How to zero a cluttered inbox in 30mins or less.

by Buckets.cc

Step 1: Kill

But I’m not dead yet!

Kill = Archive

all emails older than 60 days

all social media updates and newsletters

any email with NO ACTION associated with it

ask, “So What?” to all of your emails

Be This Guy -->Your Emails Are Punks

Types of Actions

Do respond or begin requested action

Delegate give action to someone else

Defer put it in your calendar

Delay re-negotiate timeline of action

DELETE if there is NO ACTION

Step 2: Filter

Emails that are consistently all noise, NO ACTION

unimportant office memos

re:re:re ‘Obama’s Gonna Take Your Guns’

messages the evoke, “ugh, this again?”

Filter to ‘Skip Inbox’No Hobos On Your Train To Action-ville

Filter Step 1

Filter Step 2

Filter Step 3

3. Sort What’s Left

Actions Go In 3 Different Folders

Recent (2 days)

Not Terrible (5 days)

Forgive Me (5-60 days)

Sort With Labels

Nest Labels To Look Like This

Drag Action Emails Into Folders

Repeat Until...

Inbox Zero

Then...the hard part

Doing The Work

Work Systematically. . .

Prioritize and Take Action

Start with recent

End with 5-60 days old

Tip: Ask if they still need whatever the email requested

Don’t Let It Happen Again

Create Canned Responses For Common Emails

Respond With Shorter Messages

Update Your Filters

Check Your Email Less

(if you wait to look, stuff takes care of itself)

Direct Your Action With Calendars and To-Do Lists... Not By Looking At Your Inbox

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