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TRANSCRIPT
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Capital Improvement Plan (CIP)
Work Session #2(new work session added on May 26 to CIP schedule)
School Board Work Session May 28, 2020
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Community Information for the CIP Process
APS Engage Website• The 2019 AFSAP report, appendices, supplemental information, and
presentation (Arlington Facilities & Student Accommodation Plan)• Frequent updates about the CIP throughout the process:
− School Board Work Session/Meetings related to CIP− Presentations− Timeline
Additional Communications • Information on CIP development shared throughout process via APS
communications channels including School Talk Engage messages, social media, APS School Ambassador updates, news release
• May 27 School Board Public Hearing on Interim Superintendent’s Proposed CIP
All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Questions? Write to: [email protected]
Follow the CIP Process:www.apsva.us/engage/cip/
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May 28 Work Session #2 NEW
Focus – The Career Center and Preparing for the Next CIP
Agenda
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Time Topic5:00 Recap May 21 Information Item on the Career Center Expansion Project
Concept Designgo.boarddocs.com/vsba/arlington/Board.nsf/goto?open&id=B26QVF6B23A6
5:15 CIP Funding Scenarios 5:30 Discussion6:20 Priorities for the FY 2022 medium-term CIP (for 3-6 years)
6:50 FY 2021 CIP Timeline and Next Steps7:00 Adjourn
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go.boarddocs.com/vsba/arlington/Board.nsf/goto?open&id=B26QVF6B23A6
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All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Review: Information Item presented at
May 21 School Board Meeting onCareer Center Expansion Project Concept Design
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Projects Funded and Being Reconsidered
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Career Center Expansion• In November 2018, Arlington voters supported a bond
that included planning and design funds for the Career Center Expansion, including:
− Field and parking garage for 2023− 800 high school seats (with common spaces) for 2025
• At May 21 School Board Meeting, APS presented concept design, with cost estimates exceeding approved funding
Funds for the project• $8.8 million – For planning and design• $1.7 million – Spent/encumbered/in approved budget• $7.1 million – Remaining• $3.1 million – Bonds remaining to be sold
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All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Total Funding for a 10-Year CIP, including Career Center Funding
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Total Funding: Interim Superintendent’s Proposed FY 2021 CIP
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Project Description(projects in italics are from the FY19-28 CIP; the others are new) Operating
Capital
Reserve1
Previous Bond
Funding FY 2020 FY 2021 FY 2022
Seats Available in Fall 2019 Fall 2020 Fall 2021
ELEMENTARY
New ES at Reed - Expanded (725 seats in 2021) 21.25$ 4.00$ 2.75$ 2.75$ 24.10$ 17.75$ 2.40$ 725
Refresh and Kitchen Renovation - ATS, Key, McKinley 10.25$
MIDDLE
MS Addition Location TBD (525+ seats) - planning and design 2.10$ 4.20$
HIGH
Education Center Reuse (600 HS seats in 2021January 2022) 0.75$ 1.50$ 20.00$ 14.10$ 2.15$ 600
The Heights Building - Field and Building Access with Parking $3.30 $13.10
Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) 0.75$ 13.00$ 5.00$ 250Arlington Career Center Expansion - field and parking garage (2023); 800 seat Addition and performing arts facility (2025) 1.30$ 31.00$ 8.80$ $3.10 $19.90 $21.00
800 HS seats Location(s) TBD - planning and design 5.20$ 7.00$ $3.10 $12.40
OTHER
Transportation Staff Facility Renovation Phase 1 (December 2020) 22.10$
Transportation Staff Facility Renovation Phase 2 (March 2021) 1.20$
RECURRING
Major Infrastructure Projects 7.40$ 7.60$ 7.80$
TOTAL PROJECTS 2.75$ 20.25$ -$ -$ 64.10$ 42.35$ 20.45$ 37.50$
2020Referendum
300 Shows the # of seats coming online in fall of that year BOND REFERENDA AMOUNTS 48.40$
300 Shows the # of seats coming online that year, but not in fall Debt Service Ratio Target ≤9.8% FY 2020 FY 2021 FY 2022
Debt Service Ratio -- APS 8.91% 9.07% 8.99%Annual Bond Issuance 42.35$ 20.45$ 37.50$
Annual APS Debt Service Increase $1.52 ($1.27)1 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding.2 Funds have already been transferred from the Capital Reserve to the project and are therefore not included in the total.
