· acute equity area of focus #2, objective #3 expand capacity and breadth of program/course...
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Stu
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PBA Acute Equity Area of Focus
#1-3
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Acute Equity Area of Focus #1, Objective
#2
Enhance student support services
including… expanding retention program
support…
Senior Research Analyst focused on Student Success and Retention/Completion--$78,960
Support assessment of current and emerging SSR programs such as Early Alert, Stoplight, SSR dashboard, completion initiatives
Produce external and internal reports on retention and completion to support efforts to improve retention and completion rates
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Acute Equity Area of Focus #1, Objective
#3
Expand engaged
learning… opportunities
Senior Research Analyst focused on Completion Through Engaged Learning--$48,960 ($30,000 funded in Title III grant)
Support data gathering, assessment, and analytical needs of the Office of Engaged Learning including
Goals & objectives of Title III grant
Institutional measures tied to Core Theme
Produce dashboards and reports and identify appropriate benchmarks for engaged learning
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Acute Equity Area of Focus #2, Objective
#3
Expand capacity and
breadth of program/course offerings…thro
ugh distance delivery, satellite
locations…
Substantive Change Fees to NWCCU for New Programs, Delivery Methods, and Sites--$20,000 (base) & $50,000 (one-time, immediate)
New fee requirement for substantive change requests
One-time funds to support program offerings through distance delivery
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Un
iver
sity
Rel
atio
ns
University Relations builds relationships that engage,
endear, and endure, records and tells the UVU story,
and promotes the UVU brand.
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Un
iver
sity
Rel
atio
ns
Request Priority Budget Source
Retention Initiative 1 $25,000 Appropriated
BRC Marketing Interns 2 $42,000 Appropriated
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Finance &
Administration PBA PHASE II
9:00 AM, SC 206 A,B,C NOVEMBER 18, 2014
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This would give us money to
hire interns each semester.
Our GIS intern is doing great
work and gaining experience
for his career.
Goal #3
Expand engaged learning and
career
exploration
opportunities including
internships and
undergraduate
research.
Area of
Focus #1:
Support
Students
1
FUNDING - $40,000
(APPROP. BASE)
FACILITIES/PLA
NNING
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Enable UVU to continue towards our goal of student-athlete academic success and compliance with NCAA and WAC regulations & Standards
FOCUS ON ACADEMIC SUCCESS: This request will fund the implementation of the NCAA AASP Grant Initiatives as proposed and accepted in our Grant Application, and provide the ongoing funds to maintain the progress made academically and in compliance.
SERIOUS - BE IN COMPLIANCE: Funding will also provide an avenue to address Compliance issues from the 2014 WAC Audit.
Goal #2
Enhance student support services
including
reducing student-
to-advisor ratio, expanding
retention program
support, and
increasing
tutoring services
for math, writing,
and critical path
courses.
ATHLETICS 2
FUNDING - $656,130
(APPROP. BASE)
Area of
Focus #1:
Support
Students
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INTERNAL
AUDIT
3
Requesting ongoing hard funding to support 2 additional student interns for Internal Audit dept.
Students employed by Internal Audit are expected to participate in all aspects of an internal auditing; asses risk, develop an audit plan, perform sampling and control tests, evaluate processes, and write reports.
These student interns contribute significantly to the completion of several audits each year, thus furthering Internal Audit's efforts to complete 16 new risk based audits each year.
Goal #3
Expand engaged learning and
career
exploration
opportunities including
internships and
undergraduate
research.
FUNDING - $16,590
(APPROP. BASE)
Area of
Focus #1:
Support
Students
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Money for Closed Captioning of Instructional Resources as well as technology support for accessibility issues including web and systems
Closed captioning and Accessibilities technology support will enhance student support services by providing adequate and required on-line resources for students with disabilities.
4
FUNDING - $50,000
(APPROP. BASE)
INFORMATION
TECHNOLOGY
Goal #2
Enhance student support services
including
reducing student-
to-advisor ratio, expanding
retention program
support, and
increasing
tutoring services
for math, writing,
and critical path
courses.
Area of
Focus #1:
Support
Students
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Adobe Creative Cloud site license for all UVU owned computers and discounted staff personal option.
This provides students in labs on campus as well as employees with the software tools that Adobe provides to produce and edit technology based instructional and classroom materials such as photos, videos, web pages, pdf's, high end publishing documents, etc.
