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Illustrated PowerPoint 2016 | Module 3: SAM Project 1a

Chattanooga ChocolatierINSERTING OBJECTS IN A PRESENTATION

“Detailed Teaching Instructions” have been prepared for NGU students to enhance the learning experience. Red, green (for MAC users), and italic text are additional details to the SAM instruction documents designed to “teach” as you work. The italic and red words are the words your instructor would likely speak while demonstrating the skill in a classroom setting.

There is usually more than one way to complete a task. Your instructions will indicate one method; however, you should never be afraid to experiment with other shortcuts to accomplish the same task. When in doubt, just google for answers!

PC users will find many additional commands and options from the dialog box launchers that appear in the lower right corner of many ribbon groups. Click the small arrow button for a dialog box to reveal additional choices.

MAC users should turn on Ribbon Group Names if you have not already done so. Move the mouse pointer to the top left of the screen. Click Word/Preferences. Click View, check “Show group titles.” Once you turn on group titles, the titles will appear across the bottom of the ribbon and will remain until you turn them off again. The “Detailed Teaching Instructions” will mention group names to make it easier for you to find commands.

MAC users will find many additional commands and options from the Menu Bar that appears across the top of the page when the mouse pointer is moved to that area. Move the mouse pointer to the top left and watch for the menu bar to appear.

The SAM account is designed primarily for PC use; however, your instructor has included details for use with MAC computers. Using a PC type keyboard and mouse will make some steps easier and will allow you to use certain PC keyboard and mouse shortcuts. If you have problems using a MAC for your SAM projects, you should use a PC on campus.

FOLLOW THE GETTING STARTED INSTRUCTIONS AND SAVE THE FILE BEFORE MOVING FORWARD!GETTING STARTED (Go to your SAM Account Activity List and select the link for this project, click Start)

Open the file IL_PPT16_3a_FirstLastName_1.pptx, available for download from the SAM website.

Save the file as IL_PPT16_3a_FirstLastName_2.pptx by changing the “1” to a “2”.o If you do not see the .pptx file extension in the Save As dialog box, do not

type it. The program will add the file extension for you automatically. To complete this Project, you will also need to download and save the following

support files from the SAM website:o Support_IL_PPT16_3a_Caramel.jpg

o Support_IL_PPT16_3a_Outline.rtf


o Support_IL_PPT16_3a_Cause.pptx

With the file IL_PPT16_3a_FirstLastName_2.pptx still open, ensure that your first and last name is displayed in the presenter notes on Slide 1.

PROJECT STEPS1. As a sales assistant for Chattanooga Chocolatier, you are helping the owners

prepare a business plan presentation for bankers. On Slide 1 (“Chattanooga Chocolatier”), ”), improve the clarity of the picture by applying the Sharpen: 50% correction.

Instructor Explanation: When you insert a picture on your PowerPoint slide, there may be situations when you feel that the picture needs some corrections. Maybe the picture is too dark or too bright, and you want to give it an average look -- or sometimes you may want to make some tonal changes to it so that it stands apart. PowerPoint has tools to help!

Here’s How:

Click the miniature slide 1 to select the slide Click to select the image On the Format Ribbon, Adjust Group, click the Corrections Button Select sharpen 50%

On Slide 2 (“Executive Summary”), crop the picture from the left as shown in Figure 1 on the next page.

Here’s How:

Click the miniature slide 2 to select the slide Click to select the image On the Format Ribbon, Size Group, click the upper part of the Crop Button Using the crop symbol in the middle left side, drag to crop the picture as shown in

Figure 1 Click outside the image when done

Figure 1: Cropping a Picture on Slide 2


2. With Slide 2 still displaying, use the content placeholder on the right to insert the picture from the file Support_IL_PPT16_3a_Caramel.jpg, available for download from the SAM website.

Instructor Explanation: In Microsoft PowerPoint, placeholders are boxes with dotted borders that contain content and reside within a slide layout. All built-in slide layouts that come with PowerPoint contain content placeholders.

Here’s How:

With slide 2 still selected, click in the content placeholder to the right side Click on the Pictures icon Navigate to the location where you downloaded and stored the support file from

the SAM website and select Carmel.jpg

3. On Slide 3 (“Company Facts”), apply the Beveled Oval, Black picture style to the picture of the chocolates and pink ribbon.

Instructor Explanation: You can apply a style or effect to a picture to visually enhance the way it appears. For example, you can distort a picture, blur a picture, or change the style of a picture's edges.

