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Page 1: Appendix C...Web vie

RFP No. 1718 Supply, Delivery and Distribution of Carts

Notes to RespondentsAppendix ‘C’ must be submitted in response to RFP No. 1718

Appendix ‘C’ Specification Form (Fillable Form)

The City is providing Appendix ‘C’ in Microsoft word format for ease of completion. The tables below in the Microsoft Word format will be expandable.

The City is using the following vehicle and equipment for the automated curbside collection.Cab and Chassis: FreightlinerBody: Labrie ExpertAutomated Arm: Labrie “Helping-Hand” Long Reach

Respondents are to provide their response in the area which is not highlighted.

Respondents are required to acknowledge by answer ‘Yes’ or ‘No’ on meeting the Specifications and providing further details on their proposed Carts. (Do Not Leave Blank). Respondents may refer to additional attachments in their response, referencing the Section number.

To check ‘Yes’ or ‘No’ boxes: Double click on box to be filled in, and the “Check Box Form Field Options” screen pops up Under “Default Value” click “checked” Press “OK”

Section 1.0 Samples/Prototypes (Mandatory Requirement)

1.1 To assist the City with evaluating the Carts, each Respondent is required to provide one (1) sample of each size of prototype Cart, and each prototype Cart should be of the same mould and match the specifications as closely as possible and should be at no cost to the City, as part of the submission to this RFP.Failure to provide a sample will result in the disqualification of a Proposal from further evaluation consideration.Confirm samples to be delivered no later than seven (7) business days after submission deadline.

Page 1 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Section 2.0 General Specification

Instructions: Respondent to complete the specifications matrix by answer ‘Yes’ or ‘No’ on meeting the specification and providing further details on their proposed Cart. Respondents may refer to additional attachments in their response, referencing the Section number.

2.1 Please select ‘YES’ or ‘NO’ for each Option you will be submitting a response to. .1 Option A: Consists of 80 litre / 120 litre / 240 litre / 360 litre capacity Carts Yes No

Respondents to acknowledge 80 litre capacity Cart meets the specification requirement for use with the Labrie “Helping-Hand” Long Reach automated arm. Respondents should provide documentation from Labrie acknowledging the 80 litre capacity cart meets the specification requirements for the “Helping-Hand”.

Yes No

Respondent Response Details

.2 Option B: Consists of 120 litre / 240 litre / 360 litre capacity Carts Yes NoRespondent Response Details

.3 Option C: Consists of 100 litre / 120 litre / 240 litre / 360 litre capacity Carts

Yes No

Respondents to acknowledge 100 litre capacity Cart meets the specification requirement for use with the Labrie “Helping-Hand” Long Reach automated arm. Respondents should provide documentation from Labrie acknowledging the 100 litre capacity cart meets the specification requirements for the “Helping-Hand”.Respondent Response Details

2.2 All Carts must be new and unused. Carts shall conform to the best practices known to the trade in design, quality and workmanship. Respondent to acknowledge on meeting the specifications: Yes NoRespondent Response Details

2.3 Assemblies, sub-assemblies and component parts should be standard and interchangeable throughout the entire quantity of the same/sized Carts.Respondent to acknowledge on meeting the specifications: Yes NoRespondent Response Details

Page 2 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Section 3.0 Standards for Carts

Instructions: Respondent to complete the specifications matrix by answer ‘Yes’ or ‘No’ on meeting the specification and providing further details on their proposed Cart. Respondents may refer to additional attachments in their response, referencing the Section number.

3.1 The design requirements for all 80 litre / 120 litre / 240 litre and 360 litre Carts will comply with the American National Standards Institute (ANSI) specifications for automated type Carts for ANSI standards Z245.60-2008 Compatibility Dimensions and for Z245.30-2008 Safety Requirements for two-wheeled Carts.Respondent to acknowledge on meeting the specifications: Yes NoRespondent Response Details

Section 4.0 Lift Mechanism Specification for Carts

Instructions: Respondent to complete the specifications matrix by answer ‘Yes’ or ‘No’ on meeting the specification and providing further details on their proposed Cart. Respondents may refer to additional attachments in their response, referencing the Section number.

