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Yolo County Workforce Investment Board 25 North Cottonwood Street One-Stop Career Center Locations Woodland, CA 95695 (530) 661-2750 Woodland West Sacramento (530) 661-2658 FAX 25 N. Cottonwood St. 500-A Jefferson Blvd., Building A (530) 661-2750 (916) 375-6200

Board Members

Aim U Nation

All Green Electronics

All Phase Security Inc.

Buckhorn Steakhouse/ Putah Creek Café”

California Dept. of Rehabilitation

California Employment Development Department

California Human Development

California Indian Manpower Consortium

Cambridge Junior College – Woodland

Capay Organic – Farm Fresh To You

City of Woodland Economic Development

Clark Pacific

County Fair Mall

Cruickshank Farms

DMC Mori

ERA Mata Realty

Experience Works, Inc.

Food Bank of Yolo County

Four Wheel & Six Pc Campers/Mobile Labs

Home Depot-West Sacramento

Home Depot-Woodland

Los Rios Community College District

Monsanto, Vegetable

Nugget Market, Inc.

Olam Tomato Processors

Orchard Supply Hardware–Woodland

Pride Industries

Sacramento Central Labor Council (6)

WalMart – West Sacramento

West Sacramento Chamber of Commerce

Western Truck School

Woodland Aviation

Woodland Community College

Woodland Healthcare, Inc.

Yolo County Department of Employment and Social Services

Yolo County Housing

Yolo County Office of Education

Yolo Employment Services, Inc.

> > > NOTICE OF PUBLIC MEETING < < < Executive Committee

July 1, 2014 2 to 3 PM

Knights Landing Room, America’s Job Center of California (AJCC) formerly known as the One-Stop Career Center located at 25 North Cottonwood Street, Woodland, CA 95695

Committee: Gary Pelfrey, Tico Zendejas, Ken Garrett, and Kevin Ferreira

AGENDA 1. Public Comment / Announcements – Non-Agenda Items

WIB members, staff, or the public may address the Workforce Investment Board Executive Committee on subjects relating to employment and training in Yolo County. A time limit may be imposed. No action may be taken on non-agenda items.

2. Call to Order / Establish Quorum

3. Agenda Review and Order Approval

4. Review/Approve the Executive Committee Minutes of 4/30/14 (Attachment)

5. Receive the Executive Committee Information Minutes of 5/28/14 (Attachment) Page 7 6. Revise recommended removal of WIB members due to lack of attendance. Originally, it

was recommended that Rene Puentes, Dan Flores, Juan Guardado, Carrie Garcia, Sharon Krutt, David Decker, Ted Scott-Femenella, and Velma WhiteBear be removed due to lack of attendance. Although, at the 5/14/14 WIB meeting Carrie Garcia and Sharon Krutt attended and stated they wish to remain on the WIB. So, the revised recommended removal due to a lack of attendance includes WIB members Rene Puentes, Dan Flores, Juan Guardado, David Decker, Ted Scott-Femenella, and Velma WhiteBear. (Attachment) Page 11

7. Recommend appointment of WIB Member-Labor; Rob Carrion/Operating Engineers Local Union No. 3 (Attachment) Page 12

8. Recommend appointment of WIB Member-One-Stop Partner; Raymond Rivera/Yolo County Department of Employment and Social Services (Attachment) Page 17

9. Recommend re-appointment of WIB Member-Education; Alfred Konuwa/Woodland Community College (Attachment) Page 20

10. Receive resignation of WIB Member-One-Stop Partner; Art Rodriguez/Yolo County Department of Employment and Social Services (Attachment) Page 21

11. Receive/Review WIB membership document (Attachment) Page 22

12. Receive/Approve July 9, 2014 WIB Agenda (Attachment) Page 25

13. Feedback regarding the June 16, 2014 Job Fair and Success Camp event

14. Update regarding the Yolo County/DESS/WIB-WIA Youth Services RFP Number 2014-02

15. Receive RISE-WIA Youth Services 85-Percent Program Year 2013-14 Final Monitoring Report issued by Yolo County Department of Employment and Social Services on May 27, 2014 (Attachment) Page 27

16. Receive Workforce Services Directive (WSD) 13-13/Contracts with Higher Education or Eligible Training Providers (Attachment) Page 29

17. Receive Workforce Services Draft Directive (WSDD) 105/Rapid Response and Layoff Aversion Activities (Attachment) Page 34

18. Receive WSIN 13-67/Information Needed on Drought-Related Job Impacts (Attachment) Page 45

19. Receive WSIN 13-68/Waiver of 80 Percent Obligation Requirement and Extension of PY

2013-14 Rapid Response Funding (Attachment) Page 46

20. Receive WSIN 13-69/Proposed WIA Waiver Requests-Public Comment (Attachment) Page 47

21. Receive WSIN13-70/Program Year 2014 Rapid Response Funding (Attachment) Page 52

22. Receive WSIN13-71/Covered CaliforniaTM: An Alternative to COBRA Attachment) Page 54

23. Receive WSIN13-72/ADA Survey Reimbursement for AJCC Partner Sites (Attachment) Page 55

24. Receive WSIN13-73/Treasury Offset Program for UI Overpayment Debts (Attachment) Page 57

25. Conference/Training Updates a) CWA Meeting of the Minds September 2-4, 2014, in Monterey to be attended by

Elaine Lytle, Judy Needham, Lisa Vincent, and Tico Zendejas

26. CWA/WIA – Updates

27. Reports: a. Yolo Youth Opportunity Council-Tico Zendejas b. Criminal Justice/Public Defenders/Employment (WIB Member Committee)–Gary Pelfrey c. Executive Director–Elaine Lytle d. One-Stop–Raymond Rivera

28. Other Business That May Come Before the Board

29. Adjourn

Next Meeting: July 23, 2014, Woodland-America’s Job Center of California (AJCC), Davis Room

Accommodation: In accordance with Section 202 of the Americans with Disabilities Act, if you require special assistance, meeting materials to be in an alternative format, auxiliary aids, or other person to assist you while attending the meeting, we will provide reasonable accommodation to allow participation. Contact Cyndi Sechler at (530) 661-2750 ex. 4327 at least 3 business days prior to the meeting to facilitate arrangement. For more about the Yolo County Workforce Investment Board log on to www.yoloworks.org

http://www.yoloworks.org/

www.yoloworks.org


Board Members



Buckhorn Steakhouse/ Putah Creek Café






Capay Organic-Farm Fresh To You


Clark Pacific

County Fair Mall

Cruickshank Farms

DMC Mori

ERA Mata Realty





Home Depot-Woodland


Monsanto, Vegetable

Nugget Market, Inc.



Pride Industries





Woodland Aviation




Yolo County Housing

Yolo County Office of Education Yolo Employment Services, Inc.

Executive Committee

April 30, 2014 Committee: Ken Garrett, Gary Pelfrey, Kevin Ferreira, Art Rodriguez and Tico Zendejas Present: Ken Garrett, Gary Pelfrey, Art Rodriguez and Tico Zendejas Absent: Kevin Ferreira Staff: Elaine Lytle, Judy Needham, Lisa Vincent, Steve Roberts and Cyndi Sechler Guest: None

1. Public Comment / Announcements – Non-Agenda Items

WIB members, staff, or the public may address the Workforce Investment Board Executive Committee on subjects relating to employment and training in Yolo County. A time limit may be imposed. No action may be taken on non-agenda items. Tico Zendejas talked about the June 16, 2014 Job Fair. They are trying to recruit 200 youth to attend. The Job Fair is not a typical Job Fair; but more about opportunities for the youth and adults. Steve Roberts has 13 employers committed on attending now, but looking for a total of 25.

2. Call to Order / Establish Quorum Meeting called to order at 8:31 a.m. with quorum present.

3. Agenda Review and Order Approval Tico Zendejas moved to approve the agenda; Gary Pelfrey seconded; motion passed.

4. Review/Approve the Executive Committee minutes of March 26, 2014 Gary Pelfrey moved to approve minutes for March 26, 2014; Art Rodriguez seconded; motion passed.

5. Receive/Review WIB membership document Lisa Vincent and Diane Parro met and went over WIB attendance records. Their suggestions are:

• Private businesses - move forward with removing the people with poor attendance • One-Stop Partners - are mandated, work with them or possibly request new representation

6. Recommend removal of WIB members; Rene Puentes, Dan Flores, Juan Guardado, Carrie

Garcia, Sharon Krutt, David Decker, Ted Scott-Femenella and Velma WhiteBear due to lack of attendance Tico Zendejas moved to approve the removal of WIB members; Rene Puentes, Dan Flores, Juan Guardado, Carrie Garcia, Sharon Krutt, David Decker, Ted Scott-Famenella and Velma WhiteBear; Gary Pelfrey seconded; motion passed.

7. Receive resignation of WIB member; Alberto Aldrete/County Fair Mall Board members received Alberto Aldrete’s resignation.

DRAFT

1

Executive Committee Minutes

April 30, 2014

8. Review/Approve May 14, 2014 WIB Agenda

Discussed having only one presentation at the May 14, 2014 WIB meeting, the “Labor Force and Industry Data”; and reschedule “Labor Apprenticeship” for another meeting. Also discussed including the June 16, 2014, Job Fair to the Agenda. Tico Zendejas moved to approve rescheduling the “Labor Apprenticeship” presentation to another meeting; and to include the Job Fair on June 16, 2014 on the May 14, 2014 WIB Agenda; Gary Pelfrey seconded; motion passed.

9. Receive Workforce Services Directive (WSD) 13-10/Eligible Training Provider List Policy and Procedures This directive publishes revised performance criteria and other state requirements for programs listed on the Eligible Training Provider List.

10. Receive Workforce Services Directive (WSD) 13-11/CalJOBSSM Participant Reporting This directive provides guidance regarding Workforce Investment Act, Wagner-Peyser Act and Trade Adjustment Act participant reporting requirements.

11. Receive WSIN 13-18/New online Resource For Local Boards On March 13, 2014, the U.S. Department of Labor, Employment and Training Administration released Training and Employment Notice (TEN) 24-13 to announce the availability of a new website, Workforce Board Solutions. This website is intended to assist Local Workforce Investment Boards (local boards) in maintaining Workforce Investment Act compliance, leveraging resources, and implementing long-term innovations to improve communities.

12. Receive WSIN 13-49/YSELP Update April 2014

This Information Notice provides the update of the State’s Youth Services Eligible Provider List (YSEPL).

13. Receive WSIN 13-50/Webinar-The Role Credit Plays in the Employment of People with Disabilities The purpose of this Information Notice is to announce the upcoming webinar, “The Role “Credit” plays in the Employment of People with Disabilities,” presented by the Department of Labor and the national Disability Institute.

14. Receive WSIN 13-51/Grant Application Opportunity – Face Forward 2

The purpose of the Information Notice is to alert the Workforce Development Community of the new Department of Labor grant application opportunity: Face Forward 2.

15. Receive WSIN 13-52/WIA Formula Allocations-PY 2014-15

This Information Notice announces the release of Workforce Investment Act (WIA) formula fund allocations for each Local Workforce investment Area (Local Areas) for the Adult, Youth, and Dislocated Worker funding streams for Program Year 2014-15.

16. Receive WSIN 13-53/Potential Disaster Unemployment Assistance related to Drought Disaster This Information Notice informs America’s Job Center of California SM staff that customers who are unemployed due to California’s drought conditions may in the future be eligible for benefits under the Federal Disaster Unemployment Assistance Program.

17. Receive WSIN 13-54/Final Submission of Cash Requested/EDD Approved Invoices During the Phase 1B Conversion This Information Notice provides guidance to any Local Workforce investment Area or subgrantee with a contract funded through the Workforce Investment Act during the conve3rstion from the Job Training Automation system to the New CalJOBSSM Phase 1B Implementation.

2


April 30, 2014

18. Receive WSIN 13-55/Financial Reporting for March 31, 2014-Due April 18, 2014

The purpose of this Information Notice is to provide instructions for the financial reporting requirements under the Workforce Investment Act and related programs.

19. Receive WSIN 13-56/Implementation of the New CalJOBSSM (Phase 1B) WARN Module The purpose of this Information Notice is to notify the Local Workforce Investment Area Rapid Response Coordinators of the upcoming release of the new CalJOBSSM Phase 1B statewide Worker Adjustment Retraining Notification module.

20. Conference and Training Updates Elaine Lytle

a) CWA Spring Workforce Development Conference April 22-24, 2014 Gary Pelfrey, Tico Zendejas, Elaine Lytle, Lisa Vincent and Judy Needham all attended the conference and gave an overview on the classes they attended.

21. CWA/WIA - Update

The WIA Budget Report for Fiscal Year 2013-14 through February 28, 2014 was handed out.

