xvand helpful hints
Post on 19-Oct-2014
1.134 views
DESCRIPTION
We hope you enjoyed the Outlook Productivity Training session, and found it useful. Here are a few helpful hints that will assist in some of the items we discussed during the Outlook presentationTRANSCRIPT
Total Workday Control with Microsoft Outlook Presentation based on Michael Linenbergers book titled: Total Workday Control
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Helpful Tips for Microsoft Outlook
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Startup ViewTask View FieldsArchive EmailTable of Contents: 1.2.3.
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Select Tools and Click OptionsUnder the Other tab, Click Advanced OptionsBrowse for preferred pane and click OK 1. Startup View | 2. Task View Fields | 3. Archive EmailSelect your Pane View
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Calendar View Prioritize: High Normal LowView TaskPad in the Calendar view1. Startup View | 2. Task View Fields | 3. Archive EmailCalendar View
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
The TaskPadDecide what information your TaskPad will display and categorize the task by priority. 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Select the fields you prefer & eliminate unnecessary fields
1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
To define your Task View Fields
1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Customize Fields to display on your calendar view.1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Customize Group By to place higher priority tasks at the top of your To-Do list.1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Customize Sort to display tasks in order of start date1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Clicking on Filter will help you identify which task to display 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Filter 1: Show tasks started on or before today. 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Filter 2: Do NOT show completed tasks. 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Filter 3: This condition keeps on the list tasks even if one forgets a DATE (otherwise they will be hard to find.) 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Customize Other Settings to select your preferred font size, style, grid lines and reading plane position 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Archiving your email will speed up your email service. 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Select a date to start having your email archived. Archived emails can be retrieved. 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
Select the Other tab to setup AutoArchive to your specifications.Auto-Archiving emails: 1. Startup View | 2. Task View Fields | 3. Archive Email
Total Workday Control Outlook Productivity Training 2010 Xvand Technology Corporation
The AutoArchive settings allow you to determine how many days between each archiving action. 1. Startup View | 2. Task View Fields | 3. Archive EmailAutoArchive sets what is to be accomplished during that archive session (such as deletion of folders and age of emails between archiving.)Clean out items older than Choose the default setting for when you want your items ... "Clean" means to archive store items. It does not mean "delete" unless you have ..you select Permanently delete old items.
I am not here to train you on Outlook- I know most of you already use it and are probably comfortable with many of its functions. I am here to assist you to increase control of your time, email, and daily task hopefully to eliminate unnecessary stress. (Present gift)Xvand would like to present you with this book written and autographed by Michael Linenberger discussing using Microsoft Outlook to increase productivity. The concept I would like to present is initiated from this book and should help each and every one of you. It has helped me tremendously already.