5
Goal #3
Ensure adequate instructional
resources
including library
materials, software, labs,
and equipment
FUNDING - $145,000
(APPROP. BASE)
INFORMATION
TECHNOLOGY Area of
Focus #3:
Academic
Rigor
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Money for a virtual lab
environment for students
Provides students software
resources in any lab and on
their own computers to
supplement labs and for
convenience
6
FUNDING - $300,000
(APPROP. 1x) Goal #2
Enhance student support services
including
reducing student-
to-advisor ratio, expanding
retention program
support, and
increasing
tutoring services
for math, writing,
and critical path
courses.
INFORMATION
TECHNOLOGY Area of
Focus #1:
Support
Students
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QUESTIONS?
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November 19
PBA ConversationsPhase II
Area of Focus 4
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Area of Focus #4
Operate Effectively and
Efficiently through
innovative use of technology and
professional practices
Operate Effectively
1. Implement and sustain strategic technology solutions, systems, and infrastructure.
2. Provide adequate and stable staffing solutions to support existing programs/services; respond to increasing federal, state and accreditation compliance; and meet the demands of a large, complex university.
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Un
iver
sity
Rel
atio
ns
Vice President Cameron Martin
University Relations
3
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Area of Focus(One-Time)
Acute Equity #4: Operate effectively and efficiently through innovative use of technology
and professional practices.
4
Un
iver
sity
Rel
atio
ns
Request Priority Budget Source
Furnishings/equipmentfor LC 2
ndFloor remodel
1 TBD Appropriated
75th Anniversary History Book 2 $65,000 Appropriated
HD Transition (including 4 HD cameras) 3 $500,000 Appropriated
Photo Studio Equipment 4 *$50,000 Appropriated
Marketing Metric Tool 5 **$10,000 Appropriated
*Adjusted amount**Adjusted amount; with a base request
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Area of Focus(Base)
Acute Equity #4: Operate effectively and efficiently through innovative use of technology
and professional practices.
Request Priority Budget Source
Embedded/Dedicated Marketing Model (3 FTE)
1 $276,112 Appropriated
AVP for Economic Development 2 *$210,080 Appropriated
BRC Monthly Forum 3 $30,000 Appropriated
Marketing Metric Tool 4 **$6,000 Appropriated
*Included $25,500 S&E Funds**Adjusted amount; with a one-time request 5
Un
iver
sity
Rel
atio
ns
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2014 PBA
Phase II
Acute Equity
Criterion 4
Empowering Philanthropy.
Transforming Lives.
Division of Development
and Alumni
Utah Valley University6
6
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Divisional Mission Statement
By empowering philanthropy, we generate private
resources essential to student success, transforming
the lives of both students and donors and
strengthening communities.
7
7
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Divisional Objectives
1. Generate private resources for institutional priorities
2. Purposefully engage constituents and inspire support
3. Empower philanthropy by leveraging technology and information
4. Exemplify a culture of leadership, excellence, and integrity
8
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Acute Equity Criterion 4
Operate effectively and efficiently through innovative
use of technology and professional practices.
9
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Improved TechnologyRecords Digitization
UVU Core Theme: AI 3, Secure Private Resources
Div. Objective 3: Leverage technology and information
Acute Equity Criterion 4: Innovative use of technology
1 year project
250,000 documents
Hourly staffing & equipment
New tech capability and improved security
$47,600 one-time appropriated
10
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UVU Core Theme: AI 3, Secure Private Resources
Div. Objective 3: Leverage technology and information
Acute Equity Criterion 4: Innovative use of technology
Improved security and capabilities
Development Services
Annual Giving
Foundation operations
Prospect Research
$98,049 appropriated base
Improved TechnologyDevelopment Software
11
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UVU Core Theme: AI 3, Secure Private Resources
Div. Objective 3: Leverage technology and information
Acute Equity Criterion 4: Innovative use of technology
5-year replacement cycle
Desktops, printers, and devices
$17,600 appropriated base
Improved TechnologyDevelopment Hardware replacement cycle
12
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Planning, Budget, & HRPBA PHASE II
Vice PresidentLinda Makin
13
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Acute Equity Area of Focus #4, Objective #1
Implement and sustain strategic
technology solutions, systems and infrastructure
Director of Business Intelligence--$145,000
Sole focus on ensuring successful implementation and sustainability of BI efforts
Oversee cross-divisional initiatives to leverage, optimize, and coordinate UVU’s data, automation, software, hardware, & human resources to support needs of decision-makers