4.1 All 80 litre / 100 litre / 120 litre / 240 litre / 360 litre Carts must be designed to be lifted by the City’s vehicle and equipment for the automated curbside collection.Cab and Chassis: FreightlinerBody: Labrie ExpertAutomated Arm: Labrie “Helping-Hand” Long ReachRespondent to acknowledge on meeting the specifications: Yes NoRespondent Response Details

4.2 All 80 litre / 100 litre / 120 litre / 240 litre / 360 litre capacity Carts must meet the ANSI Z245.60 dimensional requirements to be lifted by a Labrie “Helping Hand” Long Reach automated arm.Respondent to acknowledge on meeting the specifications: Yes NoRespondent Response Details

Page 3 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Section 5.0 Design Specification for Carts

Instructions: Respondent to complete the specifications matrix by answer ‘Yes’ or ‘No’ on meeting the specification and providing further details on their proposed Cart. Respondents may refer to additional attachments in their response, referencing the Section number.

5.1 SHAPE.1 Carts will be designed to prevent trapping or jamming of materials when the Cart is dumped.

Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 Carts should be fully weather proofed and stabilized for full-time outdoor use and storage, suitable for Nanaimo’s variable climate.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.3 Carts will have a slightly wider opening at the top than the bottom dimensions to facilitate tipping of material from the Cart.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.4 Shape of body with lid, but without wheels & axles, should allow Carts to be stacked for easy transport and storage.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.5 Carts conform to the design requirements in ANSI Z245.60-2008 for automated Carts. The Respondent may be required to provide test results per ANSI Z245.30-2008.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.6 To help the City understand the number of Carts that can be stacked for delivery and for storage purposes specify the nesting ratio and number of Carts that can be nested on (1) skid the proposed Cart for:

(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

Page 4 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

5.2 CAPACITY AND DIMENSIONS.1 The Cart volume, excluding the lid, should be 80 litre / 100 litre / 120 litre / 240 litre / 360 litre (+/- 2%). They should be verified as

per ANSI Z245.30-2008.Respondent acknowledges their proposed Cart meets the specifications: Yes NoSpecify the total capacity to the nearest litre (excluding the lid) for the proposed Cart for:

(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

.2 Provide the exterior dimensions for the completely assembled Cart specifying the height (including lid – closed), width and depth of the proposed Cart for:

(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

.3 Specify Hip of Gripping Surface Diameter for the proposed Cart for:(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

.4 Specify average wall thickness for the proposed Cart for:(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

.5 Specify average lid thickness for the proposed Cart for:(a) 80 litre

Page 5 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

.6 Specify weight of complete Cart assembly (body, lid, wheels and hardware) for the proposed Cart for:(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

5.3 MATERIAL AND CONSTRUCTION.1 The body of the container should be manufactured from medium or high density polyethylene. Container body below the lid

should be one piece and be either rotationally or injection molded. Ultraviolet stabilizers and other additives will be hot melt compounded into the base material. The containers will have a minimum nominal wall thickness of 0.150 inches (0.150”).Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 Resin should be used for both the container body and the lid. The resin should be a high-density polyethylene (HDPE) or medium-density polyethylene (MDPE) resin. Resin material should satisfy manufacturer’s original specification for first quality raw material.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.3 Specify the moulding process for the proposed Carts:Respondent Response Details

.4 Carts body and lid will be constructed from the same plastic. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.5 Specify the type of resin used to manufacture the Cart body and lid of the proposed Cart for:(a) 80 litre(b) 100 litre

Page 6 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

(c) 120 litre(d) 240 litre(e) 360 litre

.6 Specify the complete resin weight of the container body and lid for the Cart proposed for:(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

.7 Are all metal parts rust resistant? If yes, specify how the metal part(s) are protected.Respondent Response Details

.8 Carts will be ultraviolet (UV) light protected to prevent deterioration and fading. To ensure thorough distribution of these additives, the resin and UV additives should be mixed in a molten state using a hot meld compounding process into the base material.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response DetailsSpecify the percentage by weight of UV stabilizer added.

