wwt 2010: greening your it

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Green IT

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PANELISTS:

Dave Deal, Community IT Innovators

Anna Jaeger, TechSoup

MODERATOR:

Ann Yoders

An Introduction to Green Software & Green Hardware

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Green IT: An Introduction to Green Software and Green Hardware

Overview of Green IT Software (Part 1) and Hardware (Part 2): Types of software and hardware you’ll want to know about to green your IT

The Learning Objective: Experience and learn about a wide array of green technology options

Please Chat in Questions

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Our Presenters

David Deal Community IT Innovators

[email protected]

Anna S. JaegerTechSoup Global

[email protected]

We are working toward a time when every nonprofit and social benefit organization on the planet has the technology resources and knowledge they need to operate at their full potential

TechSoup is an integrated offering of the Resources, Knowledge, and Connections that NPO’s need to effectively use technology to advance their work

Information(Knowledge)

Donations(Resources)

Community(Connections)

TechSoup

Community IT Innovators

…is a technology partner to nonprofits and social mission organizations, providing trusted guidance and “just right” solutions for IT and data challenges.

“CITI” has a staff of 45 employee-owners who have served over 900 organizations since 1993.

Part 1: “Green Software”

• Software that reduces the use of energy and consumables by IT equipment.

• Software that enables practices (e.g. teleworking) that reduce the impact of business/nonprofit operations on the environment.

• Note: some of these are just good technologies, and their “green” potential is simply an additional benefit

ICT Emissions & Energy Consumption

2%

5%

Techies often look first to the server room…

Key Technology: Server Virtualization

• Energy reduction up to 82%• Small & medium-sized NPO’s (<100 PCs)

often virtualize 4-8 servers on 1 physical server

• Software: VMware, MS Hyper-V, Citrix, etc.

Virtualization

…BUT workstations present a greater opportunity!

• 3x the energy consumption of the server room• Cut PC energy use up to 70%, save about $50 per

desktop (NRDC)

• Free options for standalone PCs: • Built-in settings in Windows, Macs• Verdiem Edison (downloadable)

• Options for networked PCs: • Faronics PowerSave• Verdiem Surveyor

(Server-based)

Desktop Virtualization

• Desktop virtualization makes energy savings possible by allowing the use of terminals instead of desktops or laptops

• Also, roaming access = travel reduction!

Utilizing Software to Green Operations

• Travel reduction• Working with distributed teams

• Reduce paper consumption• Online faxing• Smart buildings• Emissions tracking software

Software for Reducing Paper Consumption

• Provides a preview window in which you can deselect unneeded pages

• Makes the duplexing option more easily accessible

• Examples: • GreenPrint• Fine Print

Travel Reduction

• Reduce commuter and business travel

• Travel contributes to 50% of CITI’s total emissions(even with 75% of travel done via public

transit, biking, and walking!)

• Ingredients: Remote & mobile access to ICT resources - data, voice, video

• Numerous studies confirming moderate to significant positive environmental impact

Video

• Peer-to-peer, small groups:• Skype • VuRoom add-on allows for group video• Quality?

• Hosted, better for groups:• WebEx (for up to 6 people)

Working with Distributed Teams

• Web conferencing: • GoToMeeting, WebEx, Ready Talk

• File sharing: • Box.net, Dropbox, Jungle Disk, Google Docs,

BPOS/SharePoint

• Comprehensive hosted apps: • Zoho, Google Apps, MS BPOS+Office Web Apps

• Extranets/project collaboration: • Basecamp, SharePoint

Key Takeaways for Green Software: • Easy step:

• Implement desktop power management software/settings with Faronics PowerSave, Verdiem Surveyor, or the like

• More involved step: • Look at ways to reduce travel through

remote and mobile access to IT and communications resources

• Next time you upgrade servers: • Replace with cloud applications, or consolidate

servers using virtualization software

Questions?

Part 2: Green Hardware

• Hardware that is designed to minimize the use of toxic materials and energy. Hardware is now being rated on criteria like packaging, transport and design for reuse.

