Ph. No. : (07272) 255572 / 255222 Fax No. : (07272) 255111

E –mail: bnpdewas@sancharnet.in, bnpurchase@gmail.com Website: http://bnpdewas.spmcil.in

__________________________________________________________________________________________

Notice Inviting Tender Speed Post

Enquiry No. BNP/P/Hospital/ Waste Disposal /Note/2012/133 Date: 08/06/2012

Due on: 06/07/2012

To,

Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

S. No. Brief Description of

Goods/ services

Quantity

(with unit)

Earnest

Money Deposit

Remarks

1.

Disposal of bio- Medical Waste generated

at BNP Hospital

As per all the terms & conditions of

Bio-medical Waste (MNH) Rules 1998

and its amendment with authorization

by CPCB (Central Pollution Control

Board) & SPCB (State Pollution

Control Board) and as per guidelines of

MOEF (Ministry of environment and

Forest)

01 Job (For the Period of Three Years)

Nil

1. Specification is enclosed in Annexure-I

2. The tenderer must

provide R.T.G.S/

N.E.F.T details

along with the

Quotation.

Type Of Tender (Two Bid/ PQB/ EOI/ RC/ Development/

Indigenization/ Disposal of Scrap/ Security Item etc.) Single Bid

Dates of sale of tender documents: NA

Place of sale of tender documents NA

Closing date and time for receipt of tenders 14:30 hrs , 06/07/2012

Place of receipt of tenders BNP Dewas

Time and date of opening of tender 15:00 hrs , 06/07/2012

Place of opening of tenders BNP Dewas

Nominated Person/ Designation to Receive Bulky Tenders

(Clause 21.21.1of GIT)

Administration Department &

Purchase Department of BNP Dewas

¤¸ÿˆÅ ›¸¸½’ Ÿ¸ºÍµ¸¸¥¸¡¸, ™½¨¸¸¬¸ . (Ÿ¸.œÏ.) 455-001 ch,uih@D;wih@,l&06

BANK NOTE PRESS, DEWAS. (M.P.) 455-001 (‚¸ƒÄ‡¬¸‚¸½ : 9001 & ‚¸ƒÄ‡¬¸‚¸½ : 14001 œÏŸ¸¸¢µ¸÷¸ ƒˆÅ¸ƒÄ )

(ISO : 9001 & ISO : 14001 Certified Unit)

ž¸¸£÷¸ œÏ¢÷¸ž¸»¢÷¸ Ÿ¸ºÍµ¸ ÷¸˜¸¸ Ÿ¸ºÍ¸ ¢›¸Ÿ¸¸Äµ¸ ¢›¸Š¸Ÿ¸ ¢¥¸¢Ÿ¸’½” ˆÅú ƒˆÅ¸ƒÄ

A Unit of Security Printing & Minting Corporation of India Limited.

(ž¸¸£÷¸ ¬¸£ˆÅ¸£, ¢¨¸÷÷¸ Ÿ¸¿°¸¸¥¸¡¸, ‚¸¢˜¸ÄˆÅ ˆÅ¸¡¸Ä ¢¨¸ž¸¸Š¸ ˆ½Å œ¸ºµ¸Ä ¬¨¸¸¢Ÿ¸÷¨¸¸š¸ú›¸)

(Wholly owned by Government of India, Ministry of Finance)

(2)

1. Interested tenderers may obtain further information about this requirement from the above office

selling the documents. They may also visit our website http://bnpdewas.spmcil.com→Latest Tender

mentioned above for further details.

2. Tender Fee:-N.A Tender documents may be purchased on payment of non-refundable fee of N.A

(amount) per set in the form of account payee demand draft/ cashier’s cheque/ certified cheque,

drawn on a scheduled commercial bank in India, in favour of …N.A………..(designation of the

officer concerned),payable at…… ( name of the place )

3. If requested, the tender documents will be mailed by registered post/ speed post to the domestic

tenderers and by international air-mail to the foreign tenderers, for which extra expenditure per set

will be Rs………N.A……. for domestic post and Rs. N.A…………for international air-mail. The

tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above.

4. Tenderer may also download the tender documents from the web site www.spmcil.com and submit

its tender by utilizing the downloaded document, along with the required non-refundable fee as

mentioned in Para 3 above.

5. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per

instructions contained in the Tender Documents, are dropped in the tender box located at Bank Note

Press,Dewas the address given below on or before the closing date and time indicated in the Para 1

above, failing which the tenders will be treated as late and rejected.

6. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the

purchase organisation, the tenders will be sold/ received/ opened on the next working day at the

appointed time.

7. The tender documents are not transferable.

8. Quotation received by fax, e-mail will be ignored.

9. Late bids/tender received after due time & date will be ignored.

10. Offers not in accordance with the terms & conditions of our tender enquiry are liable to be rejected.

11. Rates should be quoted clearly & without cutting/without overwriting in your offer, otherwise your

quotation will be treated as ignored.

12. Concessional C form for Sales Tax will be issued.

13. Please mention the Full Enquiry No. with date as well as due date on envelope

14. Apart from the Vendor List enclosed, those new vendors who wants to participate in this tender

will have to registered themselves with Bank Note Press Dewas by filling and submit vendor

registration from along with the DD of Rs.250/- favoring Bank Note Press, Dewas payable at

Dewas.

Yours Faithfully

Deepak Verma

Assistant Manager (Purchase & Tech.)

For and on behalf of General Manager

Bank Note Press, Dewas

(3)

1. Quotations:-Quotations Must be enclosed in a sealed cover both bearing the Enquiry No. and Due Date and

should be sent by post or to be deposited in tender box before 14.30 hrs. on due date. The latest hour for

receipt of quotation will be 14.30 hours on the date fixed for opening of the quotation. Quotation received

after the times fixed for their receipt are liable to be summarily rejected. The Bank Note Press is not

responsible for any postal delays.

2. PRICES :- Prices should be quoted for Delivery on F.O.R. Dewas Railway Station (M.P.) BASIS clearly

mentioning the packing and delivery charges either net amount or a fix percentage to the matter quoted and

taxes if any applicable.

3. If the material is on rate contract the particulars of the rate contract must be clearly mentioned. A copy of the

rate contract should be enclosed. If there is no rate contract lower prices applicable to D.G.S. & D. and other

Government Department should be quoted and a certificate to this effect incorporated in the quotation.

4. Delivery:-Supply must be made within the delivery period mentioned. If the tenderer can not supply in the

delivery period stipulated the alternative delivery may be mentioned in clear terms.

5. Tender Validity:-The tenders shall remain valid for acceptance for a period of 90 days (Ninety days) in

case of single bid tender system and 120 days in case of two-bid system after the date of tender opening

prescribed in the tender document. Any tender valid for a shorter period shall be treated as unresponsive and

rejected.

6. Submission of Tender:-Unless otherwise specified, the tenderers are to deposit the tenders in the tender box

kept for this purpose at a place as indicated in NIT. In case of bulky tender, which cannot be put into tender

box, the same shall be submitted by the tenderer by hand to the nominated officers of BNP, as indicated in

NIT. The officer receiving the tender will give the tenderer an official receipt duly signed with date and time.

7. The tenderers must ensure that they deposit their tenders not later than the closing time and date specified for

submission of tenders. In the event of the specified date for submission of tender falls on / is subsequently

declared a holiday or closed day for BNP , the tenders will be received upto the appointed time on the next

working day.

8. Details regarding the G.I.T, S.I.T., G.C.C., S.C.C. are available on our website

http://www.spmcil.com/spmcil/uploaddocument/procumentmanual.pdf

10.1 For G.I.T. Page No. 256-279.

10.2 For S.I.T. Page No. 288.

10.3 For G.C.C. Page No.289.

10.4 For S.C.C. Page No. 317.

The Tenderer should comply to the above on applicable tender.

9. Late Tender:- A tender, which is received after the specified date and time for receipt of tenders will be

treated as “late” tender and will be ignored.

10. Taxes & Duties:-The tenderer should mention the Sales Tax/ VAT/ CST/ GST/Excise Duty to be paid extra,

if applied along with the offer submitted.

11. Terms of Payment:- Payment will be made against pre-receipted bill in triplicate after the material has been

received, inspected and accepted within 30 days. Request for payment through bank will not be accepted.

12. Right of Acceptance: -The General Manager, Bank Note Press, Dewas reserves the right to reject any or all

tenders without assigning any reasons thereof.