22. Reports: a. Executive Director – Elaine Lytle

Elaine announced the meetings with Economic Development have started, and several City Chambers have attended.

b. One-Stop – Art Rodriguez

Stats for March 2013 and March 2014

Youth program (Regular)

March 2013

March 2014

Active Participants

43

2

Enrolled during the month (regular program)

0

0

Exited from program during the month

5

0

3


April 30, 2014

Rapid Response Services for March 2014

1. No activity to report.

Business Services through One Stop: March 2014

Date Company

Number in Attendance Recruitment Type

3-12 & 3-26-14 Exact Staffing 23 Onsite

Adult/DW Programs

March 2013

March 2014

Active Participants

116

35

Enrolled during the month (regular program)

4

7

Exited from program during the month

6

1

Total Orientations between Woodland & W. Sac

11

15

Total Customers scheduled to attend Orientations

19

26

Total Customers that actually attended the orientation

13

15

4


April 30, 2014

Employment Center Updates

March 2013 March 2014

Total Users

871

792

Total Services Accessed through VOS

11,940 6,355

New Hires for June 2013:

Total number of people who attained a job through the One Stop Services

Component of Service

March 2013

March 2014

WIA

2

3

*Employment Centers

9

4

Total

11

7

* The number of people who obtained employment through the public use of the Employment Center may be higher, but unreported. The statistic above includes facilitation with employers only.

Occupational Skills Training:

Program

School

Field of Study

DW


Class A (5)

DW

Academy X

A

Commercial Drivers Learning Center

Class A

DW

Cambridge Junior College

Front Office/ Medical Assistant

A

MTI

Tech Support Specialist

A

Professional Edge

Professional (4)

5

Executive Committee Minutes April 30, 2014

c. Yolo Youth Opportunity Council – Tico Zendejas

Tico shared updates on the June 16, 2014 Job Fair.

23. Other Business That May Come Before the Board Lisa Vincent - Handed out information on Economic Modeling Specialist International (EMSI) for Workforce Investment. EMSI has been supplying WIBs with the data necessary for understanding and communicating with employers about the local economy and workforce. They do this using a user-friendly, web-based, customer service-supported tool. Lisa also announced the RFP for the WIA Youth Services will go out for bid in May 2014.

24. Adjourn

Gary Pelfrey moved to adjourn the meeting; Tico Zendejas seconded; meeting adjourned at 9:40 a.m.

Next Meeting May 26, 2014 One-Stop Career Center – Davis Room, Woodland One-Stop 8:30-9:30 a.m. Accommodation: In accordance with Section 202 of the Americans with Disabilities Act, if you require special assistance, meeting materials to be in an alternative format, auxiliary aids, or other person to assist you while attending this meeting, we will provide reasonable accommodation to allow participation. Contact Cyndi Sechler at 530-661-2750 x4327 at least 3 business days prior to the meeting to facilitate arrangements.

For more about the Yolo County Workforce Investment Board log on to www.yoloworks.org

6


www.yoloworks.org


Board Members



Buckhorn Steakhouse/ Putah Creek Café






Capay Organic-Farm Fresh To You


Clark Pacific

County Fair Mall

Cruickshank Farms

DMC Mori

ERA Mata Realty





Home Depot-Woodland


Monsanto, Vegetable

Nugget Market, Inc.



Pride Industries





Woodland Aviation




Yolo County Housing



Executive Committee

Informational Minutes May 28, 2014 Committee: Ken Garrett, Gary Pelfrey, Kevin Ferreira, Art Rodriguez, Tico Zendejas Present: Gary Pelfrey and Tico Zendejas Absent: Ken Garrett, Kevin Ferreira and Art Rodriguez Staff: Elaine Lytle, Judy Needham, Raymond Rivera, Lisa Vincent, Steve Roberts and Cyndi Sechler Guests: Diane Parro, Board of Supervisor Deputy to Supervisor Saylor 1. Public Comment / Announcements – Non-Agenda Items

WIB members, staff, or the public may address the Workforce Investment Board Executive Committee on subjects relating to employment and training in Yolo County. A time limit may be imposed. No action may be taken on non-agenda items. Elaine Lytle announced Art Rodriguez will be resigning from the Board due to promotion and reassignment; and Raymond Rivera, DESS Program Supervisor will be taking over Art’s place on the WIB.

2. Call to Order / Establish Quorum Meeting was called to order at 8:30 a.m. with no quorum present.

3. Agenda Review and Order Approval Agenda received, not able to approve due to lack of quorum.

4. Review/Approve the Executive Committee Minutes of April 30, 2014 Minutes received, not able to approve the April 30, 2014 minutes due to lack of quorum. Item will move to the June 25, 2014 agenda.

5. Revise recommended removal of WIB members due to lack of attendance. Originally, it was

recommended that Rene Puentes, Dan Flores, Juan Guardado, Carrie Garcia, Sharon Krutt, David Decker, Ted Scott-Femenella, and Velma WhiteBear be removed due to lack of attendance. Although, at the 5/14/14 WIB meeting Carrie Garcia and Sharon Krutt attended and stated they wish to remain on the WIB. So, the revised recommended removal due to a lack of attendance includes WIB members Rene Puentes, Dan Flores, Juan Guardado, David Decker, Ted Scott-Femenella, and Velma WhiteBear. Steve Roberts announced that Denice Seals would like the opportunity to talk with David Decker and Rene Puentes about their attendance. Lisa Vincent announced Carry Garcia and Sharon Krutt attended the May 14, 2014 WIB Meeting and would like to remain on the on the Board.

6. Recommend appointment of WIB Member-Labor; Rob Carrion/Operating Engineers Local Union No. 3 Due to lack of quorum the recommendation of appointment will move to the June 25, 2014 Agenda.

DRAFT

7

Executive Committee Minutes May 28, 2014

7. Receive/Review WIB membership document

Membership categories were discussed.

8. Discuss the June 16, 2014 Job Fair and Success Camp Event Tico Zendejas stated he is working on the Youth side of the event, and all of Yolo County’s youth are invited. I’m looking forward to all of the youth we will be able to help. Judy Needham stated we have 8 confirmed Labor Apprenticeship programs. Steve Roberts stated 36 businesses confirmed and 5 confirmed WIB members willing to help where needed. Elaine Lytle stated that employment services staff will be available to help.

9. Receive Yolo County/DESS/WIB-WIA Youth Services RFP Number 2014-02 Lisa Vincent gave an overview of the Youth RFP, what are the requirements and the deadlines. Prospective vendors can bid on one, two or all three of the regions. WIA and RISE will continue to provide youth services through September 30, 2014. New contracts will begin on October 1, 2014.

10. Receive EDD-Status of Unresolved Findings dated March 13, 2014 This letter is to inform you of the status of the finding assigned Corrective Action Tracking System (CATS). Based on the results of our on-site reviews during the weeks of July 21, 2011, and December 14, 2012, and the copy of the updated Workforce Investment Board (WIB) roster received June 17, 2013, we conclude that Yolo County DESS successfully implemented its stated corrective actions to address the findings that led to the CATS. As a result, we consider these finding resolved.

11. Receive EDD-WIA Fiscal & Procurement Review final Monitoring Report PY 2013-14 The Yolo County DESS was awarded WIA funds to administer a comprehensive workforce investment system by way of streamlining services through the America’s Job Center of CaliforniaSM delivery system.

FISCAL REVIEW RESULTS: We conclude that, overall, Yolo County DESS is meeting applicable WIA requirements concerning financial management.

PROCUREMENT REVIEW RESULTS: We conclude that, overall, Yolo County DESS is meeting applicable WIA requirements concerning procurement.

12. Receive Workforce Services Directive (WSD) 13-12/70 Percent LLSIL and Poverty Guidelines for 2014 This directive issues the 70 percent Lower Living Standard income Level for 2014 published by the Secretary of Labor in the Federal Register on March 27, 2014.

13. Receive WSIN 13-57/DOL/VETS Jobs for Veterans’ State Grant Refocus Guidance This Information Notice provides the Workforce Development Community with links to April 10, 2014 notices by U.S. Department of Labor – Employment and Training Administration, and the Department of Labor – Veterans’ Employment and Training Service regarding recent reforms and clarifications regarding the services to veterans and additional populations at the American Job Centers.

14. Receive WSIN 13-58/Survey on Drought-Related Job Impacts This Information Notice informs the Workforce Development Community that the Labor and Workforce Development Agency, as part of the Governor’s Drought Relief Task Force, will be conducting an ongoing online survey to identify the drought’s impact on local and regional economies throughout the State.

15. Receive WSIN 13-59/Workforce Accelerator Fund-Request for Applications The purpose of this Information Notice is to announce the availability of $2.5 million for grants to design, develop, and implement projects that accelerate employment and re-employment strategies for California job seekers.

8


May 28, 2014

16. Receive WSIN 13-60/Grant Application Opportunity – Homeless Veterans’ Reintegration Program

This Information Notice is to alert the Workforce Development Community of the Department of Labor Veterans’ Employment and Training Service grant application opportunity: Urban and Non-Urban Homeless Veterans’ Reintegration Program.

17. Receive WSIN 13-61/Career Pathways Initiative: Opportunity to Comment This Information Notice is to inform the Workforce Development Community that the U.S. Department of Labor, Education, and Health & Human Services issued a Request for Information soliciting feedback regarding career pathways training model.

18. Receive WSIN 13-62/Wagner-Peyser Funds-Deaf and Hard of Hearing Services SFP 2014-15 The Employment Development announces the availability of Wagner-Peyser 10 Percent Governor’s Discretionary funds in a Solicitation for Proposal.

19. Receive WSIN 13-63/Role and Responsibilities of the Local CalJOBSSM MIS Administrator The purpose of the Information Notice is to define the role and responsibilities of the local Management Information System Administrator related to the implementation of CalJOBSSM Phase 1B

20. Receive WSIN 13-64/Local Agency Code Conversion

This Information Notice clarifies the conversion of local agency codes into the new CalJOBSSM system.

21. Receive WSIN 13-65/CalJOBSSM User Group Meeting-June 4-5, 2014 This Information Notice announces the CalJOBSSM User Group meeting to be held on June 4, 2014 – June 5, 2014, at the Crowne Plaza Anaheim Resort, in Garden Grove.

22. Receive WSIN 13-66/CalJOBSSM Reports Manual

This Information Notice introduces to the Workforce Development Community the Reports manual to be used for the standard or “canned” reports contained in the new CalJOBSSM system.

23. Conference and Training Updates Elaine Lytle

a) CWA Meeting of the Minds September 2-4, 2014, in Monterey

24. CWA/WIA - Updates Elaine Lytle No reports at this time.

25. Reports: a. Executive Director – Elaine Lytle

Elaine reported that she and Steve Roberts met with WIB Member Denice Seals, and discussed members not knowing what their purpose and role is on the WIB Board, and rotating meeting sites. Elaine stated she thought it would be a good idea to invite Tim Rainey from the California Workforce Investment Board to discuss what is expected of WIB members. Diane Parro suggested a brief orientation or overview at the beginning of each WIB meeting; and if rotating sites is an option, then invite local business representatives at each site and discuss what’s up and coming in their town, and what is needed. Diane also suggested having a WIB member at a City Chamber meeting.

9


May 28, 2014

b. One-Stop – Art Rodriguez

No report available.

c. Yolo Youth Opportunity Council – Tico Zendejas

Tico stated that we didn’t make quorum at the YYOC meeting yesterday. We’re looking forward to the June 16th Job Fair.


Lisa Vincent stated she will bring the New Member Binder to the next meeting to re-evaluate; and she will bring the Strategic Plan. Diane Parro suggested we visit other county WIB meetings and receive the agenda packet earlier.

27. Adjourn Meeting dismissed.

Next Meeting: June 25, 2014 One-Stop Career Center – Davis Room, Woodland One-Stop 8:30-9:30 a.m.

Accommodation: In accordance with Section 202 of the Americans with Disabilities Act, if you require special assistance, meeting materials to be in an alternative format, auxiliary aids, or other person to assist you while attending this meeting, we will provide reasonable accommodation to allow participation. Contact Cyndi Sechler at (530) 661-2750 x4327 at least 3 business days prior to the meeting to facilitate arrangements.

For more about the Yolo County Workforce Investment Board log on to www.yoloworks.org

10


www.yoloworks.org


Board Members

Aim U Nation

All Green Electronics Recycling


Buckhorn Steakhouse / Putah Creek Café




California Indian Manpower Consortium, Inc.

Cambridge Junior College-Woodland


Clark Pacific

County Fair Mall

Cruickshank Farms



Four Wheel & Six-Pac Campers/Mobile Labs

Home Depot – West Sacramento

Home Depot – Woodland

La Cooperative Campesina


Mata Realty

Mori Seiki

Nugget Market, Inc.


