,.. CONFUCTSOF INTEREST

CHAPTER 68 OF THE

NEW YORK CITY CHARTER

MARCH2007

b. "Domestic partner" means persons who have a registered domestic partnership pursuant to section 3-240 of the administrative code, a domestic partnership registered in accordance with executive order number 123, dated August 7, 1989, or a domestic partnership registered in accordance with executive order number 48, dated January 7, 1993.

22. "SupervisOlY official" means any person having the authority to control or direct the work of a public servant.

23. "Unemancipated child" means any son, daughter, step-son or step·daughter who is under the age of eighteen, unmarried and living in the household of the public servant

§2602. Conflicts of interest board.

a. There shall be a conflicts of interest board consisting of five members, appointed by the mayor with the advice and consent of the council. The mayor shall designate a chair.

b. Members shall be chosen for their independence, integrity, civic commitment and high ethical standards. No person while a member' shall hold any public office, seek election to any public office, be a public employee in any jurisdiction, hold any political party office, or appear as a lobbyist before the city.

c. Each member shall serve for a term of six years; provided, however, that of the three members first appointed, one shall be appointed for a term to expire on March thirty­first, nineteen hundred ninety, one shall be appointed for a term to expire on ¥.arch thirty. first, nineteen hundred ninety-two and one shall by appointed for a term to expire on March thirty-first, nineteen hundred ninety-four, and of the remaining members, one shall be appointed for a term to expire on March thirty-first, nineteen hundred ninety-two and one shall be appointed for a term to expire on March thirty-first, nineteen hundred ninety­four. If the mayor has not submitted to the coutrcil a nomination for appointment of a successor at least sixty days prior to the expiration of the term of the member whose term is expiring, the term of the member in office shall be extended for an additional year and the term of the successor to such member shall be shortened by an equal amount of time. If the council fails to act within forty-five days of receipt of such nomination from the mayor, the nomination shall be deemed to be confirmed. No member shall serve for more than two consecutive six-year terms. The three initial nominations by the mayor shall be made by the first day of February, nineteen hundred eighty-nine and both later nominations by the mayor shall be made by the first day of March, nineteen hundred ninety.

d. Members shall receive a per diem compensation, no less than the highest amount paid to an official appointed to a board or commission with the advice and consent of the council and compensated on a per diem basis, for each calendar day when performing the work of the board.

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e. Members of the board shall selve until their successors have been confirmed. Any vacancy occurring other than by expiration of a term shall be filled by nomination by the mayor made to the council within sixty days of the creation of the vacancy, for the unexpired portion of the term of the member succeeded. If the council fails to act within forty-five days of receipt of such nomination from the mayor, the nomination shall by deemed to be confirmed.

f. Members may be removed by the· mayor for substantial neglect of duty, gJ:Oss misconduct in office, inability to discharge the powers or duties of office or violation of this section, after written notice and opportunity for a reply.

g. The board shall appoint a counsel to serve at its pleasure and shall employ or retain such other officers, employees and consultants as are necessary to exercise its powers and fulfill its obligations. The authority of the counsel shall be defined in writing, provided that neither the counsel, nor any other officer, employee or consultant of the board shall be authorized to issue advisory opinions, promulgate rules, issue subpoenas, issue final determinations of violations of this chapter, or make final recommendations of or impose penalties. The board may delegate its authority to issue-advisory opinions to the chair.

h. The board shall meet at least once a month and at such other times as the chair may deem necessaly. Two members of the board shall constitute a quorum and all acts of the board shall be by the affirmative vote of at least two members of the board.

§2603. Powers and obligations.

a. Rules. The board shall pJ:Omulgate rules as are necessary to implement and interpret the pJ:Ovisions of this chapter, consistellt with the goal of providing clear guidance regarding prohibited conduct. The board, by rule, shall once every four years adjust the dollar amount established in subdivision sixteen of. section twenty-six hundred one of this chapter to reflect changes inthe consumer price index for the metropolitan New York-New Jersey region published by the United States bureau of labor statistics.

b. Training and education.

1. The board shall have the responsibility of informing public servants and assisting their understanding of the conflicts of interest provisions of this chapter. In fulfilling this responsibility, the board shall develop educational materials regarding the conflicts of interest provisions and related interpretive rules and shall develop and administer an on­going program for the education of public servants regarding the provisions of this chapter.

