Alabama https://contact.governor.alabama.gov/contact_procs.aspx-- Use online form-- at least 30 days prior

Madison, Alabamahttp://www.madisonal.gov/index.aspx?nid=182-- 2 weeks prior-- Mayors.Office@MadisonAL.gov or by fax to (256) 772-3828; with attention to Kim Lindsey.

Hoover, Alabamahttp://www.hooveral.org/FormCenter/Mayor--City-Council-7/Request-for-Recognition-39-- Use online form

Huntsville, Alabamahttp://www.huntsvilleal.gov/government/mayors-office/proclamations/-- 4 weeks prior-- Submit request to the Mayor’s office at contact@hunstvilleal.gov

Tuscaloosa, Alabama-- 2 weeks prior-- Send requests to requests@tuscaloosa.com.

Seemes, Alabama-- at least 30 days priorhttps://cityofsemmesal.gov/government/city-clerks-office/request-for-proclamations/

Alaskahttp://aws.state.ak.us/CrmForms/Home/WebRequest-- 4-6 weeks notice-- online form

Arizonahttp://azgovernor.gov/governor/form/proclamation-request-- online form-- 6 weeks prior

Mesa, Arizonahttp://www.mesaaz.gov/city-hall/mayor-council/mayor-john-giles/proclamation-request-1503-- 30 days prior-- Must be sponsored by a city department

Phoenix, Arizonahttps://www.phoenix.gov/mayor/proclamation-request-- email major at least 21 days prior

Arkansashttps://governor.arkansas.gov/online-services/proclamation-request/-- online form

-- 30 days prior

Conway, Arkansashttp://www.cityofconway.org/media/government/city-council-mayor/Proclamation_Request_Office_Mayor.pdf-- 3 weeks prior

Fayetteville, Arkansashttp://www.fayetteville-ar.gov/FormCenter/Mayors-Office-16/Proclamation-Request-120-- online form-- 5-7 days prior

Little Rock, Arkansas-- Contact Starla Frazier at 501-371-4510 or by e-mail at sfrazier@littlerock.org. Please provide a full description of the individual or event to be honored or recognized with background material as appropriate for the occasion.  

Californiahttps://govnews.gov.ca.gov/gov39mail/mail.php-- no information found-- use contact page form to learn more from the Governor’s office.

Fresno, Californiahttps://www.fresno.gov/cityclerk/request-for-issuance-of-proclamation/-- 30 days prior-- online form

Long Beach, Californiahttp://www.longbeach.gov/globalassets/mayor/media-library/documents/action/request-a-proclamation-certificate-or-letter-from-mayor-garcia/forms-and-certificates-- 10 days prior-- PDF form

San Francisco, Californiahttp://sfmayor.org/proclamations-- online form-- 3 weeks prior

San Diego, Californiahttps://www.sandiego.gov/protocol/mayoral -- 3 weeks prior-- mail requests to: Office of Protocol, Office of Mayor Kevin Faulconer, 202 C Street, 11th Floor, San Diego, CA 92101; protocol@sandiego.gov

San Jose, Californiahttp://sanjoseca.gov/DocumentCenter/View/40632-- 5 days prior

Sacramento, California http://www.cityofsacramento.org/Mayor-Council/Ceremonial-Documents/Ceremonial-Request

-- 4 weeks prior-- online form

Coloradohttps://www.colorado.gov/governor/share-your-comments-- no information found-- use online contact form

Arvada, Coloradohttp://static.arvada.org/docs/Proclamations,_Recognitions_&_Awards-1-201407091339.pdf-- 3 weeks prior

Aurora, Coloradohttps://www.auroragov.org/city_hall/mayor___city_council/redquest_a_proclamation-- 4 weeks prior-- online form

Colorado Springs, Coloradohttps://coloradosprings.gov/city-council/webform/proclamation-request-- 10 days prior-- online form

Centennial, Coloradohttps://www.centennialco.gov/uploads/files/Government/Mayoral%20Proclamation%20Guidelines.pdf-- 4 weeks prior-- PDF form

Denver, Coloradohttps://www.denvergov.org/content/denvergov/en/mayors-office/contact-the-mayor/request-a-proclamation.html

Connecticuthttps://portal.ct.gov/Office-of-the-Governor/Contact/Request-a-proclamation-- at least 4 weeks prior; no more than 3 months-- online form

Bridgeport, Connecticuthttp://www.bridgeportct.gov/content/341441/341447/343336.aspx-- 6 weeks prior-- online form

Delawarehttps://governor.delaware.gov/request-proclamation-tribute/-- online form

Dover, Delawarehttps://evogov.s3.amazonaws.com/media/27/media/12588.pdf-- 10 business days prior-- PDF form

Newark, DelawareSubmit your request to citysecretary@newark.de.us and you will be contacted regarding your request.