Lead efforts to improve user experience from project inception through deployment
14
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Acute Equity Area of Focus #4, Objective #1
Implement and sustain strategic
technology solutions, systems and infrastructure
Automated System to Organize and Track Employee Training--$55,000 (base) & $26,000 (1-time)
System will allow HR to track and organize training programs, automate course registration and management, and maintain record of individual employee training compliance
Integrated system will support required and professional development training including: Equal Employment/Affirmative Action Risk Management Title IX Private Information (FERPA, PCI)
15
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Acute Equity Area of Focus #4, Objective #1
Implement and sustain strategic
technology solutions, systems and infrastructure
Hosted, Web-based Compensation Evaluation Tool--$30,000
Respond to growth in compensation-related programs and actions
Compensation modeling tool will enable Performance-based merit models Pay scales Market data analysis Transparency reports Historical trends Warehouse integrated job descriptions
Hosted tool should not create an additional burden on existing IT resources
16
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Acute Equity Area of Focus #4, Objective #1
Implement and sustain strategic
technology solutions, systems and infrastructure
IRI Employee Training Focused on Technology Solutions, Systems, and Infrastructure--$15,000
Maximize utilization of technology solutions including Tableau ARGOS SPSS data collection COGNOSWendiaData visualizationODS/EDW and data architecture
17
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Acute Equity Area of Focus #4, Objective #2
Provide adequate and stable staffing
to…respond to increasing Federal,
state, and accreditation compliance…
Administrative Assistant for Office of AA/EO--$58,853
Support Director in ensuring compliance with evolving State and Federal law, implementing prevention programs and training, and confidentially addressing allegations of discrimination and harassment
Identify adequate and permanent space with small reception area, two offices, small conference room, and 2 entry/exit points to maintain confidentiality
18
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COLLABORATION SERVICE INNOVATION
19
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Goal 4.1 – Implement and
sustain strategic technology
solutions, systems, and
infrastructure.
# Request Department AmountObjective
and Goal
471
Sexual
Assault
Prevention
Training
Student Life $30,000 4.1
360
Lead
Software
Engineer
VP-Student
Affairs$104,020 4.1
133College
Scheduler
Student
Success and
Retention
$35,000 4.1/DM
136
ATD
Instructional
Designer
Advisor
Training &
Development
$30,000 4.1
137
Advisement
Council/K16
Support
Advisor
Training &
Development
$10,000 4.1
337
Career
Mentoring
Software
Licensing
Career
Development
Center
$15,000 4.1
Total $224,02020
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Goal 4.2 – Provide adequate and
stable staffing solutions to support
existing programs/services;
respond to increasing Federal,
state, and accreditation
compliance; and meet the
demands of a large, complex
university.
# Request Department AmountObjective
and Goal
120Senior
Accountant
VP-Student
Affairs$93,276 4.2
343
Production
Lab and
Coordinator
Accessibility
Services$108,008 4.2
334
Full-time
Ombuds
Position
Student
Conduct and
Conflict
Resolution
$69,240 4.2
345Crisis
Counselor
Student
Health
Services
$75,184 4.2
Total $345,708
21
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# Request Department Amount Objective and Goal
120Senior Accountant VP-Student Affairs $93,276 4.2
343Production Lab and
CoordinatorAccessibility Services $108,008 4.2
334Full-time Ombuds
Position
Student Conduct and
Conflict Resolution$69,240 4.2
345 Crisis Counselor Student Health Services $75,184 4.2
471Sexual Assault Prevention
TrainingStudent Life $30,000 4.1
360 Lead Software Engineer VP-Student Affairs $104,020 4.1
133 College SchedulerStudent Success and
Retention$35,000 4.1/DM
136ATD Instructional
Designer
Advisor Training &
Development$30,000 4.1
137Advisement Council/K16
Support
Advisor Training &
Development$10,000 4.1
337Career Mentoring
Software LicensingCareer Development Center $15,000 4.1
Total $569,728
Acute Equity Objective 4 Summary of Requests
22
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Finance &
AdministrationPBA PHASE II
9:00 AM, SC 206 A,B,C NOVEMBER 19, 2014
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Identify weaknesses and monitor
compliance with PCI requirements. This
position would work with Finance, IT & various
campus sites handling credit card
transactions.
Safeguard personal information, prevent
data breaches and avoid possible fines and
penalties assessed by card companies if they
can prove fraud occurred because of our
non-compliance.
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Area of Focus #4:
Operate Effectively
1
One Full-time Staff - $121,120 (Approp. base)
Finance/GRAMAPriority
24
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Full-time fixed asset accountant whose
responsibilities will include valuing, recording
and tracking University fixed assets.