Orchard Supply Hardware - Woodland

Pride Industries

Rural Innovations in Social Economics


Seminis-Monsanto




Woodland Aviation




Yolo County Housing



TO: Members of the Workforce Investment Board Executive Committee FROM: Elaine Lytle; WIB/Executive Director DATE: July 1, 2014 SUBJECT: REVISED REMOVAL OF WORKFORCE INVESTMENT BOARD (WIB)

MEMBERS RECOMMENDED ACTION

Revise/amend the recommended action of April 30, 2014, to remove WIB members Rene Puentes, Dan Flores, Juan Guardado, Carrie Garcia, Sharon Krutt, David Decker, Ted Scott-Femenella, and Velma WhiteBear due to lack of attendance based on attendance. Two of the members listed for removal (Carrie Garcia and Sharon Krutt) attended the May 14, 2014, WIB meeting and both expressed their interest in remaining on the WIB.

So, the April 30, 2014, recommendation is being revised to exclude members Carrie Garcia and Sharon Krutt. The revised/amended recommendation for removal of WIB members due to the lack of attendance include: 1. Rene Ruentes; Walmart-West Sac/Private 2. Dan Flores; Cambridge Junior College/Private and Education 3. Juan Guardado Jr.; Orchard Supply & Hardware/Private 4. David Decker; Western Truck School/Private 5. Ted Scott-Femenella; Labor Representative 6. Velma WhiteBear; One-Stop Partner Representative FISCAL IMPACT

There is no fiscal impact to this action. REASON FOR RECOMMENDED ACTION

They have been absent from at least three consecutive regular meetings and did not respond to the WIB Chair request to attend notification/letter. BACKGROUND

Section 2.2.g. of the WIB By-laws state, “Absences: In addition to the provisions of Yolo County Code Section 2-2.3604, a member may be removed from WIB membership, in the Board of Supervisor’s sole discretion, if that member is absent from any three consecutive regular meetings of the WIB and/or WIB committee meetings. The Chairperson may request that the WIB recommend the removal of any member based on such absences. The WIB shall only recommend removal of member upon a majority vote of the WIB. Upon Adoption of such a recommendation, the Chairperson shall forward the recommendation to the Board of Supervisors within fifteen (15) days.” AGENCY COORDINATION If recommended by the WIB Executive Committee the WIB members listed above will be submitted to the WIB for ratification and the Yolo County Board of Supervisors for removal.

11

www.yoloworks.org


Board Members

Adecco – Woodland










County Fair Mall

Cruickshank Farms

Davis Teachers Association






Mata Realty

Mori Seiki

Nugget Market, Inc.



Pride Industries


Seminis-Monsanto




Woodland Aviation




Yolo County Housing



TO: Members of the Workforce Investment Board Executive Committee FROM: Elaine Lytle, WIB/Executive Director DATE: July 1, 2014 SUBJECT: APPOINTMENT OF WORKFORCE INVESTMENT BOARD (WIB)

MEMBER RECOMMENDED ACTION

Recommend appointment of Rob Carrion for a three (3) year term on the Workforce Investment Board.

FISCAL IMPACT

There is no fiscal impact to this action. REASON FOR RECOMMENDED ACTION

Rob is recommended for membership to the Workforce Investment Board by the Sacramento Central Labor Council AFL – CIO. BACKGROUND Rob graduated from Esparto High School and currently resides in Winters. He is a key leader in the Sacramento Central Labor Council’s jurisdiction and a Sacramento District Representative for Operating Engineers Local No. 3. Operating Engineers provides heavy equipment and crane operators, mechanics/welders, testing & inspection and surveyors to signatory employers that are trained in their respected fields of the industry. They also have a certified and recognized apprenticeship program as well as journey level upgrade training. Representatives of labor organizations are mandated members of the local Workforce Investment Board as created by the Workforce Investment Act. Per California Senate Bill No. 293 at least 15 percent of the local board members shall be representatives of labor organizations unless the local labor federation fails to nominate enough members. If this occurs, then at least 10 percent of the local board members shall be representatives of labor organizations. The WIB By-laws state that “(ii) Subsequent to the initial terms specified, all terms shall be for three (3) years.” AGENCY COORDINATION If recommended by the Workforce Investment Board Executive Committee, the nomination for appointment will be submitted to the Workforce Investment Board for ratification and the Yolo County Board of Supervisors for approval. Attachment: Workforce Investment Board Application for Rob Carrion.

12

www.yoloworks.org


Board Members

Adecco – Woodland










County Fair Mall

Cruickshank Farms

Davis Teachers Association






Mata Realty

Mori Seiki

Nugget Market, Inc.



Pride Industries


Seminis-Monsanto




Woodland Aviation




Yolo County Housing



TO: Members of the Workforce Investment Board Executive Committee FROM: Elaine Lytle, WIB/Executive Committee DATE: July 1, 2014 SUBJECT: APPOINTMENT OF WORKFORCE INVESTMENT BOARD


Recommend the appointment of Raymond Rivera to a three (3) year term on the Workforce Investment Board.

FISCAL IMPACT There is no fiscal impact to this action.

REASON FOR RECOMMENDED ACTION Raymond is recommended for membership to the Workforce Investment Board by Elaine Lytle, DESS ESS Division Manager, as Art Rodriguez’s replacement. BACKGROUND Raymond has been with the Yolo County Department of Employment and Social Services for 6 years and is currently an ESS Program Supervisor. He supervises 8 staff members at the West Sacramento America’s Job Center of California (AJCC) that specialize in CalWORKS Employment Services (CWES), Welfare To Work Teen Program/CalLearn, Career Exploration Workshops, and the Employment Center.

Representatives of one-stop partners are mandated members of the local Workforce Investment Board as created by the Workforce Investment Act. The WIB By-laws state that “(ii) Subsequent to the initial terms specified, all terms shall be for three (3) years.”

AGENCY COORDINATION If recommended by the Workforce Investment Board, the nomination for appointment will be submitted to the Workforce Investment Board for ratification and the Yolo County Board of Supervisors for approval. Attachment: Workforce Investment Board Application for Raymond Rivera.

17

www.yoloworks.org


Board Members

Aim U Nation










Clark Pacific

County Fair Mall

Cruickshank Farms








Mata Realty

Mori Seiki

Nugget Market, Inc.



Pride Industries


Seminis-Monsanto




Woodland Aviation




Yolo County Housing



TO: Members of the Workforce Investment Board Executive Committee

FROM: Elaine Lytle, WIB/Executive Director DATE: June 25, 2014 SUBJECT: RE-APPOINTMENT OF WORKFORCE INVESTMENT BOARD


Recommend reappointment of Alfred Konuwa for an additional three (3) year term on the Yolo County Workforce Investment Board (WIB).

FISCAL IMPACT

There is no fiscal impact to this action. REASON FOR RECOMMENDED ACTION Alfred is a current member representing the Woodland Community College. His reappointment will provide continuity for the Yolo County Workforce Investment Board as the WIB focuses on building a responsive system to meet the employment and training needs of the local area. Experienced dedicated members give stability and historical perspective for this board. Alfred’s term expires July 12, 2014. BACKGROUND Representatives of local education entities are mandated members of the local Workforce Investment Board as created by the Workforce Investment Act. The WIB By-laws state that “(ii) Subsequent to the initial terms specified, all terms shall be for three (3) years.” AGENCY COORDINATION If recommended by the Executive Committee of the Workforce Investment Board, the nomination for re-appointment will be submitted to the Workforce Investment Board for ratification and the Yolo County Board of Supervisors for approval.

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www.yoloworks.org


Board Members

Aim U Nation










Clark Pacific

County Fair Mall

Cruickshank Farms








Mata Realty

Mori Seiki

Nugget Market, Inc.



Pride Industries



Seminis-Monsanto




Woodland Aviation




Yolo County Housing



TO: Members of the Workforce Investment Board Executive Committee FROM: Elaine Lytle, WIB/Executive Director DATE: July 1, 2014 SUBJECT: RESIGNATION OF WORKFORCE INVESTMENT BOARD (WIB)

MEMBER

On May 28, 2014, the County of Yolo, Department of Employment and Social Services (DESS) received the resignation notification below from Art Rodriquez. This is my official notification that I am resigning from the Workforce Investment Board. I thank you for the opportunity to serve. Thanks, Art Rodriguez

21

Workforce Investment Board Membership Goal of 39

Required Membership Categories Name of

Representative Total Numbers

• Representatives in the local area who are business owners, CEO’s, human resources executives, etc. Business owners must make up the majority of the Board; 50 + 1 percent.

o Executive Committee recommendations: • Remove Rene Puentes, Dan Flores,

Juan Guardado, and David Decker due to lack of attendance 5/28/14.

• Accept resignation from Alberto Aldrete 4/23/14

• Recruitment of 4 private sector members. Strategy is to focus on representatives of employment agencies, PG&E, seed companies, and food processing companies

1. Marco Lizarraga 2. Alan Ruzich 3. Kenneth Garrett 4. Jennifer

Cruickshank 5. Jennifer Pike 6. Denice Seals 7. Gary Pelfrey 8. Michele Fadling 9. John Pickerel 10. Katie Stille 11. Brett Sanders 12. Angelina Veal 13. Benny Mitchell 14. Richard Matulia 15. Tico Zendejas 16. Carrie Garcia 17. Sharon Krutt 18. Vacant-Private 19. Vacant-Private 20. Vacant-Private 21. Vacant-Private

17 of 21

The 50 + 1% requirement is

not fulfilled based on removal

recommendation of 4 members due to lack of attendance.

• Representatives of labor organizations nominated by local labor federations, including a representative of an apprenticeship program. At least 15 percent of local board members shall be representatives of labor organizations unless the local labor federation fails to nominate enough members. If this occurs, then at least 10 percent of the local board members shall be representatives of labor organizations.

o Executive Committee recommendations: • Remove Ted Scott-Femenella due to

lack of attendance 4/23/14. • Approve Rob Carrion to replace Ted

Scott-Femenella on 6/25/14

22. Lynn White 23. Kevin Ferreira 24. Randy Young 25. Maggie

Campbell 26. Daniel John

Silva 27. Rob Carrion

6 of 6

The 15% requirement

fulfilled based on

recommended approval of Rob

Carrion.

July 1, 2014 22


• One of more representatives of each One-

Stop Partner: 1. Workforce Investment Act (WIA)-

Adult, DW, Youth 2. Wagner-Peyser 3. Adult Education/Literacy 4. Vocational Rehabilitation 5. Older Americans Act/Senior

Community Service Employment 6. Post-Secondary Vocational 7. Trade Adjustment Assistance (TAA)

North American Free Trade Agreement Transitional Adjustment Assistance (NAFTA-TAA)

8. Veterans Employment & Training 9. Community Services Block Grant

(CSBG) 10. Housing and Urban Development

Employment & Training (HUD) 11. Unemployment Insurance (UI) 12. Native America Sec 166 Programs 13. Migrant & Seasonal Farm Worker

Programs

o Executive Committee recommendations: • Remove Art Rodriguez based on his

resignation • Approve Raymond Rivera to replace

Art Rodriguez on 6/25/14 • Remove Velma WhiteBear due to

lack of attendance. • Do not renew DESS One-Stop MOU

with California Indian Manpower Association because they are not required since they are not located in Yolo County

• Recruit Jesse Ortiz to replace Dr. Ayala as the One-Stop Partner/Yolo County Office of Education (YCOE) member

• Communicate with Mark Frayser (One-Stop Partner/Vocational Rehabilitation) to determine if could attend or be replaced.

28. Raymond Rivera*

29. Janet Neitzel* 30. Mark Frayser 31. Scharlene Reid 32. Walter De

Mantova 33. Janis Holt 34. Blanca Barba 35. Vacant-One

Stop/YCOE

7of 8

The requirement is not fulfilled

based on resignation of 1

member and delay of

recommended replaced due to

upcoming election.

Note: The 13

required partners are

represented by 8 agencies / members.

July 1, 2014 23


• At least two representatives of local

educational entities, local educational agencies, local school boards, post-secondary educational institutions.

36. Dr. Alfred Konuwa Walter DeMantova*

2 of 2

The 2 member requirement is

fulfilled.

Note: 1 of the 2 members

represent more than one

representative role.

• At least two representatives of community-based organizations serving populations with barriers to employment (economically disadvantaged, youth farm workers, homeless individuals, and immigrants).

37. Kevin Sanchez 38. Alice Tapley

2 of 2


fulfilled. • At least two representatives of economic

development agencies including private sector.

39. Wendy Ross Denice Seals*

2 of 2


fulfilled.

Note: 1 of the 2 members

represent more than one

representative role.

