普 华 永 道 phase 1: project preparation phase 1: project preparation phase overview phase...
TRANSCRIPT
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普 华 永 道
Phase 1: Project PreparationPhase 1: Project Preparation
Phase OverviewPhase Overview
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普 华 永 道
EvaluationEvaluation Project PrepProject Prep BlueprintBlueprint RealizationRealization Final PrepFinal Prep Go Live & SupportGo Live & Support SustainSustain
RoadmapRoadmap
BPRBPR
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ObjectivesObjectives
• Develop the Project PlanDevelop the Project Plan
• Set up the project team organizationSet up the project team organization
• Define project strategiesDefine project strategies
• Define procedures and standardsDefine procedures and standards
• Identify technical requirementsIdentify technical requirements
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WorkpackagesWorkpackages
Feedback to MethodsFeedback to Methods
Initial Project PlanningInitial Project Planning
Project ProceduresProject Procedures
Technical Technical Requirements PlanningRequirements Planning
Project KickoffProject Kickoff
Quality CheckQuality Check
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Key DeliverablesKey Deliverables
OrganizationOrganization
Technical EnhancementTechnical Enhancement
SAP FunctionalSAP Functional
Business ProcessBusiness Process
Reports and FormsReports and Forms
Data ConversionData Conversion
InterfaceInterface
Technical Technical
InfrastructureInfrastructure
Project ScopeProject Scope Project CharterProject Charter
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Mandatory Deliverables FlowMandatory Deliverables Flow
Risk Risk AssessmentAssessment
Project PlanProject Plan
RiskRiskManagementManagement
PlanPlan
Project Project OrganizationOrganization
Quality Plan Plan
Issues Issues Management Management
PlanPlan
Project Project ManagementManagementStandards andStandards and
ProceduresProcedures
Phase 4Phase 4
ProjectProjectCharterCharter Project Project
Kick-OffKick-Off
Phase 6Phase 6
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Quality ChecklistQuality Checklist
• Are the project objectives and schedule understood,Are the project objectives and schedule understood,
agreed, and achievable?agreed, and achievable?
• Is there an active and visible senior management Is there an active and visible senior management
sponsor who is empowered and decisive?sponsor who is empowered and decisive?
• Are project staff in place and trained?Are project staff in place and trained?
• Are there procedures to manage scope creep?Are there procedures to manage scope creep?
• Have the key strategies, standards, and procedures Have the key strategies, standards, and procedures
been defined for the SAP project?been defined for the SAP project?
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Project ScopeProject Scope
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ObjectivesObjectives
• Refine the enterprise area scope conducted in Refine the enterprise area scope conducted in
Phase 0 - EvaluationPhase 0 - Evaluation
• Identify what is in scope and what is Identify what is in scope and what is
specifically excluded from scopespecifically excluded from scope
• Establish scope management processEstablish scope management process
• Obtain formal approval of project scopeObtain formal approval of project scope
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Key StepsKey Steps
• Refine enterprise scopeRefine enterprise scope
• Define business process scopeDefine business process scope
• Define scope for remaining levers of scopeDefine scope for remaining levers of scope
• Define scope management processDefine scope management process
• Obtain management sign-off of scopingObtain management sign-off of scoping
documentsdocuments
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Deliverable DependenciesDeliverable Dependencies
• Enterprise Area Scope DocumentEnterprise Area Scope Document
• Risk and Mitigation StrategyRisk and Mitigation Strategy
• Strategic IT ArchitectureStrategic IT Architecture
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Key AcceleratorsKey Accelerators
• Scoping Strategy Scoping Strategy
• Weighted Ranking AssessmentWeighted Ranking Assessment
• Technical Requirements Planning QuestionnaireTechnical Requirements Planning Questionnaire
• Technical Infrastructure ScopeTechnical Infrastructure Scope
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ThemesThemes
• Project ManagementProject Management
• Change ManagementChange Management
• Business ProcessBusiness Process
• Enterprise Risk ManagementEnterprise Risk Management
• Technical InfrastructureTechnical Infrastructure
