CCC (Certificate of Completion and Compliance)

Ir Fong Tian Yong

CCC - BACKGROUND 2

• CCC first introduced in 1999 for: Singly-built detached house only

• Government in 2005 decided to apply CCC to all buildings

• WG under JKT : - How to trust the professionals - Questions of Professional Indemnity Insurance (PII) was raised - should hold all stakeholders responsible and accountable including COWs. - follow OSC 2002 : only 6 technical departments clearance

SAMPLE OF CCC IN 2000

CCC FRAMEWORK 4

• CFO by local authorities replaced by CCC to be issued by the Principal Submitting Person (PSP) on 12 April 2007

• Aim of CCC to cut short the delays caused by Local Authorities and towards self regulations by the professionals

• CCC can only be issued by PSP after:-

• All certifications by the respective parties (professionals, contractors, licensed tradesmen) based on prescribed forms (Form Gs) under the Matrix of Responsibility and Accountability are secured.

WHO CAN BE THE PRINCIPAL SUBMITTING PERSON (PSP) ?

Either a Prof. Architect (Ar.) or a Prof. Civil Engineer (Ir.) depending on the type of projects agreed between Board of Architects and Board of Engineers.

Refer to the Joint Memorandum by BAM and BEM as per BEM Circular.

Appendix A – Only Ar can be PSP

Appendix B – Only Ir. can be PSP

Appendix C – Either Ar. or Ir. can be PSP

(Currently undergoing amendment between BEM and BAM. )

DUTIES OF PSP

• To prepare and present planning and building plans to PBT for approval.

• Inform PBT of the commencement of construction works on site.

• Supervise construction works at site and ensure that laws and technical conditions of the PBT are followed.

• Report building breaches, explain reasons of breach and ensure breach is rectified during construction.

DUTIES OF PSP

• Present work resumption notice to the PBT.

• Ensure Form Gs are duly certified by bona fide Professionals practising through ACPs/ECPs registered with BAM/BEM, at various stages of the works and when all the essential services have been provided.

• Issue CCC upon satisfactory completion of the works and after all conditions have been complied with, confirming the building is safe and fit for occupation.

• Deposit a copy of the CCC to the PBT and BAM/BEM within 14 days of issue.

PENALTIES ON PSP IN SECTION 70(27) OF STREET, DRAINAGE AND BUILDING ACT

• Not a PSP but issues a CCC

• Issues a CCC without all the relevant forms

• Issues CCC in contravention of a direction by PBT

• Make any false or fraudulent declarations

• Uses any forged, altered or counterfeit declaration,

certificate and application

• Occupies or permits to be occupied any building without

a CCC

• Fine not exceeding RM 250K or to imprisonment not

exceeding 10 years or to both.

“UNIFORM BUILDING BY-LAWS 1984

FORM F

CERTIFICATE OF COMPLETION AND COMPLIANCE

[By -Law 25]

Date:……………………..

To:

*………………………………….

I hereby issue the Certificate of Completion and Compliance for the building/s

on Lot/s………........ Section......……… Jalan...................................................

upon being satisfied that it has been completed in accordance with approved

plan No. ................. dated .......................

I have supervised the erection and completion of the building/s and it is to the

best of my knowledge and belief that such work/s is/are in accordance with the

Act, Uniform Building By-laws 1984 and approved plans. I hereby certify that

the building/s is/are safe and fit for occupation.

……………………………………

(Principal submitting person)

1. Particulars of the principal submitting person Name : …………………………….………………………………………….... Address: ....……………………..………………………………………………...... **BAM/BEM Registration No.: ……………………………………………… 2. Copy to: (a) Local Authority : ……………………….……………………………… (Name of Local Authority) (b) **Board of Architects Malaysia(BAM)/Board of Engineers Malaysia (BEM)

“UNIFORM BUILDING BY-LAWS 1984

FORM F1

CERTIFICATE OF COMPLETION AND COMPLIANCE

[By -Law 27]

Date:……………………..

To:

*………………………………….

I hereby issue the Partial Certificate of Completion and Compliance for the building/s

on Lot/s………........ Section......……… Jalan...................................................

upon being satisfied that it has been completed in accordance with approved

plan No. ................. dated .......................