2. The board shall provide training to all individuals who become public servants to inform them of the provisions of this chapter, shall assist agencies in conducting ongoing training programs, and shall make information concerning this chapter available and

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known to all public servants. On or before the tenth day after an individual becomes a public servant, such public servant must file a written statement with the board that such public servant has read and shall conform with the provisions of this chapter.

c. Advisory .opinions.

1. The board shall render advisory opinions with respect to all matters covered by this chapter. An advisory opinion shall be rendered on the request of a public servant or a supervisory official of a public servant and shall apply only to such public servant. The request shall be in such form as the board may require and shall be signed by the person making the request. The opinion of the board shall be based on such facts as are presented in the request or subsequently submitted in a written, signed document.

2. Advisory opinions shall be issued only with respect to proposed future conduct or action by a public servant. A public servant whose conduct or action is the subject of an advisory opinion shall not be subject to penalties or sanctions by virtue of acting or failing to act due to a reasonable reliance on the opinion, unless material facts were omitted or misstated in the request for an opinion. The board may amend a previously issued advisory opinion after giving reasonable notice to the public servant that it is reconsidering its opinion; provided that such amended advisory opinion shall apply only to future conduct or action of the public servant.

3. The board shall make public its advisory opinions with such deletions as may be necessary to prevent disclosure of the identity of any public servant or other involved party. The advisory opinions of the board shall be indexed by subject matter and cross-indexed by charter section and rule number and such index shall be maintained on an ,;mnual and cumulative basis.

4. Not later than the first day of September, nineteen hundred ninety the board shall initiate a rulemaking to adopt, as interpretive of the provisions of this chapter, any advis01y opinions of the bo.ard of ethics constitutIOn pursuant to chapter sixty-eight of the charter heretofore in effect, which the board determines to be consistent with and to have interpretive value in construing the provisions of this chapter.

5. For the purposes of this subdivision, public servant includes a prospective and former public servant, and a supervisory official includes a supervisory official who shall supervise a prospective public servant and a supervisory official who supervised a former public servant.

d. Financial disclosure.

1. All financial disclosure statements required to be completed and filed by public servants pursuant to state or local law shall be filed by such public servants with the board.

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2. The board shall cause each statement filed with it to be examined to determine if there has been compliance with the applicable law concerning financial disclosure and to determine if there has been compliance with or violations of the provisions of this chapter.

3. The board shall issue rules concerning the filing of financial disclosure statements for the purpose of ensuring compliance by the city and all public servants with the applicable provisions of financial disclosure law.

e. Complaints.

1. The board shall receive complaints alleging violations of this chapter.

2. Whenever a written complaint is received by the board, it shall:

(a) dismiss the complaint if it determines that no further action is required by the board; or

(b) refer the complaint to the commlSSlOner of investigation if further investigation is required for the board to determine what action is appropriate; or

(c) make an initial determination that there is probable cause to believe that a public servant has violated a provision of this chapter; or

(d) refer an alleged violation of this chapter to the head of the agency served by the public servant, if the board deems the violation to be minor or if related disciplinary charges are pending against the public selvant.

3. For the purposes of this subdivision, a public servant includes a former public servant.

f. Investigations.

1. The board shall have the power to direct the department of investigation to conduct an investigation of any matter related to the board's responsibilities under this chapter. The commissioner of investigation shall, within a reasonable time, investigate any such matter and submit a confidential written report of factual findings to the board.

2. The commissioner of investigation shall make a confidential report to the board concerning the results of all investigations which involve or may involve violations of the provisions of this chapter, whether or not such investigations were made at the request of the board.

g. Referral of matters within the board's jurisdiction.

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1. A public servant or supelvisory official of such public selvant may request the board to review and make a determination regarding a past or ongoing action of such public selvant. Such request shall be reviewed and acted upon by the board in the same manner as a complaint received by the board under subdivision e of this section.

2. Whenever an agency receives a complaint alleging a violation of this chapter or determines that a violation of this chapter may have occurred, it shall refer such matter to the board. Such referral shall be reviewed and acted upon by the board in the same manner as a complaint received by the board under subdivision e of this section.

3. For the purposes of this subdivision, public servant includes a former public servant, and a supervisory official includes a supelvisory official who supervised a former public servant

Hearings.

1. If the board makes an initial determination, based on a complaint, investigation or other information available to the board, that there is probable cause to believe that the public servant has violated a provision of this chapter, the board shall notify the public selvant of its determination in writing. The notice shall contain a statement of the facts upon which the board relied for its determination of probable cause and a statement of the provisions of law allegedly violated. The board shall also inform the public servant of the board's procedural rules. Such public servant shall have a reasonable time to respond, either orally or in writing, and shall have the right to be represented by counsel or any other person.

