- civil services in idia upaam

8/3/2019 - Civil Services in Idia UPAAM

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Role of Civil Services inRole of Civil Services inIndiaIndia

Presentation by:

Mr P. K. Misra

Establishment Officer and Additional Secretary

Department of Personnel and Training

Govt. of India



Structure of theStructure of the

presentationpresentation

Genesis of the Civil Services in IndiaGenesis of the Civil Services in India Governance challenges faced by the nationGovernance challenges faced by the nation

Approach and Strategies for effective Approach and Strategies for effective

governancegovernance Reorienting role of the StateReorienting role of the State

Provisions for all India ServicesProvisions for all India Services

Criticality of inter service coordinationCriticality of inter service coordination

Expectations from Civil ServantsExpectations from Civil Servants



Genesis of Civil Services inGenesis of Civil Services inIndiaIndia

Has its moorings in the Colonial Civil serviceHas its moorings in the Colonial Civil service First administrators engaged in controllingFirst administrators engaged in controlling

territories under the East India companyterritories under the East India company

were the HEICS (were the HEICS (HonourableHonourable East IndiaEast IndiaCompany Civil Servants)Company Civil Servants)

Imperial Civil Service constituted in 1886Imperial Civil Service constituted in 1886--8787based on the recommendations of the Publicbased on the recommendations of the Public

Service commissionService commission Later changed to the Indian Civil ServiceLater changed to the Indian Civil Service



GenesisGenesis contdcontd……

Provincial Civil Service constituted in the 1890s onProvincial Civil Service constituted in the 1890s onthe basis of the recommendations of thethe basis of the recommendations of the Aitchison AitchisonCommissionCommission

This resulted in the application of the scheme of This resulted in the application of the scheme of cadrecadre organisationorganisation to the Administrativeto the AdministrativeDepartmentsDepartments

For example the Forest and Public WorksFor example the Forest and Public WorksDepartments had both the imperial and provincialDepartments had both the imperial and provincialbranchesbranches

The basic pattern of the cadre system in the CivilThe basic pattern of the cadre system in the CivilService was thus established following theService was thus established following therecommendations of therecommendations of the Aitchison Aitchison CommissionCommission



GenesisGenesis contdcontd……

In 1912 the Islington commission wasIn 1912 the Islington commission wasappointed and by 1934, the system of appointed and by 1934, the system of administration in India came gradually toadministration in India came gradually toconsist of seven All India Services and fiveconsist of seven All India Services and fiveCentral DepartmentsCentral Departments

All these were under the control of the All these were under the control of theSecretary of State and the CentralSecretary of State and the Central

departments under the joint Imperial anddepartments under the joint Imperial andProvincial controlProvincial control

After partition, the Indian Section retained After partition, the Indian Section retained

the namethe name ‘ ‘Indian Civil ServiceIndian Civil Service’ ’



CHALLENGES BEINGCHALLENGES BEINGFACED TODAY FACED TODAY

Inequality in income levels and access toInequality in income levels and access toservicesservices

Perception of governancePerception of governance

Enabling access to effective public servicesEnabling access to effective public services Transparency and accountability issuesTransparency and accountability issues

Law & order situationLaw & order situation

CorruptionCorruption Environmental issues / SustainableEnvironmental issues / Sustainable

developmentdevelopmentMr. P. K. Misra, Establishment Officer and Additional Secretary,

Deptt. Of Personnel and Training. Govt. of India



APPROACH APPROACH

Enhancing ParticipationEnhancing Participation

Promoting Inclusive GrowthPromoting Inclusive Growth Reorienting GovernmentReorienting Government

Combating CorruptionCombating Corruption

Integrating sustainability withIntegrating sustainability with

developmentdevelopmentMr. P. K. Misra, Establishment Officer and Additional Secretary,




STRATEGY STRATEGY

Role of state in crucial areas to be recognizedRole of state in crucial areas to be recognized

and reemphasizedand reemphasized Effective Public Service DeliveryEffective Public Service Delivery

Enabling environment for good governanceEnabling environment for good governance

Developing capable civil servicesDeveloping capable civil services EE--governancegovernance

Creating awareness about environmental issuesCreating awareness about environmental issues

SteeringSteering ‘ ‘policypolicy’ ’ towards sustainabilitytowards sustainability

Mr. P. K. Misra, Establishment Officer and Additional Secretary,




REORIENTING ROLE OF STATEREORIENTING ROLE OF STATE

Role of state in crucial areas to beRole of state in crucial areas to berecognized and reemphasizedrecognized and reemphasized – – Public order, justice & rule of lawPublic order, justice & rule of law