I have supervised the erection and completion of the building/s and it is to the

best of my knowledge and belief that such work/s is/are in accordance with the

Act, Uniform Building By-laws 1984 and approved plans. I hereby certify that

the building/s is/are safe and fit for occupation.

……………………………………

(Principal submitting person)

FORM F1 (PARTIAL COMPLETION)

• Q2 When can Form F1 (Partial Completion) be issued?

• Only when phased completion of an integrated development has been submitted for approval by PBT at Building Plan approval stage.

• There shall be no adhoc decision to issue Form F1, if the PSP is pressured by the developer or turnkey contractor near the project end when delay is anticipated.

• Separate Form F should be issued for each phase of a housing development or a large integrated factory project, and not Form F1.

UNIFORM BUILDING BY-LAWS 1984

FORM G 1

STAGE CERTIFICATION : EARTHWORKS

(By-law 25 or 27)

Project Title: .....................................................................

*1. We certify that we have supervised and/or carried out the construction and

completion of the earthworks and that to the best of our knowledge and belief

such works are in accordance with the Approved Earthwork Plans Ref. No. :

……………………….. and that we accept full responsibility for the same.

Name (Individual) #Registration No. Signature

(a) Contractor ............................ ........................... ....................

(CIDB) (Date: )

(b) Submitting person ............................ ........................... .....................

(BEM) (Date: )

( SP : PEPC in Civil or Geotechnical only )

FORM G1 - EARTHWORKS

Q3 For a project with multiple phases, can the SP submit only ONE (1) Form G1 for all the phases?

• Need to submit Form G1 only once under Phase 1 development. For subsequent phases, insert Phase 1 EW approval reference no. and PSP to certify “Not Applicable” on the respective Form G1. The project title shall be the approved BP title for each phase.

FORM G3 -FOUNDATIONS

Q4 How is Form G3 submitted if there are different Contractors for structural

elements such as piling, raft foundation, pile cap, etc?

• Submit separate Form G3s in accordance with the Contractor’s scope of

work.

( SP : PEPC in Civil or Geotechnical only )

UNIFORM BUILDING BY-LAWS 1984

FORM G 4

STAGE CERTIFICATION : STRUCTURAL

(By-law 25 or 27)

Project Title: .........................................................................

* We certify that we have supervised and/or carried out the erection and

completion of the structural works and that to the best of our knowledge and

belief such works are in accordance with the Deposited Structural Plans Ref.

No. : ................................. and that we accept full responsibility for the same.

Name (Individual) #Registration No. Signature

(a) Contractor ............................ ........................... ....................

(CIDB) (Date: )

(b) Submitting person ............................ ........................... .....................

(BEM) (Date: )

( SP : PEPC in Civil or Strucutral only )

UNIFORM BUILDING BY-LAWS 1984

FORM G 5

STAGE CERTIFICATION : INTERNAL WATER PLUMBING

(By-law 25 or 27)

Project Title: ...................................................................

*1. We certify that we have supervised and/or carried out the erection and

completion of the internal water plumbing works and that to the best of our

knowledge and belief such works are in accordance with the *approved

plans/Deposited Plans Ref. No. : ........................................... and that we

accept full responsibility for the same.

Name (Individual) #Registration No. Signature

(a) Trade contractor ............................ ........................... .....................

(Licensed plumber) +( ) (Date: )

(b) Submitting Person ............................ ................................ .........................

(*BAM/BEM) (Date: )

( SP : PEPC in Mechancial or Civil only )

WHO CAN BE THE SP FOR FORM G

Form G Scope SP

G1 Earthworks PEPC Civil or Geotechnical

G2 Setting out - Licensed land surveyor

- NA for engineering setting

out (PSP)

G3 Foundation PEPC Civil or Geotechnical

G4 Structural PEPC Civil or Structural

G5 Internal cold water

plumbing

PEPC Mechanical or Civil

G6 Internal Sanitary

Plumbing

PEPC Mechanical or Civil

WHO CAN BE THE SP FOR FORM G

Form G Scope SP

G7 Internal Electrical PEPC Electrical or

NA (ST) if below 60A (competent

person registered under

Suruhanjaya Tenaga signing on

contractor’s signature’s space shall

be responsible for design and

installation of electrical works.

A copy of ST From G & H signed

by same competent person to be

attached with G7.