This will allow a concentrated effort in
maintaining and tracking the assets of the
University as well as safeguarding those
assets. This will allow for increased
accountability for fixed assets purchased
campus wide.
9
One Full-time Staff - $75,440 (Approp. base)
Finance/GRAMAArea of Focus #4:
Operate Effectively
Goal #2
Provide adequate and
stable staffing solutions to
support existing programs
and services, respond to
increasing Federal, state,
and accreditation
compliance, & meet the
demands of a large,
complex university.
Priority
25
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Internal Audit 3
University Audit Committee requests Internal
Audit review every department & program at
least once every 10 years. Without this position
it will be impossible to reach this goal.
Our audit staff currently operates with two full-
time employees. By comparison, Weber State
employs 4 full-time internal auditors. UVU does
employ a full-time Pro-card auditor, however,
our office is still operating with 25% fewer full-
time employees than Weber State.
One Full-time Staff - $79,880 (Approp. base)
Area of Focus #4:
Operate Effectively
Goal #2
Provide adequate and
stable staffing solutions to
support existing programs
and services, respond to
increasing Federal, state,
and accreditation
compliance, & meet the
demands of a large,
complex university.
Priority
26
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Provide administrative support for Internal
Audit, General Counsel and University
Currently, there is no administrative support
for Internal Audit or for the new general
counsel position, and only a part-time
administrative support position for University
Compliance.
6
One Full-time Staff - $61,355 (Approp. base)
Internal AuditArea of Focus #4:
Operate Effectively
Goal #2
Provide adequate and
stable staffing solutions to
support existing programs
and services, respond to
increasing Federal, state,
and accreditation
compliance, & meet the
demands of a large,
complex university.
Priority
27
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New batteries are needed to provide
power to Capitol Reef Field Station.
The funding to purchase new batteries
to provide power for Capitol Reef Field
Station is essential to keep operations
running effectively and efficiently.
7
Batteries for Field Station - $75,000 (Approp. 1x)
Facilities & PlanningArea of Focus #4:
Operate Effectively
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Priority
28
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Construct new parking lot on SE corner
of campus, entrance to new lot would
be from Wolverine Way.
Replace parking stalls lost during the
construction of the future Performing
Arts Building.
8
New Parking Lot - $1,100,000 (Approp. 1x)
Facilities & PlanningArea of Focus #4:
Operate Effectively
Goal #2
Provide adequate and
stable staffing solutions to
support existing programs
and services, respond to
increasing Federal, state,
and accreditation
compliance, & meet the
demands of a large,
complex university.
Priority
29
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On-going O&M funding for Capitol Reef
Field Station is needed.
This will cover the cost of operations and
maintenance of the Capitol Reef Field
Station.
11
O&M Funding - $80,000 (Approp. base)
Facilities & PlanningArea of Focus #4:
Operate Effectively
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Priority
30
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The scoreboard at the Baseball field
needs to be replaced with an updated
version.
13
New Scoreboard - $200,000 (Approp. 1x)
Facilities & PlanningArea of Focus #4:
Operate Effectively
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Priority
31
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Provide hourly help for Space Inventory
work and verifications/compliance.
15
One hourly staff - $30,000 (Approp. base)
Area of Focus #4:
Operate Effectively
Facilities Planning
Goal #2
Provide adequate and
stable staffing solutions to
support existing programs
and services, respond to
increasing Federal, state,
and accreditation
compliance, & meet the
demands of a large,
complex university.
Priority
32
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Ongoing funds to pay for equipment,
supplies and materials needed to keep
all fields in good shape for athletics.
Area of Focus #4:
Operate Effectively
17Facilities Planning
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Funding - $75,000 (Approp. base)
Priority
33
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Fund all or partial of a three-man sports
turf team.
Allow coaches to coach rather than do
lines and fields prep.
Area of Focus #4:
Operate Effectively
19Facilities Planning
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Funds - $150,000 (Approp. base)
Priority
34
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Current budget only enough to maintain
AEDs. This is a Risk Management
assignment, but no money was allocated.
Budget needed for travel costs, conference
costs, memberships to professional
organizations, safety training programs
(professionally produced), supplies for
building marshal/floor captain program,
office supplies, food services and other misc.
items.
4
Increase Budget - $25,000 (Approp. base)
Emergency/Risk ManagementArea of Focus #4:
Operate Effectively
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure
Priority
35
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A communications system that will allow
the University to send out tens of
thousands of text messages
simultaneously and allow for repair and
replacement of foundational IT
infrastructure needed to sustain
strategic technology infrastructure.