Floridahttp://www.flgov.com/request-a-proclamation/-- 4-6 weeks prior-- online form-- prefers that request comes from someone of authority of the organization (i.e. President, Director, etc.)

Fort Lauderdale, Floridahttp://www.fortlauderdale.gov/government/city-commission/office-of-the-mayor-city-commission/proclamations-- 1 week prior-- A proclamation may be requested via e-mail, fax, phone or mail.

Jacksonville, Floridahttp://www.coj.net/mayor-curry/bizforms/letter-proclamation-request-form.aspx-- 15 days prior-- online form

Miami, Floridahttp://www.miamidade.gov/commission/divisions-protocol-make-a-nomination.asp-- 15 days prior-- must call the Miami-Dade County Mayor's Office or the office of your County Commissioner

Orlando, Floridahttp://www.cityoforlando.net/mayor/proclamations/-- 15 business days prior-- online form

St. Petersburg, Floridahttps://www.stpete.org/mayor_s_office/proclamation_request.php-- online form

Sunny Isles Beach, Floridahttp://www.sibfl.net/clerk-proclamations/-- 30 days prior-- online form

Georgiahttp://gov.georgia.gov/sites/gov.georgia.gov/files/related_files/site_page/Proclamation%20Request%20Form.pdf-- 45 days prior-- must be mailed/emailed/faxed

Atlanta, Georgiahttps://www.atlantaga.gov/home/showdocument?id=12171--30 days prior-- Requests can be mailed to: Attn: Ceremonial Documents, Mayor’s Office of Communications, 55 Trinity Avenue, S.W, Suite #2500, Atlanta, Georgia 30303; ceremonialdocuments@atlantaga.gov

Augusta, Georgiahttp://www.augustaga.gov/formcenter/mayors-office-3/proclamationrecognition-request-form-36

Columbus, Georgiahttps://ccg-domino9.columbusga.org/appl/mayorstafftasktracking.nsf/Proclamation?OpenForm-- proclamations are only presented at Council the first Tuesday of each month at 5:30 PM.

Savannah, Georgiahttp://www.savannahga.gov/DocumentCenter/View/7338-- 3 weeks prior

Hawaiihttps://governor.hawaii.gov/contact-us/request-a-proclamation/--2-4 weeks prior

Honolulu, Hawaiihttp://www.honolulu.gov/mayor/contactthemayor/proclamation-request-form.html--3 weeks prior

Idahohttps://gov.idaho.gov/wp-content/uploads/sites/74/2019/01/proclamation-request-little.pdf-- 3 week prior-- PDF form

Idaho Falls, Idahohttps://www.idahofallsidaho.gov/DocumentCenter/Home/View/927-- 3 weeks prior-- PDF form

Illinoishttps://www2.illinois.gov/gov/contactus/Pages/Proclamation.aspx-- 4 weeks prior-- online form

Chicago, Illinoishttps://webapps.cityofchicago.org/eforms/org/cityofchicago/moletterrequest/index.jsp-- 10 days prior

Naperville, Illinoishttp://www.naperville.il.us/government/proclamations/-- 21 days prior-- online form

Rockford, Illinoishttps://rockfordil.gov/mayors-office/request-a-proclamation/-- 3 weeks prior

Indianahttp://www.in.gov/gov/2916.htm-- 6-8 weeks prior-- online form

Indianapolis, Indianahttps://my.indy.gov/activity/request-a-proclamation-from-the-mayor -- 4 weeks prior

Evansville, INhttp://www.evansvillegov.org/city/department/division.php?structureid=160-- 1 month prior-- online Word doc

South Bend, IN-- contact the mayor’s office at mayorpete@southbendin.gov or at 574-233-0311

Iowahttps://governor.iowa.gov/constituent-services/proclamation-request-- 6 weeks prior-- online form