– – Human resource development throughHuman resource development througheducation & health careeducation & health care

– – Infrastructure & sustainable naturalInfrastructure & sustainable natural

resourceresource utilisationutilisation – – Social securitySocial security





EFFECTIVE PUBLIC SERVICEEFFECTIVE PUBLIC SERVICEDELIVERY DELIVERY

Providing access to public services,Providing access to public services,

especially to vulnerable groupsespecially to vulnerable groups

Benchmarking standards of delivery of Benchmarking standards of delivery of services for assessment as well asservices for assessment as well as

continuous improvementcontinuous improvement

Focus on citizenFocus on citizen--centric deliverycentric delivery





ENABLING ENVIRONMENTENABLING ENVIRONMENTFOR GOOD GOVERNANCEFOR GOOD GOVERNANCE

Quick and fair delivery of justiceQuick and fair delivery of justice

EfficientEfficient redressalredressal of grievancesof grievances

Transparency and accountabilityTransparency and accountability

Effective monitoring and evaluation forEffective monitoring and evaluation for

strengthening programme and servicestrengthening programme and servicedeliverydelivery

Right to InformationRight to InformationMr. P. K. Misra, Establishment Officer and Additional Secretary,




DEVELOPING CAPABLE CIVILDEVELOPING CAPABLE CIVILSERVICESSERVICES

Developing and maintaining capabilityDeveloping and maintaining capability

through continuousthrough continuous upgradationupgradation of of

skillsskills Recognition of merit and performanceRecognition of merit and performance

based appraisalbased appraisal

Protection forProtection for bona bona - - fide fide decisionsdecisions

Stability of tenureStability of tenureMr. P. K. Misra, Establishment Officer and Additional Secretary,




EE--GOVERNANCEGOVERNANCE

Easy to access single point delivery of publicEasy to access single point delivery of publicservices to citizensservices to citizens

Automation of internal processes and minimizing Automation of internal processes and minimizing

public interfacepublic interface Introducing transparent procedures like eIntroducing transparent procedures like e--

procurement, online land records maintenance etc.procurement, online land records maintenance etc.

Reduction in cost of delivery of servicesReduction in cost of delivery of services

Learning from best practices and successesLearning from best practices and successes





Sustainable developmentSustainable development

Use of non conventional energy sourcesUse of non conventional energy sources ForestationForestation

Complete ban on green fellingComplete ban on green felling

GovtGovt initiatives in collaboration with NGOsinitiatives in collaboration with NGOs Creation of general awarenessCreation of general awareness





PROMOTINGPROMOTINGTRANSPARENCY & TRANSPARENCY &

ACCOUNTABILITY ACCOUNTABILITY

Independent JudiciaryIndependent Judiciary Right to Information ActRight to Information Act





RIGHT TO INFORMATIONRIGHT TO INFORMATION

Right to Information ActRight to Information Act To ensure availability & accessibility toTo ensure availability & accessibility to

information and bring outinformation and bring out

transparency in Government.transparency in Government.

Empowers the citizen to seek Empowers the citizen to seek

information from public authoritiesinformation from public authorities





RECENT REFORMRECENT REFORMINITIATIVESINITIATIVES

Administrative Reforms Commission: Administrative Reforms Commission: The Administrative Reforms CommissionThe Administrative Reforms Commission

was set up to prepare detailed blueprintwas set up to prepare detailed blueprint

for revamping the public administrationfor revamping the public administrationsystemsystem

Mandate :to suggest proactive,Mandate :to suggest proactive,

responsive, accountable, sustainable andresponsive, accountable, sustainable andefficient administration at all levels of theefficient administration at all levels of thegovernment.government.





The ARC has completed its termThe ARC has completed its term

and presented 15 reports for theand presented 15 reports for thegovernment to consider, some of government to consider, some of

which are:which are:

Ethics in GovernanceEthics in Governance

Right to Information: Master Key to GoodRight to Information: Master Key to Good

GovernanceGovernance Unlocking Human Capital: entitlements andUnlocking Human Capital: entitlements and

GovernanceGovernance

Social CapitalSocial Capital-- A shared destiny A shared destiny Capacity Building for Conflict ResolutionCapacity Building for Conflict Resolution

Combating terrorismCombating terrorism



ARC ARC’ ’ ss ReportsReports contdcontd……

Local GovernanceLocal Governance Citizen Centric AdministrationCitizen Centric Administration

Promoting e governance: the smart wayPromoting e governance: the smart way

forwardforward Public Order: Justice fro each.. Peace for allPublic Order: Justice fro each.. Peace for all

Crisis Management: From despair to hopeCrisis Management: From despair to hope

Strengthening Financial ManagementStrengthening Financial Management

SystemsSystems



PMPM’’S AWARD FOR EXCELLENCES AWARD FOR EXCELLENCEIN PUBLIC ADMINISTRATIONIN PUBLIC ADMINISTRATION

A Scheme to acknowledge outstanding A Scheme to acknowledge outstanding

performance of civil servants. Focus isperformance of civil servants. Focus is

on innovations, efficient service delivery,on innovations, efficient service delivery,

crisis management, leadership qualitiescrisis management, leadership qualities

etc.etc.