.9 Carts can be constructed with either virgin or recycled content. Specify the recycled content and percentage of recycled content for Cart body and lid for:

(a) 80 litre(b) 100 litre(c) 240 litre(d) 240 litre(e) 360 litre

.10 All Carts shall remain durable in hot and cold temperature variations of this region, including rain and snow. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.11 Carts should be able to withstand washing and standard commercial detergents and disinfectants without blemishing or fading.

Page 7 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.12 All parts of the Carts should be usable for the warranty period of ten (10) years and the life expectancy as stated in (5.15) in the intended application including the exterior bottom of Carts should be designed to withstand any damage that would interfere with the Carts intended use after repeated: contact or dragging on gravel, concrete, asphalt or any other rough and abrasive surface or from kicking to position the Cart for rolling. It is understood that the Carts will be gripped by hydraulically operated equipment (Labrie automated arm “Helping Hand” Long Reach) and will come in regular contact or dragging on gravel, concrete, asphalt or any other rough and abrasive surface or from kicking to position the Cart for rolling.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.13 All parts including wheels and axles should be designed in a robust and durable manner so that they continue to work as designed over the duration of the warranty and life expectancy stated in (5.15).Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.14 Specify percentage of the Cart material(s) that is recyclable after its useful life.Respondent Response Details

5.4 BODIES.1 The body of the Carts will be uniform in appearance and free of foreign substances, shrink holes, cracks, blow holes, webs and

other superficial or structural defects that could adversely affect the appearance and performance of the Carts. Bodies will not have any sharp edges, sharp corners, pinch points or other structures that could cause injury or obstruction and should have a smooth surface both inside and outside.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 The interior Cart bodies shall be smooth and should be free of crevices and recesses where materials may become trapped. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.3 The upper rim of the bodies must consist of a rugged design for a maximum strength during collection. The upper lift point must be integrally molded into the body of the Cart.

Page 8 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.4 The upper rim should include a ledge on which the lid rests to create a tight seal between the body and the lid.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.5 The exterior Cart surface shall not hinder the Cart being picked up by the Labrie “Helping-Hand” Long Reach automated arm. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.6 Interior and exterior surfaces shall not support combustion or bacterial growth.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

5.5 LIDS AND HANDLES:.1 Carts will be provided with a lid that will not distort, warp, sump, fade or bend over time to such an extent that it no longer fits the

body properly.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 Lids should be crown shaped and continuously overlap and come in contact with the perimeter of the Cart body.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.3 The lid will prevent the intrusion of rainwater, snow, rodents, birds, flies and other vectors and the emission of odours.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.4 Lids will not impede the flow of materials from the Cart during the dump cycle and not contact material already deposited in the collection truck or the truck body or lifting mechanism.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.5 Lids will be hinged to the Cart body as to enable the lid to be fully opened to 270 degrees arc to rest against the backside of the

Page 9 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Cart body.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.6 Lids will be designed to be easily removed in the event of (i) substituting with a different color lid, (ii) damage or (iii) failure. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.7 Describe lid removal tool required and instruction to remove a lid. Respondent Response Details

.8 Lids should have an external handle or design that allows the resident to open the lid without touch the interior of the lid.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