Kansashttps://governor.kansas.gov/serving-kansans/constituent-services/proclamation-guidelines/proclamation-request/-- 6-8 weeks prior-- online form

City of Tonganoxie, Kansashttps://www.tonganoxie.org/government/mayor/mayors-proclamation-request-1-- 14 business days prior-- online form

Johnson County, Kansashttp://www.jocogov.org/dept/board-county-commissioners/about-bocc/request-recognition-- online form

Kansas City, Kansashttp://www.wycokck.org/Mayor/Forms/Proclamation.aspx-- 1 month prior

-- online form

Overland Park, Kansashttps://www.opkansas.org/city-government/mayors-office/proclamation-requests/-- 4-6 weeks prior-- email the Mayor's executive assistant or mail to the Office of the Mayor, City of Overland Park, 8500 Santa Fe Drive, Overland Park, KS 66212. Please include all contact information, including a mailing address and telephone number.

Topeka, Kansashttps://www.topeka.org/mayor/proclamations-application/-- 1 month prior

Kentuckyhttps://secure.kentucky.gov/formservices/Governor/ProclamationRequestForm-- 30 days prior-- online form

Hopkinsville, Kentuckyhttp://www.hopkinsvilleky.us/departments/mayor/request_proclamation_or_commendation.php-- 1 week prior--online form

Louisville, Kentuckyhttps://louisvilleky.gov/government/mayor-greg-fischer/services/request-proclamation-mayor-- 2 weeks prior-- online form

Louisiana http://gov.louisiana.gov/index.cfm/form/home/13-- a minimum of two weeks’ notice is required to provide the proclamation. No proclamation will be proclaimed more than 45 days in advance. -- filled in form-- if repeated request, mention on form

New Orleans, Louisianahttps://www.nola.gov/mayor/requests/proclamation-requests/?searched=proclamation-- 5-7 days prior-- online form-- must pick up

Mainehttps://www.maine.gov/governor/lepage/contact/proclamation-request-form.html-- At least 6 weeks prior-- online form

Augusta, Mainewww.augustamaine.gov/businesses/city_government/mayor.php-- Word form

Marylandhttp://governor.maryland.gov/mail/citations.asp-- 8 weeks prior-- online form

Anne Arundel County, Marylandhttp://www.aacounty.org/departments/county-executive/request-citation-greeting/-- 14 days prior-- online form

Baltimore, Marylandhttp://mayor.baltimorecity.gov/ceremonial-document-request-form--10 days prior-- online form

City of Frederick, Marylandhttps://www.cityoffrederick.com/FormCenter/Proclamations-17-17/Request-a-Proclamation-55-55-- online form

Massachusettshttp://www.mass.gov/governor/constituent-services/recognition/#proclamation-- If you would like to request a proclamation, please email your request, along with suggested language and background materials, at least 20 business days before the print or event deadline to constituent.services@state.ma.us or to Massachusetts State House, Office of the Governor, Room 280, Boston, MA 02133.

Boston, Massachusettshttps://www.boston.gov/departments/mayors-office/how-get-recognition-mayor-walsh-- 20 days prior-- Please email your request to mayor@boston.gov, or fax it to 617-635-2851. You can also mail a request letter to Mayor Martin J. Walsh, 1 City Hall Square, Boston, MA 02201

Cambridge, Massachusettshttps://www.cambridgema.gov/Departments/mayorsoffice/proclamationsrequest-- 10 days prior-- online form

Springfield, Massachusetts-- Please contact the Mayor's office directly 413-787-6100

Michigan-- 4 weeks prior-- To submit a proclamation or program book welcome letter request, please send a detailed e-mail to tributes@michigan.gov

Detroit, Michiganhttp://www.detroitmi.gov/Correspondence-- online form

Lansing, Michiganhttp://lansingmi.gov/documentcenter/view/1084-- 2 weeks prior-- PDF form

Minnesotahttps://mn.gov/governor/news/proclamations.jsp -- no information on how to obtain proclamation-- use contact form: https://mn.gov/governor/contact/

Minneapolis, Minnesotahttp://www.ci.minneapolis.mn.us/mayor/contact/index.htm-- online form

Moorhead, Minnesotahttp://www.cityofmoorhead.com/government/mayor-city-council/request-a-mayoral-proclamation-- 20 days prior-- online form

Mississippihttps://www.governorbryant.ms.gov/Pages/Contact.aspx-- No information listen on website. Use the contact form page to submit request.

