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Welcome New Members! Welcome New Members! ASTM International Member and Committee Services New Member Orientation

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Page 1: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

Welcome New Members!Welcome New Members!

ASTM International

Member and Committee Services

New Member Orientation

Page 2: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Today’s GoalsToday’s GoalsIntroduction to ASTM InternationalAn overview of ASTM International and it’s scope of activities

ASTM International Infrastructure and Operations A basic understanding of committee organization and operation

Utilizing the Website for ParticipationA look at the tools provided by the ASTM website to manage

participation and activities on ASTM committeesSupplemented by live website demonstrations of functions

Key Points for ParticipationActivities between meetings, along with specific pre-, post-, and in-

meeting pointersOfficer roles

ASTM International Outreach and CoordinationQuestions

Page 3: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

I I Introduction to ASTM InternationalIntroduction to ASTM InternationalIntroduction to ASTM International

An overview of ASTM International and it’s scope of activities

ASTM International Infrastructure and Operations A basic understanding of committee organization and operation

Utilizing the Website for ParticipationA look at the tools provided by the ASTM website to manage participation and activities on ASTM committeesSupplemented by live website demonstrations of functions

Key Points for ParticipationActivities between meetings, along with specific pre-, post-, and in- meeting pointersOfficer roles

ASTM International Outreach and CoordinationQuestions

Page 4: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Introduction to ASTM InternationalIntroduction to ASTM InternationalASTM’s Primary ObjectiveASTM’s Primary Objective

…is to be the foremost developer and provider of consensus standards, related technical information, and services having globally recognized quality and market relevance

Page 5: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Introduction to ASTM InternationalIntroduction to ASTM InternationalGeneralGeneral

Founded in 1898

Developing voluntary, consensus standards for materials, products,

systems & services world-wide through direct-member participation

ASTM International has approximately 12,000 standards used

internationally

ASTM International standards reflect the most current technology

because they are living documents that are continually revised

Over 31,000 members from 130 countries participate on ASTM

International committees; users from 175 countries

Page 6: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

All stakeholders involvedNeutral forumConsensus-based proceduresPrivate and public sector cooperation

EXAMPLES:

Product manufacturers • Regulatory agencies • Associations • Professional societies • Professionals and consultants • Financial organizations • Academia • Research institutions and laboratories

Introduction to ASTM InternationalIntroduction to ASTM InternationalForumForum

Page 7: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

EXAMPLESA01 on Steel, Stainless Steel and Related AlloysB07 on Light Metals and AlloysC16 on Thermal InsulationD01 on PaintD02 on Petroleum Products and LubricantsD20 on PlasticsE28 on Mechanical TestingF04 on Medical and Surgical Materials and DevicesF24 on Amusement Rides and DevicesF37 on Light Sport AircraftG01 on Corrosion of Metals

Introduction to ASTM InternationalIntroduction to ASTM International140 Technical Committees140 Technical Committees

Page 8: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Developed voluntarily and used voluntarily

Cited in a contract

Government agency reference them in codes, certification, regulations, and laws (US: P.L. 104-113)

Used by tens of thousands of individuals, companies, and agencies globally

Over 3,300 ASTM International standards are used as the basis for national standards by reference in regulation in over 72 countries

Introduction to ASTM InternationalIntroduction to ASTM InternationalHow are Standards Used?How are Standards Used?

Page 9: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

2007 Operating Expenses of $37.5 Million

2007 Revenue SourcesPublications • 68%

Administrative Fees • 5%

Training Courses • 3%

Interest • 8%

Proficiency Test Program • 4%

Other • 12%

Introduction to ASTM InternationalIntroduction to ASTM InternationalBusiness ModelBusiness Model

Page 10: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

II II Infrastructure and OperationsInfrastructure and Operations

Introduction to ASTM InternationalAn overview of ASTM International and it’s scope of activities

ASTM International Infrastructure and Operations A basic understanding of committee organization and operation

Utilizing the Website for ParticipationA look at the tools provided by the ASTM website to manage participation and activities on ASTM committeesSupplemented by live website demonstrations of functions

Key Points for ParticipationActivities between meetings, along with specific pre-, post-, and in- meeting pointersOfficer roles

ASTM International Outreach and CoordinationQuestions

Page 11: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Proven democratic and open processStaff management support for committee Staff administrative supportProfessional editors Meetings management Templates for new standardsInteractive electronic forums Web conferencing Electronic submittals and balloting

Infrastructure & Operations Infrastructure & Operations Development of Technical InformationDevelopment of Technical Information

Page 12: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

160 person staff to manage & support the technical committees

Managers & editors ensure efficient operation & provide management and administrative support

ASTM Headquarters

Staff Managers

140 Technical Committees31,000 Members

Infrastructure & Operations Infrastructure & Operations Support StructureSupport Structure