Annual release of Publication on Best Annual release of Publication on BestPraticesPratices





Development of a Service Delivery ExcellenceDevelopment of a Service Delivery ExcellenceModel provides a framework forModel provides a framework for organisationsorganisations totoassess and improve the quality of serviceassess and improve the quality of service

delivery to citizens.delivery to citizens.This covers three processes:This covers three processes:

Citizen Citizen ’ ’ s charter s charter Public Grievance Public Grievance Redressal Redressal System System Service Delivery Capability Service Delivery Capability





Public Services BillPublic Services Bill

Bill proposed in 2007— covers thefollowing :

Extent and Definitions Appointment to the Public Services Public Service Values / Ethics Performance Management and

Accountability

Conditions of Service The Central Public Services Authority Miscellaneous



Expectations from CivilExpectations from CivilServantsServants

Public Service ValuesPublic Service Values Public Service CodePublic Service Code



Public Service ValuesPublic Service Values

The Public Service and the Public Servantsshall be guided by the following values inthe discharge of their functions:

– (a) patriotism and upholding national pride; – (b) allegiance to the Constitution and the law of

the nation;

– (c) objectivity, impartiality, honesty, diligence,

courtesy and transparency;

– (d) maintain absolute integrity.



Public Service CodePublic Service Code

The Government shall promote the Public Service Values and a standard of ethics in the PublicService operations, requiring and facilitating everyPublic Service employee - – (i) to discharge official duties with competence and

accountability; care and diligence; responsibility, honesty,objectivity and impartiality; without discrimination and inaccordance with the law;

– (ii) to ensure effective management, professional growth

and leadership development; – (iii) to avoid misuse of official position or information andusing the public moneys with utmost care and economy;and



Public Service CodePublic Service Codecontdcontd……

(iv) function with the objective that PublicServices and Public Servants are to serve asinstruments of good governance and toprovide services for the betterment of the

public at large; foster socio-economicdevelopment, with due regard to thediversity of the nation but without

discrimination on the ground of caste,community, religion, gender or class andduly protecting the interest of poor,underprivileged and weaker sections.



Provisions for AllProvisions for All

India ServicesIndia Services



THE IAS (PROBATION)THE IAS (PROBATION)

RULES, 1954 RELATING TORULES, 1954 RELATING TOSENIORITY SENIORITY

Seniority of a Direct Recruit probationer isSeniority of a Direct Recruit probationer isdetermined on the basis of:determined on the basis of:

UPSC MarksUPSC Marks

Records in the Academy and in the StateRecords in the Academy and in the StatePerformance in the Final Examination (Performance in the Final Examination (rule 10rule 10))

In case of equal marks, date of birth is taken intoIn case of equal marks, date of birth is taken intoconsideration for determining seniority.consideration for determining seniority.

In case of cadre change on personal request,In case of cadre change on personal request,he/she is placed below the DR officers of thehe/she is placed below the DR officers of thechanged cadre though the allchanged cadre though the all--India interIndia inter--sese

seniority remain unchanged.seniority remain unchanged.



CONFIRMATIONCONFIRMATION The following required for confirmation of aThe following required for confirmation of a

probationer:probationer:

Completion of probation (courseCompletion of probation (coursecompletion certificate issued by thecompletion certificate issued by the

Academy) Academy)

Recommendation of the Review Board of Recommendation of the Review Board of the State Governmentthe State Government Verification report of character and Verification report of character and

antecedentsantecedents

Vigilance clearance Vigilance clearance Academy has been assigned the job of Academy has been assigned the job of

sending the proposal for confirmation of IASsending the proposal for confirmation of IASprobationers from 2005 Batch onwards toprobationers from 2005 Batch onwards tothe Central Government.the Central Government.