Biloxi, Mississippi-- Contact the Mayor’s office at 228-435-6254

Greenville, Mississippihttp://www.greenvillems.org/mayor-s-office-- Scroll down for ceremony documents-- 14 days prior

Jackson, Mississippihttp://www.jacksonms.gov/FormCenter/Mayors-Office-7/ProclamationResolution-Request-62-- 5-7 days prior-- online form

Missourihttps://governor.mo.gov/contact-us-- No information on website. Use the contact us to submit proclamation.

Kansas City, Missourihttp://kcmayor.org/contact/request-a-proclamation-- 2 weeks prior-- online form-- must be picked up

St. Louis, Missourihttps://www.stlouis-mo.gov/government/departments/mayor/proclamations.cfm-- 15 days prior

MontanaNo process identified; however, you can contact the Governor's office by mail or by phone at Office of the Governor, PO Box 200801, Helena, MT 59620-0801; 406-444-3111

Great Falls, Montanahttp://www.greatfallsmt.net/cityclerk/proclamation-request-form-- 3 weeks prior-- online form

Nebraskahttps://governor.nebraska.gov/proclamation-request-- 30 days prior-- online form

Bellevue, Nebraskahttps://bellevuewa.gov/city-government/city-council/proclamation-requests-- 30 days prior-- online form

Omaha, Nebraskahttps://mayors-office.cityofomaha.org/images/pdf/proclamation-request-form-v4.pdf-- 21 days prior-- PDF form

Nevadahttps://stateofnevada.seamlessdocs.com/f/REQUESTAPROCLAMATION-- 4 weeks prior-- online form

City of North Las Vegas, Nevadahttp://www.cityofnorthlasvegas.org/Departments/MayorAndCouncil/PDFs/RequestforaProclamationForm.pdf-- 4 weeks prior-- PDF form

Las Vegas, Nevadahttps://files.lasvegasnevada.gov/council/Request-a-proclamation.docx-- 2 weeks prior-- Word doc form-- must be picked up

New Hampshirehttps://new-hampshire.secure.force.com/support/GOV_Proclamation-- at least 30 days prior-- online form

New Jerseyhttp://www.state.nj.us/governor/contact/-- online form after selecting “requesting proclamation/special letter” in the dropdown

Newark, New Jersey-- If you would like to request a commendation letter or proclamation from the Mayor, please email your request to ceremonialdocuments@ci.newark.nj.us.

New Mexico-- no information found-- use online contact form: https://www.governor.state.nm.us/contact/

Albuquerque, New Mexicohttps://www.cabq.gov/mayor/contact-us/request-a-proclamation-- online form

New York -- no information found-- use contact form: https://www.governor.ny.gov/content/governor-contact-form

North Carolinahttps://governor.nc.gov/request/request-proclamation-- No less and 6 weeks prior-- online form

Charlotte, North Carolinahttp://charlottenc.gov/Mayor/Pages/requestdocs.aspx-- 4 weeks prior-- email or mail to Office of the Mayor, 600 East Fourth Street, 15th Floor, Charlotte, NC 28202.

Durham County, North Carolinahttp://dconc.gov/government/departments-a-e/clerk-to-the-board/ordinances-resolutions-proclamations-letters-- 6 weeks prior-- Word doc form

Greensboro, North Carolina-- Call the Mayor's office at 336-373-2396

Greenville, North Carolinahttp://www.greenvillenc.gov/government/city-council/proclamations/proclamation-request-- 2 weeks prior-- online form

Raleigh, North Carolinahttps://www.raleighnc.gov/government/content/PubAffairs/Articles/MayoralRequests.html-- 3 weeks prior-- must make request via email mayorstaff@raleighnc.gov

Winston-Salem, North Carolinahttp://www.cityofws.org/home-center/discover-winston-salem/honoring-citizens-- 1 week prior-- Call the Mayor's office at 727-2058 or send an email to mayorsoffice@cityofws.org

North Dakotahttp://governor.nd.gov/contact-us-- no formal process; contact the Governor’s office