13. Technical Specifications:-Technical Specifications are enclosed in Annexure-I/As per NIT.

14. Format for detail of supplier

(4)

Detail of supplier:- Name and Complete address of the firm:- ________________________________________ ________________________________________ ________________________________________ ________________________________________ Contact of firm: Phone No:-----------------------------------------

Mobile No:----------------------------------------

FAX No:-------------------------------------------

E-mail:--------------------------------------------- Local / Central Sales Tax / Service Tax / Excise Registration No. (Copy of Certificate enclosed. If applicable):-------------------------------- ____________________________________________________________________ Income Tax P.A.N. No. (Copy enclosed):_______________________________ For transaction through RTGS/NEFT: Name of Bank: ------------------------------------ Account No: --------------------------------------- MICR No: ------------------------------------------- IFSC Code:------------------------------------------ Details of NSIC/DGS & D Registration: - Please enclose Photostat copies. Date: Name & Signature

Seal of the Firm Address: - __________________________________ __________________________________ __________________________________

(5) Annexure I

Technical Specification

Note:-

1. The company will pick up the waste on regular basis except on Sunday or other national holidays

or if some major breakdown occurs which is beyond the control.

2. The contractor shall keep his own records regarding information about categories & quantity of

bio medical waste handed daily/month/yearly basis which is to be submit an annual report to the

prescribed authority in form II by 31st January of every year.

3. If the contractor is found violating the rules then a warning latter shall be issued to contractor

and if no positive response is shown by them then their services shall be terminated with

immediate effect with reporting the matter to PCB for further action.

4. The contractor shall take the responsibility for treatment and disposal of waste on continues basis

till the continuation of this agreement.

FOR: _____________(BNP Dewas)_________________________________

Taxes & Duties: _________________________________________________

Delivery Period: ________________________________________________

Validity: ______________________________________________________

Terms of payment: ______________________________________________

Date: …………….. Name & Signature: ……………………

Seal of the Firm: Address: ________________________

________________________

________________________

________________________

S. No. Brief Description of Goods/ services Quantity

(with unit)

Material

offered by the

bidder/make

Basic Price

(In Rs.)

1.

Disposal of bio- Medical Waste generated at

BNP Hospital

As per all the terms & conditions of Bio-medical

Waste (MNH) Rules 1998 and its amendment

with authorization by CPCB (Central Pollution

Control Board) & SPCB (State Pollution Control

Board) and as per guidelines of MOEF (Ministry

of environment and Forest)

01 Job.

(For the Period of Three Years)

Vendor List

M/s. Hoswin Incinerators (P) Ltd.,

302, Swastik Chamber,

9 A Manoramaganj,

A.B. Road, Indore

M/s. People’s College of Medical

Science & Research Centre,

Bhanpur Bypass Road,

Bhopal

M/s. Bhopal Incinerators Ltd..,

6/5, Sector – H, Industrial Area,

Govindpura Bhopal

M/s. Green Environment Technology,

Business Centre, 42, Zone – II,

M.P. Nagar Bhopal

M/s. Chirayu Hospital & Medical College,

Near Bhisakhedi,

Block Phanda, Tehsil Huzur, Bhopal

M/s. Indo Water Management & Pollution

Control Corporation,

C-32, 2nd

Floor, Parijat Complex,

Above Priyadarshini Super Market,

E-5, Bittan Market,

Arera Colony, Bhopal

M/s. Multi Waste Management Agency,

Near Chhatrasal Akhada,

Rampura Sagar

M/s. Davis Surgico,

Village Hafasili, District Sagar

M/s. Davis Surgico,

3, Girrj Market, Lohia Market,

Gwalior

M/s. Rauxmaniben Deepchand Gardi

Medical College,

Agar Road, Surasa, Ujjain

M/s. Singh Medical Waste Management (P) Ltd.,

30, Hat Ki Chouki

Gali No. 2, Ratlam

M/s. IPCA Laboratories Ltd.,

Post Box No. 33,

P.O. Sejavta, Distt. Ratlam

M/s. Bio-Medical Waste Management System,

55-56, Ved Vyas Colony,

Ratlam

M/s. Elite Engineers,

48, Narmada Road, Jabalpur

Krupa Wastages,

C/o Shri Deepak Jaiswal,

Namdeo Building, Near Chhota Mission

Kurmi Mohalla, Distt. Seoni

FORM FOR NEW VENDOR REGISTRATION / RENEWAL OF VENDOR REGISTRATION

(NON-TRANSFERABLE)

Bank Note Press Dewas is process of registering New Vendors and Renewal of all

the existing Vendors so as to update the existing vendor list. Vendors who are

interested to work with Bank Note Press, Dewas in future will have to fill and

submit this form along with the DD of Rs. 250/- for registering themselves as a

registered Vendor of Bank Note Press Dewas. The vendors who has already submitted

this form please ignore. Only the registered vendors will be allowed to

participate in the Limited Tender Enquiries in future.