These are the set of rules whichThese are the set of rules whichgoverns various matters relatinggoverns various matters relatingto the allocations, postings, cadreto the allocations, postings, cadre

reviews, temporary addition toreviews, temporary addition tothe cadre, exthe cadre, ex--cadre posts andcadre posts andother allied mattersother allied matters

IAS (Cadre Rules), 1954IAS (Cadre Rules), 1954



IAS (Cadre Rules), 1954IAS (Cadre Rules), 1954

There are total 24 cadres in the country outThere are total 24 cadres in the country outof which 3 are joint cadres namely AGMUT,of which 3 are joint cadres namely AGMUT,

Assam Assam--MeghalayaMeghalaya and Manipurand Manipur--TripuraTripura.. Each cadre has a TotalEach cadre has a Total Authorised Authorised StrengthStrength

which comprises of Senior Duty Posts alongwhich comprises of Senior Duty Posts along

with some reserves like Central Deputationwith some reserves like Central DeputationReserve, State Deputation Reserve, TrainingReserve, State Deputation Reserve, TrainingReserve, Leave & Junior Post Reserve.Reserve, Leave & Junior Post Reserve.

Under rule 4(2) of the cadre rules, a reviewUnder rule 4(2) of the cadre rules, a review

is carried out by the Centralis carried out by the Central Government inGovernment inconsultation with the State Governmentconsultation with the State Governmentconcerned in every five years to make theconcerned in every five years to make the

cadre adjust to exigencies of time.cadre adjust to exigencies of time.



IAS (Cadre Rules), 1954IAS (Cadre Rules), 1954 --ContdContd

Senior Duty Posts along with all reservesSenior Duty Posts along with all reserves

forms the Totalforms the Total Authorised Authorised Strength of aStrength of acadre.cadre.

The TotalThe Total Authorised Authorised Strength is furtherStrength is further

divided into DR quota and Promotion quota.divided into DR quota and Promotion quota. The Promotion Quota is 33.3% of The Promotion Quota is 33.3% of

SDP+CDR+SDR+TR.SDP+CDR+SDR+TR.

The Promotion Quota is meant for theThe Promotion Quota is meant for theInduction into the IAS from amongst theInduction into the IAS from amongst the

SCS/non SCS officers through promotion.SCS/non SCS officers through promotion.



AIS (CONDUCT) RULES AIS (CONDUCT) RULES

19681968

These rules are applicable to all AIS officersThese rules are applicable to all AIS officersincluding the probationers which provide that theyincluding the probationers which provide that they

should:should:

abide by these rules especially maintain absoluteabide by these rules especially maintain absolute

integrity, devotion to duty and do nothingintegrity, devotion to duty and do nothingunbecoming of a member of the Service. (unbecoming of a member of the Service. (Rule 3Rule 3))

not to adopt dilatory tactics toward the generalnot to adopt dilatory tactics toward the general

public and give due importance to publicpublic and give due importance to public

representatives. (representatives. (Rule 3.2ARule 3.2A))

not seek not seek favourfavour from private bodies/NGOs forfrom private bodies/NGOs for

employing his/her near relatives. (employing his/her near relatives. (Rule 4Rule 4))



AIS (CONDUCT) RULES AIS (CONDUCT) RULES--ContdContd

not to take part in elections and involve innot to take part in elections and involve inpolitics.(politics.(rulerule--55))

abide by rules in public utterance and givingabide by rules in public utterance and givingevidence to committees (evidence to committees (rule 6 & 8rule 6 & 8))

not to criticize any of the govt. policies (not to criticize any of the govt. policies (rulerule77))

not to communicate informationnot to communicate information

unauthorizedlyunauthorizedly ((rule 9rule 9)) not to associate with any fund raising drivenot to associate with any fund raising drive – –

donations/contributions even for a charitabledonations/contributions even for a charitable

cause(cause(rulerule 1010))



AIS (CONDUCT) RULES AIS (CONDUCT) RULES-- ContdContd He/she shall submit report of:He/she shall submit report of:

asset and liabilities at the time of asset and liabilities at the time of joining.( joining.(rulerule

16)16)

Subsequent transaction of immovable/movableSubsequent transaction of immovable/movable

property exceeding Rs.15,000/property exceeding Rs.15,000/-- .(.(rule 16rule 16))

Gifts of more than 5000/Gifts of more than 5000/-- from near relativesfrom near relatives

and take permission for gifts of more than 1000/and take permission for gifts of more than 1000/--

from others. (rulefrom others. (rule 1111))

He/she should obtain prior permission of theHe/she should obtain prior permission of the

Central/State Government for negotiating privateCentral/State Government for negotiating private

employment or involvement with anyemployment or involvement with any NGO.(NGO.(rulerule

1313))



AIS (CONDUCT) RULES AIS (CONDUCT) RULES--ContdContd

Apart from these, the member of the Apart from these, the member of theservice should observe cultural normsservice should observe cultural norms

avoid canvassing for furthering interestavoid canvassing for furthering interest

pertaining to his/her service, social normspertaining to his/her service, social normsrelating to marriage, abide by lawsrelating to marriage, abide by laws

relating to consumption of intoxicants etc.relating to consumption of intoxicants etc.