Ohiohttp://www.governor.ohio.gov/Contact/ContacttheGovernor.aspx-- 30 days prior-- use drop down menu to select “Requesting Proclamations”

Cincinnati, Ohiohttp://www.cincinnati-oh.gov/mayor/proclamations/-- 10 days prior-- online form

Cleveland, Ohiohttp://www.city.cleveland.oh.us/CityofCleveland/Home/Government/MayorsOffice/Proclamations-- 10 business days prior-- Email communications@city.cleveland.oh.us; fax to 216-420-8758; mail to Mayor’s Office of Communications, City Hall, Room 227, 601 Lakeside Ave, Cleveland, OH 44414

Toledo, Ohiohttp://toledo.oh.gov/government/mayors-office/proclamations/-- 14 days prior-- Email Lucy.Frank@toledo.oh.gov21

Oklahomahttps://www.ok.gov/triton/modules/formbuilder/form.php?form_id=06f2c591e968592fd1c77e83874080933b60eb19edcdc602986eae9c12d826cb-- 30 days prior-- online form

Tulsa, Oklahomahttps://www.cityoftulsa.org/government/mayor-of-tulsa/proclamation-request/-- 2 weeks prior-- PDF Form

Oregonhttp://www.oregon.gov/gov/Pages/Proclamation-Request-Guidelines.aspx-- 30 days prior-- Word form

Salem, Oregon-- Requests for proclamations should be submitted in writing to the Mayor           

Pennsylvaniahttps://www.governor.pa.gov/contact/-- 6-8 weeks prior-- use online contact form

Allentown, Pennsylvaniahttp://www.allentownpa.gov/Government/M ayors-Office/Cultural-Flag-Raising -- 3 weeks prior-- E-mail to Karen Lore at lorek@allentown.org

Harrisburg, Pennsylvaniahttps://cityofharrisburg.zendesk.com/hc/en-us/articles/360000098093

Lackawanna County, Pennsylvaniahttps://www.lackawannacounty.org/index.php/community-outreach

Philadelphia, Pennsylvaniahttp://www.phila.gov/cityrepresentative/PDFs/Form_DocumentRequest.pdf-- 3 weeks prior-- PDF form

Pittsburgh, Pennsylvaniahttp://pittsburghpa.gov/mayor/group-proclamation-- 6 weeks prior-- online form

Reading, Pennsylvaniahttps://www.readingpa.gov/content/proclamation-request-form-- 2 weeks prior-- PDF form

Rhode Islandhttp://www.governor.ri.gov/contact/-- no information available

South Carolinahttps://iqconnect.lmhostediq.com/iqextranet/EForm.aspx?__cid=FSL_SC_GOV&__fid=100039-- 30 days prior-- online form

City of Greer, South Carolinahttp://www.cityofgreer.org/499/Request-a-Proclamation-- PDF form

South Dakotahttp://sd.gov/governor/contact/contact.aspx-- no formal process; contact Governor’s office

Tennessee

https://www.tn.gov/governor/contact-us/proclamation-request.html-- no less than 21 days prior; no more than 3 months-- online form

Chattanooga, Tennesseehttp://www.chattanooga.gov/mayors-office/request-for-a-proclamation-- 21 days prior-- online form

Knoxville, Tennesseehttp://www.knoxvilletn.gov/government/mayors_office/proclamation_requests-- 7 days prior-- online form

Memphis, Tennessee-- To request a proclamation, certificate, or letter of support from Mayor Strickland, please send an email containing all relevant information to Honor@MemphisTN.gov. Please also include detailed information (i.e., name, phone number, e-mail address) for the person who should be contacted regarding any questions and/or pick up of the document.

Shelby County, Tennesseehttps://www.shelbycountytn.gov/FormCenter/Mayors-Form-21/Request-a-Proclamation--Greeting-87-- no less than 4 weeks prior, no more than 3 months-- online form

Texashttps://gov.texas.gov/contact/assistance.aspx-- Under issue, click “Ceremonial item request.” Include request and draft proclamation in comment box-- 8 weeks prior

Austin, Texashttps://www.austintexas.gov/online-form/proclamation-and-recognition-request-form-- Mail to: Mayor's Office, ATTN: Ceremonial Documents Office, P.O. Box 1562, Houston, TX 77251 

Dallas, Texashttp://dallascityhall.com/government/citymayor/Pages/Ceremonial-Office.aspx-- 6 weeks prior-- online form