Debt Service Ratio is calculated based on the FY 2021 School Board adopted budget projected out for ten years with no increase in County revenue.
Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as shown on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum).
OTHER FUNDING SOURCES BOND FUNDINGJoint Fund
APS | ArlCo
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Total Funding Scenario: COVID-19’s Impact on the 10-Year CIP
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Project Description(projects in italics are from the FY19-28 CIP; the others are new) Operating
Capital
Reserve1
Previous Bond
Funding FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Seats Available in Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023 Fall 2024 Fall 2025 Fall 2026 Fall 2027 Fall 2028 Fall 2029
ELEMENTARY
New ES at Reed - Expanded (725 seats in 2021) 21.25$ 4.00$ 2.75$ 2.75$ 24.10$ 17.75$ 2.40$ 725 20.15$ 55.00$
Refresh and Kitchen Renovation - ATS, Key, McKinley 10.25$ -$ 10.25$
Kitchen Renovations - Ashlawn, ASFS, Campbell, Carlin Springs -$ -$
Entrance Renovations - Taylor -$ -$
MIDDLE
MS: Renovation/Addition Location TBD (300 seats in 2030) 2.50$ 2.70$ 13.90$ 15.90$ 35.00$ 35.00$
MS Addition Location TBD (525+ seats) - planning and design 2.50$ 4.20$ 34.20$ $19.50 $3.00 548 60.90$ 63.40$
Entrance Renovations - Gunston, Jefferson, Williamsburg -$ -$
HIGH
Education Center Reuse (600 HS seats in 2021) 0.75$ 1.50$ 20.00$ 14.10$ 2.15$ 600 16.25$ 38.50$
The Heights Building - Field and Building Access with Parking $3.30 $13.10 16.40$ 16.40$
Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) 0.75$ 13.00$ 5.00$ 250 5.00$ 18.75$ Arlington Career Center Expansion - field and parking garage (2023); 800 seat Addition and performing arts facility (2025) 1.30$ 31.00$ 8.80$ $3.10 $19.90 $21.00 $34.00 $60.40 $5.20
800143.60$ 184.70$
800 HS seats Location(s) TBD - planning and design 5.20$ 7.00$ $3.10 $12.40 $31.40 $31.40 $31.40 $31.40 $31.40 800 $172.50 184.70$
New ES in Existing Building (725-750 seats in 2029) 1.30$ 5.10$ 5.50$ 28.90$ 31.10$ 2.00$ 72.60$ 73.90$
OTHER
Transportation Staff Facility Renovation Phase 1 (December 2020) 22.10$ -$ 2.10$
Transportation Staff Facility Renovation Phase 2 (March 2021) 1.20$ -$ 1.20$
Bus Parking at Kenmore Middle School TBD -$ -$
Trades Center - bus parking repaving, regrading, etc. TBD -$ -$
RECURRING
Major Infrastructure Projects 7.40$ 7.60$ 7.80$ 8.00$ 8.20$ 8.40$ 8.60$ 8.80$ 9.00$ 9.20$ 9.40$ 92.40$ 92.40$
Field conversions to synthetic turf (APS share) 1.35$ -$ 1.35$
TOTAL PROJECTS 4.05$ 22.00$ 2.75$ 2.75$ 64.10$ 42.35$ 20.45$ 37.50$ 73.60$ 59.10$ 42.80$ 40.00$ 40.20$ 9.00$ 9.20$ 9.40$ 383.60$ 484.05$
2020Referendum
2022Referendum
2024Referendum
2026Referendum
2028Referendum
300 Shows the number of seats coming online that year BOND REFERENDA AMOUNTS 48.40$ 229.90$ 17.00$ 17.80$ 18.60$
Debt Service Ratio Target ≤9.8% FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Total
Debt Service Ratio -- APS 8.91% 9.07% 8.99% 9.15% 9.94% 10.55% 10.55% 11.22% 10.71% 10.06% 9.86%Annual Bond Issuance 42.35$ 20.45$ 37.50$ 73.60$ 59.10$ 42.80$ 40.00$ 40.20$ 9.00$ 9.20$ 9.40$ 331.85$
Annual APS Debt Service Increase $1.52 ($1.27) $1.17 $5.35 $4.16 $0.16 $4.59 ($3.21) ($4.25) ($1.19) $7.031 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding.2 Funds have already been transferred from the Capital Reserve to the project and are therefore not included in the total.