• In this category are also items that allow you to eliminate hardware like hosted services.

• Computers and other electronics are the fastest-growing (and among the least recycled) components of the waste stream

• All electronics devices with circuit boards contain toxic substances

• Two million tons of used electronics discarded yearly – only 18% of TVs and PCs are recycled, 10% of cell phones

• See TechSoup GreenTech’s Hardware and Toxics Reduction pages

Electronics Waste Stats

Stats from the EPA

Shocking Stats – Law Berkeley Labs

Desktop Notebook LCD

On 73.97 (idle)

29.48 (charged)

27.61

Sleep21.13 15.77 1.38

Off2.84 8.9 1.13

•http://standby.lbl.gov/summary-table.html

Major Drop

Minor Drop

Units are in watts

Green Hardware Stats

• A new ENERGY STAR compliant PC or laptop uses 15 to 25 percent less energy on average than a standard new computer.

• EPEAT: 23 eco-friendly criteria• Refurbished: 50-70% of the lifetime energy

consumption of a computer is used before it is ever turned on.

• Thin-Clients: Energy reduction from 80-100W desktop or 20-40W laptop to 6-8W terminal

Procurement: Selecting greener hardware

• • Refurbished• Reduced Impact: Thin clients• Eliminate hardware: Hosted Services

Energy Star

• Joint program between EPA & DOE provide energy efficient products and practices

• Energy management can produce twice the savings—both the bottom line and the environment

• Caution: Program is voluntary & self-audited

• www.energystar.gov

http://earth911.com/news/2010/04/08/fake-products-receive-energy-star-certification/

It is:• a tool,• an environmental standard,• a rating system, • & a verification program

• System that helps purchasers evaluate, compare and select electronic products based on their environmental attributes

• www.epeat.net

Electronic Product Environmental Assessment Tool (EPEAT)

Meets all 23 required

criteria plus at least 75% of the optional

criteria

Meets all 23 required

criteria plus at least 50% of the optional

criteria

Meets all 23 required criteria

EPEAT

EPEAT Criteria are known as (IEEE 1680) American National Standard for the Environmental Assessment of Personal Computer Products

EPEAT Poll

• Please raise your hands…• Do your organizations already purchase

EPEAT rated hardware?

Buying products made from recycled materials is a key step in supporting recycling programs and resource conservation. Resources are saved only when recycled products are purchased. This is referred to as closing the loop.

Buy Recycled/Refurbished

Sources of Refurbished Computers

• Manufacturers like Dell and Apple• National refurbishers like RedemTech• Local refurbishers like

Next Step Recycling in Eugene Oregon • Nonprofits and Libraries: TechSoup.org

• Some advice: Consumer Watch: Refurbished PCs--Sweet Deals or Lemons?

http://www.pcworld.com/article/81966/consumer_watch_refurbished_pcssweet_deals_or_lemons.html

TSG: Refurbished Computer Initiative17, 000 - # of product distributed (includes

desktops, notebooks, and monitors)6,050 - # of orgs servedGreen impact as a result of equipment reuse:

Enough energy saved to power 3,821 US households for an entire year

Greenhouse gas savings equivalency of removing 1,670 passenger cars off the road for a year

$2.1M – Approximate sector savings 5% - quality: issue rate rivaling that of brand new

equipment.

RCI Story: Village Northwest Unlimited, Sheldon, Iowa

“We’re just tickled to get 23 donations since last November for our computer lab and other programs like our brain injury ‘Empathy Stations’ … To me it’s a win/win: it’s green, it’s recyclable, and very useable.” – Terry Ashland, Technology Coordinator

The Village is an independent living residential center for 180 people ages 17-70 suffering from brain injuries, cerebral palsy, autism, Down syndrome, and epilepsy.