10
Communication System - $50,000 (Approp. 1x)
Area of Focus #4:
Operate Effectively
Emergency/Risk Management
Goal #2
Provide adequate and
stable staffing solutions to
support existing programs
and services, respond to
increasing Federal, state,
and accreditation
compliance, & meet the
demands of a large,
complex university.
Priority
36
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Senior System Administrator to support
the increased needs of the University
virtual server environment.
Provide personnel resources to support
the growth of virtualization that helps to
meet the demands of a large, complex
university.
Goal #2
Provide adequate and
stable staffing solutions to
support existing programs
and services, respond to
increasing Federal, state,
and accreditation
compliance, & meet the
demands of a large,
complex university.
Information Technology 2
One Full-time Staff - $120,095 (Approp. base)
Area of Focus #4:
Operate Effectively
Priority
37
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Seven year repair and replacement
money for basic infrastructure.
These funds will allow for repair and
replacement of foundational IT
infrastructure needed to sustain
strategic technology infrastructure,
making systems more stable and
reducing downtime.
5
Repair & Replace - $750,000 (Approp. base)
Information TechnologyArea of Focus #4:
Operate Effectively
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Priority
38
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Funds for cost increases of software due
to inflation, growth, True-ups, and
changes in cost.
Funds will allow for paying the bills of the
software licenses used by administrative
and infrastructure systems as well as site
licenses used across campus.
12
Software cost increases - $150,000 (Approp. base)
Information TechnologyArea of Focus #4:
Operate Effectively
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Priority
39
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Director of IT Infrastructure Operations to
create IT operations department.
IT Operations is a best practice for
efficiency to maintain IT systems through
operationalizing repeatable tasks (was
eliminated during early budget cuts).
14
One Full-time Staff - $111,196 (Approp. base)
Information TechnologyArea of Focus #4:
Operate Effectively
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Priority
40
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Replace aging Data Center firewalls
with Next Generation Firewalls for
increased protection and features to
protect UVU's servers and IT services.
Needed to protect and sustain the
strategic technology resources for
instruction, student support and
administrative services.
Area of Focus #4:
Operate Effectively
16
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Information Technology
Funding - $200,000 (Approp. base)
$700,000 (Approp. 1x)
Priority
41
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Due to aging and obsolete equipment
there is a need for additional one-time
replacement funds.
Funds will be used to sustain strategic
technology systems and infrastructure
by replacing equipment that is end of
life including Backup and Tape libraries,
Phone system cards, Network core
switches, etc.
Area of Focus #4:
Operate Effectively
18Information Technology
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Funds - $700,000 (Approp. 1x)
Priority
42
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Due to the increase of devices on
campus especially on wireless, there is a
true-up of licenses that creates a new
three year contract for our web security
appliance.
Sustains our current protection for
wireless and hard wired devices
sustaining our current technology
solutions, systems and infrastructure.
Area of Focus #4:
Operate Effectively
20Information Technology
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Security Licensing True-up
$194,000(Approp. 1x)
Priority
43
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Hourly, implementation and consulting
money for current peak of IT projects
that are over running IT resources and
require implementation consulting.
Hourly, implementation and consulting
money for current peak of IT projects
that are over running IT resources and
require implementation consulting.
Area of Focus #4:
Operate Effectively
21Information Technology
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Funds - $162,800 (Approp. base)
Priority
44
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Developer for Administrative and central
software systems.
Supports existing technology and
developing new technologies through
programming resources.
Area of Focus #4:
Operate Effectively
22Information Technology
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
One full-time staff - $99,317 (Approp. base)
$2,000 (Approp. 1x)
Priority
45
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Network Access Control for Wired
network allowing authentication like
wireless on wired network ports.
Increases the stability of systems by
knowing what is on the network.
Area of Focus #4:
Operate Effectively
23Information Technology
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
Network Access Control - $95,000 (Approp. base)
$117,000 (Approp. 1x)
Priority
46
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Developer/Architect for Business
Intelligence data, structures and reports.
Providing data for decisions helps the
university to operate effectively.
Area of Focus #4:
Operate Effectively
24Information Technology
Goal #1
Implement and
sustain strategic
technology
solutions, systems,
and infrastructure.
One Full-time Staff - $120,095 (Approp. base)
$2,000 (Approp. 1x)
Priority
47
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QUESTIONS?
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Aca
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