• Other representatives that do not fit in above categories

* Member fulfilling more than one representative role

July 1, 2014 24

www.yoloworks.org


Board Members

Aim U Nation










Clark Pacific

County Fair Mall

Cruickshank Farms

DMC Mori








Mata Realty

Monsanto, Vegetable

Nugget Market, Inc.



Pride Industries






Woodland Aviation



Yolo County Housing



> > > NOTICE OF PUBLIC MEETING < < < Workforce Investment Board

July 9, 2014 8:00 – 9:30 AM

America’s Job Center of California / Community Room A&B / 25 North Cottonwood St., Woodland

AGENDA

8:30 a.m. Call to Order – Pledge of Allegiance 1. Public Comment / Announcements – Non-Agenda Items

WIB members, staff, or the public may address the Workforce Investment Board on subjects relating to employment and training in Yolo County. A time limit may be imposed. No action may be taken on non-agenda items.

2. Welcome Comments and Introductions

3. Presentation: “Underground Economy” presented by WIB member Kevin Ferreira of the

California State Board of Equalization

4. Establish Quorum 5. Consider Agenda Approval 6. Consent Agenda - Approved with one Motion unless item withdrawn for discussion.

a. Ratify the Executive Committee decision of July 1, 2014, to recommend removal of WIB members; Rene Puentes, Dan Flores, Juan Guardado, David Decker, Ted Scott-Femenella, and Velma WhiteBear due to lack of attendance (Attachment) Page 1

b. Ratify the Executive Committee decision of July 1, 2014 to recommend WIB Member-Labor; Rob Carrion/Operating Engineers Local Union No. 3 (Attachment) Page

c. Ratify the Executive Committee decision of July 1, 2014 to recommend WIB Member-One Stop Partner; Raymond Rivera/Yolo County Department of Employment and Social Services (Attachment) Page

d. Ratify the Executive Committee decision of July 1, 2014 to recommend re-appointment of WIB Member-Education; Alfred Konuwa/Woodland Community College (Attachment) Page

9. Regular Agenda

a. Approve WIB Minutes – March 12, 2014 (Attachment) Page b. Receive WIB Informational Minutes – May 14, 2014 (Attachment) (Attachment) Page c. Receive resignation of WIB member; Alberto Aldrete/County Fair Mall (Attachment) Page d. Receive resignation of WIB member, Art Rodriguez/Yolo County Department of Employment

and Social Services (Attachment) Page e. Receive EDD-Status of Unresolved Findings dated March 13, 2014 (Attachment) Page f. Receive EDD-WIA Fiscal & Procurement Review Final Monitoring Report PY 2013-14

(Attachment) Page g. Receive RISE-WIA Youth Services 85-Percent Program Year 2013-14 Final Monitoring

Report Issued by Yolo County Department of Employment and Social Services on May 27, 2014 (Attachment) Page

h. /Review WSD13-12/70 Percent LLSIL and Poverty Guidelines for 2014 (Attachment) Page i. Receive/Review WSD13-13/ Contracts with Higher Education or Eligible Training Providers

(Attachment) Page j. Receive Workforce Services Information Notice (WSIN) 13-60/Grant Application Opportunity-

Homeless Veterans’ reintegration Program (Attachment) Page k. Receive WSIN 13-60//Resources for Free Tax Preparation and Filing33 (Attachment) Page

36 l. Receive WSIN 13-61/Career Pathways Initiative: Opportunity to Comment (Attachment)

Page m. Receive WSIN 13-62/Wagner-Peyser Funds-Deaf and Hard of Hearing Services SFP 2014-25

15 (Attachment) Page

n. Receive WSIN 13-63/role and Responsibilities of the Local CalJOBSSM MIS Administrator (Attachment) Page

o. Receive WSIN 13-64/Local Agency Code Conversion (Attachment) Page p. Receive WSIN 13-65/CalJOBSSM User Group Meeting-June 4-5, 2014 (Attachment) Page q. Receive WSIN 13-66/CalJOBSSM Reports Manual Page r. Receive WSIN 13-67/Information Needed on Drought-Related Job Impacts (Attachment)

Page s. Receive WSIN 13-68/Waiver of 80 Percent Obligation Requirement and Extension of PY

2013-14 Rapid Response (Attachment) Page t. Receive WSIN 13-69/Proposed WIA Waiver Requests-Public Comment (Attachment) Page u. Receive WSIN 13-70/Program Year 2014 Rapid Response Funding (Attachment) Page v. Receive WSIN 13-71/Covered CaliforniaTM: An Alternative to COBRA (Attachment) Page w. Receive WSIN 13-72/ADA Survey Reimbursement For AJCC Partner Sites (Attachment)

Page x. Receive WSIN 13-73/Treasury Offset Program for UI Overpayment Debts (Attachment) Page y. Receive WSIN 13-74/Proposed WIA Waiver Request-Public Comment (Attachment) Page

10. Conference and Training Updates

a. CWA’s Meeting of the Minds September 2-4,2014, in Monterey to be attended by WIB and YYOC Member Tico Zendejas, WIB Executive Director Elaine Lytle, and WIB/WIA Analyst Lisa Vincent, and WIA Program Supervisor Judy Needham

11. Reports a. Criminal Justice Employment a WIB Member Committee – Gary Pelfrey, Vice Chair b. Executive Director Report – Elaine Lytle, Executive Director c. One-Stop – Raymond Rivera, DESS Employment and Social Services Supervisor d. Yolo Youth Opportunity Council – Tico Zendejas, Chair e. Executive Committee – Ken Garrett, Chair


13. Adjourn

Next Meeting: September 10, 2014, – Yolo County Department of Employment and Social Services-America’s Job

Center of California (25 North Cottonwood St., Woodland) /Community Room A&B

Accommodation: In accordance with Section 202 of the Americans with Disabilities Act, if you require special assistance, meeting materials to be in an alternative format, auxiliary aids, or other person to assist you while attending the meeting, we will provide reasonable accommodation to allow participation. Contact Cyndi Sechler at (530) 661-2750 ex. 4327 at least 3 business days prior to the meeting to facilitate arrangement. For more about the Yolo County Workforce Investment Board log on to www.yoloworks.org

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DIRECTIVE WORKFORCE SERVICES Number: WSD13-13

Date: May 20, 2014

The EDD is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

Workforce Services Division / P.O. Box 826880 / MIC 50 / Sacramento CA 94280-0001 www.edd.ca.gov

Page 1 of 5

69:01:df:16736 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: CONTRACTS WITH HIGHER EDUCATION OR ELIGIBLE TRAINING

PROVIDERS EXECUTIVE SUMMARY: Purpose: This directive provides guidance regarding Local Workforce Investment Boards (local boards) contracting directly with institutions of higher education or eligible training providers, and extends this flexibility through Program Year (PY) 2014-15. Scope: This directive applies to all local boards. Effective Date: This directive is effective on the date of issuance. REFERENCES: • Workforce Investment Act (WIA) Sections 122, 123, 129(c), and 134(d)(4)(D) • Consolidated Appropriations Act, 2014 (Public Law 113-76) • Continuing Appropriations Act, 2013 (Public Law 112-175) • Consolidated Appropriations Act, 2012, Division F (Public Law 112-74) • Title 20 United States Code (USC) Sections 1001-1002 • One-Stop Comprehensive Financial Management Technical Assistance Guide • Department of Labor (DOL) Training and Employment Guidance Letter

(TEGL) 18-13, Workforce Investment Act (WIA) Adult, Dislocated Worker and Youth Activities Program Allotments for PY 2014; Final PY 2014 Allotments for the Wagner-Peyser Act Employment Service Program Allotments; and Workforce Information Grants to States Allotments for PY 2014. (April 3, 2014)

• DOL TEGL 25-12, WIA Adult, Dislocated Worker and Youth Activities Program Allotments for PY 2013; Final PY 2013 Allotments for the Wagner-Peyser Act

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Employment Service Program Allotments; and Workforce Information Grants to States Allotments for PY 2013 (May 1, 2013)

• DOL TEGL 12-09, Joint Guidance for States Seeking to Implement Subsidized Work-Based Training Programs for Unemployed Workers (January 29, 2010)

• WIA Directive WSD13-10, Subject: Eligible Training Provider List (ETPL) Policy and Procedures (April 4, 2014)

• WIA Directive WSD12-10, Subject: Procurement (November 30, 2012) • WIA Directive WIAD04-4, Subject: Recovery of WIA Tuition and Training Refunds

(August 18, 2004) STATE-IMPOSED REQUIREMENTS: This directive contains no State-imposed requirements. FILING INSTRUCTIONS: This directive supersedes Workforce Services Directive WSD12-20, dated June 26, 2013, and finalizes Workforce Services Draft Directive WSDD-101 dated April 17, 2014. The Workforce Services Division received no comments during the comment period. Retain this directive until further notice. BACKGROUND: In order to increase the availability of training to workforce investment system customers, the Consolidated Appropriations Act, 2012 provides local boards the flexibility to contract directly with institutions of higher education or eligible training providers under certain conditions. Specifically, the Consolidated Appropriations Act, 2012 states, “a local board may award a contract to an institution of higher education or other eligible training provider if the local board determines that it would facilitate the training of multiple individuals in high-demand occupations, if such contract does not limit customer choice.” The Continuing Appropriations Act, 2013, and the Consolidated Appropriations Act, 2014 provide the same flexibility and are intended to increase education, training enrollments, and training capacity at a time when many states and educational institutions are experiencing budget shortfalls. Direct contracts with institutions of higher education or eligible training providers allow local boards to quickly design training to fit the needs of both job seekers and employers. POLICY AND PROCEDURES: Definitions For purposes of this directive, the term "institution of higher education" means an educational institution that:

• admits as regular students only persons having a certificate of graduation from a school providing secondary education, or the recognized equivalent of such a certificate;

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• is legally authorized within such State to provide a program of education beyond secondary education;

• provides an educational program for which the institution awards a bachelor’s degree or provides not less than a two-year program that is acceptable for full credit toward such a degree;

• is a public or other nonprofit institution (including private nonprofit institutions); and

• is accredited by a nationally recognized accrediting agency or association, or if not so accredited, is an institution that has been granted pre-accreditation status by such an agency or association that has been recognized by the Secretary for the granting of pre-accreditation status, and the Secretary has determined that there is satisfactory assurance that the institution will meet the accreditation standards of such an agency or association within a reasonable time [20 USC 1001 subsection (a)].

The institution of higher education term also includes:

• additional institutions [20 USC 1001 subsection (b)]. • a proprietary institution of higher education [20 USC 1002 subsection (b)]. • a postsecondary vocational institution [20 USC 1002 subsection (c)].

The term "eligible training providers" refers to training providers listed on the State’s ETPL (see WIA Directive WIAD13-10, Eligible Training Provider List Policy and Procedures). Contract Provisions Local boards may use adult, dislocated worker, and youth formula funds to award contracts to institutions of higher education or eligible training providers, under the following conditions:

• the local board determines it would facilitate the training of multiple individuals in high-demand occupations, and

• the contracts do not limit customer choice This flexibility applies to PY 2012-13, PY 2013-14, and PY 2014-15 funds, and is applicable throughout the life of the funds (e.g., July 1, 2014 through June 30, 2016 for PY 2014-15 funds). Training Services Training services include the full range of occupational skills training, adult education and literacy services, and customized training as described in WIA Section 134(d)(4)(D). Before entering into such contracts, local boards should assess current training offerings to ensure that the contracts are not duplicating existing training courses and curricula. These training contracts can be performance-based to ensure that they result in real outcomes for the students.

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Curriculum Development As part of the contract, the institution of higher education or eligible training provider could develop curriculum for emerging sectors and enhance the capacity of the institutions to ensure quality training within limited timeframes. As such, the development of curriculum by institutions of higher education can be considered a training activity under WIA, if it is developed in the context of providing training to WIA participants. Curriculum activities should focus on adapting existing or creating new curriculum that will result in a short-term increase in training capacity, rather than long-term curriculum development activities. Contracting a Portion of a Training Class In addition, to further maximize WIA funds, local boards may contract with an institution of higher education or eligible training provider to procure a portion of a training class.

Example: A community college has a solar technology program with 25 training slots. A local board contracts with the community college for 15 of the 25 training slots; therefore, the community college will have 10 enrollments for non-WIA students.