IMPORTANT

Note :- 1. This form should be signed by Proprietor / Partner / Director/ Company Secretary.

2. Incomplete forms or forms received without the required enclosures shall be rejected.

3. Enlistment of any firm is done entirely at the discretion of BANK NOTE PRESS, DEWAS and BANK

NOTE PRESS, DEWAS reserves the right to reject any application without assigning any reason.

4. Both Renewal / New registration form should be sent to us along with the Demand Draft of Rs.

250=00 (Rupees Two Hundred Fifty Only) favoring BANK NOTE PRESS, DEWAS payable at DEWAS to

enable us to process this application.

GENERAL INFORMATION A. The application form duly filled in all respects, together with all required enclosures must be

submitted along with the quotation.

B. The registered vendor will be communicated directly by BANK NOTE PRESS, DEWAS after scrutiny of

their application. All such vendors will be allotted an Unique Vender Registration Number which

should be invariably q1uoted in all their future correspondence.

C. The Vendor registration will be valid for THREE Years from the date of registration by BANK NOTE

PRESS, DEWAS. Registered Vendor interested to renew the registration on expiry of validity

should apply for Re-Registration in the same format before the date of expiry of the

registration.

D. Benefit of becoming Registered Vendor :- Based on requirements, BANK NOTE PRESS, DEWAS shall

send Enquiries / Limited Tender related to item registered by Registered Vendors through

courier / Post. In case of Open Tender intimation of the same will be communicated to Registered

Vendors. Interested Registered Vendors may respond to such enquiries for participation in the

Tenders.

Please find the following enclosures 1 Annexure A : Application form for Vendor Registration/Renewal of Vendor Registration.

2 Annexure C : General Terms & Conditions of Tender.

BANK NOTE PRESS, Dewas – 455 001 (M.P.) ch,uih@D;wih@,l&06

TELEGRAM : BANOPRIN

(A Unit of Security Printing and Minting Corporation of India Limited) Miniratna Category-I CPSE

Wholly owned by Government of India

(ISO: 9001 & ISO: 14001 Certified Unit)

Website : http://bnpdewas.spmcil.com Tel. No. : 07272-255222

E-mail : bnpdewas@sancharnet.in Fax No. : 07272-255111

ANNEXURE – A

Date :______________________

APPLICATION FOR NEW VENDOR REGISTRATION / RENEWAL OF VENDOR REGISTRATION

(NON-TRANSFERABLE)

Application For :

A. FRESH VENDOR REGISTRATION

B. RENEWAL OF VENDOR REGISTRATION Existing Vendor Registration No.

(if alredy registered then the

vendor Regn. No. should be furnished)

1.0 DETAILS OF ITEMS

S.

No.

ITEM(S) DETAIL

1.1 OTHER DETAILS

GENERAL

Name of the Firm / Company :………………………………………………………………………………………………………………………………………………………………………

Address : ………………………………………………………………………………………………………………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………………………………………………………………………………………………

1.2 Registered Office : ……………………………………………………………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………………………………………………………

STD CODE :……………………………………………………Phone No :…………………………………………………………… Fax No :……………………………………………………

E-mail :…………………………………………………………………………………… Web Site :……………………………………………………………………………………

1.3 Branch / Factory / Sub Office Address (If any) :…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

1.4 Name & Address of the Proprietor/Partner/Director (As the case may be): …………………………………………………

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………

1.5 Name & Designation of Contact Person / Authorised Person: …………………………………………………………………………………………

………………………………………………………………………………………………………………… Phone No. (Office):………………………………………………………………………………

Phone No. (Residence): ……………………………………………………………… Mobile : ………………………………………………………………………………………………

1.6 Status of the Firm : Proprietor / Partnership / Public Ltd, Company / Private Ltd. Company / Joint Sector / Co-op. Society : …………………………………………………………………………………………

Please enclose :

a) In case of Limited Companies , an attested copy of :

I) Memorandum of Articles of Association : ………………………………………………………………………………………

II) Certificate of Incorporation : ………………………………………………………………………………………

b) In case of Partnership :

I) Attested copy of Partnership Deed : ………………………………………………………………………………………

c) In case of Proprietorship / Joint Sector / Co-Operative Society :

I) Attested copy of Registration Certificate : ………………………………………………………………………………………

1.7 Statutory Registration (Attested Copies to be Enclosed)

C.S.T No. Local S.T /TIN No.