Here’s How:

Click the miniature slide 3 to select the slide Click to select the image On the Format Ribbon, Picture Styles Group, click the drop-down arrow in the

Picture Styles Gallery Select Beveled Oval, Black

4. On Slide 4 (“Projections”), use the content placeholder to insert a Clustered Column chart with the data shown in Table 1 below.

Instructor Explanation: You can include many different types of data charts and graphs in your PowerPoint presentation. These include column charts, line graphs, pie charts, bar charts, area graphs, scatter graphs, stock charts, surface charts, doughnut charts, bubble graphs, and radar graphs.

Here’s How:

Click the miniature slide 4 to select the slide In the content placeholder, click the chart icon Select Clustered Column and click OK In the Excel worksheet that opens, type the data from Table 1

Table 1: Data for Column Chart

Year 1 Year 2 Year 3

Sales 250 500 880


Cost of Goods 180 220 400

Gross Margin 70 280 480

Net Profit -25 25 105

5. With Slide 4 still displaying, modify the chart as follows:a. Enter the text Projections (in thousands) in the chart title.b. Change the chart style to Style 11.

Here’s How:

Click in the Chart Title area and triple-click to select the text Type: Projections (in thousands) On the Design Ribbon, Chart Styles Group, click the drop-down arrow on the Chart

Styles Gallery Select Style 11 Close the Excel worksheet

6. With Slide 4 still displaying, insert and format a text box as follows:a. Insert a text box with the following text:

The company will maintain a positive cash balance for Year 1.b. Change the shape fill color to Orange, Accent 1, Lighter 80% (5th

column, 2nd row of the Theme Colors palette).c. Change the shape outline color to Dark Red, Accent 2 (6th column, 1st

row of the Theme Colors palette).d. Resize the text box so the text appears on three lines as shown in Figure 2

below.e. Use Smart Guides to move the text box to the location shown in Figure 2

below.Here’s How:

On the Insert Ribbon, Text Group, click the Text Box Button Drag to draw a box about the size shown in figure 2 Click in the box and type: The company will maintain a positive cash balance for

Year 1. (Type the period) While the text box is still selected, click the Format Ribbon, Shape Styles Group,

click the Shape Fill Button Select Orange, Accent 1, Lighter 80% On the Format Ribbon, Shape Styles Group, click the Shape Outline Button Select Dark Red, Accent 2 Position the mouse over the circle on the right side of the text box until you see

the double arrow Drag to the left or right until the text is distributed as shown in Figure 2


Position the mouse over the solid area of the line around the box until you see a four-pointed arrow (the move handle)

Using Smart Guides, move the text box to the location shown in Figure 2

Figure 2: Text Box on Slide 4

7. On Slide 5 (“Management”), use the content placeholder to insert a table with two columns and five rows and the data shown in Table 2 below.

Instructor Explanation: Tables are another tool you can use to display information in PowerPoint. A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data.

Here’s How:

Click the miniature slide 5 to select the slide In the content placeholder, click the Table Icon Create a table with 2 columns and 5 rows and click OK Enter the data shown in Table 2 below


Table 2: Data for Table on Slide 5

8. With Slide 5 still displaying, format the table as follows:a. Apply the table style Themed Style 1 – Accent 4.b. Center the contents of the first row.

Here’s How:

Click to select the table you created On the Design Ribbon, Table Styles Group, click the drop-down arrow on the Table

Styles Gallery Select Themed Style 1 – Accent 4 Center the contents of both cells on the top row

9. With Slide 5 still displaying, insert WordArt as follows:a. Insert WordArt using the Gradient Fill – Gray WordArt style.b. Change the font size to 48 pt.c. Enter Experienced Team on two lines in the WordArt text box. (Hint:

Press the Enter key after typing “Experienced”.)d. Apply the Warp Up text effect in the Warp section of the Transform

gallery. (Hint: Depending on your version of Office, the text effect name may display as Can Up instead.)

e. Use Smart Guides to move the WordArt text box to the position shown in Figure 3 on the next page.

Instructor Explanation: WordArt is a gallery of text styles that you can add to your Office documents to create decorative effects, such as shadowed or mirrored (reflected) text. In Word and PowerPoint, you can also convert existing text into WordArt.