This flexibility provides local boards the ability to select multiple high-demand training programs to serve WIA participants. It also allows local boards to maximize their adult, dislocated worker, and youth training funds, while allowing institutions of higher education or eligible training providers to continue to offer course availability to non-WIA students. Procurement Local boards must comply with applicable federal and State procurement regulations and policies prior to awarding contracts to institutions of higher education or eligible training providers (See WIA Directive WSD12-10). Therefore, local boards must conduct procurements in a manner designed to provide full and open competition. Thus, if a local board determines a sole source procurement to be appropriate, they must meet the requirements of noncompetitive proposals as stated in the One-Stop Comprehensive Financial Management Technical Assistance Guide, Chapter II-10, Procurement. Additionally, local boards must ensure contracts identify training providers as either vendors or subrecipients consistent with the guidance provided in the One-Stop Comprehensive Financial Management Technical Assistance Guide, Appendix E. Payment Local boards may pay for the full cost of training at the beginning of the course. However, local boards must ensure they have policies and procedures in place to recover unused WIA training monies and/or tuition refunds as required in WIA Directive WIAD04-4, Recovery of WIA Tuition and Training Refunds. Additionally, any classroom training purchased with youth formula funds must meet the youth program design parameters established in WIA Section 129(c).

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EPTL Requirements Institutions of higher education, such as community colleges, do not need to be on the State’s ETPL in order to be awarded a contract. Other providers of training that are not institutions of higher education must be on the ETPL in order to be awarded a contract. Reporting Training Activities for Institutions of Higher Education not on the ETPL When institutions of higher education, such as community colleges, are placed on the ETPL, they are assigned a State Provider ID and each program offered by the institution is assigned a State Program ID. Institutions of higher education contracting directly with local boards are not required to be on the ETPL and therefore will not have State Provider/Program IDs. To accommodate these training providers, enrollment activity code #353 has been established in CalJOBSSM to enroll participants in occupational skills training programs, Adult Education and literacy services, and customized training at institutions of higher education that have contracted directly with a local board. This activity code should only be used for participants enrolled at institutions of higher education in training programs that are not on the ETPL and would otherwise be required to receive training from an ETPL provider. If an ETPL provider is not required based on the funding stream, then the appropriate CalJOBSSM code should be used. ACTION: Please bring this directive to the attention of the local board and other relevant parties. INQUIRIES: If you have any questions, please contact your Regional Advisor at 916-654-7799. /S/ JOSÉ LUIS MÁRQUEZ, Chief

Workforce Services Division

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DRAFT DIRECTIVE TRANSMITTAL WORKFORCE SERVICES

Number: WSDD-105 Date: June 10, 2014


Page 1 of 11

TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: RAPID RESPONSE AND LAYOFF AVERSION ACTIVITIES X IMMEDIATE ACTION

Bring this draft to the attention of the appropriate staff.

SUBJECT MATTER HIGHLIGHTS:

This draft directive provides the California Workforce Investment Board’s policy framework for Local Workforce Investment Boards to develop and implement layoff aversion, and it articulates the role of layoff aversion within effective Rapid Response systems.

This draft directive consolidates prior State Rapid Response guidance and introduces a new report to capture layoff aversion activities. There is no change to any of the existing formula allocation methodologies.

COMMENTS ARE DUE BY: 6/24/14 Comments can be submitted through one of the following ways:

Fax Attention: Daniel X. Patterson at 916-324-3068

E-Mail

[email protected] (Include “draft comments” in the subject line)

Mail

Daniel X. Patterson / 777 12th Street, #200 / Sacramento, CA 95814

All comments received by the end of the comment period will be considered before the final directive is issued. We will not respond individually to each comment received. However, a summary of comments will be released with the final directive. Comments received after the specified due date will not be considered.

If you have any questions, contact Daniel X. Patterson at 916-324-2853.

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mailto:[email protected]

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DRAFT DIRECTIVE WORKFORCE SERVICES

Number: Date:



Page 2 of 11

69:184:df:16947

TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: RAPID RESPONSE AND LAYOFF AVERSION ACTIVITIES EXECUTIVE SUMMARY: Purpose: This document consolidates previous Workforce Investment Act (WIA) Rapid Response guidance into a single comprehensive directive, and distinguishes Rapid Response activities from Additional Assistance. This directive also provides Local Workforce Investment Areas (local areas) a policy framework to design and implement layoff aversion strategies as outlined in California’s WIA 5-Year Strategic Workforce Development Plan and the local area strategic plans. This directive does not make any changes to current formula allocation methods of Rapid Response funds, but it allows flexibility for using Rapid Response special project funds for layoff aversion activities. Scope: This directive applies to all recipients of WIA 25 Percent Dislocated Worker funds. Effective Date: This directive is effective upon release. REFERENCES: • WIA Sections 101(38), 133(a)(2), and 134(a)(2)(A)

• Title 20 Code of Federal Regulations (CFR) Sections 639, 665.316, 665.320(d), and 667.262(b)

• U.S. Department of Labor (DOL) Training and Employment Guidance Letter (TEGL) 27-12, Funds Administration Flexibility for WIA Title I and Wagner-Peyser Act (WPA) of 1933 Funds (May 10, 2013)

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• DOL TEGL 26-09 Change 1, WIA Waiver Policy and Waiver Decisions for Program Year (PY) 2009 and 2010, Change 1 (August 16, 2012)

• DOL TEGL 33-11, Annual Program Guidance for the PY 2012 WIA Adult, Dislocated Worker, and WPA programs (June 8, 2012)

• DOL TEGL 30-09, Layoff Aversion Definition and the Appropriate Use of WIA Funds for Incumbent Worker Training (IWT) for Layoff Aversion Using a Waiver (June 8, 2010)

• DOL Training and Employment Notice (TEN) 09-12, Layoff Aversion in Rapid Response Systems (August 31, 2012)

• DOL TEN 31-11, The Rapid Response Framework (March 1, 2012) • DOL TEN 32-11, Rapid Response Self-Assessment Tool (March 1, 2012) • DOL TEN 03-10, The National Rapid Response Initiative (August 9, 2010)

• California Labor Code Sections 1400-1408

• California’s Strategic Workforce Development Plan: 2013-2017, Shared Strategy for a Shared Prosperity

• Workforce Services Directive WSD13-8, WIA Statewide Waivers and State Plan PY 2013-2017 (January 8, 2014)

• WSD12-3, Quarterly and Monthly Financial Reporting Requirements (July 18, 2012)

• WSD13-1, Authorization to Work Verification Requirements (July 2, 2013)

• WIAD05-18, Dislocated Worker 25 Percent Funding Policy (June 14, 2006)

• WIAD04-22, State Required Surveys of Dislocated Workers (June 15, 2005)

• WIAD04-18, Title I Eligibility (March 29, 2005)

• WIAD02-9, Worker Displacement Prohibition (November 22, 2002)

• WIAD01-14, Layoffs, Furloughs, Temporary Layoffs and Lockouts (March 11, 2002)

• Workforce Services Information Notice WSIN13-9, Keep Your Home California Campaign and Rapid Response Events (August 9, 2013)

• WSIN11-5, California Training Benefits (CTB) Program Changes, CTB Streamline Refresher Training and Forms Update (August 2, 2011)

STATE IMPOSED REQUIREMENTS: This directive contains only State-imposed requirements. FILING INSTRUCTIONS: This directive supersedes Workforce Services Directive WSD09-13, dated March 4, 2010, WSD12-7, dated August 15, 2012, and WIA Directive WIAD02-13, dated April 24, 2003. Retain this directive until further notice.

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BACKGROUND: Federal law requires that states set aside 25 percent of their WIA Dislocated Worker funding for two statewide activities: 1) Rapid Response to assist workers and businesses at risk of layoff or affected by

layoff, and 2) Additional Assistance for Local Workforce Investment Boards (local boards) to

apply for if there is a significant increase in unemployment in their areas caused by plant closure, downsizing, natural disaster, or “other events.”

Federal law leaves it up to state boards to develop specific policy; in California, current policy is to formula-allocate the Rapid Response funds (half of the total 25 percent funds) to local areas. California’s Rapid Response system has evolved since the implementation of WIA, with several local boards leading innovative and proactive local Rapid Response systems. In addition, the DOL has continued to issue guidance encouraging states to include layoff aversion as an integral component of Rapid Response policy. In response to this evolution, the California Workforce Investment Board (State Board) established a Rapid Response/Layoff Aversion Workgroup to consolidate various State guidance into a single comprehensive document and to recommend policy that promotes proactive layoff aversion strategies for either preventing business retraction or, in the event of layoffs, assisting workers in quickly re-entering the workforce. The workgroup members included members from each of the four Regional Rapid Response Roundtables; representatives from DOL Region 6; Employment Development Department (EDD) Division Chiefs, Regional Advisors, and Trade Act staff; California Workforce Association representatives; and State Board staff. Rapid Response The primary purpose of Rapid Response is to enable affected workers to return to work as quickly as possible following a layoff, or to prevent layoffs altogether. To accomplish this, the workforce development system must be coordinated, comprehensive, and proactive in communicating with business. This includes providing labor market and workforce information, integrating industry requirements into training strategies and career pathways, brokering relationships and job connections, making services efficient and easy to access, and coordinating with regional partners to reduce duplication. A sound Rapid Response infrastructure should include early warning systems, which are necessary to ensure a timely response to worker dislocations. Layoffs can be identified in a variety of ways, including discussions with employer representatives or employees, meetings with organized labor, increased unemployment insurance claims, media attention, or, more formally, with a public announcement through a California Worker Adjustment and Retraining Notification Act (WARN) notice. Systems should be in place to regularly monitor all of these notification channels, and employers must be

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educated about their responsibilities to issue notifications of layoffs and closures. This conversation could be a starting point for a relationship long before a dislocation occurs. It is critical that Rapid Response teams build relationships with employers, labor organizations, workforce and economic development agencies, training institutions, service providers and community-based organizations. Proactive Rapid Response systems rely on good intelligence. Their value to economic development efforts can be increased by providing ready access to information regarding available talent. States gain a competitive edge when they can leverage accurate information about regional economic trends, labor markets, new business development, impending layoffs, regional assets, and education and training resources. The Role of Layoff Aversion in Rapid Response California’s Strategic Workforce Development Plan: 2013-2017, Shared Strategy for a Shared Prosperity, Chapter IV, under common goals for Adults, calls for the development and implementation of a “...layoff aversion strategy that helps retain workers in their current jobs and/or provides rapid transitions to new employment, minimizing periods of unemployment.” Layoff aversion is a central component of a high-performing Rapid Response strategy, requiring a shared responsibility among numerous partners at the state, regional, and local levels. The WIA Regulations at Title 20 CFR 665.310 describe required Rapid Response activities, including that Rapid Response teams assess, “…the potential for averting the layoff in consultation with the State or local economic development agencies, including private sector economic development entities.” Section 665.320 provides more context for allowable layoff aversion activities. It is often too late to avert layoffs at the time a closure is announced. To save jobs, a Rapid Response team must be able to identify at-risk companies well in advance of layoffs, assess the needs of such companies, and deliver services to address risk factors. This requires a strong Rapid Response infrastructure, including clarity of roles among regional partners and a shared long-term strategy and short-term tactics for preventing layoffs. It requires data collection and analysis of trends, early warning mechanisms that can alert of problem areas, and well-trained staff. Led by local boards, Rapid Response teams should be regional partnerships among a range of organizations and intermediaries that can help identify and design appropriate interventions. Partners should include the Department of Commerce’s Trade Adjustment Assistance for Firms, the Manufacturing Extension Partnership (MEP), public and private economic development entities, Chambers of Commerce, Small Business Development Centers, community-based organizations, community colleges, local labor councils, and others. Rapid Response activities such as those described in Title 20 CFR 665.320(d), training and other services funded by WIA statewide discretionary funds, WIA-funded dislocated worker services, employment services, and prefeasibility studies are among the many varied strategies and funding sources that the workforce system can deploy in its efforts to avert layoffs and mitigate their impacts.

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One valuable resource is the use of IWT, which can provide needed skills upgrading for existing workers. The Employment Training Panel is an important source of IWT funding. Additionally, California has been granted a waiver from the DOL to use a part of WIA funds to provide IWT as a layoff aversion strategy. Another important tool is California’s Work Sharing program, which allows for the payment of unemployment insurance benefits to individuals whose wages and hours have been reduced. This program is an effective and practical alternative to layoffs. As described in DOL TEGL 30-09, Layoff Aversion Definition and the Appropriate Use of WIA Funds for IWT for Layoff Aversion Using a Waiver, there are many benefits that accrue to workers, employers, taxpayers, and communities when layoffs are averted:

• For workers, the loss of income and benefits associated with unemployment can be financially devastating. Retaining the same position or transitioning to a different position with retooled skills at a comparable wage maintains financial stability compared to the loss of income sustained when drawing unemployment compensation, which on average is 36 percent of the worker’s average weekly wage when employed.