5.6 WHEELS .1 Wheels should be the Manufacturer’s best quality available for the intended purpose.

Wheels and axles should be rated to meet and exceed the Cart design requirements of 3.5 pounds per US Gal. Capacity.Tread width for all wheels for Carts should be no less than 1.75” and have a knobby tread. Preferences may be given to solid rubber-tread tires.Wheels should be snap on style. Wheels that require the use of pal nuts, washers or other means of connection will be considered unacceptable.Wheels are to be the same size and interchangeable with Carts of the same capacity.Wheels for 80 litre should have a diameter of no less than 8 inches.Wheels for 100 litre should have a diameter of no less than 8 inches.Wheels for 120 litre / 240 litre / 360 litre should have a diameter of no less than 10 inches.The wheel assembly must be easily removed with a simple specialized tool to facilitate maintenance.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 Describe wheel removal tool required and instruction to remove a wheel.Respondent Response Details

.3 State wheel tread and width and diameter and maximum load rating offered for:(a) 80 litre

Page 10 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

5.7 AXLES.1 Each Cart should have a minimum 5/8” diameter steel axle rod (either galvanized or zinc plated). The axle must pass through the

Cart body, outside the refuse area, and be attached by means of a molded in axle sleeve or yoke supplying sufficient supports to minimize stress and prevent bending of the axle.Wheels and axles should be rated to meet and exceed the Cart design requirements of 3.5 pounds per US Gal. Capacity.The axles should be easily replaced. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 Specify the steel axle material and diameter for the proposed Cart for:(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

5.8 GRAB BARS.1 A grab bar is not required for our automated garbage trucks. If a grab bar is standard with your Cart body, the grab bar will be

molded into each Cart, or constructed of tubular steel. To prevent leakage, body will be sealed and bar should not penetrate the body.Respondent to acknowledge if the grab bar is standard with your Cart body. Yes NoIf Yes, Respondent acknowledges their proposed Cart meets the specifications:

Yes No

Respondent Response Details

.2 State Grab bar material and diameter for:(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre

Page 11 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

(e) 360 litre:

5.9 HANDLING:.1 Cart bodies is required to be equipped with two (2) handles, each a minimum of 2.54cm (1 inch) in diameter.

Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 Carts will allow the collector/resident to maintain a comfortable posture when moving the Cart.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.3 Carts will be easy for residents to tilt to a roll position when fully loaded while keeping both feet on the ground and easy to push or pull.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.4 The Cart should be easy to wheel when either full or empty. The Cart should be constructed with an integrally molded-in foot tilting feature (or approved equivalent) designed into the axle area at the rear base of the body to facilitate tipping the Cart to move it.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.5 Handles and mounts should be a seamless part of the Cart and will not have any bolts or protrusions that might interfere or injure the worker or resident.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.6 The clearance between the handle and the body should allow for easy gripping with winter work gloves.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

5.10 STABILITY.1 Cart lids and bodies are of such design and weight that prevent empty Carts from tilting backward when lifting the lid open or

while in the open position.Respondent acknowledges their proposed Cart meets the specifications: Yes No

Page 12 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Respondent Response Details

.2 Carts will be stable and balanced in an upright position, either loaded or empty and remain stationary and upright in winds up to (50km/h) per hour as applied from any direction, when empty or loaded, lid open or closed. In addition to providing a response to .2 Respondents should provide wind and stability testing documentation for each Cart offered.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.3 Carts will be stable and not roll away when placed on uneven surfaces and meet the stability requirements set for in the in ANSI Z245.30-2008 for front, rear and side orientations.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

5.11 COLOUR:Resin should contain colour pigment hot melt compounded into the base material. Colours should be non-fading throughout the warranty. The colour and shade of Carts and lids should be consistent and without noticeable variation from one to another.(a) Colour of all Cart bodies should be grey/black.(b) Colour of Cart lids should be:

Black/Charcoal/Grey for 80 litre or 120 litre / 240 litre Garbage Green for 120 litre – Kitchen Waste Blue for 240 litre / 360 litre - Recycle

Respondents should submit color chips of all color shades available for the Cart bodies and lids. Final colour to be determined, by the City, from samples furnished by the Respondent. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