(Your State S.T./ VAT

Registration No.)

Excise Regn. No. Trade License No.

Service Tax

Registration No.

(Wherever Applicable)

1.8 PAN Number : ………………………………………………………………………………………………………………………………………………………………………………

1.9 Whether Manufactured/Authorised Stockist/ Dealer/Trader (With name of manufacture)

(Please enclosed documentary evidence) : ………………………………………………………………………………………………………………………

2.0 Details of items being manufactured/Traded/Service

Provided etc.: ………………………………………………………………………………………………………………………………………………………………………………………………………

(Included in the registration Certificate)

2.1 If service contractor Are you registered under PF & ESI statues ?

(Please e4nclose copies of relevant Certificate)

2.1.1 Details of services offered : ……………………………………………………………………………………………………………………………………………

2.2 Whether SSI : Yes / No …………………………………………………

ISO Accredited Yes / No …………………………………………………

BIS Licensee Yes / No …………………………………………………

(Please attach Copy)

2.3 Type of Industry :

Small Scale [ ] Medium Scale [ ] Large Scale [ ]

Contactor [ ] Dealer [ ]

Government [ ] Semi Government[ ]

2.4 Whether registered under MSME ? (Micro, Small and Medium Enterprise)

Micro Small Medium

(If so please furnish documentary evidence to this effect. In case no such documentary

evidence is furnished it will be presumed that the applicant does not belong to such category

and accordingly will be dealt with).

2.5 Whether registered with other Unit or PSUs. If yes please indicate Name and Registration

Number, Validity and Categories of items for which registered :

………………………………………………………………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………………………………………………………………………

2.6 Name of Major Customers : ………………………………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………………………………………………………………………

2.7 If you are an Importer, Provide the details of goods imported by you and Import / Export Code

Details: ………………………………………………………………………………………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………………………………………………………………………………………

3.0 FINANCIAL POSITION :

3.1 Name and Address of your Bankers : ………………………………………………………………………………………………………………………………………………

Account Nos. with MICR No. : ………………………………………………………………………………………………………………………………………………

3.2 Have you availed RTGS facility, if so Please furnish the details :

Name of BANK : ………………………………………………………………………………………………

Address : ………………………………………………………………………………………………

Account Number : ………………………………………………………………………………………………

MICR/IFSC Code : ………………………………………………………………………………………………

3.3 Annual Accounts (Preferably Audited) for the last 3 years (Copies to be attached).

3.4 Net Profit after Tax for last 3 Years : …………………………………………………………………………………………………………………………………

3.5 Net Worth for the last 3 years : ……………………………………………………………………………………………………………………………………………………

4.0

5.0 Details of suppliers effected / Services provided to reputed / Government Organization

(attested copies in proof of the same to be attached) (Attach Separate sheets if required)

Sl. No. P.O. No. / W.O. No. & Date Material Supplied / Services Provided Value (Rs.)

6.0 Any other relevant information :

7.0 Demand Draft No. ……………………………………… Date ……………………………………………… Drawn on ……………………………………………………………

is enclosed here with as Fee for Vendor Registration.

DECLARATION BY THE APPLICANT

a. The information provided and the document submitted is true to the best of My/Our knowledge and belief.

b. In case the same is found contrary, BANK NOTE PRESS, DEWAS can cancel registration and also can take any other action as deemed fit.

c. I also undertake to inform you at the earliest any change in the details mentioned above.

d. I/We have gone through your General Terms and Conditions of contract (as attached) and agree to comply with the terms and conditions without any deviations.

Date : …………………………………………………………… Signature with Date :…………………………………………………………

Palce : …………………………………………………………… Name & Designation :…………………………………………………………

Seal of the Company

Note : All copies to be self attested

FOR INTERNAL USE ONLY

VENDOR REGISTRATION NO.