10/11/2017

WHO CAN BE THE SP FOR FORM G

Form G Scope SP

G8 Fire fighting Passive P. Ar or PEPC Civil

G9 Fire fighting Active PEPC Mechanical

G10 Mechanical

ventilation

PEPC Mechanical

G11 Lift/Escalator PEPC Mechanical or Electrical

G12 Building P. Ar or PEPC Civil

(refer to BAM/BEM Memo)

WHO CAN BE THE SP FOR FORM G

Form G Scope SP

G13 External water

supply

PEPC Civil

G14 Sewerage

reticulation

PEPC Civil

G15 Sewerage

Treatment Plant

PEPC Civil

G16 External Electrical PEPC Electrical

G17 Road and Drain PEPC Civil

G18 Street Lighting PEPC Electrical

WHO CAN BE THE SP FOR FORM G

Form G Scope SP

G19 External Main

Drain

PEPC Civil

G20 Telecommunication PEPC Electrical

G21 Landscape Landscape architect or

PEPC Civil if permitted by

local authority to submit

plan

10/11/2017

Under Registration of Engineers Act:

•Signing SP must be a Professional Engineer with

Practicing Certificate registered with BEM in the correct

discipline

•SP must be attached to an ECP registered with BEM to

practise in the correct discipline/s

10/11/2017

GUIDE TO FILLING UP FORMS F & F1 (Version 1 - May 2008) Form Date Address To * Details of Building 1. PSP 2. Local

Authority Forms G-1 to G-21

F Insert date of CCC

1) Insert name of Developer

if it is for development other

than individually built

building 2) Insert name of

owner for an individually

built building

1) Insert Address of Building - Lot No/Nos, Section, and Road 2) Insert description of project as per Building Plan Approval adjacent or below or in place of item 1) 3) Insert BP Approval Ref and Date 4) PSP to sign off

1) Insert full name of PSP 2) Insert Name of ACP/ECP and address 3) Insert BAM/BEM Registration no. of PSP

Insert Name of Local Authority

Attach Forms G-1 to G-21 together with other required enclosures before forwarding to Local Authority and BAM/BEM

F1 Insert date of CCC

1) Insert name of Developer

if it is for development other

than individually built

building 2) Insert name of

owner for an individually

built building

1) Insert Address of Building - Lot No/Nos, Section, and Road 2) Insert description of project as per Building Plan Approval adjacent or below or in place of item 1) 3) Insert BP Approval Ref and Date 4) PSP to sign off

1) Insert full name of PSP 2) Insert Name of ACP/ECP and address 3) Insert BAM/BEM Registration no. of PSP

Insert Name of Local Authority

Attach Forms G-1 to G-21 together with other required enclosures before forwarding to Local Authority and BAM/BEM

Notes:

1) PSP shall notify the local authority through OSC (in writing or using prescribed form) after Forms G1-G3 are certified (i.e. after completion of Earthwork, Setting Out and Foundations)

2) Form F/F1 and Form G-1 to G-21 shall be forwarded to the Local Authority and BAM/BEM within 14 days of the issuance of Form F/F1

10/11/2017 GUIDE TO FILLING UP FORMS G-1 TO G-21 (Version 1 - May 2008)

FORM Project Title Item *1 Item *1 (a) Item *1 (b) Item *1(c) Item *2

G-1 Earthwork

Insert description of project as per BP approval

If this item is applicable, insert LA's Approval Ref No. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Contractor's Company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in SP's name 2) Fill in BEM registration no. 3) Sign and date 4) SP must be a Civil Engineer or Geotechnical engineer

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

G-2 Setting Out

Insert description of project as per BP approval

If this item is applicable, insert LA's Approval Ref No. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Contractor's Company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in Licensed Land Surveyor's name 2) Fill in Surveyor Board's registration no. 3) Sign and date

1) Fill in PSP's name 2) Fill in BAM/BEM registration no. 3) Sign and date

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

G-3 Foundation

Insert description of project as per BP approval

If this item is applicable, insert SP's Deposited Plans Ref No. to LA. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Contractor's Company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in SP's name 2) Fill in BEM registration no. 3) Sign and date 4) SP must be a Civil Engineer or Geotechnical engineer