. 2. If, after receipt of the public servant's response, the board determines that there

is no probable cause to believe that a violation has occurred, the board shall dismiss the matter and inform the public servant in writing of its decision. If, after the consideration of the response by the public servant, the board determines there remains probable cause to believe that a violation of the provisions of this chapter has occurred, the board shall hold or direct a hearing to be held on the record to determine whether such violation has occurred, or shall refer the matter to the. appropriate agency if the public servant is subject to the jurisdiction of any state law or collective bargaining agreement which provides for the conduct of disciplinary proceedings, provided that when such a matter is referred to an agency, the agency shall consult with the board before issuing a final decision.

3. If the board determines, after a hearing or the opportunity for a hearing, that a public servant has violated provisions of this chapter, it shall, after consultation with the head of the agency served or formerly served by the public servant, or in the case of an agency head, with the mayor, issue an order either imposing such penalties provided for by this chapter as it deems appropriate, or recommending such penalties to the head of the agency served or formerly served by the public servant, or in the case of an agency head, to the mayor; provided, however, that the board shall not impose penalties against members

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of the council, or public servants employed by the councilor by members of the council, but may recommend to the council such penalties as it deems appropriate. The order shall include findings of fact and conclusions of law. When a penalty is recommended, the head of the agency or the council shall report to the board what action was taken.

4. Hearings of the board shall not be public unless requested by the public servant. The order and the board's findings and conclusions shall be made public.

5. The board shall'maintain an index'~f all persons found to be in violation of this chapter, by name, office and date of order. The index and the determinations of probable cause and orders in such cases shall be made available for public inspection and copying.

6. Nothing contained in this section shall prohibit the appointing officer of a public servant from terminating or otherwise disciplining such public servant, where such appointing officer is otherwise authorized to do so; provided, however, that such action by the appointing officer shall not preclude the board from exercising its powers and duties under this chapter with respect to the actions of any such public servant.

7. For the purposes of this subdivision, the term public servant shall include a former public servant.

Annual report.

The board shall submit an annual report to the mayor and the council in accordance with section eleven hundred and six of this charter. The report shall include a summary of the proceedings and activities of the board, a description of the education and training conducted pursuant to the requirements of this chapter, a statistical summary and evaluation of complaints and refetrals received and their disposition, such legislative and administrative recommendations as the board deems appropriate, the rules of the board, and the index of opinions and orders of that year. The report, which shall be made available to the public, shall not contain informatipn, which, if disclosed, would constitute an unwarranted invasion of the privacy of a public servant.

j. Revision.

The board shall review the proviSions of this chapter and shall recommend to the council from time to time such changes or additions as it may consider appropriate or desirable. Such review and recommendation shall be made at least once every five years.

k. Except as otherwise provided in this chapter, the records, reports, memoranda and

files of the board shall be confidential and shall not be subject to public scrutiny.

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from being associated with or having a position in a firm which appears before a city agency or from acting in a ministerial matter regarding business dealings with the city.

e. Allowed positions.

A public selvant or former public servant may hold or negotiate for a position otherwise prohibited by this section, where the holding of the position would not be in conflict with the purposes and interests of the city, if, after written approval by the head of the agency or agencies involved, the board determines that the position involves no such conflict. Such findings shall be in writing and made public by the board.

§2605. Reporting.

No public servant shall attempt to influence the course of any proposed legislation in the legislative body of the city without publicly disclosing on the official records of the legislative body the nature and extent of any direct or indirect financial or other private interest the public servant may have in such legislation.

§2606. Penalties.

a. Upon a determination by the board that a violation of section twenty-six hundred four or twenty-six hundred five of this chapter, involving a contract work, business, sale or transaction, has occurred, the board shall have the power, after consultation with the head of the agency involved, or in the case of an agency head, with the mayor, to render forfeit and void the transaction in question.

* b. Upon a determination by the board that a violation of section twenty-six hundred four or twenty-six hundred five of this chapter has occurred, the board, after consultation with the head of the agency involved, or in the case of an agency head, with the mayor, to impose fines of up to ten thousand dollars, and to recommend to the appointing authority, or person or body charged ry law with responsibility for imposing such penalties, suspension or removal from office or employment.

c. Any person who violates section twenty-six hundred four or twenty-six hundred five of this chapter shall be guilty of a misdemeanor and, on conviction thereof, shall forfeit his or her public office or employment. Any person who violates paragraph ten of subdivision b of section twenty-six hundred four, on conviction thereof, shall additionally be forever disqualified from being elected, appointed or employed in the service of the city. A public servant must be found to have had actual knowledge of a business dealing with the city in order to be found guilty under this subdivision, of a violation of subdivision a of section twenty-six hundred four of this chapter.

d. Notwithstanding the provisions of subdivisions a, band c of this section, no penalties shall be imposed for a violation of paragraph two of subdivision b of section

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twenty-six hundred four unless such violation involved conduct identified by rule of the

board as prohibited by such paragraph.

