BLOCK/ASSISTANT BLOCK CAPTAIN’S HANDBOOK

EMERGENCY PREPAREDNESS AND RESPONSE PLAN

DISTRICT 4(KAYSVILLE SOUTH STAKE)

This plan was developed in correlation with community plans for emergency preparedness.

This Block/Assistant Block Captain’s Handbook is supported by the Family Emergency Preparedness Handbook and is an extension of the Area (Ward) Emergency Preparedness and Response Plan which in turn supports plans of a similar nature at the District (Stake) and region level. These five documents are inseparably connected, one not being fully functional without the others.

Mar 2017

Block/Assistant Block Captain’s Handbook

SECTION 1 Instructions

SECTION 2 Area (Ward) Communication Plan

SECTION 3 Family Emergency Response Color Codes

SECTION 4 List of Block Household Assignments (Form 1)

SECTION 5 Completed “Community Emergency Needs and Resource Assessment” (Form 2)

SECTION 6 Working copies of “Block/Assistant Block Captains First Response” (Form 3)

SECTION 7 Working copies of “Property Assessment and Work Order” (Form 4)

SECTION 8 Blank Master Copies of Forms 2-4

Form 2 Community Emergency Needs and Resource Assessment

Form 3 Block/Assistant Block Captain’s First Response

Form 4 Property Assessment and Work Orders

Mar 2017

SECTION 1

Instructions for Block/Assistant Block Captains

The assignment as Block/Assistant Block Captain is the very basis of the emergency preparedness and response plan for our community. It requires individuals to be well trained, dependable and compassionate in the event of an emergency.

Prior to an Emergency:

Meet with the other Block Captain or Assistant Block Captain assigned to your block and become acquainted with members assigned to your block.

Be sure every family in your block has a copy of the Family Emergency Preparedness Handbook. When someone moves into your block, request from your Ward Emergency Preparedness Coordinator a copy of this handbook and make arrangements to deliver it to the new family in a timely manner. Introduce yourself as their Block/Assistant Block Captain, briefly walk them through the handbook, and give them an overview of the neighborhood emergency plan. Suggest they place the Family Emergency Preparedness binder in a readily accessible place (i.e. top of fridge, front closet, etc.).

As you visit each family in your block, take a blank copy of the Community Emergency Needs and Resource Assessment (Form 2). Explain the program and invite them to fill out the form (all participation is voluntary), helping them as needed. Make two copies of each completed Form 2. Give one copy to your Ward Emergency Preparedness Coordinator, and the second copy to the Block Captain or Assistant Block Captain that serves with you. Keep the original copy in Section 3 of this handbook.

Set a goal to participate in the Community Emergency Response Training (CERT). Information on this training will be announced periodically through your Ward Emergency Preparedness Coordinator.

Remain familiar with the people in your block. Visit them occasionally and review the program with them. If they are interested, invite them to become C.E R.T. trained. This training is valuable for all adults. Stay abreast of their needs. This will probably be your most important asset to them when an emergency arises. Make sure they understand the Family Emergency Response Cards.

Mar 2017

During an Emergency:

Whenever there is anything that might constitute an emergency—natural disorder, utility outage, chemical spill, robbery, missing child, etc. or anything out of the ordinary—heavy wind, rain, snow, etc. you should immediately turn your radios on. The rule of thumb is when in doubt, turn on your radio.

After an emergency your role is as Block/Assistant Block Captain is to assess the people and the property within your block.

After making sure your own family is safe and secure, immediately begin checking your block area.

Taking your radio and the Block/Assistant Block Captain’s First Response Form (see Section 6, Form 3), as quickly as possible scan your entire block assessing the conditions and needs of each home and household:

1. Locate the Family Emergency Response Card (or colored flagging) that should be displayed somewhere on the front of the home. If you see neither of these, take necessary steps to determine the condition of each home and family. DO NOT ENTER HOME IF THERE IS MAJOR STRUCTRUAL DAMAGE.

2. Depending on the emergency, you may come across people that are injured. Using your best judgment, decide who needs immediate aid and who can wait. Follow the steps below to efficiently assess and respond to the needs of injured persons:

Triage Decision Flow Chart

1. Breathing 2. Bleeding 3. Shock

Mar 2017

Check circulation and control bleeding

3. Check gas, water & electricity to see what needs to be shut off, etc.

4. Continue going to each residence in your block until a Form 3 has been completed for each household.

5. After checking each residence in your block, assist those families displaying Red Cards first.

6. Communicate as required to obtain support with other neighbors (as available) and your Area (Ward) Command Post when it becomes available. If communication is possible, report only life-threatening situations at this time.

7. After the Red Card needs have been met, serve the needs of those displaying Yellow Cards.

8. When all possible forms are completed, deliver or report the information to your Area (Ward) Command Post. Request assistance as needed, or offer help to others when your block is stabilized.

Ward Command Post Location: 1st Choice: Bishop’s House 2nd Choice: Emergency Preparedness Coordinator’s House 3rd Choice: Ward House

After an Emergency:

Complete a Property Assessment and Work Order Form (see Section 7, Form 4) for those whose property has sustained damage and assistance is needed.