• For employers, retaining a known reliable worker can save costs associated with severance; costs associated with having unfilled, vacant job openings; costs associated with recruiting and orienting a new employee with requisite skills to the procedures, culture and systems of the company that the former worker already knew; and intangible costs such as avoiding lower overall company morale for remaining workers when their co-workers are laid off. Additionally, layoffs often lead to increases in that employer’s unemployment compensation tax rates.

• For taxpayers, averting layoffs saves outlays from unemployment trust funds and other taxpayer-funded services that the unemployed worker may draw. For communities, averting layoffs is far less disruptive and costly compared to providing emergency food and health services to financially strained families, and the loss of property taxes associated with high home foreclosure rates. It also facilitates the maintenance of overall community economic wellness, which can be can be threatened when a mass layoff creates tertiary layoffs due to reduced overall consumption in the community.

Rapid Response-Related Terms and Resources Layoff aversion - the process of using a series of activities, studies, and networks to examine a business or sector’s cycle, logistics, organizational condition, markets, and broad community relationships, in an effort to determine a series of workforce interventions that can mitigate short or long-term job loss, or save jobs altogether. Incumbent Worker - An employee of the business applying for IWT funds in accordance with WIA. Incumbent Worker Training - Developed with an employer or employer association to upgrade skills of a particular workforce. The employer agrees to retain the trained

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worker(s) upon completion of the training. Frequently, such training is part of an economic development or layoff aversion strategy. Jobs Saved - A layoff is averted when: 1) a worker’s job is saved with an existing employer that is at risk of downsizing or closing; or 2) when a worker at risk of dislocation transitions to a different job with the same employer or a new job with a different employer and experiences short term or no unemployment. See DOL TEGL 30-09. Manufacturing Extension Partnership (MEP) - The National Institute of Standards and Technology’s (NIST) Hollings MEP works with small and mid-sized U.S. manufacturers to help them create and retain jobs, increase profits, and save time and money. The nationwide network provides a variety of services, from innovation strategies to process improvements to green manufacturing. The MEP also works with partners at the state and federal levels on programs that put manufacturers in position to develop new customers, expand into new markets and create new products. Employment Training Panel (ETP) - The ETP provides funding to employers to assist in upgrading the skills of their workers through training that leads to good paying, long-term jobs. The ETP is a funding agency, not a training agency. Businesses determine their own training needs and how to provide training. ETP staff is available to assist in applying for funds and other aspects of participation. Economic Development - The California Association of Local Economic Development defines economic development, from a public perspective, as the allocation of limited resources - land, labor, capitol and entrepreneurship in a way that has a positive effect on the level of business activity, employment, income distribution patterns, and fiscal solvency. Work Sharing Program - Work Sharing is described in Section 1279.5 of the California Unemployment Insurance Code and provides employers with an alternative to layoffs and provides their employees with the payment of reduced unemployment insurance benefits. Small Business Development Centers of California - A center for the delivery of joint government, academic and private sector services for the benefit of small business and the national welfare. It is committed to the development and productivity of business and the economy in specific geographical regions. It utilizes a network consisting of resource partners, business development programs, and professionally trained consultants that identify specific needs and provide guidance to small business owners to assist them with achieving profitability and long term sustainability. Employer Contact (Rapid Response 121 Report) - A visit to an employer by staff for the purposes of conducting Rapid Response activities. This visit may be in person, by telephone or through the use of other interactive technology. Employer Contact (Layoff Aversion 122 Report) - This may be an onsite or telephonic (conference call, online chat, Skype, etc.) engagement with a representative of the employer that is involved with the development of strategies or in a policy making

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http://www.nist.gov/mep/

http://www.etp.ca.gov/

http://caled.org/

http://www.edd.ca.gov/Unemployment/Work_Sharing_Claims.htm

http://www.leginfo.ca.gov/cgi-bin/displaycode?section=uic&group=01001-02000&file=1275-1282

http://californiasbdc.org/

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position within the business contacted. The content of the discussion must include well-being of the business, training needs, etc. to determine how the local area may provide the range of available business service interventions and/or referrals. Business Cycle - A business cycle is not a regular, predictable, or repeating phenomenon like the swing of the pendulum of a clock. Rather, a business cycle is identified as a sequence of four phases:

• Contraction: A slowdown in the pace of economic activity

• Trough: The lower turning point of a business cycle, where a contraction turns into an expansion

• Expansion: A speedup in the pace of economic activity

• Peak: The upper turning of a business cycle POLICY AND PROCEDURES: On May 18, 2004, the State Board adopted a Dislocated Worker 25 Percent funding policy, which includes the following components and related recommendations: Dislocated Worker 25 Percent Set-aside State Board policies specify that the State will set aside 25 percent of the State’s WIA Dislocated Worker funding for California’s Rapid Response System and for Additional Assistance to dislocated workers in local areas. Of this 25 percent, one-half (12.5 percent) is reserved for Rapid Response activities and one-half (12.5 percent) is reserved for Additional Assistance to local areas. 1. Rapid Response Funding

The Rapid Response set-aside funds will be distributed based on a three-part formula and layoff aversion component as described below:

• Formula Allocation:

o Baseline funding allocated equally among local areas to ensure, at a minimum, that some capacity exists in each local area for the coordination and conduct of Rapid Response activities. Allocations to local areas comprised of more than one county will include an additional allocation of $50,000 for each additional county. Of the Rapid Response set-aside funds, 30 percent will be reserved for this baseline funding

o Layoff-based (121 Report) funding for local areas that serve regions where significant numbers of dislocation events occur. This allocation will be based on quantitative layoff data. Funds will be allocated to local areas in proportion to the number of workers receiving Rapid Response services in response to layoffs reported to the State. This methodology will ensure California meets WIA requirements to provide services to assist groups of workers affected by mass layoffs, permanent business closures, and natural or other disasters. Of the Rapid Response set-aside funds, 45 percent will be reserved for this layoff-based funding.

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o Hold-Harmless funding to minimize funding losses from year-to-year. A

portion of the Rapid Response set-aside funds will be used to ensure that no local area receives less than 75 percent of their prior-year share of statewide funds distributed for baseline and layoff-based activities. This policy also limits any local area’s year-over funding increase to 100 percent of their prior-year allocation.

• Layoff Aversion (122 Report) funding:

Funding for these activities will be from the previously State held Rapid Response Competitive Solicitation Fund and will be distributed to local areas for PY 2014-15, based on the local area’s relative share of the PY 2013-14 Rapid Response formula allocation. For PY 2015-16 forward, this funding will be distributed to local areas based on the proportionate share of the number of jobs saved reported on the Layoff Aversion 122 Report.

2. Additional Assistance Funding

These funds will continue to be available to local areas as currently outlined in Workforce Services Directive WSD13-2, Dislocated Worker Additional Assistance Projects. A future policy directive will be issued to separate Additional Assistance from Rapid Response guidance and clarify the policy and procedures for local areas to request and use these funds.

Uses of Rapid Response 25 Percent Funds Attachment 1 describes the required and allowable uses of Rapid Response funds. The State has expanded the list of activities local areas may fund with formula-allocated Rapid Response dollars to include employer outreach and job development activities authorized by WIA Regulations at Title 20 CFR Section 667.262(b). These alternative uses of Rapid Response funds for allowable activities, including those covered by Section 667.262(b), do not mitigate the fact that it is the State’s policy priority that the full scope of required Rapid Response activities, as described in Section 665.310, must be provided in each local area. The scope of services that may be provided at Rapid Response events is not restricted to the activities described in WIA Regulations Sections 665.310, 665.320, and 667.262(b) (though only costs of activities described there may be charged to the Rapid Response account). Local boards are encouraged to leverage other local funding sources to provide a broader scope of services. Local boards are encouraged to provide and arrange for providing many other services for the affected workers. Examples include assisting with Trade Adjustment Assistance, unemployment insurance claim filing, economic development, financial assistance counseling, and mental health counseling. Workforce Services Directive WSD13-8, WIA Statewide Waivers and State Plan PY 2013-2017, includes information regarding the DOL approved waivers that provide additional tools and flexibility to local Rapid Response practitioners to address the needs of employers and their workers (e.g., IWT, On-the-Job Training, Work Sharing Program, etc.).

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REPORTING: Baseline, layoff-based, and hold-harmless Rapid Response funds will continue to be issued to each local board, in the master subgrant, as Grant Codes 540 and 541. These formula funds may be spent on the wide range of required and/or allowable activities. Participants receiving Additional Assistance services must be enrolled in grant code 241. Local boards shall continue to report participant enrollments receiving IWT using Rapid Response formula funds under Grant Code 274. Layoff Aversion funding will be issued under Grant Codes 292 and 293 in each local board’s master subgrant. These funds are to be spent exclusively on layoff aversion activities (except IWT). Rapid Response Reporting Requirements (121 Report) Activities to be included on the Rapid Response 121 Report are those relating to employer contacts in response to layoffs or closures, as defined by the State Board. The Rapid Response 121 Report must be completed to report employer contacts by local area staff when conducting layoff/closure orientations with 10 or more affected workers ONLY, and or layoff/closure planning meetings. Planning meetings are for information only and will not be used in the calculation of the dislocation-based formula funding factor. Complete a separate line item entry for each employer contact occurring on different days, locations, or employers. Complete a single line item entry if multiple sessions are conducted on the same day, for a single employer with the note of how many multiple orientations were made that day. The Rapid Response 121 Report and line item instructions are included as Attachments 2 and 3. The Rapid Response 121 Report must be completed quarterly and submitted via e-mail by the 20th of the month following the quarter’s end to the local area’s assigned Regional Advisor, with a “cc” to the local area administrator. Layoff Aversion Reporting Requirements (122 Report) This is a new report, specifically developed to capture and report layoff aversion activities and jobs saved resulting from those activities. Activities reported are those relating to employer contacts when an activity or resource is introduced, planned, or involves follow-up or wrap-up of a prior activity. It is important that local area staff consider and document how layoff aversion activities will result in a positive outcome before allocating resources. For completion of the layoff aversion activity, documentation of outcomes must be retained for audit purposes. Please note that the local board’s administrative, fiscal, and program activities will be subject to the State’s monitoring processes. The Layoff Aversion 122 Report and line item instructions are included as Attachments 4 and 5. The Layoff Aversion 122 Report must be completed quarterly and submitted via e-mail by the 20th of the month following the quarter’s end to the local area’s assigned Regional Advisor, with a “cc” to the local area administrator.

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ACTION: Bring this directive to the attention of all relevant parties. INQUIRIES: If you have questions, please contact your Regional Advisor at 916-654-7799. JOSÉ LUIS MÁRQUEZ, Chief Workforce Services Division Attachments are available on the Internet:

1. List of Required and Allowable Rapid Response Activities (PDF) 2. Rapid Response 121 Report (revised 01/2014) (XLS) 3. Rapid Response 121 Report Line Item Instructions (PDF) 4. Layoff Aversion 122 Activity Report (XLS) 5. Layoff Aversion 122 Activity Report Line Item Instructions (PDF) 6. Examples of Categorization of Rapid Response Activities (PDF)

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wsdd-105att1.pdf

wsdd-105att2.xls

wsdd-105att3.pdf

wsdd-105att4.xls

wsdd-105att5.pdf

wsdd-105att6.pdf

INFORMATION NOTICE WORKFORCE SERVICES Number: WSIN13-67

Date: May 27, 2014



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Expiration Date: 6/27/16 50:24:sb:16965 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: INFORMATION NEEDED ON DROUGHT-RELATED JOB IMPACTS This Information Notice reminds Local Workforce Investment Areas (Local Areas) and other workforce partners to submit new information on drought-related economic and job impacts on a “flow” basis, as this information is reported weekly to the Governor’s Interagency Drought Task Force. The surveys are designed to be an ongoing source of data to help the State identify the drought’s impact on California’s local and regional economies. Refer to Information Notice WSIN13-58 for more information. In addition to the survey tool, a mailbox has been established to allow additional drought-related information to be submitted. While it is essential that the two existing survey instruments continue to be used, Local Areas and their partners are highly encouraged to also submit any additional drought-related information to assist the State in focusing mitigation efforts to this e-mail address [email protected]. As we enter the summer months, we expect the effects of the drought to become increasing clearer and mitigation efforts will need to be directed to the localities with the greatest need. Real-time drought-related information is essential for making informed decisions regarding the distribution of State and federal resources to the affected areas. Should you have any questions regarding this survey effort, please contact Greg Gibson by phone at 916-654-6206 or by e-mail at [email protected]. /S/ JOSÉ LUIS MÁRQUEZ, Chief


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Date: June 3, 2014



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Expiration Date: 7/3/16 50:24:sb:16981 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: WAIVER OF 80 PERCENT OBLIGATION REQUIREMENT AND