Thin Clients

Examples:• N Computing – terminal services• PanoLogic – proprietary software• HP, Howard, Seneca -

Windows MultiPoint Server

Software that enables thin clients• Citrix XenDesktop

Hardware Consolidation

Onsite:• Virtualization• Data Storage Needs Analysis (file servers/email)

In the Cloud:• IaaS: Infrastructure as a service• PaaS: Platform as a service• SaaS: Software as a Service

Comparing Online vs. Traditional Office Software Why Should Nonprofits Care About Cloud Computing?

Cloud Computing

“One of the biggest opportunities for decreasing an organization’s power and equipment usage is through the use of hosted software.… This offers significant environmental advantages, and typically also simplifies IT administration. ”

David Deal in Greening Your IT Through Your Software Choices

Cloud Computing Stats

IDC forecasts that from 2009 through 2014• Worldwide IT product spending will grow at an

annual rate of 5.0%• Spending on Cloud Services will increase at an

annual rate of 27%, i.e., _very_ fast.• Non-Cloud IT product spending will grow at an

annual rate of 3.3%, i.e., positively, but slowly.

Source: IDC’s Public IT Cloud Services Forecast: New Numbers, Same Disruptive Story

Examples of Cloud Providers

• Google – App Engine (PaaS)• Amazon – EC2 and S3(IaaS)• Microsoft – Azure (IaaS and PaaS)

• Caution: Make IT Green: Cloud Computing and its Contribution to Climate Change

Eliminate the Need for Hardware

Hosted services:• Virtual PBX• VoIP – potentially eliminate your phone• Electronic fax services like MyFax and

eFax• Green Host for Websites

Questions for Green Hosting ProvidersWhen selecting a provider, consider these items:• $$: most are comparable or better than traditional hosts • Ease of startup • Features• Reliability • How green are they? Do they buy carbon off-sets or

power their operations with their own solar panels? Do they virtualize their servers? Are they certified by anyone?

Lists of Green Web Hosts webhostinggeeks.com TreeHugger WebHostingReport.com http://twitter.com/greenwebsites

Peripherals & Printing• Smart Power Strips• Timer Power Strips• Kill-A-Watt

• Make sure to turn off unused equipment: modems, servers, telecom equipment, hotel machines, peripherals (power strip)

• Multi-Function Devices: One machine for printer, copier, fax and scanner

• Auto-Print Duplexing• Ratio of printers to

people - fewer larger devices rather than personal printers

Reduce Your Paper Use Set defaults on office software, double-sided printing margins of 0.7 inches all the way aroundprint in Draft Mode

Green Practices

• Acquiring “green” hardware and software means little if you use them in an inefficient way.

• How you use your IT Systems is just as important as which systems you use.

• Keep in mind that expecting people to change their habits will lead to frustration. Instead set up automated solutions.

eWaste – Keeping it Useful

• TechSoup: Extend the life of your hardware http://www.techsoup.org/learningcenter/hardware/page12265.cfm

• Planet Green: Extend Your PC's Life With A Tune-Uphttp://planetgreen.discovery.com/tech-transport/extend-pc-years.html

• eHow: How to Extend Your Computer's Lifehttp://www.ehow.com/how_4714203_extend-computers-life.html

Plug-in to eCycling - Donating

www.epa.gov/plugin

Info on how to prepare and donate your computer for

reuse

Safe Hardware Disposal

Use manufacturers’ take back programs. http://www.computertakeback.com/corporate/

who_takes_back.htmhttp://www.electronicstakeback.com/recycling/find_a_responsible_recycler.htm

Finding Responsible Recyclers

http://search.earth911.com/?what=Computer+Recycling

http://e-stewards.org/find-a-recycler/

More Info

Questions?

www.techsoup.org/greentech

Conclusion• Going green doesn’t necessarily mean you have

to spend more money. It can often save money. • Changing the situation is easier than changing

behaviors. • Use greener software, buy greener hardware and

set up defaults to automatically stop waste rather than asking your staff to change.

• Talk with your board, staff, volunteers and/or consultants. Decide which is the best first step for your organization.

• Spread the word

Thank you!

David Deal Community IT Innovators

[email protected]

Anna S. JaegerTechSoup Global

[email protected]