Fort Worth, Texashttp://fortworthtexas.gov/recognition/-- 30 days prior-- online form

Houston, Texashttp://www.houstontx.gov/mayor/ceremonialdocs.html

-- 2-3 weeks prior-- email to:ceremonialdocs@houstontx.gov 

San Antonio, Texashttps://www.sanantonio.gov/Clerk/Other-Services/Ceremonial-Request-Form-- 1 month prior-- online form

Utahhttp://declarations.utah.gov/DeclarationRequest.aspx-- 6 weeks prior-- online form

Salt Lake City, Utahhttp://www.slcmayor.com/proclamations/-- online form

Vermonthttp://governor.vermont.gov/proclamation-request-- 4-6 weeks prior-- online form

Virginiahttps://www.governor.virginia.gov/constituent-services/request-a-proclamation/ -- at least 45 days prior, no more than 120 days-- online form

Richmond, Virginia http://eservices.ci.richmond.va.us/applications/RequestsForMayor/Proclamation

Roanoke, Virginiahttp://www.roanokeva.gov/2103/Ceremonial-Document-Request-Guidelines--30 days prior-- online form

Washingtonhttp://www.governor.wa.gov/contact/requests-invites/request-ceremonial-proclamation-greeting-or-letter-- at least 30 days prior-- filled in form

Seattle, Washingtonhttp://mrsc.org/getmedia/3AC72EC8-D1E7-4572-A234-42C6FB94E6AC/S42ProcGuide.aspx-- 30 days prior

Spokane, Washingtonhttps://static.spokanecity.org/documents/mayor/ceremonial-document-request-form-2015-06-08.pdf-- 3 weeks prior-- PDF form

Tacoma, Washingtonhttps://www.cityoftacoma.org/government/city_council/CCMeetings/Proclamations/-- 2 weeks prior-- PDF form

Vancouver, Washingtonhttp://www.cityofvancouver.us/citycouncil/page/proclamations-and-special-presentations-- 1 month prior-- PDF Form

Yakima, Washingtonhttps://www.yakimawa.gov/council/assets/proclamations.pdf-- 30 days prior-- PDF form

Washington, DChttp://os.dc.gov/service/ceremonial-services-- 2 weeks prior-- online form

West Virginiahttps://governor.wv.gov/Pages/request_proclamation.aspx -- 30 days prior-- online form

Wisconsinhttps://appengine.egov.com/apps/wi/Governor/contact-- no information available-- use online contact form

Kenosha, Wisconsinhttps://www.kenosha.org/images/mayor_admin/CommendationRequestForm.pdf-- 1 week prior-- PDF form must be emailed to mayor@kenosha.org.

Milwaukee, Wisconsinhttp://city.milwaukee.gov/MayoralProclamations22225.htm#.VorZ1PFb_-s-- 3 weeks prior-- Word form-- Mail to: Attention: Proclamations, Office of Mayor Tom Barrett, City Hall, 200 E. Wells St., Room 201 Milwaukee, WI 53202; Fax: Attn: Proclamations, (414) 286-3191; E-mail: mayor@milwaukee.govSubject: Proclamation Request

Wyominghttps://drive.google.com/file/d/0BwJ9TTkaa31LZ1MxU1NSR29UOFk/view-- 6 weeks prior-- Mail/email/fax drafted proclamation to Mail requests to: Dalena Phipps, Office of the Governor, 2323 Carey Ave, Cheyenne, WY 82002. E-mail requests to: dalena.phipps@wyo.gov

Cheyenne, Wyominghttps://www.cheyennecity.org/forms.aspx?fid=89-- must create a username/password to submit a request

US Territories

While information was not found on obtaining a proclamation (with the exception of Puerto Rico), below is the basic information for the following US Territories:

American Samoa 684-633-4116info@as.gov Office of the Governor: http://www.americansamoa.gov/office-of-the-governor

Guam671-472-8931Contacts: http://governor.guam.gov/contacts/

Northern Mariana Islandshttp://gov.mp/contact-us/

Puerto Rico787-722-2121https://estado.pr.gov/en/contact-us/https://estado.pr.gov/en/proclamations/

US Virgin Islandshttps://www.usa.gov/state-government/u-s-virgin-islands

Last updated December 2018