5.12 SAFETYCarts shall be constructed so that children cannot get trapped inside.All inside and outside corners, on both lid and Cart body, should be rounded, with no sharp edges or points to minimize risk of user injury.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

5.13 IDENTIFICATION:.1 Each Cart should have a seven digit serial number hot stamped onto the front or side in white and be a minimum of 1 inch (1”) in

Page 13 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

height. The serial number should be alphanumeric, 2-digets indicating the year of manufacture, and followed by a 5-digit sequential number unique to each Cart. The City will work with the Supplier to determine the final composition of serial numbers.Carts should be manufactured within six (6) months of delivery to the City. The manufacturer should provide an electronic list, in Excel format, referencing the date of manufacturer to the serial number on each Cart body.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 Describe locations and sizes available for hot stamping (in white) serial numbers.Respondent Response Details

5.14 RFID TAG.1 Each Cart is to have a unique integrated non-proprietary passive Ultra High Frequency (UHF) RFID tag installed into the Cart.

RFID tags must comply with the current Canadian telecommunications regulations. RFID tags values must be written and locked at time of Cart production. RFID tag must contain specific information, including the Cart’s unique serial number, date of manufacture and other relevant information to assist in the management of the asset.All RFID tags must be installed in the Carts so that the tags have no exposure to outside elements, are not visible to the customer, and are tamper-resistant. RFID tags placed inside the body of the Cart are unacceptable. Adhesive or sticker RFID tags are not preferred. Each RFID tag must be tested at the manufacturing facility to ensure that it is working properly.

Carts shall be equipped with EPC class 1 Generation 2 compatible Ultra high frequency RFID tags (transponders) (840 -960 MHz) compatible with Lateral Innovation’s truck mounted RFID reader.

As part of the delivery the pre-match file should be delivered in excel compatible format.  The pre match file will like each RFID tag to the Cart serial number.

Before delivery of the carts the City will provide an excel document of all the locations that the carts will be delivered to.   The excel document needs to be filled in by the cart deliverer when each Cart is delivered to indicate correctly which RFID tags are associated with each address.

The entire completed spreadsheet of locations and associated RFID tags needs to be returned to the City of Nanaimo for acceptance.

Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

.2 State RFID tag design and placement offered.

Page 14 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Respondent Response Details

5.15 LIFE EXPECTANCYState the Life Expectancy for the Cart offered for:

(a) 80 litre(b) 100 litre(c) 120 litre(d) 240 litre(e) 360 litre

Section 6.0 Warranty

Instructions: Respondent to complete the specifications matrix by answer ‘Yes’ or ‘No’ on meeting the specification and providing further details on their proposed Cart. Respondents may refer to additional attachments in their response, referencing the Section number.

6.1 The Preferred Respondent should warrant the Carts and all of their parts against defects in materials and workmanship for minimum period of (10) years from the date of delivery to the specified addresses. The warranty will be unconditional and non-pro-rated.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

6.2 The warranty will cover all costs associated with replacement of defective Carts or parts, including but not limited to freight charges to the City’s Public Works Yard, 2020 Labieux Road, Nanaimo, British Columbia, Canada, applicable taxes and all other associated costs to deliver the replacement Cart or parts to the City, any fees associated with sending the defective Cart or parts to the Preferred Respondent and disposal of replaced parts. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

6.3 This warranty should survive termination of the Contract and will continue as long as the City uses any of the Carts resulting from or to be supplied under the Contract. The warranty will cover, but is not limited to, the following: Failure of the lid to maintain a tight seal with the Cart body, such that elements such as rain and vermin are prevented from

entering the Cart when the lid is in the closed position. Damage to the Cart body, the lid, hinge point or any component parts through the opening and closing of the lid. Failure of the lower lift bar, causing damage to the bar or Cart, through the normal use of automated collection equipment, if

applicable.