§2607. Gifts by lobbyists.

Complaints made pursuant to subchapter three of chapter two of title three of the administrative code shall be made, received, investigated and adjudicated in a manner consistent with investigation and adjt)dication of conflicts of interest pursuant to this chapter and chapter thirty-four. ­

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A critical component'of the work of the Conflicts of Interest Board involves its Enforcement function. The Enforcement Unit of the Board is responsible for and committed to identifying, investigating, prosecuting, and penalizing violations of Ci New York's Conflicts of Interest Law, which the Board Is empowered to do through Sections 2603(e) through 2603(h) and 2606 of Chapter 68 of the City Charter.

Every finding by the Conflicts of Interest Board that a current or former public sec; has violated the Conflicts of Interest Law must be public. In publicizing these dispositions, which identify the conduct that violated the Conflicts of Interest Law, the Charter sections that were Violated, the Board seeks to use Its Enforcement po as an educational tool, so that future public servants will learn from the past mista their colleagues. All past Enforcement dispositions can be accessed on the internet the links below, or if you wish to be Included In the Conflicts of Interest Board e-m publication list for future dispositions, please contact the Board's Director of Enforc at miller@coib.nyc.gov. The Enforcement Unit Is also available to visit your City ag union office, or other civic entity to conduct trainings, in conjunction with the Soan Training and Education Unit, on the Board's Enforcement powers and procedures.

The Enforcement Unit receives complaints, both written and oral -- and even anon~ ones -- of violations of the Conflicts of Interest Law from City employees, the medi members of the general pUblic. The Enforcement Unit reviE\)OIs each complaint individually and refer? it to the Department of Investigation ("DOl"), the Board's confidential Investigative arm, for investigation and report. Once a complaint has b Investigated, if warranted, the Enforcement Unit will pursue confidential admlnistr2 enforcement proceedings against the alleged violators of the Conflicts of Interest L

A current or former public servant who Violates the Conflicts of Interest Law may b subject to serious penalties. The Board may fine a public servant up to $10,000 fOI violation of the Conflicts of Interest Law and may recommend to his or her agency he or she be suspended or fired. A violation of the Conflicts of Interest Law could a result In the public servant's City agency, on Its own Initiative, suspending or firing public servant under the agency's disciplinary process. A Violation of the Conflicts ( Interest Law Is also a crime, a misdemeanor that the District Attorney's Office may prosecute. Upon conviction, a public servant may be fined and sent to jail and lose her City job. The Board may also void any contract or transaction that violates the Conflicts of Interest Law.

In order to report a conflict of Interest vIolation, you may:

1. Call or write the Conflicts of Interest Board, 2 Lafayette Street, Suite 1010, NY, NY, 10007, (212) 442-1400;

2. Call the Department of Investigation, 24 hours a day, at (212) 825-5959; and/or

3. Call the Inspector General of your agency (you can find your

I-...~. II....... n"r N~"/h+~l/r~nflirlo IhtlYll/AnfnrrAmentienforce dir.shtml 212512010

Conflids of Interesi Board of the City of New York Page 2 of 2

Inspector General's name and telephone Ilumber at 171I;J2;Uw'!YJ!!!.nxr:;.QS!Jt!JJJ;mlldoilhtmllig office.htmJ..

All complaints are confidential.

Below are linl's to more information on the CorB's Enforcement Unit, Including a searchable index of all of its Enforcement cases.

(Documents on this page may be Adobe Acrobat files. Download the free Adobe AI Reader.)

"Enforcement: A Plain Language Leaflet © Enforcement: Current Chapter from the com Monograph eEnforcement Case Summaries i!II Enforcement Fines "Enforcement Dispositions (searchable via New York Law School's "CityLaw" webs ilExecutive Order No.. 16 (D"epartment of Investigaticm)

Contact Us I FAQs I Privacy Statem

,,'

Copyright 2010 The City of New York

Enforcement Q. What is the Conflicts of Interest Board?