Date of Registration

Initials of Processing

Officer

Valid Till

Entered in ERP ON

Entry Made By.

ANNEXURE – C

General Terms & Conditions Regarding the Quotation submission process.

1. Tenderers are to ensure that offer are submitted against individual enquiries in separate covers duly superscribing correct reference number and closing date.

2. Offer received after the closing Time and Date will not be considered.

3. The quotation should be kept valid for the period of 90 Days (Ninety Days) from the date of opening of the tenders.

4. The drawing, samples etc. sent along with the tender / enquiry shall be returned with the quotations otherwise the quotation may not be considered.

5. The price quoted should be both in figure and words as otherwise the quotation is liable to be ignored. In case figures and words differ, then those in words shall be considered as the

correct one.

6. The price should be on FOR BANK NOTE PRESS, DEWAS Press basis and firm till completion of supplies against the purchase order.

7. Tenderers are to indicate the exact Sales Tax, Excise Duty and other levies applicable extra / included in the price. Claim for Excise Duty should be supported by original and clear

Excise Duty gate pass. This is required in case the supplier claims price rise or BANK NOTE

PRESS, DEWAS wants to reduce the rate due to change in tax rate.

8. If the term is covered on DGS&D rate contract, it should be confirmed that the price are same as applicable to DGS&D /Government Departments. The DGS&D rate contract reference should also

be indicated, besides giving a copy of the contact.

9. If any packing, handling, transporting etc., charges are applicable extra, the exact amount should be indicated in the offer, whenever possible.

10. BANK NOTE PRESS, DEWAS reserves the right to avail the price offered for full quantity of the tender or part thereof or ignore the offer completely without assigning any reason

whatsoever.

11. The supplier will be responsible for the material to reach destination intact and the

supplier should arrange for adequate transit insurance within the quoted rates.

12. Payment :

The terms of payment are 100 % Payment in general (subject to deduction of

Security Deposit if any and taxes as applicable) after receipt, inspection and acceptance of

the materials. Offer not agreeing with these terms are liable for rejection.

13. SECRECY: I) All the information, know-how, technical data, specification and drawing models or

specimens furnished by BANK NOTE PRESS DEWAS for the purpose of or in connection with

the manufacture and supply of the stores hereby tendered constitute the property of

BANK NOTE PRESS DEWAS and the supplier shall keep them in strict confidence and he

shall not divulge the same to anyone else except under the authority and for the

purpose of BANK NOTE PRESS DEWAS. All such documents, data, drawings, models and

specimens are the property of BANK NOTE PRESS DEWAS and shall be returned when

demanded by BANK NOTE PRESS DEWAS.

II) The supplier shall not supply the material ordered by BANK NOTE PRESS DEWAS to anyone

else other than BANK NOTE PRESS DEWAS and shall not disclose any initiations,

development or adaptations thereof to anyone else except with the written consent of

BANK NOTE PRESS DEWAS.

III) BANK NOTE PRESS DEWAS shall be entitled to prevent a breach of the above and to

damages in case of breach.

14. WARRANTY : The items should be warranted against defects in material, workmanship, dimensions etc., for a period of 12 months from the date they are put to actual use or 18 months from

the date of supply, whichever is earlier. Defective items should be replaced free of cost at

our Press.

15. Sample should be got approved before effecting bulk supplies. When quotations are called for conforming drawing/specification, the offer should strictly conform to the specified

drawings/specification. No sample need be submitted in such cases unless otherwise laid down

specifically.

16. When the samples are called for along with the tender, they should marked and labeled so as to correspond with the item of the tender. They should be sent freight paid to the same

address as the tender and arrangement should be made to see that they arrives by the opening

date of the tender, otherwise offer are liable to be rejected.

17. The tenderers must state on the tender form, if he required to return of unaccepted sample failing which they will be retained by the Purchaser. Unaccepted sample will be collected by

local firms themselves and will be returned to outside firms per passenger Train “Freight to

Pay”. The company shall not in any way be responsible for the return of the sample in its

original condition.