Debt Service Ratio is calculated based on the FY 2021 School Board adopted budget projected out for ten years with no increase in County revenue.
OTHER FUNDING SOURCESTOTAL BOND
FUNDING
TOTAL PROJECT
COST
Joint Fund
APS | ArlCo
Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as shown on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum).
BOND FUNDING
TBD
TBD
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Total Funding Scenario: 10-Year CIP including new Career Center Concept Design
9
Project Description(projects in italics are from the FY19-28 CIP; the others are new) Operating
Capital
Reserve1
Previous Bond
Funding FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Seats Available in Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023 Fall 2024 Fall 2025 Fall 2026 Fall 2027 Fall 2028 Fall 2029
ELEMENTARY
New ES at Reed - Expanded (725 seats in 2021)21.25$ 4.00$ 2.75$ 2.75$ 24.10$ 17.75$ 2.40$ 725 20.15$ 55.00$
Refresh and Kitchen Renovation - ATS, Key, McKinley 10.25$ -$ 10.25$
Kitchen Renovations - Ashlawn, ASFS, Campbell, Carlin Springs -$ -$
Entrance Renovations - Taylor -$ -$
MIDDLE
MS: Renovation/Addition Location TBD (300 seats in 2030) 2.50$ 2.70$ 13.90$ 15.90$ 35.00$ 35.00$
MS Addition Location TBD (525+ seats) - planning and design 2.50$ 4.20$ 34.20$ $19.50 $3.00 548 60.90$ 63.40$
Entrance Renovations - Gunston, Jefferson, Williamsburg -$ -$
HIGH
Education Center Reuse (600 HS seats in 2021) 0.75$ 1.50$ 20.00$ 14.10$ 2.15$ 600 16.25$ 38.50$
The Heights Building - Field and Building Access with Parking $3.30 $13.10 16.40$ 16.40$
Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) 0.75$ 13.00$ 5.00$ 250 5.00$ 18.75$ Arlington Career Center Expansion - field and parking garage (2023); 800 seat Addition and performing arts facility (2025) 1.30$ 31.00$ 8.80$ $3.10 $19.90 $21.00 $34.00 $60.40 $5.20
800143.60$ 184.70$
Arlington Career Center Expansion - based on Concept Design Board presentation 5/21/2020; no auditorium or aquatics facility 1.30$ 31.00$ 8.80$ $3.10 15.00$ $32.00 $100.00 $85.00 $21.10 Cap Reserve
800 $256.20 297.30$
New ES in Existing Building (725-750 seats in 2029) 1.30$ 5.10$ 5.50$ 28.90$ 31.10$ 2.00$ 72.60$ 73.90$
OTHER
Transportation Staff Facility Renovation Phase 1 (December 2020) 22.10$ -$ 2.10$
Transportation Staff Facility Renovation Phase 2 (March 2021) 1.20$ -$ 1.20$
Bus Parking at Kenmore Middle School TBD -$ -$
Trades Center - bus parking repaving, regrading, etc. TBD -$ -$
RECURRING
Major Infrastructure Projects 7.40$ 7.60$ 7.80$ 8.00$ 8.20$ 8.40$ 8.60$ 8.80$ 9.00$ 9.20$ 9.40$ 92.40$ 92.40$
Field conversions to synthetic turf (APS share) 1.35$ -$ 1.35$
TOTAL PROJECTS 5.35$ 47.80$ 2.75$ 2.75$ 65.90$ 42.35$ 35.45$ 57.10$ 142.20$ 112.70$ 32.50$ 8.60$ 8.80$ 9.00$ 9.20$ 9.40$ 467.30$ 596.65$
2020Referendum
2022Referendum
2024Referendum
2026Referendum
2028Referendum
300 Shows the number of seats coming online that year BOND REFERENDA AMOUNTS 83.00$ 279.00$ 17.00$ 17.80$ 18.60$
Debt Service Ratio Target ≤9.8% FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Total
Debt Service Ratio -- APS 8.91% 9.07% 9.22% 9.67% 11.48% 12.85% 12.63% 12.77% 11.75% 11.07% 10.83%Annual Bond Issuance 42.35$ 35.45$ 57.10$ 142.20$ 112.70$ 32.50$ 8.60$ 8.80$ 9.00$ 9.20$ 9.40$ 415.55$
Annual APS Debt Service Increase $1.52 $0.23 $3.09 $12.13 $9.26 ($1.26) $1.08 ($6.64) ($4.45) ($1.40) $13.561 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding.2 Funds have already been transferred from the Capital Reserve to the project and are therefore not included in the total.
