workshop on sesar deployment framework partnership

1 European Commission's Single European Sky Unit

Workshop on SESAR Deployment Framework Partnership

Brussels, 4 April 2014

SESAR

Deployment Partnership

2

Agenda

3

Welcome on board !

Matthias Ruete Director-General of DG Mobility & Transport

4

Pierre-Gilles Denis Lateral

Pre-flight briefing

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Discussion processes

aligned with the goals of the workshop

• Make sure the SESAR Framework Partnership and

Deployment Manager are well understood.

• Give the opportunity to the stakeholders to meet and

network.

• Prepare the ground for having the industry managing the

deployment and preparing consortium formation.

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• After each presentation • Share you contact details

• Participate in the table discussion (25’)

• Basis for discussion: a key question

• Record your answers on the A4 sheet

- One sheet per question

• Quick feedback around the room (20’)

• During the morning break you will be asked

to change table

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• Maurizio Castelletti (EC)

• Marco De Sciscio (EC)

• Magda Salykova (EC)

• Frédéric Claus (EC)

• Mete Celiktin (EC)

• Stu Wain (EC)

• Bernardo Urrutia Garro (EC)

• Richard Ferrer (INEA)

• Patrick Demaret

• Philippe Drouillon

• Pierre-Gilles Denis

Subject Matter Experts (SMEs) on the content

Facilitators on the process

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Waypoint 1

Overview of the deployment setup

Maurizio Castelletti Head of the Single European Sky Unit

9

Deployment governance

Common projects

Deployment programme

Supporting the implementation of the ATM Master Plan

Incentives

Regulation (EU) 409/2013

Implementation projects

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SESAR lifecycle

SESAR definition

ATMMasterplan

Development & validation

Deployment

SESAR lifecycle

SESAR Technological pillar of the SES

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Common Projects

Identify & enforce deployment of ATM functionalities that:

• Contribute to achieving the ATM Master plan essential

operational changes

• Are mature enough for implementation

• Require a synchronised deployment

“what, where, who & when”

Common Projects setup sequence

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P1 P2 Pn …


Common project ATM Master Plan Deployment programme Planning view Business view Project view

Detailed & structured planning of all deployment activities

Deployment programme

& Implementation projects

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Deployment governance

Aims to organise & coordinate the

timely & synchronised implementation

of Common Projects

European Commission

Operational stakeholders (Civil & military: ANSP, AU, Airports)

3 levels

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Incentives

EU financial support (CEF) for SESAR deployment

shall focus on implementation projects

Common Projects are supported by incentives

Other incentives will be defined or activiated

through the relevant instruments

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HOW

Project

Deployment Programme

Implementation Projects

Common

Projects

ATM Master Plan

Incentives Project Project

What

Where

Who

When Deployment

Manager

Deployment sequence

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Waypoint 2

Deployment framework partnership

Magda Salykova SESAR Team - Single European Sky Unit

Article 9(5) of Regulation 409/2013

"…the selection of the members of the

Deployment Manager by the Commission shall

take the form of the award of a

framework partnership".

1. WHAT is the Framework Partnership ?

2. HOW is it going to be used to select &

finance the Deployment Manager & the

Implementation level?

Equivalent of Framework contract but in the domain of grants

What is the Framework Partnership ?

Aim > Pursue common objectives

long term cooperation mechanism

between the Commission & "partners"

Partners > Potential beneficiaries of grants

(for SESAR: CEF funding programme)

Framework Two Levels partnership

1. Framework partnership

agreement

- conditions governing the

award of grants to partners

- general rights & obligations

2. Specific grant agreements

- based on the FP Agreement

- lead to a Union grant

= one legal entity only concludes

the FPA with the Commission

multi-partner = several legal entities (a consortium)

conclude the FPA with the Commission

needs a coordinator !

mono-partner

Types of Framework Partnership

How can stakeholders participate

in the framework partnership ?

a) Partners

b) Affiliated entities

c) Subcontractors

d) "Third parties"

a) Partners

Sign the agreement

= individual stakeholders

or

= legal entities grouping these stakeholders

Claim costs & are reimbursed (CEF: 50% or 20%)

b) Entities affiliated to partners

but claim costs according

to the same rules

= legal entities that have established together

one legal entity

or

= legal entities who have a link with the

partner, notably legal or capital link

but have a contract with a

partner / affiliated entity

- are paid by the partner / affiliated entity 100%

of the price agreed under that contract

N.B. In principle, the manufacturing industry

supplying the systems/equipment will be in

this role

c) Subcontractors

d) " Third parties "

but receive a grant ("in cascade")

from a partner

- maximum of 60.000 EUR to one third party

- the criteria that partners use for attributing

cascading grants need to be fixed by the

Commission

Financial Responsibility

a) Partners

b) Affiliated entities

Each only up to the

amount actually

received from the

Commission

open !

call for proposals

How is the Framework partnership

established?

open call

call restricted to partners

direct attribution of a grant (exception)

How are specific grant agreements

awarded?

1. WHAT is the Framework Partnership ?

2. HOW is it going to be used to select &

finance the Deployment Manager & the

Implementation level?

Deployment Manager

coordinator of the Framework Partnership

(can be several legal entities acting together)

Members of Deployment Manager

"coordinating" partners in the Framework Partnership

Implementation Level

all partners in the Framework Partnership

affiliated entities

subcontractors

(and “third parties”)

N.B.

partners = “coordinating” partners / “implementing” partners

→ not all partners need to be members of the DM!