Page 15 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

Failure of the body and lid to maintain their original shape. Distortion or peeling of City approved information that may be printed or imprinted on the Cart lid or body; Damage or cracking of the Cart body through normal operating conditions; Failure of the wheels to maintain structural integrity in order to provide continuous and smooth rolling and mobility as originally

designed. Failure of any part of the Cart to conform to the minimum standards as specified within this RFP. Failure at attachment points of lids, hinges, wheels or other points of attachment. Cracking, facing, splitting, peeling, weathering degradation and/or lowered ultraviolet resistance to aging in the course of

normal operational use. Failure of any specified information, identification, RFID identification, marking, graphics, numerals, dating, lettering, language

or symbols on Carts to be clearly legible. Failure of any portion of the bottom of the Cart body to remain impervious to damage or wear-through after repeated contact

with rough and abrasive surfaces. All transportation, taxes, customs, duties, excise, brokerage and other fees to deliver replacement Carts or parts F.O.B. to the

City’s Public Works Yard located at 2020 Labieux Road, Nanaimo, British Columbia, as well as any such fees required to send defective parts back to the Supplier or manufacturer, will be paid by the Supplier.

All parts of the Cart should be usable for the warranty period of ten (10) years in the intended application including resistance to bottom wear and permanent deformation from loading and unloading of solid waste. It is to be understood that the Cart will be gripped by hydraulically operated equipment and will come in contact with asphalt, concrete, and other rough surfaces, including stairs.

All Carts should remain durable in hot and cold temperature variations of this region. In addition, during the warranty period, the Cart and its component parts should maintain sufficient strength, shape and appearance, and be resistant to blows, kicks, and rodent penetration, such as to require no routine maintenance and in general be maintenance free.

Respondent acknowledges their proposed Cart meets the warranty specifications:

Yes No

Respondent Response Details

6.4 The Supplier should guarantee continuous availability of a complete inventory of all replacement parts for the: .1 Duration of the Warranty Period Yes No

Respondent Response Details.2 Duration of the Life Expectancy of the Carts as stated in 5.0 (5.15) Yes No

Respondent Response Details

6.5 The RFID barcodes proposed by the Preferred Respondent should have the same minimum (10) year warranty as the Cart.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

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RFP No. 1718 Supply, Delivery and Distribution of Carts

6.6 Respondents to state the process for making warranty claims, including the timeline for processing claims.Respondent Response Details

Section 7.0 Replacement Parts

Instructions: Respondent to complete the specifications matrix by answer ‘Yes’ or ‘No’ on meeting the specification and providing further details on their proposed Cart. Respondents may refer to additional attachments in their response, referencing the Section number.

7.1 Ability to effectively supply replacements parts which include lids and wheels for the duration of the warranty and life cycle of the Cart, as identified in Section 5.0, clause (5.15). Replacement parts must be the same or better quality as the original parts provided to the City. They must meet the same specifications and should be subject to the same warranty and guarantees as set forth in this in this Section 6.0 Warranty. Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

Section 8.0 Available Options

8.1 Hot StampingHot stamping should be available as an option for all Cart sizes.(a) Describe locations and sizes available for hot stamping (in white) words, numbers and graphics. Words may consist of

“Garbage Only”, “Recycle Only and content what is recyclable and what is not”, “Kitchen Waste”.(b) Describe options for a colorful hot stamp design on top of the recycle lid which describes what can and what cannot be

recycled.(c) Describe the locations on the lid and sizes for hot stamp (in white) arrow graphics:

Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

8.2 LatchA latch feature should be available as an option for 120 litre Carts. Describe the latch feature available to discourage wildlife (i.e. racoons, etc.). Latch needs to be of a type that opens when the Cart is dumped.Respondent acknowledges their proposed Cart meets the specifications: Yes NoRespondent Response Details

Page 17 of 18 (Appendix C)

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RFP No. 1718 Supply, Delivery and Distribution of Carts

8.3 Vented Kitchen Waste Lid for 120 litre.Respondent acknowledges available: Yes NoRespondent Response Details

Page 18 of 18 (Appendix C)