18. ALTERATION OF SPECIFICATION, PATTERNS AND DRAWINGS: BANK NOTE PRESS DEWAS reserves the right to alter from time to time. The specifications, patterns and drawings and as from the date

that may be specified by the Purchaser. The articles shall be in accordance with the

specification. Pattern and drawings, so altered in the event of any alteration involving an

increase in the cost of or in the period required for production, a revision of the contract

price and the time fixed for delivery shall be made in relation to the articles, where

alterations are made with mutual agreement.

19. In the case of indigenous goods, tenders must show in the relevant column, whether the

material offered is a product of a cottage or a Small Scale Industry or a Factory product.

20. When offering imported material for supply the maker‟s name, brand and country of origin must be mentioned in the quotation.

21. The delivery period quoted must be specific and realistic. The inability of the successful tenderers to execute orders in accordance with delivery schedules, will entitle BANK NOTE

PRESS DEWAS to cancel the purchase order and purchase the stores from elsewhere at the risk

and cost of the supplier. Such failures will also be kept in view when considering their

subsequent quotations.

22. PRICE VARIATION : Tenderers must as a rule quote firm and all-inclusive price. Price variation, however, in

certain cases, can be considered only on account of statutory increase / decrease in levies

(in case of indigenous supplies) and for exchange fluctuations, increase / decrease in

customs duty, changes in sea freight etc. (for imported supplies) subject to submission of

breakup of prices at the time of quotation,-provided that such adjustments are part of the

bid accepted.

23. RIGHT OF ACCEPTANCE AND REJECTION OF TENDERS : The purchaser reserves to himself the right to accept tenders in respect of all items, any

one item or part of an item, and the acceptance thereof shall be deemed as sufficient notice

of the exercise of such right. The tender shall thereafter be for the quantity so accepted

which will form the contract.

24. DELIVERY OF STORES : a. Delivery of stores dispatch F.O.R. from any stations will not be considered as taken

over by consignee until invoiced have been inspected, counted, weighed or measured at

destination. Until such delivery is taken all stores shall be at sender‟s risk and

BANK NOTE PRESS, DEWAS shall not be bound by any number, weight or measurement stated

in the relative BANK NOTE PRESS, DEWAS lorry receipt or the suppliers invoice.

b. All supplies shall be subject to inspection, measurement and weighment on receipt of stores at destination as specified in the purchase order. The decision of the

inspection officer or any other person nominated by the purchaser, as regards quality

or quantity of supplies delivered, and shall be final. The Inspection officer is

entitled to reject any or all of the supplies if not conforming to the terms and

conditions of the purchase order.

c. Even in case, if prior inspection of stores before dispatch is arrange, the consignee shall be entitled to reject any of all the supplies on receipt if not found complying

with terms of the contact.

25. TESTING OF STORES: The suppliers shall be required to reimburse BANK NOTE PRESS DEWAS for any expenditure incurred in testing supplies, which failed to correspond to the required

specifications.

26. ADVICE OF DESPATCH OF STORES :

a. Suppliers would send an advice as soon as the material against an order placed on them is dispatched to the consignees specified in the purchase order giving full

description of the material and quantity dispatched, reference to R R or Postal

Receipt and reference to relative order no and date.

b. All dispatch document i.e. Railway receipt and challans should be sent to the

consignees.

27. INSTRUCTIONS TO BE OBSERVED BY SUPPLIES IN PREPARING BILLS : a. The bill should be prepared in INK or duly typed and submitted in duplicate marked

“Original” or “Duplicate” on the respective foils. The rates should be shown both in

words and figures. Bills either prepared or signed by pencil will not be accepted.

b. The nomenclature of the material supplied shown in the bill should be strictly in accordance with the description given in the purchase order and as per the quotations

submitted by the supplier. In case if there is any deviation between quotation and

purchase order on name, nomenclature, description, specification etc, the supplier

must obtain prior clarification before supply otherwise BANK NOTE PRESS DEWAS shall

not be responsible for rejection of the material.

c. Consignees name and other reference should be given on the bill as well as in all correspondence in connection therewith for facility of connecting the papers and

arranging for early payment.

28. COMPLAINTS REGARDING NON-PAYMENT : The suppliers shall when making reference

regarding non-payment of their bills for supplies made, invariably mention the particulars of

material and the destination of consignee to whom the material have been dispatched, purchase

order No. and date and dispatch particulars etc. to facilitate prompt action being taken for

settlement of their bills.