EXTENSION OF PY 2013-14 RAPID RESPONSE FUNDING This Information Notice provides two important announcements regarding Workforce Investment Act (WIA) funds for Program Year (PY) 2013-14. 80 Percent Obligation Waiver The State is waiving the Local Workforce Investment Areas (Local Area) requirement to obligate at least 80 percent of their Program Year (PY) 2013-14 formula allocated funds by the end of the PY. The waiver is for PY 2013-14 funds only. These funds must be fully expended by June 30, 2015. This wavier is being granted in response to the negative impacts to Local Areas of reductions in funding caused by sequestration and rescissions in the first quarter of the program year. This resulted in Local Areas having to deal with economic uncertainty, budget cuts, and other issues which complicated planning for the use of these funds. Extension of Rapid Response Funds The State is also providing relief related to the expenditure of formula-based PY 2013-14 Rapid Response (RR) funding provided to Local Areas for the period of July 1, 2013, through June 30, 2014. These funding awards were announced via Information Notice WSIN12-68. The availability of PY 2013 RR funding is also being extended to allow Local Areas as much flexibility as possible to plan and manage their funding. It is the State’s expectation that, to the extent possible, Local Areas will use their PY 2013-14 RR funds carried into the next PY to provide training services in order to ensure continuity of dislocated worker services. For tracking purposes, entities reporting “program” expenditures for RR activities must report these expenditures on the CalJOBSSM expenditure report under Section V. CUMULATIVE EXPENDITURES. All AA expenditures are to be classified as required in lines 1 and 2 of the expenditure report. When AA participants are being served with these funds they are to be registered in the CalJOBSSM under grant code 241. If you have any questions regarding this information, please contact your assigned Regional Advisor. /S/ JOSÉ LUIS MÁRQUEZ, Chief


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Date: June 11, 2014



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Expiration Date: 7/11/16 69:175:df:16984 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: PROPOSED WIA WAIVER REQUESTS–PUBLIC COMMENT The purpose of this Information Notice is to inform Local Workforce Investment Areas and other interested parties that the California Workforce Investment Board (State Board) has released the following two proposed waivers for public comment: 1) Waiver Relating to Competitive Procurement for Youth Program Elements 2) Waiver Relating to the Limitation on Employer Reimbursements for On-the-Job

Training

These waiver requests can be viewed as attachments to this Information Notice. The Workforce Investment Act (WIA) provides for waiver requests on certain program elements through Public Law 105-220. In conformance with WIA Section 189(i)(4)(b) and Title 20 Code of Federal Regulations Part 661.420(c), the State Board will consider all public comments. The State Board will accept comments on the waivers until 5 p.m. on July 11, 2014. Comments can be submitted through one of the following ways: 1) Fax: State Board, Attention: WIA Waiver Requests at 916-324-3068

2) Email: [email protected] (Include “WIA Waiver Requests” in the subject line)

3) Mail: CWIB, Attention: WIA Waiver Requests, 777 12th Street, Suite 200, Sacramento, CA 95814

For additional information or questions, please contact Daniel Patterson at 916-324-2853 or [email protected]. /S/ JOSÉ LUIS MÁRQUEZ, Chief

Workforce Services Division Attachments

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ATTACHMENT 1

STATE OF CALIFORNIA WORKFORCE INVESTMENT ACT (WIA)

WAIVER REQUEST

Waiver Relating to Competitive Procurement for Youth Program Elements The California Workforce Investment Board (State Board) and the Employment Development Department (EDD), as the administrative entity of the WIA, submit this request for a waiver to the requirement for Local Workforce Investment Boards to competitively procure youth providers. Specifically, the request is to waive the requirement for provision of the following youth program elements included in WIA Section 129(c)(2): supportive services, paid and unpaid work experience, and follow-up services. In keeping with the guidelines set forth at WIA Section 189(i)(4)(B) and Title 20 Code of Federal Regulations (CFR) Part 661.420(c), please accept the following as a request for waiver. A. Statutory or Regulatory Requirements to be Waived WIA Sections 112(b)(18)(B), 117(d)(2)B), 117(e), 117(h)(4)(b)(i and ii), 123, and 129(c)(2). Title 20 CFR Parts 664.405 and 664.610. B. Goals of the Waiver and Expected Programmatic Outcomes if Waiver is

Granted Grant recipients/fiscal agents that are already providing framework services to youth (as allowed under Title 20 CFR Part 664.405) are in a better position to also provide work experience, supportive services, and follow-up services to these same youth. These grant recipients/fiscal agents have case managed the youth, so they can better identify appropriate supportive and follow-up services; they have also developed strong working relationships with public and private sector employers by administering the summer employment opportunities element of the youth program. The requirement of an additional competitive bidding process for supportive services, follow-up services, and work experience is duplicative and burdensome. This waiver would create a more streamlined and cohesive approach to service strategy development and case management by allowing these providers of youth framework services to provide personal attention to each youth on a consistent basis throughout their period of participation and beyond. A waiver will maximize resources by allowing grant recipient/fiscal agent staff who are already providing framework services to provide work experience, supportive services, and follow-up services to youth, instead of requiring a separate competitive bidding

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process. Granting the waiver will allow for greater continuity of service and monitoring of progress of the youth as they move through the various services identified within their individual service strategies. This continuity of service will enhance our ability to understand the needs of each participant and better meet those needs. Granting the waiver will also allow for a smoother flow of data that documents the delivery of youth services, as well as the outcomes that result from youth participation. This is possible since the organization that is providing framework services will be in a better position to know where each youth stands, in relationship to his or her individual service strategy. The organization will also be in a better position to know when a youth has exited a WIA service, the WIA program, and when the period for follow-up begins. This service delivery method will foster a strong connection that will be maintained throughout the duration of program enrollment. We also believe that defining follow-up as a framework service will support the implementation of common performance measures, since the framework service provider will be in the best position to know when a WIA youth is also participating in another partner program. Therefore, the provider will be able to make a better administrative judgment as to when program completion will trigger the time period to determine a performance outcome under the new common measures. Allowing work experience to be defined as a framework service will further support the needs of the particular youth participant. The framework service provider will be able to determine what a youth participant needs according to the participant’s objective assessment and individual service strategy. This will allow a participant to have a work experience that is clearly tailored to the individual’s needs and therefore further benefit the youth participant. Providing a greater continuity of service, greater monitoring of progress, and further supporting the needs of each youth participant based on their individual service strategy will allow the Local Workforce Investment Boards to develop and strengthen a highly skilled workforce, through education and training. This is consistent with the State of California’s WIA/Wagner-Peyser Strategic Plan. C. State or Local Statutory or Regulatory Barriers There is no State or local statutory or regulatory barriers to implementing the proposed waiver. D. Description of Individuals Impacted by the Waiver The waiver will directly impact WIA eligible youth and the grant recipient/fiscal agent staff who are already providing framework services to the youth.

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ATTACHMENT 2

STATE OF CALIFORNIA WORKFORCE INVESTMENT ACT (WIA)

WAIVER REQUEST

Waiver Relating to the Limitation on Employer Reimbursements for

On-the-Job Training As stated in the Economic Assessment portion of California’s WIA 5-Year Strategic Plan, the Great Recession disproportionately affected those with lower levels of educational attainment. In the most recent analysis from July 2012, 81.6 percent of college graduates ages 25 to 54 had jobs. In contrast, only 73.4 percent of prime-working-age adults with some college but no degree were working, and just 68 percent of prime-working-age adults with a high school diploma and 60.5 percent of those without a high school diploma were working. In 2012, the average period of unemployment in California reached 39.2 weeks, which is the longest average since 1948, when this data was first collected. Of the 1.9 million (1,925,200) unemployed Californians in 2012, 49.2 percent (946,700) had been unemployed for 26 weeks and longer, and 20.1 percent (386,200) had been unemployed for 73 weeks and longer. To enable Local Workforce Investment Boards (local boards) to more effectively serve the long term unemployed and address some of the barriers to reattachment to the workforce, the California Workforce Investment Board is seeking a waiver to the reimbursement rate currently provided in the WIA. Under this waiver, the following reimbursement amounts would be permitted:

1) Up to 90 percent employer reimbursement for individuals dislocated from the workforce for 52 weeks or more.

2) Up to 75 percent employer reimbursement for individuals dislocated from the workforce for 16-51 weeks.

3) For individuals dislocated from the workforce for less than 16 weeks, the current statutory requirements would apply.

This waiver will be effective immediately upon approval and for the full period of the California WIA Strategic Plan through June 30, 2017. In keeping with the guidelines set forth at WIA Section 189(i)(4)(B) and Title 20 Code of Federal Regulations (CFR) Part 661.420(c), please accept the following as a request for waiver.

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Statutory or Regulatory Requirements to be Waived WIA Section 101(31)(B) and Title 20 CFR Part 663.710, which limits the amount of wage reimbursement for On-the-Job Training to 50 percent of the wage rate of the participant. Goals of the Waiver and Expected Programmatic Outcomes if Waiver is Granted The goal of this waiver is to increase employment opportunities for the long term unemployed by providing wage reimbursement and assistance to employers that provide earn and learn opportunities to this targeted population of job seekers as they transition back to full productivity in the workplace. This waiver would also provide an additional and effective strategy to local boards to assist its clients to seek, find, and retain employment. This waiver is consistent with the California WIA Strategic Plan in using earn and learn models that provide career pathways that lead to middle-skill occupations that provide a self-sufficiency wage. The success of this waiver will be determined over time as we monitor its effectiveness through the use quarterly reporting and data in the client record to determine number of clients served under this waiver and the associated outcomes for the client. State or Local Statutory or Regulatory Barriers There is no State or local statutory or regulatory barriers to implementing the proposed waiver. Description of Individuals Impacted by the Wavier All WIA eligible participants (long term unemployed as defined by this waiver request), local boards and participating employers will be impacted by this waiver. Additional workforce partners that provide services to this client population, such as social services and other such entities, may be impacted through a reduction in the total number of clients receiving other public services and assistance.

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Date: June 12, 2014



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Expiration Date: 7/12/16 69:167:vn:16990 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: PROGRAM YEAR 2014 RAPID RESPONSE FUNDING This Information Bulletin announces the Rapid Response funding provided to Local Workforce Investment Areas (Local Areas) for the period of July 1, 2014, through June 30, 2015; see attachment for specific funding detail. Please note these allotments include both the “formula” Rapid Response funding along with new, separate allotments for “Layoff Aversion,” consistent with the new policy detailed in Workforce Services Draft Directive WSDD-105 published on June 10, 2014. These funds can only be used to defray the cost of required and allowable Rapid Response activities in response to layoffs, business closures, and natural disasters. Expenditures for activities described in Sections 665.310, 665.320, and 667.262(b) of the federal regulations (20 CFR Part 652) will be reimbursed under the formula Rapid Response grant code. Other activities not described in these sections must be paid with other funds. As referenced in Draft Directive WSDD-105, baseline, layoff-based, and hold-harmless Rapid Response funds will continue to be issued to each Local Area in their master subgrant, as grant codes 540 and 541. These formula funds may be spent on the wide range of required and/or allowable activities. Local Areas shall continue to report Incumbent Worker Training (IWT) participant enrollments funded with Rapid Response formula funds, under grant code 274. Layoff Aversion funding will be issued under grant codes 292 and 293 in each Local Area’s master subgrant. These funds are to be spent exclusively on layoff aversion activities, which don’t include IWT. Participants receiving Additional Assistance services must be enrolled in grant code 241. Funds used for training services when serving Additional Assistance participants qualify as “leveraged resources” which will assist Local Areas in meeting the 25 percent training expenditure requirement as described in Directive WSD11-9. Consistent with other PY 2014-15 WIA allocations, these funds will not be available until the State budget is in place. If you have any questions regarding this information, please contact your Regional Advisor. /S/ JOSÉ LUIS MÁRQUEZ, Chief Workforce Services Division Attachment

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http://edd.ca.gov/Jobs_and_Training/pubs/wsdd-105.pdf



Formula-Based Rapid Response Funding for Program Year 2014-15

Baseline Funding

Dislocation-Based

Funding

Total PY 14-15 Formula RR

Funding w/o Hold Harmless

Total PY 14-15 Formula RR Funding with

Hold Harmless GC 540/541

PY 14-15Reserve Dist.