TBD
Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as shown on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum).
Debt Service Ratio is calculated based on the FY 2021 School Board adopted budget projected out for ten years with no increase in County revenue.
OTHER FUNDING SOURCES BOND FUNDINGTOTAL BOND
FUNDING
TOTAL PROJECT
COST
Joint Fund
APS | ArlCo
TBD
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Total Funding Scenario: Total Available Bond Capacity
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Project Description(projects in italics are from the FY19-28 CIP; the others are new) Operating
Capital
Reserve1
Previous Bond
Funding FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Seats Available in Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023 Fall 2024 Fall 2025 Fall 2026 Fall 2027 Fall 2028 Fall 2029
ELEMENTARY
New ES at Reed - Expanded (725 seats in 2021) 21.25$ 4.00$ 2.75$ 2.75$ 24.10$ 17.75$ 2.40$ 725 20.15$ 55.00$
Refresh and Kitchen Renovation - ATS, Key, McKinley 10.25$ -$ 10.25$
Kitchen Renovations - Ashlawn, ASFS, Campbell, Carlin Springs -$ -$
Entrance Renovations - Taylor -$ -$
MIDDLE
MS: Renovation/Addition Location TBD (300 seats in 2030) 2.50$ 2.70$ 13.90$ 15.90$ 35.00$ 35.00$
MS Addition Location TBD (525+ seats) - planning and design 548 -$ -$
Entrance Renovations - Gunston, Jefferson, Williamsburg -$ -$
HIGH
Education Center Reuse (600 HS seats in 2021) 0.75$ 1.50$ 20.00$ 14.10$ 2.15$ 600 16.25$ 38.50$
The Heights Building - Field and Building Access with Parking $3.30 $13.10 16.40$ 16.40$
Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) 0.75$ 13.00$ 5.00$ 250 5.00$ 18.75$ Arlington Career Center Expansion - field and parking garage (2023); 800 seat Addition and performing arts facility (2025) 1.30$ 31.00$ 8.80$ $3.10 $19.90 $21.00 $34.00 $60.40 $5.20
800143.60$ 184.70$
800 HS seats Location(s) TBD - planning and design 800 $0.00 -$
New ES in Existing Building (725-750 seats in 2029) 1.30$ 5.10$ 5.50$ 28.90$ 31.10$ 2.00$ 72.60$ 73.90$
OTHER
Transportation Staff Facility Renovation Phase 1 (December 2020) 22.10$ -$ 2.10$
Transportation Staff Facility Renovation Phase 2 (March 2021) 1.20$ -$ 1.20$
Bus Parking at Kenmore Middle School TBD -$ -$
Trades Center - bus parking repaving, regrading, etc. TBD -$ -$
RECURRING
Major Infrastructure Projects 7.40$ 7.60$ 7.80$ 8.00$ 8.20$ 8.40$ 8.60$ 8.80$ 9.00$ 9.20$ 9.40$ 92.40$ 92.40$
Field conversions to synthetic turf (APS share) 1.35$
AVAILABLE BOND ISSUANCE CAPACITY 7.00$ $3.10 53.00$ 8.00$ 14.00$ 11.00$ 18.00$ -$ 62.00$ 42.00$ 13.00$ 25.00$ 249.10$ 256.10$
TOTAL PROJECTS 4.05$ 14.30$ 2.75$ 2.75$ 64.10$ 42.35$ 73.45$ 28.90$ 22.00$ 19.20$ 26.40$ 8.60$ 70.80$ 51.00$ 22.20$ 34.40$ 399.30$ 490.70$
2020Referendum
2022Referendum
2024Referendum
2026Referendum
2028Referendum
300 Shows the number of seats coming online that year BOND REFERENDA AMOUNTS 92.80$ 41.20$ 35.00$ 121.80$ 56.60$
Debt Service Ratio Target ≤9.8% FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Total
Debt Service Ratio -- APS 8.91% 9.07% 9.79% 9.80% 9.79% 9.80% 9.58% 9.80% 9.79% 9.79% 9.80%Annual Bond Issuance 42.35$ 73.45$ 28.90$ 22.00$ 19.20$ 26.40$ 8.60$ 70.80$ 51.00$ 22.20$ 34.40$ 322.55$