Here’s How:

If necessary, click to select slide 5 On the Insert Ribbon, Text Group, click the WordArt Button


Select Gradient Fill -Gray On the Home Ribbon, Font Group, change the point size to 48 While the WordArt text box is still selected type: Experienced Press Enter Type: Team On the Format Ribbon, WordArt Styles Group, click the Text Effects Button Hover over Transform and select Warp Up (Depending on the version, could be

Can Up instead) Using Smart Guides, drag the border of the WordArt to position the WordArt as

shown in Figure 3

Figure 3: WordArt on Slide 5

10. The Chattanooga Chocolatier owners have prepared the rest of the presentation. The first file is in outline format, and the second is in PowerPoint format. At the end of the presentation, insert slides from an outline as follows:a. Insert slides from an outline using the file

Support_IL_PPT16_3a_Outline.rtf, available for download from the SAM website.

b. Reset the two slides you inserted so that they follow the design and font themes of the presentation.

Instructor Explanation: You can use an existing Microsoft Word document to create a Microsoft PowerPoint presentation. To set up the slides in a presentation, PowerPoint uses the heading styles in your Word document. For example, each paragraph formatted with the Heading 1 style becomes the title of a new slide, each Heading 2 becomes the first level of text, and so on.


Here’s How:

While slide 5 is still the active slide, on the Home Ribbon, click the arrow part of the New Slide Button

Near the bottom, select Slides from Outline Navigate to the location where you stored the Word support document from the

SAM site and insert the file Right-click in the miniature slide for slide 6 and select Reset Slide Right-click in the miniature slide for slide 7 and select Reset Slide

11. At the end of the presentation (now Slide 7, “Products”), insert two slides by reusing the slides in order from the file Support_IL_PPT16_3a_Cause.pptx, available for download from the SAM website.

Instructor Explanation: Reusing your existing slides can be a great help: first you need not recreate stuff you already have, and secondly you are saving so much time that you can use more effectively to practice your presentation! Always start by creating an outline of your presentation -- after that reuse any existing slides.

Here’s How:

If necessary, select slide 7 On the Home Ribbon, Slides Group, click the drop-down arrow on the New Slide

Button Select Reuse Slides Navigate to the location where you stores the PowerPoint support document from

the SAM site and select the Cause file Double-click both slides to reuse them in the current slide show On the View Ribbon, Presentation Views Group, click Slide Sorter

In Slide Sorter view, your presentation should look like the Final Figure on the following page. Save your changes, close the presentation, then exit PowerPoint. Follow the directions on the SAM website to submit your completed project.


Final Steps Check and compare your completed document to the Final Figure at the end of

this document Save the document to update the changes you have made (If you saved and

named the document properly from the beginning instructions you can click the Save Button – or – Ctrl/S or MAC users Command/S)

Close the document From the SAM Project Start panel in the SAM account, browse to select the file

(If necessary, you can reopen the start panel by going back to the SAM Activity List and selecting the project name)

Verify the name of the file is exactly as shown to the left of the browse buttonOccasionally the words “Copy of” will appear before the file name. If so, you will need to rename the file and delete “Copy of” from the file name.

Select the file Submit the project and verify the submission by the three green checkmarks Close the “Assignment Submitted” panel In the SAM account, go to the Gradebook, select your section, and locate the

submitted project to view the grade If your score was not 100%, go to Reports Locate the most recently submitted project and click to open the

grade report Review the report for errors on the last slide of the presentation

In some of your projects, the scoring has been disabled for tasks requiring specific colors, themes, or tasks not available on a MAC. If you do not select the specified choice due to the choice being not available on your system, the report will show that step in red. However, you will notice to the right side that it is scoring 0 of 0 points. In those cases, the choice you made will not count against you.

To make corrections and resubmit: For addition instruction and training, locate the most recently submitted

project under Reports and click the “Study Guide” button to the far right Review the training for instruction to correct any errors (Use the Remediation

column for textbook instruction, and the Training column for video training Make the corrections in the original document and Save the document Close the document Resubmit the project

You have three submissions for each project. The highest grade will be recorded in the gradebook. After the due date or after three submissions, the project will no longer be available in the SAM activity list. If you do not submit the project, your grade will be “0” and will appear as soon as the due-date for the project has expired.Reminder: Once you submit a project for the first time, use the “Study Guide” button in the Reports section for instruction to learn the specific tasks you need to know. Use the links in the “Remediation” column for textbook information, and the links in the “Training” column for video demonstrations. After making the corrections and submitting a second time, if you still have questions, write your instructor and explain your questions. You should attempt to make the corrections on your second submission BEFORE contacting your instructor.


Final Figure

€¦ · web viewchattanooga chocolatier. inserting objects in a presentation “detailed...

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