((rules 17rules 17--2020)) A member of the service should not A member of the service should not

communicate directly with the Centralcommunicate directly with the Central

Government or senior functionaries .Government or senior functionaries .



PERFORMANCE APPRAISALPERFORMANCE APPRAISAL

REPORTREPORT--HIGHLIGHTSHIGHLIGHTS Only one reporting, reviewing and acceptingOnly one reporting, reviewing and accepting authority(authority(rulerule 55))

Disclosure of the full performance appraisal reportDisclosure of the full performance appraisal report

Preparation of work plan in advance midPreparation of work plan in advance mid--termterm review(Secreview(Sec--IIIIof Guidelines of PAR of Guidelines of PAR ))

Annual medical health check Annual medical health check --upup ((sch.Isch.I rule 3)rule 3)

NumericalNumerical gradingsgradings on work output, personal attributes andon work output, personal attributes andfunctional competencies (functional competencies (forms and Guidelinesforms and Guidelines))

Financial, moral and intellectual integrity (Financial, moral and intellectual integrity (Guidelines of Guidelines of PAR)PAR)

Pen picture on the overall qualities of the officer includingPen picture on the overall qualities of the officer includingareas of strengths and lesser strengthsareas of strengths and lesser strengths (Guidelines of PAR)(Guidelines of PAR)

Recommendations relating to domain assignmentRecommendations relating to domain assignment(Guidelines of PAR)(Guidelines of PAR)



Deputation of AISDeputation of AIS

OfficersOfficers Rule 6Rule 6 – – Deputation of AIS Officers to variousDeputation of AIS Officers to various

organizations. AIS officer can go onorganizations. AIS officer can go on

deputation after serving 9 years in his/herdeputation after serving 9 years in his/hercadre and if he/she is clear from vigilancecadre and if he/she is clear from vigilanceangleangle

AIS officer has to cool off after every period AIS officer has to cool off after every period

of deputation under Rule 6(1) and Ruleof deputation under Rule 6(1) and Rule6(2)(ii).6(2)(ii).

Central Government permits deputation of Central Government permits deputation of AIS officer under Rule 6(2)(ii) in consultation AIS officer under Rule 6(2)(ii) in consultationwith the concerned State Government andwith the concerned State Government andwith the consent of the officer.with the consent of the officer.

Different tenures are provided for differentDifferent tenures are provided for different

deputationsdeputations



DEPUTATION OF AISDEPUTATION OF AIS

OFFICERSOFFICERS Under Rule 6(1)Under Rule 6(1) to the posts of Government of India (Centralto the posts of Government of India (Central

Staffing Scheme).Staffing Scheme). to autonomous bodies controlled by Centralto autonomous bodies controlled by Central

Government (Non Central Staffing SchemesGovernment (Non Central Staffing Schemespost).post).

to another State Government (Inter cadreto another State Government (Inter cadredeputation).deputation).

Under Rule 6(2)(i)Under Rule 6(2)(i)

to bodies controlled by the State Government onto bodies controlled by the State Government on

whose cadre she/he is borne.whose cadre she/he is borne. Under Rule 6(2)(ii)Under Rule 6(2)(ii)

to an international organization,to an international organization, an autonomousan autonomousbody not controlled by the Government, or abody not controlled by the Government, or a

private body.private body.



DEPUTATION OF AISDEPUTATION OF AIS

OFFICERSOFFICERS

For deputation under Rule 6(2)(ii), theFor deputation under Rule 6(2)(ii), the

officer should not have dealt with theofficer should not have dealt with theborrowing organization in the last five years.borrowing organization in the last five years.

A Committee under chairmanship of Cabinet A Committee under chairmanship of CabinetSecretary screens application/ requestsSecretary screens application/ requestsseeking deputation under rule 6(2)(ii).seeking deputation under rule 6(2)(ii).

Recommendations of the Committee areRecommendations of the Committee areapproved by the MOS (PP) (for officersapproved by the MOS (PP) (for officersbelow the level of JS) and Prime Ministerbelow the level of JS) and Prime Minister(for officers of the level of JS & above).(for officers of the level of JS & above).



Criticality of interCriticality of inter

service coordinationservice coordination



THANK YOUTHANK YOU

- civil services in idia upaam

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