Annual APS Debt Service Increase $1.52 $4.03 $0.17 $0.08 $0.19 ($1.36) $1.61 $0.09 $0.12 $0.16 $6.611 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding.2 Funds have already been transferred from the Capital Reserve to the project and are therefore not included in the total.
TBD
Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as shown on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum).
Debt Service Ratio is calculated based on the FY 2021 School Board adopted budget projected out for ten years with no increase in County revenue.
OTHER FUNDING SOURCES BOND FUNDINGTOTAL BOND
FUNDING
TOTAL PROJECT
COST
Joint Fund
APS | ArlCo
TBD
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All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Career Center Discussion
11
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All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Steps to Prepare for the FY 2022 Medium-term CIP
(for 3-6 years)
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Projects to Include in Future CIPs
The Next Tier of CIP Priorities• Construct middle and high school seats
• Create security entrances at several schools where the office is not located directly adjacent to the main entrance
• Renovate kitchens at Campbell, Carlin Springs, ASFS and AshlawnNote: Renovation may include kitchen and additional space, kitchen equipment, owner (soft) costs
• Consider funding for the following needs:− Kenmore/Carlin Springs: school bus parking with an emergency exit road to Manchester
St. or 5th Rd. S.− Quincy St. (formerly Buck): for Facilities & Operations shops, moving from the Trades
Center to Quincy St. − Trades Center: for partial demolition, regrading and repaving for the bus fleet− Fields: continuing APS collaboration with the County to upgrade and replace synthetic
turf fields to support school use and recreational programming
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Projects Proposed for the FY 2021 CIP
Planning and Design for Middle and High School SeatsApprove funding to develop, evaluate and select options to be included as capital projects in the FY 2022 CIP, to be adopted in June 2021, to address:
• Middle school enrollment growth, shaped by the vision in the PreK-12 Instructional Program Pathways (IPP)
• Timelines and phasing to address high school enrollment growth: − Creating the 800 seats at the Career Center and/or at other locations to address
high school enrollment growth− Adding common spaces needed for Arlington Tech and the other programs at the
Career Center
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Preparing for Future CIPs
To Develop the Medium-term CIP for 3-6 years in 2021, APS will:
• Build out the draft PreK-12 Instructional Program Pathways (IPP) so instruction informs capital project priorities
• Reassess the priorities based on the 2020 10-Year enrollment projections to be published in December 2020
• Include all projects not funded in the FY 2021 CIP, if financially feasible
• Work with Arlington County Government on a process to evaluate specific sites from the County Manager's list of potential sites for school use
• Explore the options using the design studies conducted earlier this year based on the School Board’s CIP direction
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Questions
• Since the Career Center concept design is not approved, what are our next steps to address secondary capacity?