• System DevelopmentSystem Development
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Project CharterProject Charter
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ObjectiveObjective
• Define organization’ s business profileDefine organization’ s business profile
• Perform a current situation assessmentPerform a current situation assessment
• Define project approachDefine project approach
• Define project organization and rolesDefine project organization and roles
• Define project scopeDefine project scope
• Define implementation approachDefine implementation approach
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Key StepsKey Steps
• Define project mission statement and Define project mission statement and
business driversbusiness drivers
• Identify business measurementsIdentify business measurements
• Identify project measurementsIdentify project measurements
• Identify project scopeIdentify project scope
• Identify implementation approachIdentify implementation approach
• Assemble Project Charter documentsAssemble Project Charter documents
• Approve Project CharterApprove Project Charter
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Deliverable DependenciesDeliverable Dependencies
• Organization’s business profileOrganization’s business profile
• Organization’s current situation assessmentOrganization’s current situation assessment
• Business case for SAP projectBusiness case for SAP project
• Project approachProject approach
• Project organization and rolesProject organization and roles
• Project scopeProject scope
• ImplementationImplementation
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Key AcceleratorsKey Accelerators
• Project Charter templateProject Charter template
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Themes
• Project Management
• Change Management
• Business Process
• Enterprise Risk Management
• Technical Infrastructure
• System Development
• End User Education
• Business Benefit Realization
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Phase 1: Project Preparation
Summary
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Summary
• Detailed planning and preparation is
performed for the SAP project
• Project resources and facilities are secured
• The key deliverables are the Project Scope
documents and the Project Charter
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Phase 2: Business BlueprintPhase 2: Business Blueprint
Phase Overview Phase Overview
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普 华 永 道
项 目 评 估项 目 评 估 项 目 准 备项 目 准 备 业 务 蓝 图业 务 蓝 图 实 现 过 程实 现 过 程 最 后 准 备最 后 准 备 启 动 与启 动 与
技 术 支 持技 术 支 持 继 续 改 进继 续 改 进
BPRBPR
EvaluationEvaluation Project PrepProject Prep BlueprintBlueprint RealizationRealization Final PrepFinal Prep Go Live & SupportGo Live & Support SustainSustain
RoadmapRoadmap
BPRBPR
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普 华 永 道
ObjectivesObjectives
• Train the project teamTrain the project team
• Install the systems environmentInstall the systems environment
• Define the SAP business organizationDefine the SAP business organization
• Define the organization and facilitiesDefine the organization and facilities
• Complete the business process definitionComplete the business process definition
• Business process reengineeringBusiness process reengineering
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普 华 永 道
WorkpackagesWorkpackages
Business Process DefinitionBusiness Process Definition
Project ManagementProject Management
Project Team TrainingProject Team Training
Develop Systems EnvironmentDevelop Systems Environment
Organizational Organizational StructureStructure
Quality CheckQuality Check
Feedback to MethodsFeedback to Methods
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Key Deliverables
BPML
Business ProcessMaster List
(BPML)
Documented SAPOrganization Structure
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Technical Architecture
Strategy
Project Scope
ImplementationStandards
ChangeManagement
Strategy
Technical Design
Document
R/3 Organization
Structure(Hierarchy)
Business Blueprint
OrganizationalChange Plan
Executive Blueprint
Authorization/Role Design
Enterprise Standards Document
Phase 3
Phase 3
Phase 3
Phase 3&6
Phase 4&6
Mandatory Deliverable Flow
Business ProcessMaster List
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Quality Checklist
• Have the project team members received all required training?• Are system administration procedures in place to support the development evnironment ?• Does the proposed SAP business organization account for possible changes to the client‘s organization?• Will the to-be business processes enable the business to realize the anticipated benefits?• Have all outstanding issues been properly documented?