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

10/11/2017 FORM Project Title Item *1 Item *1 (a) Item *1 (b) Item

*1(c) Item *2

G-8 Passive Fire

Insert description of project as per BP approval

If this item is applicable, insert Bomba's Approval Ref No. or PSP's Deposited Plans Ref No. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Contractor's Company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in PSP's name 2) Fill in BAM/BEM registration no. 3) Sign and date 4) If an engineer, PSP must be a Civil Engineer 5) Attach Letter of Clearance from Bomba (except for residential buildings not exceeding 18 meters height)

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

G-9 Active Fire

Insert description of project as per BP approval

If this item is applicable, insert Bomba's Approval Ref No. or PSP's Deposited Plans Ref No. If not applicable, strike out Item*1

1) Insert name (individual) of proprietor / partner / director of Trade Contractor's company & attach certified copy of Company's Form 49 to authenticate this individual (Contractor) 2) Insert Contractor's NRIC 3) Contractor to sign and date 4) Attach copy of CIDB registration of Company

1) Fill in SP's name 2) Fill in BEM registration no. 3) Sign and date 4) SP must be a Mechanical Engineer 5) Attach Letter of Clearance from Bomba (except for residential buildings not exceeding 18 meters height)

If Item *1 is applicable, strike out Item *2. If item *1 is not applicable, PSP to sign declaration

10/11/2017 FAQS

•www.acem.com.my

•www.bem.org.my

•www.iem.org.my

•www.lam.gov.my

•www.pam.org.my

10/11/2017 BEM CIRCULAR NO.1 (WWW.BEM.ORG.MY UNDER “SERVICES” TAB)

Submission of Plans classified under APPENDICES A, B & C

Appendix A:

No person shall submit any Building Plans, reports and specifications for the underlisted works and or services, unless he is an Architect, except for any engineering works required (excluding any standard engineering works), such engineering plans and specifications shall be submitted by a Professional Engineer.

WHAT IS THE STATE OF CCC CERTIFICATION AFTER 7 YEARS OF OPERATION?

WORKING VERY WELL

AND WE HAVE MADE MANY DISCOVERIES!

CCC SUBMISSIONS

• As of Sept 2017

• BEM have received 4,695 CCC submissions

• Late Submissions: 334

• Wrong Endorsements: 300

• Submission not through an ECP: 168

• Submission without Form G: 114

• Cases investigated under IC: 19

• Engineers deregistered: 2

• Engineers suspended: -

• Engineers reprimanded: 4

• Engineers reprimanded: and fine: 7

• Fine, reprimand & suspension : 1

SECTION 7A(1) OF REA

• Notwithstanding section 7(1), a sole proprietorship,

partnership or body corporate may practise as an

Engineering consultancy practice and recover in any court

any fee, charge, remuneration or other form of

consideration for any professional engineering services

rendered by it pursuant to its practice as an Engineering

consultancy practice carried on by virtue of this section, if

it is registered with the Board as an Engineering

consultancy practice and has been issued with a certificate

of registration.

SECTION 15(1) OF REA

• Sec 15 (1) The Disciplinary Committee may make any

order (sub section 1A) against a registered person if :

(m) if he causes or suffers any sole proprietorship,

partnership or body corporate in which he is a sole

proprietor, partner, director or shareholder to

practice as an Engineering Consultancy Practice prior

to its registration by the board.

FIRST CASE OF ENGINEER DEREGISTERED FOR FOLLOWING REASONS:-

• Failure to deposit copies of CCC to PBT and BEM.

• Allowed the building to be occupied without CCC.

• Falsified the receipt date stamp of PBT OSC for Form G13 to

G21 in order to mislead the developer.

DISCOVERIES FROM CCC SUBMISSIONS

• Sole proprietor firms or individual PEs operating without ECPs registered with BEM.

• Use of forged PE stamp to sign Form Gs.

• Fraudulent engineers - names not on BEM list.

• Engineers signing Form Gs under wrong disciplines.

• Engineers still not knowing or bother to get information from BEM website on CCC process resulting in a lot of mistakes in their submissions.

• Engineers not responding in timely manner to BEM's notifications for explanations or clarifications.

FUTURE DIRECTION FOR CCC

• The amendment to Registration of Engineers Act in 2015 has

introduced Inspector of Works (IOW) and BEM is in the

process of registering them.

• BEM will seek the revision of Form Gs to include another

space for the SP’s site supervision staff to sign for greater

accountability.

TERIMA KASIH