• What is the role of the PreK-12 Instructional Program Pathways?• What are the School Board’s priorities?
− Identify by June 25, same night at adoption of FY 2021 CIP− Hold a Work Session in late August, Superintendent will present a plan for
addressing the priorities in time for the spring 2021 CIP process
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All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Completing the FY 2021 CIPTimeline and Next Steps
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School Board’s FY 2021 CIP Timeline2020 Topics/Engagement
May 21 School Board Meeting Interim Superintendent presents Proposed FY 2021 CIP Staff present Career Center Expansion Project Concept Design
May 27• CIP Work Session #1• Public Hearing on the proposed CIP
Agenda – Interim Superintendent's Proposed FY 2021 CIP
May 28 Work Session NEW #2 Agenda – Career Center and Preparing for the 2022-26 CIPJune 2 CIP Work Session #3 Agenda – School Board’s Proposed CIP
• Priorities for the School Board’s Proposed FY 2021 CIPJune 4 School Board Meeting School Board presents Proposed FY 2021 CIPTBD (Between June 15-25)Joint Work Session withCounty Board
Agenda - Joint session with County Board• Presentation and discussion of the School Board’s Proposed FY 2021 CIP
June 16 CIP Work Session #4 Agenda TBD – School Board’s Proposed FY 2021 CIPJune 25 School Board Meeting School Board Adopts the FY 2021 CIP and provides direction for the next CIP
Adopts the Concept Design Action on the Career Center Expansion Project
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Community Information for the CIP Process
APS Engage Website• The 2019 AFSAP report, appendices, supplemental information, and
presentation (Arlington Facilities & Student Accommodation Plan)• Frequent updates about the CIP throughout the process:
− School Board Work Session/Meetings related to CIP− Presentations− Timeline
Additional Communications • Information on CIP development shared throughout process via APS
communications channels including School Talk Engage messages, social media, APS School Ambassador updates, news release
• May 27 School Board Public Hearing on Interim Superintendent’s Proposed CIP
All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Questions? Write to: [email protected]
Follow the CIP Process:www.apsva.us/engage/cip/
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Capital Improvement Plan (CIP)
Work Session #3
School Board Work Session June 2, 2020
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All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Extra slides if needed
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Uncertain Budget Situation
Changing Economic Environment Creating Uncertainty in the County• The impact of COVID-19 has significantly reduced Arlington County’s revenues
• The County will not prepare estimates for future years’ revenue at this time− APS and the County both need these estimates to build their 10-year Capital Improvement
Plans (CIP)
• County has a revised multi-phased approach to capital planning− Spring 2020: Short-term FY 2021 CIP− Spring 2021: Medium-term CIP for 3-6 years− Spring 2022: Intent is to return to typical ten-year capital planning process
• The County will submit a short-term proposed FY 2021 CIP in early June which will:− Focus on essential projects and those required under existing agreements or statutory
requirements− Include a limited list of investments, including near-term APS needs
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Uncertain Budget Situation
Changing and Uncertain Economic Environment Impacts APS Planning• The fluidity of the economic situation has made it impossible to forecast what will
happen next week or next month, let alone next year, even while we continue to experience enrollment growth each year
• While FY 2021 funding is slightly more (0.1%) than that in FY 2020, enrollment estimates for 2020-21 continue to increase
− APS expects to add about 1,100 more students from 2019-20, a 4% increase− This will raise total enrollment to more than 29,100 students
• Additional factor in uncertain environment is that it is not possible at this time to estimate cost escalation for capital projects to be completed in future years
• The FY 2021 APS CIP process will focus on near-term needs
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14,286 14,843 15,106 15,255 15,220 15,127 14,898 14,732 14,517 14,489 14,396
-212 -769-300 -449 -414 -321 -92 74 289 317
1,135
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
Enro
llmen
t (G
rade
Pre
K to
5)
School Year
Comparison of Projected Elementary School Enrollment (PreK to Grade 5) and School Seats
Update to Chart 10, Page 51 of the 2019 AFSAP
NoteStarting in 2025-26, the elementary school enrollment projections are completely based on assumptions* for K to Grade 5 students from:• Births• Future construction• Past cohort transition rates
continuing into the future
* Projection assumptions only apply to Grades K to 5. PreK is not projected and is an estimate provided by the Department of Teaching and Learning. The PreK estimate is added to each Grade K to 5 projection to produce elementary enrollment totals for PreK to Grade 5 for each projection year.