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Business Process Master List
BPML
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Objectives
• Identify the business process requirements for the organization• Categorise business process scope
- Baseline (80%)- Final (20%)
• Generate the Business Process Master List (BPML)
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Key Steps
• Conduct business process reqiurements
guideline workshop
• Identify business process requirements
• Categorise business processes requirements
• Generate Business Process Master List
(BPML)
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Deliverable Dependencies
Enterprise AreaScope Document
普 华 永 道
Enterprise AreaScope Document
OrganizationOrganization
Technical EnhancementTechnical Enhancement
SAP FunctionSAP Function
Business Business ProcessProcess
Reports and FormsReports and Forms
Data ConversionData Conversion
InterfaceInterface
TechnicalTechnicalInfrastructureInfrastructure
Business Process Scope
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Key Accelerators
• Application Consultants Guide
•SAP R /3 Reference Model
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Themes
• Project Management
• Business Process
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Documented SAP Organization
Structure
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Objectives
• Define the client’s business organizational
structure
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Key Steps
• Schedule business organization structure workshops• Distribute business organization structure guidelines• Conduct business organization structurre workshops• Recommend and approve business organization structure
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Sample Business Organization
StorageLocation X
StorageLocation Y
StorageLocation Z
Client
Company Code A
Company Code B
Plant 1 Plant 2 Plant 3
StorageLocation W
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Deliverable Dependencies
• Enterprise Area Scope Document
• Organizational/Hierarchy Scope
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Themes
• Project Management
• Business Process
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Phase 2: Business BlueprintPhase 2: Business Blueprint
SummarySummary
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Summary
• The project team is trained
• The systems environment is installed
• The SAP Organization Structure is documented
• The key deliverables are
- Business Process Master List (BPML)
- The Business Blueprint
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Phase 3: RealizationPhase 3: Realization
Phase Overview Phase Overview
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普 华 永 道普 华 永 道
项 目 评 估项 目 评 估 项 目 准 备项 目 准 备 业 务 蓝 图业 务 蓝 图 实 现 过 程实 现 过 程 最 后 准 备最 后 准 备 启 动 与启 动 与
技 术 支 持技 术 支 持 继 续 改 进继 续 改 进
BPRBPR
EvaluationEvaluation Project PrepProject Prep BlueprintBlueprint RealizationRealization Final PrepFinal Prep Go Live & SupportGo Live & Support SustainSustain
RoadmapRoadmap
BPRBPR
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Objectives
• Implement Buisness Requirements as defined in the Business Blueprint• Complete System‘s Development and User Authorization• Complete Final integration Testing• Develop End user Procedures• Create Production Ready Environment
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Workpackages
Project management
Project Team Training
End User Documentation & Education
Baseline Config.& Confirmation
Final Config.& Confirmation
Conversion,Interface, Bolt-on,
Enhancement,Report&Layout Set
Development
AuthorizationDevelopment
Final IntegrationTest
Archiving Mgmt
System Management
QA Check
Feed-back to Method
•Production readySystem
•BusinessProcessProceduresdocumented
•End UserProceduresdocumented
•Integration tested andaccepted bybusiness
•BPML•Business Blueprint•Strategies•AuthorizationDesign•Technical Design
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Key Deliverables
• System Developments
• Business Process Procedures (BPP)
• System Test Plans
• Final Integration Test Plans and Procedures
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Quality Checklist
• Does the configuration reflect the Business Blueprint ?• Do project team members have the required skills to carry out their tasks ?• Have data conversion programs been tested ?• Have audit been involved in the development of user authorizations ?
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Phase 3: RealizationPhase 3: Realization
Business Process Procedures
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Objectives
• Document detailed Business Process Procedures
• Provide Reference Point for Deliverables
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Key Steps
• Identify Busienss Process Procedures
• Reference Generic Business Process
Procedures
• Document Busienss Process Procedures
• Review with Business Process Owners
• Signoff Business Process Procedures
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Deliverable Dependencies
• Business Process Master List
• Integration Test Cases (Procedures)
• End User Procedures
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Key Accelerators
• SAP Generic Business Process Procedures
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Themes
• Project Management
• Business Process
• End User Education
• Enterprise Risk Management
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Phase 3: RealizationPhase 3: Realization
Final Integration Test Plan
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Objectives
• Manage and Control Final Integration Testing
- Scope
- Schedule
- Resources
- Logistics
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普 华 永 道
Key Steps
• Define Scope - Integration Test Cycle 1 - Integration Test Cycle 2
• Schedule Tese Cases• Plan Project Team Testers and Business Process Owners
• Secure Facilities
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普 华 永 道
Deliverable Dependencies
• Business Blueprint
• Business Process Master List
• Business Process Procedures
• Detailed Definition Documents
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普 华 永 道
Key Accelerators
• Fineal Integration Test Concept and Approach
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普 华 永 道
Themes
• Business Process
• Systems Development
• Technical Infrastructure
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Phase 3: RealizationPhase 3: Realization
Summary
普 华 永 道
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普 华 永 道
Summary
• The Realization Phase deals with those activities required to “realize”the Business Blueprint
• The key deliverables are- system developments- business process procedures- systems test plans- final integration test plans and procedures
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普 华 永 道
Phase 4: Final PreparationPhase 4: Final Preparation
Phase Overview Phase Overview
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普 华 永 道普 华 永 道
项 目 评 估项 目 评 估 项 目 准 备项 目 准 备 业 务 蓝 图业 务 蓝 图 实 现 过 程实 现 过 程 最 后 准 备最 后 准 备 启 动 与启 动 与
技 术 支 持技 术 支 持 继 续 改 进继 续 改 进
BPRBPR
EvaluationEvaluation Project PrepProject Prep BlueprintBlueprint RealizationRealization Final PrepFinal Prep Go Live & SupportGo Live & Support SustainSustain
RoadmapRoadmap
BPRBPR
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普 华 永 道
Objectives
• Complete End User Training
• Complete System Management Activities
• Resolve Outstanding Issues
• Obtain Approval to Go Live
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普 华 永 道
Key Deliverables
• Help Desk Procedures
• Go Live Assessment Criteria
• Cut Over Plan
• Conversion Checklist
• Interim Procedures
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普 华 永 道
Quality Checklist
• Are the contingercy plans in place?