29. REMOVAL of rejected materials: a. Local firms will remove the rejected materials within 7 days of the date of issue of

the rejection letter failing which the responsibility of BANK NOTE PRESS DEWAS will

cease and the material will remain at suppliers entire risk and BANK NOTE PRESS DEWAS

shall have right to dispose of such stores at the suppliers risk and account without

reference to them.

b. Rejected materials of out station firms, if not removed within 15 days of issue or a rejection letter, will be dealt with as in 28 (a) above.

30. GUARANTEE CLAUSE : The supplier guarantee that the store, which he supplies, shall

confirm fully in accordance with specification and will operate properly. In all cases, the

supplier guarantees that his design would strictly follow the „as made‟ detailed drawings

with such modifications, as are notified in respect of each type. The supplier further

guarantees that the stores will be free from defects in material and workmanship provided

that the contractors liability on this respect shall be limited to furnishing and

installation or replacement of parts free of any charges of the repairs of defectives parts

only to the extent that such replacement or repairs are attributed to or arise from faulty

workmanship of material, or designs in the manufacture of the stores. In the case of imported

stores the supplier shall deliver the spares at an Indian port from which point the purchaser

shall clear through customs and arrange delivery at his expense to the inland destination. If

the supplier so desire the replaced parts can be taken over by his representatives in India

for disposal, as he deems fit, within a period of 3 months from the date of receipt of

replacement of parts. At the expiry of this period, no claim whatsoever shall lie on the

purchaser.

It shall be a condition of the guarantee here under that any

defects/complain, shall be brought to the suppliers, attention within a reasonable time of

their being first discovered. The guarantee herein contained shall not apply to any material,

which shall have been repaired or altered by the purchaser, or on his behalf in any way so as

to affect its strength performance or rehability or to any defect to any part due to misuse,

negligence or accident.

The guarantee herein contained shall expire in respect of each item

of stores, on the expiration of 18 months from the date of its delivery or 12 months from the

date of its placing in service whichever is earlier, except in respect of defects notified to

the supplier prior to expiration of such date.

All replacement and repairs that the purchaser shall call upon the

supplier to deliver or perform under this guarantee shall be delivered and performed by the

supplier without demur promptly and satisfactorily.

Any approval or acceptance by the purchaser of the stores or of the

materials incorporated herein shall not in any way limit the supplier‟s liability hereunder.

The decision of the purchaser in regard to supplier‟s liability

under this guarantee shall be final and conclusive.

31. ARBITRATION: If any dispute arises after the issue of LOI / Purchase order and during the execution of the project which is not resolved within 30 days of their arising, they shall be

referred to a sole arbitrator to be appointed by the Managing Director of BANK NOTE PRESS,

DEWAS. The governing law in this regard will be The Arbitration and Conciliation Act, 1996 of

India. The venue of the Arbitration will be DEWAS. Further, disputes if any, that may arise

at any point of time, shall be subject to DEWAS jurisdiction only.

32. LEGAL JURISDICTION : The court of DEWAS only shall have jurisdiction to deal with and decide any legal matter of dispute whatsoever arising out of any Purchase order placed by us.

33. FORCE MAJEURE CLAUSE :

a. BANK NOTE PRESS, DEWAS shall in addition to its power under other clauses to determine Purchase Order have power to terminate its liability there under at any time by giving

a notice of reasonable time in writing to the supplier of the company‟s desire to do

so and upon the expiration of the notice the P.O. shall be determined without

prejudice to the rights of the parties accrued to the date of determination.

b. Further in the event of any situation arising out of or caused by any act which is beyond the control of BANK NOTE PRESS, DEWAS, which results in stoppage of production,

or in event of any policy decision made in the interest of the company which may

necessitate the short closure of the Purchase Order, the company by giving a notice of

reasonable time to supplier, can terminate the purchase order without prejudice to

the rights of the parties accrued to the date of termination.

34. Details regarding the General Instruction to Tenderers, Special Instruction to Tenderers, General Condition of Contract and Special Condition of Contract are available on our website

www.spmcil.com/spmcil/uploaddocument/procumentmanual.pdf

34.1 For General Instruction to Tenderers : Page No. 256.

34.2 For Special Instruction to Tenderers : Page No. 288.

34.3 For General Condition of Contract : Page No. 289.

34.4 For Special Condition of Contract : Page No. 317.

The Tenderer should comply with the above on the tender applicable.