Turn this form into the leaders at the Ward Command Post.

Keep your radio on continually until notified that you no longer need to do so, or until the Command Post is officially shut down.

Assist others as directed by your Ward Command Post.

Mar 2017

SECTION 2

Area (Ward) Communication Plan

Each Block/Assistant Captain and all members of the Ward Council will be equipped with two-way radios. Each radio holder is responsible for having fresh batteries and keeping spare batteries (minimum of 3 sets) on hand at all times.

The Area (Ward) Command Post will control traffic on the Area (Ward) Radio Net.

Should the Block/Assistant Block Captain not be able to contact the Area (Ward) Command Post, an attempt should be made to contact other block captains to relay the information by their radio. If this fails, a runner is to be dispatched.

Possible runners in the neighborhood:

Name Address Phone #

Command Post Telephone:

Command Post radio frequency: Channel ____, Privacy code ____ Alternative: Channel____, Privacy code ____)

District (Stake) Operations Center frequency: Channel _____, Privacy Code ____

Radio Checks:In order to maintain operational efficiency and radio dependability, this communication network will be tested monthly. The person responsible for leading the Command Post may change from month to month to give many people the experience.

Monthly Radio Checks occur the _____ ______________ of every month at ________

Mar 2017

Communications 101 – Using 2-Way Radios

The Push To Talk (PTT) switch is usually on the side. Hold it down for about a second before you transmit or you first word will by “clipped” (not transmitted). [Push the switch, count to “one”, then transmit.]

“Keypad Lock” will disable the keys and prevent you from accidentally changing the radio settings. (this is a good feature to use)

Protocol (Break, Relay, Stepping on, Clear)

We operate a “Directed Net”. That means you don’t transmit unless called by “Net Control” (who will be the Area [Ward] Command Post, or the District [Stake] Operations Center), or you request permission to speak by calling Net Control. Transmitting the word “Break”, indicates you would like to speak to Net Control. When Net Control has time, he will ask you to go ahead with your transmission. This is how you call into a Directed Net.

This is a giant party line that will become totally useless if channel discipline is not maintained.

Relay messages when needed. This means if a party is speaking and Net Control is unable to hear them, but you can hear them both, say: “Relay” and net control will ask you to pass the message to/from the person Net Control cannot hear and then pass a response back.

“Stepping on” (both transmitting at the same time) each other will block the channel and neither transmitter will be heard. This is a major problem while sharing channels with a large group. Be patient and don’t give up. It may take several tries to pass your information.

Respond to each call so Net Control knows you have received their message.On a Directed Net you will only speak with Net Control, not another member of the net. If you need to talk directly to another person, net control will send both parties to another frequency for your conference.

“Clear” means you will no longer be monitoring the frequency.

Using first names is standard radio protocol. No disrespect is intended. It shortens the transmissions and permits greater utility of the party line. Net Control will always use the agency name as their first name. (Ward Command Post, Stk Ops Ctr)

Keep messages short and don’t worry about proper English.

The “called party’s” name is said first followed by the “calling party’s” name. i.e. Debbie, Ward Command Post. No names are needed after contact is established.Equipment

Suggested Radio: Motorola T461 Two-Way Radio 2-pack

Mar 2017

Midland GTX 1000

Most radios available now are FRS/GMRS combination radios.Channels 1-7 and 15-22 are General Mobile Radio Service (GMRS) channels.Channels 8-14 are Family Service Radio (FRS) channels.Channels 1-14 can be used for FRS service if transmissions are limited to 1/2 Watt.

Transmission and reception is enhanced (doubled in many cases) by keeping the antenna vertical with the ground, and not touching the antenna.FRS channels generate low power transmissions (1/2 Watt) thus limiting their range. FRS channels are used within the areas (wards).

GMRS channels generate up to 5 Watts providing the greater range sometimes required for the District (Stake Operations Center) [Stk Ops Ctr].

Fresh batteries are the key to strong transmissions at full power.

The following uses draw unnecessary (for our purposes) power from the batteries thereby limiting their useful live: 1. Vibrate Alert 2. External speakers. 3. Monitor/Scan. 4. VOX (voice activated transmission). DO NOT use this mode. It will block the use of the frequency when it picks up ambient sound.

Most radios drop their settings shortly after the batteries are removed, so keep the instruction manual with the radios. If a pair of radios is separated, copy an additional set of instructions so each radio can be reset when the batteries are reinstalled.

Recharge radios per instruction manual. Most manuals recommend not over charging the battery pack. Leaving the radios on the charger longer than recommended. Generally 8-12 hours is adequate. The battery power indicator on radios costing less then $100 is notoriously inaccurate. Don’t count on them.

Besides the set you are using, always have at least 3 fresh spare sets of batteries. A pack of 24-48 can be purchased at a very reasonable price. They can then be rotated similar to home food storage.

Location for use: These are “line of sight” radios. Try to find the clearest path to the intended receiver. The radios are not powerful enough for indoor use. Go outside and find a good line of sight path for your transmission. Yes, you might get cold in the winter and might need a light during hours of darkness, so plan to address both issues.