Layoff Aversion - GC 292/293 PY 14-15

Grand TotalAlameda County 97,992$ 256,750$ 354,742$ 414,982$ 103,501$ 518,483$ Anaheim 97,992$ 497,702$ 595,694$ 329,144$ 82,092$ 411,236$ Contra Costa 97,992$ 199,553$ 297,545$ 297,545$ 74,211$ 371,756$ Foothill 97,992$ 201,005$ 298,997$ 298,997$ 74,573$ 373,571$ Fresno City/County 97,992$ 120,567$ 218,559$ 306,188$ 76,367$ 382,555$ Golden Sierra 197,992$ 94,057$ 292,049$ 292,049$ 72,840$ 364,889$ Humboldt 97,992$ 10,713$ 108,705$ 108,705$ 27,112$ 135,817$ Imperial 97,992$ 19,973$ 117,965$ 147,140$ 36,698$ 183,838$ Kern/Inyo/Mono 197,992$ 91,878$ 289,870$ 289,870$ 72,297$ 362,166$ Kings 97,992$ 9,987$ 107,979$ 107,979$ 26,931$ 134,910$ Long Beach 97,992$ 287,254$ 385,246$ 385,246$ 96,085$ 481,331$ Los Angeles City 97,992$ 648,047$ 746,039$ 1,411,079$ 351,938$ 1,763,017$ Los Angeles County 97,992$ 1,616,578$ 1,714,570$ 1,714,570$ 427,632$ 2,142,202$ Madera 97,992$ 10,350$ 108,342$ 115,433$ 28,790$ 144,224$ Marin 97,992$ 37,768$ 135,760$ 135,760$ 33,860$ 169,620$ Mendocino 97,992$ 18,158$ 116,150$ 116,150$ 28,969$ 145,119$ Merced 97,992$ 21,789$ 119,781$ 162,579$ 40,549$ 203,128$ Monterey 97,992$ 88,791$ 186,783$ 186,783$ 46,586$ 233,369$ Mother Lode 247,992$ -$ 247,992$ 247,992$ 61,852$ 309,844$ Napa-Lake 147,992$ 109,128$ 257,120$ 257,120$ 64,128$ 321,248$ NoRTEC 597,992$ 246,944$ 844,936$ 844,936$ 210,736$ 1,055,673$ North Central Counties 297,992$ 81,710$ 379,702$ 379,702$ 94,702$ 474,403$ NOVA 97,992$ 398,198$ 496,190$ 496,190$ 123,755$ 619,945$ Oakland 97,992$ 90,970$ 188,962$ 209,116$ 52,156$ 261,271$ Orange County 97,992$ 424,345$ 522,337$ 522,337$ 130,276$ 652,613$ Richmond 97,992$ -$ 97,992$ 97,992$ 24,440$ 122,432$ Riverside County 97,992$ 134,004$ 231,996$ 296,915$ 74,054$ 370,969$ Sacramento 97,992$ 255,842$ 353,834$ 544,234$ 135,738$ 679,971$ San Benito 97,992$ -$ 97,992$ 114,488$ 28,555$ 143,043$ San Bernardino City 97,992$ -$ 97,992$ 97,992$ 24,440$ 122,432$ San Bernardino County 97,992$ 175,766$ 273,758$ 284,122$ 70,863$ 354,985$ San Diego 97,992$ 366,240$ 464,232$ 464,232$ 115,784$ 580,017$ San Francisco 97,992$ 79,167$ 177,159$ 177,159$ 44,185$ 221,345$ San Joaquin 97,992$ 152,343$ 250,335$ 250,335$ 62,436$ 312,771$ San Jose/Silicon Valley 97,992$ 432,334$ 530,326$ 530,326$ 132,269$ 662,595$ San Luis Obispo 97,992$ 5,447$ 103,439$ 103,439$ 25,799$ 129,238$ San Mateo County 97,992$ 138,725$ 236,717$ 236,717$ 59,040$ 295,756$ Santa Ana 97,992$ 43,578$ 141,570$ 141,570$ 35,309$ 176,880$ Santa Barbara 97,992$ 10,168$ 108,160$ 112,513$ 28,062$ 140,575$ Santa Cruz 97,992$ 41,581$ 139,573$ 139,573$ 34,811$ 174,384$ SELACO 97,992$ 45,213$ 143,205$ 143,205$ 35,717$ 178,921$ Solano County 97,992$ 23,605$ 121,597$ 121,597$ 30,328$ 151,925$ Sonoma County 97,992$ 28,326$ 126,318$ 128,915$ 32,153$ 161,068$ South Bay 97,992$ 584,496$ 682,488$ 682,488$ 170,220$ 852,707$ Stanislaus County 97,992$ 11,258$ 109,250$ 165,569$ 41,295$ 206,863$ Tulare County 97,992$ 90,607$ 188,599$ 188,599$ 47,039$ 235,637$ Ventura County 97,992$ 219,526$ 317,518$ 317,518$ 79,192$ 396,711$ Verdugo 97,992$ 352,077$ 450,069$ 450,069$ 112,252$ 562,321$ Yolo County 97,992$ 79,894$ 177,886$ 177,886$ 44,367$ 222,252$

Statewide Total 5,901,608$ 8,852,411$ 14,754,019$ 15,745,043$ 3,926,982$ 19,672,025$

Page 2 of 2 Rev. 6/13/2014 53

VAirada

Typewritten Text

ATTACHMENT

VAirada

Typewritten Text


Date: June 12, 2014



Page 1 of 1

Expiration Date: 7/12/16 6943:df:16958 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: COVERED CALIFORNIA™: AN ALTERNATIVE TO COBRA The purpose of this Information Notice is to inform the Workforce Development Community of two special enrollment periods available through Covered California™ to individuals who have a change in employment status and lose employer provided health insurance. Individuals eligible to purchase Consolidated Omnibus Budget Reconciliation Act (COBRA) continuation health coverage have the option to instead enroll in a Covered California™ health plan. The following two special enrollment periods are available to these individuals:

1. Special enrollment period for individuals already enrolled in COBRA:

This is a limited, one-time opportunity available through July 15, 2014. Individuals currently enrolled in COBRA may cancel their coverage and replace it with a Covered California™ health plan. After July 15, individuals who cancel their COBRA and wish to enroll in a Covered California™ plan, must wait until the next Covered California™ open enrollment period to do so (fall of each year).

2. Special enrollment period for individuals who become eligible for COBRA:

This ongoing opportunity is available to individuals for a period of 60 days after they lose employer provided health insurance. During this special enrollment period, an individual may enroll in a Covered California™ health plan instead of purchasing COBRA continuation health coverage. If individuals do not enroll in a Covered California™ health plan during this period and later wish to, they must wait until the next Covered California™ open enrollment period to do so (fall of each year).

America’s Job Center of CaliforniaSM staff are encouraged to inform job seekers about Covered California™ health plans as an alternative to COBRA health care coverage. Staff may direct individuals to the Covered California™ website or call 888-975-1142 toll-free. /S/ JOSÉ LUIS MÁRQUEZ, Chief


54

http://www.coveredca.com/

http://www.coveredca.com/faqs/cobra/


Date: June 13, 2014



Page 1 of 2

Expiration Date: 7/13/16 69:01:df:16766 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: ADA SURVEY REIMBURSEMENT FOR AJCC PARTNER SITES This Information Notice provides additional information regarding the Employment Development Department (EDD) financially contributing toward the cost of conducting an Americans with Disabilities Act (ADA) survey. This topic was originally addressed in Workforce Services Information Notice WSIN 13-26, Funding for ADA Surveys in AJCC Partner Sites. Under federal and State law, the EDD cannot enter into a sublease agreement with an America’s Job Center of CaliforniaSM (AJCC) partner until the facility meets ADA compliance. This process requires the AJCC partner to complete an ADA survey and ensure any identified ADA deficiencies are corrected. Due to the high cost associated with conducting an ADA survey, AJCC partners may have difficulties getting the survey completed. This requirement, in some cases, has curtailed lease negotiations or prevented EDD staff from moving into partner sites. Effective October 7, 2013, AJCC partners who are required to complete an ADA survey for an EDD sublease agreement have been allowed to request up to a 50 percent reimbursement from the EDD for the survey as long as the EDD’s portion remains under $4,999 (see attachment for reimbursement requirements). This policy change will assist in better integrating EDD and Local Workforce Investment Area services, leveraging staff and fiscal resources, and promoting premises cost savings. For more information, please contact EDD Lease Coordinators Andrew Mock at [email protected] or Wendy Mendoza at [email protected]. /S/ JOSÉ LUIS MÁRQUEZ, Chief

Workforce Services Division Attachment

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ATTACHMENT

Page 2 of 2

Americans with Disabilities Act Accessibility Survey EDD Reimbursement Policy

Background The Department of General Services (DGS) represents the Employment Development Department (EDD) in lease negotiations. Under federal and State law, the DGS cannot execute sublease agreements until Americans with Disabilities Act (ADA) compliance is met in a facility. The ADA compliance certification process begins when the America’s Job Center of CaliforniaSM (AJCC) hires a licensed architect to complete an ADA survey. If any deficiencies are cited during the survey, the AJCC ensures they are corrected. Once all deficiencies have been corrected, the AJCC hires the licensed architect to complete a ‘State Leased Buildings and Facilities Verified Report – Form G’ (Form G). Policy The EDD can financially contribute toward the cost of an ADA survey at an AJCC partner site when one is necessary. The EDD can reimburse the AJCC partner up to 50 percent of the cost of the survey, as long as the EDD’s portion remains under $4,999, and the partner meets the requirements below:

• The ADA Survey must be completed by a licensed architect* using the DGS Accessibility Checklist.

• The AJCC partner must obtain a cost estimate/bid from a licensed architect prior to scheduling/completing the actual survey.

• The AJCC partner must forward a copy of the cost estimate/bid from a licensed architect to EDD’s lease coordinator. Upon the lease coordinator’s review, verification, and acceptance, the EDD will prepare a Purchase Service Agreement (PSA) to reimburse the AJCC partner up to 50 percent of the survey (not to exceed $4,999.00). Once the AJCC partner receives their copy of EDD’s PSA, they may commission a licensed architect to conduct the ADA survey. Note: EDD has two lease coordinators and depending on the location of the AJCC partner, the cost estimate/bid is to be sent to [email protected] or [email protected].

The EDD cannot contribute toward the following:

• The cost to correct any ADA deficiencies cited in the ADA survey. Note: Local Areas can, however, request approval to use WIA funds to pay for ADA related building accommodations; see WIA Directive WIAD03-10 for more information.

• The cost incurred to obtain a valid Form G prepared and signed by a licensed architect. A valid Form G confirms that any corrections to the deficiencies outlined in the ADA survey have been corrected and the building is in compliance with ADA requirements.

* Note: Licensed architects are the only parties authorized to complete the Form G. Since licensed architects will not complete a Form G for an ADA survey they did not perform, the EDD will only financially contribute toward an ADA survey completed by a licensed architect (not a Certified Access Specialist).

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http://www.documents.dgs.ca.gov/resd/psb/relm/docs/consultant%20checklist.pdf





Date: June 17, 2014



Page 1 of 1

Expiration Date: 7/17/16 69:175:df:16988 TO: WORKFORCE DEVELOPMENT COMMUNITY SUBJECT: TREASURY OFFSET PROGRAM FOR UI OVERPAYMENT DEBTS The purpose of this Information Notice is to inform America’s Job Center of CaliforniaSM staff that the Employment Development Department (EDD) is expanding its participation in the federal Treasury Offset Program (TOP) to also include Unemployment Insurance (UI) fraud overpayments; presently, only employer tax debts are referred to the TOP. The TOP, administered by the U.S. Department of the Treasury, Bureau of the Fiscal Service, is a centralized offset program the EDD will now be using to collect (UI) overpayments due to fraud. Under this program, the EDD will refer UI fraud overpayment debts to the TOP to be collected from federal income tax refunds. On May 29, 2014, the EDD began mailing the new “Notice of Intent to Offset Your Federal Income Tax Refund” (DE 957) to an estimated 360,000 UI claimants. The Notice provides a 60-day period to pay the debt in full or submit evidence that the debt is not owed, provides a coupon for making payments, and provides the EDD web address for an informational web page titled, Your Income Tax Refund, Lottery Winnings, or Unclaimed Property Funds Were Sent to the EDD. Staff should refer all inquiries about the DE 957 to the EDD’s Tax Branch Benefit Overpayment Collection Section’s (BOCS) call center at 1-800-676-5737. Claimants should be advised to select their language preference, and then press “0” to be connected to a BOCS representative. For more information about the TOP program, please visit the following links:

• Your Tax Return or Lottery Money – provides information on how an income tax refund is sent to the EDD.

• TOP Frequently Asked Questions – provides more information on how the EDD will be participating in the TOP.

• Bureau of the Fiscal Service – provides a series of Frequently Asked Questions about the TOP.

/S/ JOSÉ LUIS MÁRQUEZ, Chief


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http://www.edd.ca.gov/Unemployment/Your_Tax_Return_or_Lottery_Money.htm



http://www.edd.ca.gov/Unemployment/FAQ_-_Treasury_Offset_Program.htm

http://www.fms.treas.gov/debt/questions_top_pub.html

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