• Have legacy systems been deactivated?
• Have the appropriate interim procedures
been developed?
• Has the Steering Committee given final
approval to go Live?
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Phase 4: Final ProparationPhase 4: Final Proparation
Summary
普 华 永 道
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普 华 永 道
Summary
• The Final Preparation Phase is where we make the decision to Go Live• The Phase deals with those activities required to complete the cut over• The key deliverables are the Cut Over Plan and the Go Live Assessment Criteria• The key accelerators are the PwC Templates
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普 华 永 道
Phase 5: Go Live and SupportPhase 5: Go Live and Support
Phase Overview Phase Overview
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普 华 永 道普 华 永 道
项 目 评 估项 目 评 估 项 目 准 备项 目 准 备 业 务 蓝 图业 务 蓝 图 实 现 过 程实 现 过 程 最 后 准 备最 后 准 备 启 动 与启 动 与
技 术 支 持技 术 支 持 继 续 改 进继 续 改 进
BPRBPR
EvaluationEvaluation Project PrepProject Prep BlueprintBlueprint RealizationRealization Final PrepFinal Prep Go Live & SupportGo Live & Support SustainSustain
RoadmapRoadmap
BPRBPR
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普 华 永 道
Objectives
• Move from a Pre-Production Environment to a
Live Productive Operation
• Implement a Production Support System
• Validate Business Processes
• Ensure System is operating at an optimal level
• Formally close the Project
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普 华 永 道
Key Deliverables
•Production Support Systems Effectiveness Report
•Validated Business Process Results
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普 华 永 道
Quality Checklist
• Is there a stable and reliable Production Support System in place?• Are Tables and Files updated correctly when a Transaction is processed?• Are Financial and Quantitative Values reconciled on a periodic basis? Are they reasonable incomparision to the Legacy Systems?• Has PwC fullfilled our contractual and ethical obligations?
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Phase 5: Go Live and SupportPhase 5: Go Live and Support
Summary
普 华 永 道
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普 华 永 道
Summary
• The Go Live and Support Phase is where we
go live• This Phase deals with validation, production
system support, and formally closing the project• The key deliverables are the Porduction Support
Systems Effectiveness Report and the Validated
Business Process Results
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普 华 永 道
Phase 6: SustainPhase 6: Sustain
Phase Overview Phase Overview
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普 华 永 道普 华 永 道
项 目 评 估项 目 评 估 项 目 准 备项 目 准 备 业 务 蓝 图业 务 蓝 图 实 现 过 程实 现 过 程 最 后 准 备最 后 准 备 启 动 与启 动 与
技 术 支 持技 术 支 持 继 续 改 进继 续 改 进
BPRBPR
EvaluationEvaluation Project PrepProject Prep BlueprintBlueprint RealizationRealization Final PrepFinal Prep Go Live & SupportGo Live & Support SustainSustain
RoadmapRoadmap
BPRBPR
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普 华 永 道
Objectives
• Review and Follow Up on User Documentation
• Ensure Long Term Strategies are in place
• Conduct System Upgrades
• Conduct a Post Implementation Review
• Evaluate Performance Metrics
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普 华 永 道
Key Deliverable
• Post Implementation review
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普 华 永 道
Quality Checklist
• Is there a strategy in place to handle SAP
Upgrades?
• How are the Post Implementation Review
Recommendations going to be implemented?
• Are Performance Metrics measured,
evaluated and acted upon?
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Summary
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Phase 6: SustainPhase 6: Sustain
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普 华 永 道
Summary
• Sustain is the last Phase of the Method
• Sustain deals with activities typically occurring
after an implementation
• The key deliverable is the Post Implementation
Review
• The key accelerator is the Post Implementation
Review Template