There are several kinds of Privacy Codes, DCS, CTCSS and others. We use CTCSS. If your radio doesn’t have both, it has CTCSS only.

Volume: Soft is next to “OFF”.

Mar 2017

SECTION 3

Family Emergency Response

To facilitate the civil emergency plan, all residences, with the assistance of Block/Assistant Block Captains, will post their condition by placing a colored sheet or flagging on their front door or window:

Green: “All is well!”

Yellow: “Need help, but not an emergency.”

Red: “Immediate help or critical care is needed.”

Black: “There is a deceased person here.” (May be use in addition to any other colors)

Mar 2017

SECTION 4

Copies of Form 1 (Populated List of Block Household Assignments)

*Ward Emergency Preparedness Coordinators will maintain and update this form as necessary and give updated copies to Block/Assistant Block Captains.

Mar 2017

SECTION 5

Completed Copies of Form 2(Community Emergency Needs and Resource Assessment Forms)

Mar 2017

SECTION 6

Working Copies of Form 3(Block Captain/Assistant Block Captain’s First Response Forms)

*Ward Emergency Preparedness Coordinators will populate these forms with the preliminary household information and provide updated forms as necessary to Block/Assistant Block

Captains.

rms 1 -- 4

Mar 2017

SECTION 7

Working Copies of Form 4(Property Assessment and Work Order Forms)

*Block/Assistant Block Captains should maintain a blank copy for every home in their block.

Mar 2017

SECTION 8

Blank Master Copies of Forms 2-4 (Use to make copies as needed)

Mar 2017

COMMUNITY EMERGENCY NEEDS AND RESOURCE ASSESSMENT

BLOCK: ____ DATE COMPLETED ______________

FAMILY NAME: ______________________________________

ADDRESS: __________________________________________

FAMILY PHONE: _____________________________________

Name

Cell phone

Email @ @ @ @ @

OTHERS not listed above ___________________________________________________________

Total number currently residing at residence _______ Do you have a Family Emergency Preparedness binder? _____yes _____no Are you willing to house another family in an emergency? _____yes _____no Do you own a 2-way radio? _____yes _____no

List any special needs or conditions any member of your household may have during an emergency (oxygen, wheelchair, blind, deaf, life supporting medications, insulin, etc.)

Name Special Needs

During an emergency check which ITEMS you would be willing to share:

_____Wet/Dry Vacs_____Sump Pump_____Snow Blower_____Carpentry Tools_____Plumbing Tools_____Electrical Tools_____Extra # of Tents_____Extra # of Sleeping Bags

_____Generator_____Chain Saw_____Extension Ladder_____Tractor_____Heavy Duty Truck_____Winch_____Cutting & Welding Equip_____Utility Trailer

_____Ham Radio_____Alternate Heat Source & Fuel_____Alternate Lighting & Fuel_____Alternative Fuel Stoves & Fuel_____Dutch Ovens_____Large Cooking Pots_____Medical Equipment & Supplies_____Large Electric Fan_____Land Line Phone

During an emergency, designate what SKILLS you would be willing to provide: M=Male [has skill], F=Female [has skill], B=Both [have skill]_____Child Care Skills_____Building Contractor_____Building Inspector_____Plumbing Skills_____Electrical Skills_____Carpentry Skills_____Heavy Equipment Operator_____Sanitation Experience

_____Military Experience_____Law Enforcement_____Restaurant Skills_____Mass Feeding Experience_____Mechanic_____Financial Counseling_____Insurance Expertise_____Ham Radio Skills

_____CERT Trained_____Physician_____Nurse_____E.M.T._____First Aid Training_____Health Care Experience_____Mental Health Experience_____Other (explain)

Mar 2017

Form 2

Form 3 – BLOCK/ASSISTANT BLOCK CAPTAIN’S FIRST RESPONSE

(During an emergency complete this form first for each household in your block)

PRELIMINARY DAMAGE ASSESSMENT REPORT

Family Name: Date: _________ Time:______ am/pm

Address:

Number of Occupants:

Names:

Any with special needs? ___yes ___no; If yes, name(s): _____________________________

____________________________________________________________________________

Injured at this location? ___yes ___no

If yes, # Immediate need: _____ Delayed need: _____ Deceased: _____

Transported? ___yes ___no; If yes, where?________________________________________

Comments: __________________________________________________________________

____________________________________________________________________________

Damage to Structure: Habitable Minor Major Destroyed

Entered structure? ___yes ___no (Do not enter if major damage)

If yes, Reason for entering? _____________________________________________________

____________________________________________________________________________

Nature of damage / Comments___________________________________________________

____________________________________________________________________________

Utilities: Gas: ___on ___off; Water: ___on ___off; Electricity: ___on ___off

Comments:___________________________________________________________________

Fire: ___yes ___no; If yes, explain size, location of fire, threat to other structures, etc.

Comments:___________________________________________________________________

____________________________________________________________________________

Mar 2017

Form 4 – PROPERTY ASSESSMENT AND WORK ORDER

Mar 2017