher(s) will teach and their average class size. Attach or describe the projected schedule of the new teacher hired.

What are the five quantifiable performance measures identified from the NASPE appropriate practices of physical education that will be used to measure the implementation of the PEEK-8 Teacher Hire grant? Be sure to include local applicable measures that will be used to monitor progress throughout the year by the School Site Council.

SCHOOL SITE COUNCIL 20%List the four times the School Site Council will meet and the process they will follow to review and evaluate the implementation of the grant.

WELLNESS POLICY 30%Date Wellness Policy was submitted to ODE.

Copy of Wellness Plan submitted with Grant Application.

Describe the alignment of the district wellness plan to the PEEK-8 Teacher Hire grant.

DISTRICT IMPROVEMENT GOAL 10%Identify the district improvement goal or school improvement goal(s) most closely aligned with PEEK-8 Teacher Hire grant.



PART FOUR:Grant Application (continued)

Name of School: _____________________________School District: _____________________________

Indicate school data below:

Priorities

Percent of Free and Reduced Priced Lunch (FRPL) for the 2012-13 school year %

Current number of physical education teachers

______________________________________ _____________Principal’s Signature Date

______________________________________Principal’s Name



PART FIVE:Budget Worksheet

Name of School: _______________________School District: _______________________

District Provided Salary

Grant Provided Salary

Function

1111Primary, K-3

$ $

1112Intermediate Programs

$ $

1121Middle/Junior High Programs

$ $

690Administrative Costs @ ____ %No more than 5% allowed $ $

Total by Object

1111 Primary, K-3: Learning experiences concerned with knowledge, skills, appreciation, attitudes, and behavioral characteristics considered to be needed by all students in terms of their awareness of life within our culture and the world of work and which normally may be achieved during the primary school years.

1112 Intermediate Programs: Learning experiences concerned with knowledge, skills, appreciation, attitudes, and behavioral characteristics considered to be needed by all students in terms of their awareness of life within our culture and the world of work and which normally may be achieved during the intermediate school years.

1121 Middle/Junior High Programs: Learning experiences concerned with knowledge, skills, appreciation, attitudes, and behavioral characteristics considered to be needed by all students in terms of understanding themselves and their relationships with society and various career clusters, and which normally may be achieved during the middle and/or junior high school years.


V. Grant Application Review Criteria

2013-14Physical Education Expansion K-8 (PEEK-8):

Teacher Hire

Each review criterion will be evaluated using the following scoring guide:4 Exceeds criteria3 Meets criteria2 Most of the criteria are met1 Some of the criteria are met0 None of the criteria are met

Grant Application Review Criteria:Note: “The department shall review and approve applications based on criteria established by the state Board of Education.” HB 3141 Section 10 (3)

DESCRIPTION OF PHYSICAL EDUCATION & GOALS 40%

The current number of minutes students participate in physical education each week during the entire school year is listed for each grade level.

A projected schedule is provided showing the utilization of the new teacher hired. The current physical education facilities, including how they will be used and class sizes are clearly

described for the school. There is evidence of processes to measure the effect of the hired physical education teacher through the

five quantifiable performance measures identified from the NASPE appropriate practices of physical education.

SCHOOL SITE COUNCIL 30%

There is evidence the School Site Council will meet at least four times to review and evaluate the implementation of the grant activities during the 2013-14 school year.

There is a description of the School Site Council process that will be used to review and evaluate the implementation of the grant.

WELLNESS POLICY 20%

The wellness policy was submitted to ODE and there is a clear alignment of the wellness plan to the PEEK-8 Teacher Hire grant activities.

Copy of the Wellness Policy was submitted with the grant application.

DISTRICT IMPROVEMENT GOAL 10%

There is an alignment between a district improvement goal or school improvement goal(s) and the activities of the PEEK-8 Teacher Hire grant.


Physical Education Expansion K-8 (PEEK-8):Teacher Hire ApplicationSubmission Instructions

Mail original copy of the completed grant application to the Oregon Department of Education postmarked by August 16, 2013

AND

Submit application electronically (by fax, email or Secure File Transfer (see page 7 for instructions)) using Rich Text, PDF or Word format no later than 5:00 pm on August 16, 2013.

Please indicate “PEEK-8 Teacher Hire Application” and include the name of your school district on fax, email, or secure file transfer

Address your application packets to:Oregon Department of Education

Attention: Karen Garrison255 Capitol Street N.E.

Salem, OR 97310

[email protected]

Secure File Transfer link: https://district.ode.state.or.us/apps/xfers

Fax Number: (503) 378-5156

It is the applicant’s responsibility to contact Karen Garrison to verify receipt of documents.

If you have any questions, please contact Tanya Frisendahl at (503) 947-5754.

ELECTRONIC Grant Application must be RECEIVED NO LATER THAN: 5:00 pm

August 16, 2013

The original, plus three (3) copies of the Grant Application, must be received or POSTMARKED by

5:00 pm on August 16, 2013


https://district.ode.state.or.us/apps/xfers


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