A. The Board is an independent body whose five members are appointed by the Mayor with the advice and consent of the City Council. It enforces both the City's financial disclosure law and the ethics law, Chapter 68 of the City Charter (known as the Conflicts of Interest Law.) The Conflicts of Interest Law is intended to "preserve the trust placed in public servants" and contains rules regarding abuse of office, gifts, second jobs, ownership interests, post-employment restrictions, volunteer activities for nOll­profits, and political activities •. The law applies to over 300,000 City employees, including employees of the Department of Education.

Q. I thought the Board just gave advice and held training classes. Not so?

A. It is the Board's highest priority to educate City employees about the law by holding training sessions and seminars, as well as answering questions by phone and by mail about the possible conflicts that may arise between a public servant's private needs and public responsibilities. However, there is a strong need for enforcement in cases where the Conflicts of Interest Law has been broken.

Q. What are the steps in an enforcement case? A. There are five steps: (1) investigation; (2) Notice of Probable

Cause and response; (3) Petition and answer; (4) hearing; and (5) Board decision.

Q. How do you catch people breaking the Conflicts of Interest Law? A. Reports of alleged wrongdoing often come from co­

workers, subordinates, supervisors, the media, and casual observers. We also get information as a result of investigations into other, related matters.

Q. How are investigations carried out? A. Based em the information it initially receives, the Board may

dismiss the complaint, or it may direct the Department of 01' Investigation to investigate the allegations. DOl will report

back to the Board confidentially em its findings after it has complete its investigation of the allegations.

Q. What happens next? A. The Board will decide whether there is "probable cause" to

believe a violation of Chapter 68 has occurred. If there is insufficient or no evidence to support the charges, the case will probably be closed. If tHere is probable cause, however, the Board will send a written notice to the alleged offender that the Board has probable cause to believe a violation has occurred. If, after reviewing the alleged offender's response, the Board still believes probable cause exists, the Board will serve a petition, which the alleged offender will answer. The Board will conduct a hearing or fE;!fer the matter to the New York City Office of Administrative Trials and Hearings (OATH) for a hearing. Recommendations are made to the Board at the conclusion oHhe OATH hearing, and then the Board will issue a final order.

Q. Does the alleged law-breaker get to defend himself? A. Due process is a guarantee. The alleged offender may

respond to the charges in writing, and may be represented by an attorney or anyone else of his choice.

Q. What kind of evidence is required to justify bringing a case for a Chapter 68 violation to OATH? ••'

A. By the time it gets to OATH, the Board's Enforcement Unit must have assembled a complete case, often requiring witnesses who have personal knowledge of the alleged violation as well as physical documentation concerning the alleged violation. Rumors ("Everyone said he did it") and newspaper articles or editorials ("CITY WORKERS STEALING FROM PUBLIC") are not enough.

Q. Are the OATH hearings open to the public? A. No. The OATH hearings are not open to the public unless

requested by the public servant. Hearings generally follow a standard procedure, complete with opening and closing statements, witnesses' testimony under oath, and the submission of documentary evidence. OATH will issue a

cOWilfia;i]eWil~i<ll~, mm-bnWilGl1iWilg wwii:[I!m we~ort Ilma;i] recommEma;i]atioWil, which the Board will comlider before issuing its m'der l:md fiWildings. If the BO<llrd finds WilO violation, the order is Wilot made [public. if the Board does fiWild <llviol<lltion, the order and final findings <llre made [public.

Q. Can a charged [public s<!rvant:'settle out of court"? A. At any point it is possible to dispose of the case by

agreement. If the agreement contains an ackWilowledgment of the violation, the agreement will be made public.

Q. What are the penalties for violations of the Conflicts of Interest Law?

A. Violations of either the Conflicts of Interest Law or the rules regarding financial disclosure are misdemeanors and may result in:

Civil fines up to $10,000. Possible suspension or removal from office. Voiding a contract or transaction (if applicable). Charges in criminal proceedings by the District

Attorney's Office, which may lead to forfeiture of public office or employment, criminal fines, and imprisonment up to one year.

In addition, conviction for buying public office leadS to a lifetime ban from being elected, appointed, or employed in City service.

FOR ADDITIONAL INFORMATION, CONTACT

NEW YORK CITY CONFLICTS OF INTEREST BOARD 2 LAFAYETTE STREET, SIDTE 1010

NEW YORK, NY 10007 212-442-1400 (TDD 212-442-1443)

OR VISIT THE BOARD'S WEB SITE AT http://nyc.gov/ethics

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