All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
Projection completely based on assumptions
2019 Enrollment
School Seats
Projected Enrollment
+732 seats,
Reed E.S.
+752 seats,
Fleet E.S.
+725-750 (assume
725) seats in existing
building (FY 2019-28 CIP)
Source: APS, Planning & Evaluation, Fall 2019. Facilities & Operations, February 2020..
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Update to Chart 11, Page 52 of the 2019 AFSAP
NoteThe FY 2019-28 CIP included a 300 seat renovation/addition at a location TBD in 2030. These seats are not included in the bar chart on this slide.Starting in 2028-29, the middle school enrollment projections are completely based on assumptions for Grade 6 to 8 students from:• Births• Future construction• Past cohort transition rates
continuing into the future
All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
6,119 6,442 6,526 6,562 6,681 6,864 7,004 7,022 7,036 6,938 6,823
214 -109 -193 -229 -348 -531 -671 -689 -703 -605 -490
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
Enro
llmen
t (G
rade
6 to
8)
School Year
+1,022 seats,
DorothyHamm M.S., The Heights (Grade 6 to
8)
Projection completely based on assumptions
2019 Enrollment
School Seats
Projected Enrollment
Source: APS, Planning & Evaluation, Fall 2019. Facilities & Operations, February 2020..
Comparison of Projected Middle School Enrollment and School Seats
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7,523 7,857 8,370 8,800 8,960 9,200 9,219 9,297 9,426 9,527 9,643
597 343 -8090 -70 -310
471 393 264 163 47
-1,000
1,000
3,000
5,000
7,000
9,000
11,000
Enro
llmen
t
School Year
+600 seats, Ed Center1-year delay
Update to Chart 12, Page 53 of the 2019 AFSAP
NoteStarting in 2029-30, the high school enrollment projections are completely based on assumptions for Grade 9 students from:• Births• Future construction• Past cohort transition
rates continuing into the future
All Arlington Public Schools (APS) budget and operations decisions are based on the best information available at the time. Staff and community members are reminded that funding forecasts from Arlington County and the state may change, based on many external factors. Similarly, student enrollment and projections are based on the best available information, but are also subject to change due to employment, housing and other economic factors. For these reasons, APS and the Arlington School Board may adjust future budget allocations, staffing and other operations decisions to reflect the existing community and operating landscape.
+237 seats, Arl. Tech, The
Heights (Grades 9 to
12)
+80 seats, Arl. Tech
+90 seats, Arl. Tech
+800 seats, Arl. Career Ctr.
TIMING WILL BE DETERMINED IN
FY 2022 CIP
Projection for Grade 9 based on assumptions
2018 Enrollment
School Seats
Projected Enrollment
Source: APS, Planning & Evaluation, Fall 2019. Facilities & Operations, February 2020..