Selection of the

Deployment Manager & Implementation level

- Open call for proposals

- Article 9 of the CIR 409/2013 + Pilot

Common Project = main references

- 1 joint application expected identifying those

operational stakeholders willing to assume

the function of the DM and (if possible) those

concerned by first batch of implementation

projects

Result of the call for proposals

1. Framework

partnership

2. Action Plan

Deployment manager:

not too big - needs to be operational

(initial) Implementation level

3. (initial) Deployment programme – covering first batch of

implementation projects

How do the remaining

operational stakeholders join later?

- Stakeholders not members of the initial Framework

partnership will be able to apply for funding within a call

for implementation projects

- if selected, they join the Framework partnership (as coordinating or implementing partners)

- → the composition of the DM and implementation level

may change in time

Internal governance

- Partners in the framework partnership should establish an

internal cooperation arrangement(s) between them

- the Commission a party to the arrangement(s)

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Deployment Manager

INEA Commission

Implementing

Partner

Deployment Programme

Coordinating Partner

Coordinating Partner

Implementing

Partner

Projects Projects Projects Projects Projects Projects

SESAR Deployment framework partnership

Man

age

me

nt

Leve

l Im

ple

me

nta

tio

n le

vel

Po

licy

Leve

l

Affiliate

Affiliate

SESAR Deployment

governance

Network

Manager

Military coordinator

39

Financial flows


Deployment Manager

Commission INEA

FPA coordinator

tasks

Management Level

tasks

SESAR Deployment framework partnership

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Waypoint 1: SESAR Deployment Setup

• Do I need further information?

Waypoint 2: SESAR Deployment Partnership


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Let’s take a Break…

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Waypoint 3

Deployment Manager

Marco De Sciscio SESAR Team - Single European Sky Unit

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The coordinating partners become the

Deployment Manager

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The Deployment Manager has 2 roles

Responsible for the Management level

&

Coordinator of the Framework Partnership

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Main tasks as

responsible for the Management level (see leaflet)

Develop, maintain & implement the Deployment Programme

Ensure management of risks & conflict of interest

Advise the Commission on setting up & implementing Common

Projects

Associate the operational stakeholders

Ensure synchronisation of projects

Identify other financing mechanisms

Report to the Commission

Ensure coordination with National Supervisory Authorities

Make appropriate cooperative arrangements with the Network

Manager, the military, the SESAR JU

Seek assistance from the manufacturing industry

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Main tasks as

Coordinator of the Framework Partnership (see leaflet)

x Not the leader of the implementation projects

Implement & monitor the action plan

Intermediary for all communications between the partners

& the Commission

Obtain, verify & supply all required documents &

information to the Commission/INEA

Make appropriate arrangements for providing financial

guarantees required under the FPA or a SGA

Establish requests for payment

Ensure that all payments are made to the partners

Provide all necessary documents for checks & audits

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The Deployment Manager

may sub-contract a part of its tasks

• e.g. for technical support

• not for a substantial part of its tasks

• must inform the Commission

• can be funded

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Deployment Manager

Partners Network

Manager

Military

Coordinator

Funding the Deployment Manager

Management Level

INEA

FPA coordinator

Max 100%

of DM

costs 20-50% of

coordination costs

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Internal cooperative arrangements

Includes provisions applying to the Deployment Manager

Governance & operating mechanisms

Access to new members

Financing

Must be in line with Regulation 409

Ensure transparency & equal treatment

50

Cooperative arrangements

with other entities

SESAR Joint Undertaking

Network Manager

Military coordinator

Manufacturing industry

National Supervisory Authorities

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• Not a heavy, costly & complicated management

structure

• Representation through sound, effective &

transparent cooperative arrangements, rather

than a large number of representatives

An efficient Deployment Manager

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Waypoint 3: SESAR Deployment Manager


• Do I have enough information to choose my

role? If not, what are my remaining

questions?

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Afternoon Discussion Process

Open Space: 80’

Very open and informal moment for discussions

We will explain more in details after the lunch

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Open Space: Key topics

• Reflect on the topics you wish to discuss during the afternoon

• Write the topic on a post it (Write legibly)

• 1 subject per post it

• The facilitators will bundle the similar subjects together

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Lunch time !

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Taxi to runway

Deployment Partnership

Matthew Baldwin DG MOVE Director for Aviation & International Transport Affairs

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Open Space: 80’

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Open Space: What is it?

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Open Space: What is it?

• Focuses on what is really important for participants

• Rely on the fact that people will contribute to what make

sense to them

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Open Space: Phase 1

• You own the space

• You have very knowledgeable people in this space

• You have subjects you want to discuss

• Define for yourself what subject you want to discuss most

• Some subjects have been already defined based

on your post-it notes

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Open Space: Phase 2

• Start looking for the right people to discuss your subject

• Either you advertise or you go to an existing flipchart with the right

subject

• As soon as there are 10 people gathered, you start a discussion

• Try not to be more than 15. If more than 15, duplicate the

discussion

• What the discussion will be is entirely up to you

• If, at a certain point, you think you have contributed enough,

please go to another group

• The facilitator will signal every 20’ to remind you to move

• It is of course not compulsory

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Open Space: Phase 2

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Open Space: Phase 2

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Open Space: Phase 2

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Open Space: Phase 3

• Get back to a table in this room

• Let’s have a quick debrief on how this set up can

give you an idea on how the deployment

management and implementation will work?

workshop on sesar deployment framework partnership

Documents