workforce investment and opportunity act (wioa) on 2016-02-26آ  1 office of economic and workforce...

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  • 1

    OFFICE OF ECONOMIC AND WORKFORCE DEVELOPMENT

    WORKFORCE INVESTMENT BOARD

    250 Frank Ogawa Plaza, Suite 3315

    Oakland, CA 94612

    REQUEST FOR PROPOSAL

    (RFP)

    For

    WORKFORCE INVESTMENT AND OPPORTUNITY ACT (WIOA)

    ON-CALL EMPLOYER SERVICES

    (BUSINESS ENGAGEMENT and SERVICES)

    FISCAL YEARS 2016-2018

    Due Date: Tuesday, March 8, 2016, 2:00 PM Pacific

    JANUARY 27, 2016

    Oakland Rising Together!

  • REQUEST FOR PROPOSALS – WIOA Business Engagement and Services

    TABLE OF CONTENTS

    I. INTRODUCTION ............................................................................................... 1

    A. Overview of Application Requirements ...................................................... 1 B. Goals of the RFP ........................................................................................... 2 C. Eligible Bidders ............................................................................................. 2 D. Funding Availability and Duration of Contracts .......................................... 2 E. Background Information .............................................................................. 3 F. OWIB RFP Goals ........................................................................................... 5 G. Priority Industry Sectors and Career Pathways .......................................... 5 H. Stakeholder Engagement Informing the RFP ............................................. 6

    II. SCOPE OF SERVICES ......................................................................................... 8

    A. Overview of Solicited Services ..................................................................... 8 B. Eligibility and Desired Qualifications of Bidders ......................................... 9 C. Collaboration ................................................................................................ 9 D. Contract Period .......................................................................................... 10 E. Funding Availability and Budget ................................................................ 10 F. Required Match and Leveraging of Resources ......................................... 10 G. Scope of Services ....................................................................................... 11 H. Businesses to Be Served ............................................................................ 15 I. Required and Recommended Partnerships .............................................. 15 J. Staffing Structure ....................................................................................... 17 K. Performance Measurement and Accountability ...................................... 17

    III. PROPOSAL REQUIREMENTS ........................................................................... 19

    A. General Information .................................................................................. 19 B. Proposal Review Process ........................................................................... 27 C. Submittal Requirements ........................................................................... 27 D. Required Proposal Elements and Format ................................................. 28 E. Rejection of Proposal Elements ................................................................ 30 F. Evaluation of Proposals ............................................................................. 31 G. Interviews of Short-listed Firms ................................................................ 33 H. RFP Timeline ............................................................................................... 34 I. Contract Negotiations and Award............................................................. 34 J. Appeals Process ......................................................................................... 35

    IV. APPENDICES .................................................................................................. 36

    A. Required Proposal Checklist ...................................................................... 37

    B. Required Proposal Forms .......................................................................... 38

    C. Summary of WIOA Employer Services Requirements

    and Definitions ........................................................................................... 48

    D. OWIB Training Services – Policies and Procedures .................................. 49

  • REQUEST FOR PROPOSALS – WIOA Business Engagement and Services

    E. Sample City of Oakland Grant Agreement ................................................ 57

    F. Sample Quarterly Program Report............................................................ 84

    G. Stand-Alone Schedules Required Before Full Contract ........................... 85

    H. City Schedules and Policies ........................................................................ 90

    The Combined Contract Schedules will be collected from the successful proposer before a

    final decision is made and up to full contract execution. It may be viewed at:

    http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/FormsSchedules/in

    dex.htm or at 250 Frank H. Ogawa Plaza Suite 3341, Oakland, CA Contracts and Compliance

    Division. Also request a copy by email from isupplier@oaklandnet.com.

  • REQUEST FOR PROPOSALS – WIOA Business Engagement and Services

    1

    I. Introduction

    A. Overview of Application Requirements

    This Request for Proposals (RFP) is being issued by the City of Oakland, Office of Economic and

    Workforce Development/Workforce Investment Board (OWIB).

    Pre-proposal Meeting Date and Time (Highly-Recommended):

    Wednesday, February 10, 2016 at 2:00 PM at Hearing Room 2, City Hall, 1 Frank H. Ogawa Plaza, 1st Fl.,

    Oakland, CA 94612.

    Deadline for Questions:

    Thursday, February 18, 2016 at 2:00 PM by email to owdbrfp@oaklandnet.com. No questions will be

    answered by phone or in person, except at the highly-recommended Bidder’s Conference. Answers to

    questions regarding the RFP will be posted by Monday, February 29, 2016 on the OWIB website at

    www.oaklandwib.com and on iSupplier as an addendum.

    Proposal Due Date and Time:

    Tuesday, March 8, 2016 at 2:00 PM

    Email submissions should be sent to owdbrfp@oaklandnet.com and hard copies should be delivered

    to: Office of the City Administrator, Contracts and Compliance Division,

    250 Frank Ogawa Plaza 3rd Floor, Suite 3341, Oakland, CA 94612

    Phone: (510) 238-3190

    Proposals Must Be Received and Time Stamped by Contracts and Compliance Staff No Later Than

    2:00 PM on March 8, 2016.

    The Contractor shall be required to comply with all applicable City programs and policies. Details are

    presented in the project documents and will be discussed at the pre-proposal meeting. Discussions

    will include, but may not be limited to: ♦Equal Benefits for Registered Domestic Partners ♦Campaign

    Contribution ♦Post-project Contractor Evaluation ♦Prompt Payment ♦Arizona Boycott ♦ 50% L/SLBE

    (not applicable but 50% L/SLBE participation is strongly encouraged)♦ Dispute Disclosure and ♦Living

    Wage ♦Minimum Wage

    Registration in iSupplier:

    Contractors who wish to participate in the RFP process are required to register in iSupplier in order to

    receive addenda, updates, announcements and notifications of contracting opportunities. We

    recommend updating your firm’s primary email address regularly and periodically confirming that the

    “Products and Services” section fully represents the scope of products and services provided. If you

    have any questions, please email isupplier@oaklandnet.com.

    For further information and detailed iSupplier registration instructions, please visit the following link

    http://www2.oaklandnet.com/oakca1/groups/contracting/documents/webcontent/dowd021

    639.pdf

    Free copies of the RFP documents and Addenda are available in iSupplier. Hard copies will NOT be

    available for purchase from the City. Please consult the City website for the Plan Holder list.

    iSupplier Registration/Login:

    http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/RegisterthroughiSupplierasa

    VendororContractor/index.htm.

  • REQUEST FOR PROPOSALS – WIOA Business Engagement and Services

    2

    New registrants can email isupplier@oaklandnet.com for registration instructions. Allow 3 working

    days for approval to access bid documents through iSupplier.

    iSupplier Plan Holders List:

    http://www2.oaklandnet.com/Government/o/CityAdministration/d/CP/s/Construction/index.htm

    Login for Organizations Previously Registered in iSupplier:

    https://eoakland.oaklandnet.com/OA_HTML/AppsLocalLogin.jsp

    Contact Information: The following City staffs are available to answer questions regarding this RFP.

    1. Project Manager: John Bailey at JBailey@oaklandnet.com or (510) 238-6440 2. Contract Admin: Paula Peav at ppeav@oaklandnet.com or (510) 238-3190 3. Contract Compliance Officer: Vivian Inman at vinman@oaklandnet.com or 510- 238-6261

    B. Goals of the RFP

    The City of Oakland, Office of Economic and Workforce Development / Oakland Workforce Inve

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