Comparison of Projected High School Enrollment and School Seats (if the Education Center’s opening is delayed one year)
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Total Funding Scenario: Total Available Bond Capacity using less Capital Reserve
27
Project Description(projects in italics are from the FY19-28 CIP; the others are new) Operating
Capital
Reserve1
Previous Bond
Funding FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Seats Available in Fall 2019 Fall 2020 Fall 2021 Fall 2022 Fall 2023 Fall 2024 Fall 2025 Fall 2026 Fall 2027 Fall 2028 Fall 2029
ELEMENTARY
New ES at Reed - Expanded (725 seats in 2021) 21.25$ 4.00$ 2.75$ 2.75$ 24.10$ 17.75$ 2.40$ 725 20.15$ 55.00$
Refresh and Kitchen Renovation - ATS, Key, McKinley 2.60$ $7.65 7.65$ 10.25$
Kitchen Renovations - Ashlawn, ASFS, Campbell, Carlin Springs -$ -$
Entrance Renovations - Taylor -$ -$
MIDDLE
MS: Renovation/Addition Location TBD (300 seats in 2030) 2.50$ 2.70$ 13.90$ 15.90$ 35.00$ 35.00$
MS Addition Location TBD (525+ seats) - planning and design 548 -$ -$
Entrance Renovations - Gunston, Jefferson, Williamsburg -$ -$
HIGH
Education Center Reuse (600 HS seats in 2021) 0.75$ 1.50$ 20.00$ 14.10$ 2.15$ 600 16.25$ 38.50$
The Heights Building - Field and Building Access with Parking $3.30 $13.10 16.40$ 16.40$
Arlington Tech Expansion (FY17-26 project; 250 seats in 2021) 0.75$ 13.00$ 5.00$ 250 5.00$ 18.75$ Arlington Career Center Expansion - field and parking garage (2023); 800 seat Addition and performing arts facility (2025) 1.30$ 31.00$ 8.80$ $3.10 $19.90 $21.00 $34.00 $60.40 $5.20
800143.60$ 184.70$
800 HS seats Location(s) TBD - planning and design 800 $0.00 -$
New ES in Existing Building (725-750 seats in 2029) 1.30$ 5.10$ 5.50$ 28.90$ 31.10$ 2.00$ 72.60$ 73.90$
OTHER
Transportation Staff Facility Renovation Phase 1 (December 2020) 22.10$ -$ 2.10$
Transportation Staff Facility Renovation Phase 2 (March 2021) 1.20$ -$ 1.20$
Bus Parking at Kenmore Middle School TBD -$ -$
Trades Center - bus parking repaving, regrading, etc. TBD -$ -$
RECURRING
Major Infrastructure Projects 7.40$ 7.60$ 7.80$ 8.00$ 8.20$ 8.40$ 8.60$ 8.80$ 9.00$ 9.20$ 9.40$ 92.40$ 92.40$
Field conversions to synthetic turf (APS share) 1.35$
AVAILABLE BOND ISSUANCE CAPACITY 7.00$ $3.10 $44.00 8.00$ 14.00$ 11.00$ 18.00$ -$ 62.00$ 42.00$ 13.00$ 25.00$ 240.10$ 247.10$
TOTAL PROJECTS 4.05$ 5.30$ 2.75$ 2.75$ 64.10$ 42.35$ 73.45$ 28.90$ 22.00$ 19.20$ 26.40$ 8.60$ 70.80$ 51.00$ 22.20$ 34.40$ 397.95$ 481.70$
2020Referendum
2022Referendum
2024Referendum
2026Referendum
2028Referendum
300 Shows the number of seats coming online that year BOND REFERENDA AMOUNTS 92.80$ 41.20$ 35.00$ 121.80$ 56.60$
Debt Service Ratio Target ≤9.8% FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Total
Debt Service Ratio -- APS 8.91% 9.07% 9.79% 9.80% 9.79% 9.80% 9.58% 9.80% 9.79% 9.79% 9.80%Annual Bond Issuance 42.35$ 73.45$ 28.90$ 22.00$ 19.20$ 26.40$ 8.60$ 70.80$ 51.00$ 22.20$ 34.40$ 322.55$
Annual APS Debt Service Increase $1.52 $4.03 $0.17 $0.08 $0.19 ($1.36) $1.61 $0.09 $0.12 $0.16 $6.611 Capital Reserve funds are allocated to projects in order to mitigate the need for bond funding.2 Funds have already been transferred from the Capital Reserve to the project and are therefore not included in the total.
TBD
Color coding in the chart above corresponds with the bond referendum year in which it would be approved by the voters as shown on the line "Bond Referenda Amounts" below (e.g., figures in purple above would be in the 2024 referendum).
Debt Service Ratio is calculated based on the FY 2021 School Board adopted budget projected out for ten years with no increase in County revenue.
OTHER FUNDING SOURCES BOND FUNDINGTOTAL BOND
FUNDING
TOTAL PROJECT
COST
Joint Fund
APS | ArlCo
TBD