Page 13: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Technical Committees form to address specific industry subjects.Subcommittees are established to address subsets of specialized subject matter.Subcommittees organize their expertise into Task Groups to write standards. Direct Member Participation vs. National Body Coordination

Main Committee

Subcommittee.01

Subcommittee.02

Subcommittee.03

Task Group 1

Task Group 2

Infrastructure & Operations Infrastructure & Operations Technical Committee OrganizationTechnical Committee Organization

Page 14: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Documents are drafted and revised in the task group

Drafts are first voted on by the subcommittee

After subcommittee approval, the main committee & entire Society vote on the draft

Infrastructure & Operations Infrastructure & Operations BallotingBalloting

Page 15: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Infrastructure & Operations Infrastructure & Operations The “Official Vote”The “Official Vote”

Technical committees, with individuals participating from thousands of companies and interests from around the world, are balanced to ensure fairness of the process. No more than one person from a company can carry an “official vote.” This prevents individual interests from weighting the process.

An “official vote” gives a person the right to raise their hand in a meeting, when it comes time to vote on the ballot returns†. Thus, while every member can submit a ballot with their point of view, and every point of view has to be considered equally in accordance with the Regulations Governing ASTM Technical Committees, only official voters can vote on motion to include or exclude information that has been received during balloting. This is how every member has a say, yet the input is balanced.

NO MATTER YOUR VOTING STATUS, YOUR VOTE MUST BE CONSIDERED! SO RETURN YOUR BALLOTS!

†Official voters are also used by the Society for administrative purposes, like % return and % affirmative tallies on balloted items.

Page 16: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Infrastructure & Operations Infrastructure & Operations “Balance”“Balance”

Technical committees are “classified” and “balanced.” Members are classified as producers, users, or general interest participants, in terms of their interest as it relates to the scope of the committee’s standardization activities. Only one official vote is assigned per company. Official votes are also assigned in a way that makes ensure voting interests have equal say. This is referred to as “balance.” “Balance” means that there are no more producer official voters than user & general interest official voters. This ensures a fair consensus process. While every member gets to vote, and every vote counts equally, only official voters (assigned

according to their affiliation, and in accordance with committee balance) can rule on feedback received during balloting.

Producer

User&

General InterestASTM

Page 17: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Infrastructure & Operations Infrastructure & Operations Technical Committee OversightTechnical Committee Oversight

COTCO is the author and keeper of the Regulations, or “rules”, for committee operation and standards development

Interprets, enforces, and manages revisions to the RegulationsHears appeals related to committee activities and jurisdictional disputes related to committee scope

COS ensures the Regulations, or “rules”, are followed

Ensures committees have been fair in following the rules for each voter who is voted upon as Not Persuasive/RelatedRules on standards-related jurisdictional issuesOversees the Form and Style for ASTM Technical Committees

Page 18: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Complexity of the job

Urgency of needs

Time devoted by members

Utilization of new informational technologies

ASTM’s average standard development time is 19 months

New committees average lesser times (7 – 14 months)

Infrastructure & Operations Infrastructure & Operations Time Frame for Standards DevelopmentTime Frame for Standards Development

Page 19: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Electronic publishing system: SGMLCustomized product selection e.g., selected standardsCustomized product format e.g., electronic, hard copyGlobal distribution networkAvailable anywhere at anytime

Infrastructure & Operations Infrastructure & Operations Delivery of Technical InformationDelivery of Technical Information

Page 20: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

III III Utilizing the Website for ParticipationUtilizing the Website for Participation

Introduction to ASTM InternationalAn overview of ASTM International and it’s scope of activities

ASTM International Infrastructure and Operations A basic understanding of committee organization and operation

Utilizing the Website for ParticipationA look at the tools provided by the ASTM website to manage participation and activities on ASTM committeesSupplemented by live website demonstrations of functions

Key Points for ParticipationActivities between meetings, along with specific pre-, post-, and in- meeting pointersOfficer roles

ASTM International Outreach and CoordinationQuestions

Page 21: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Utilizing the Website for ParticipationUtilizing the Website for ParticipationThe ASTM International HomepageThe ASTM International Homepage

Page 22: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Utilizing the Website for ParticipationUtilizing the Website for ParticipationThe Technical Committees Page (public)The Technical Committees Page (public)

Key Resources:

Regulations / Form & Style

Articles

Templates

Awards

Page 23: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Utilizing the Website for ParticipationUtilizing the Website for ParticipationTechnical Committee Homepages (public)Technical Committee Homepages (public)

Key Resources: ScopeOfficers

WorkflowMeetings/Symposia

Page 24: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Utilizing the Website for ParticipationUtilizing the Website for ParticipationLogging In – Member’s Only AreaLogging In – Member’s Only Area

Page 25: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Utilizing the Website for ParticipationUtilizing the Website for ParticipationMember ResourcesMember Resources

Page 26: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Minutes and AgendasSelect the Link to the

Desired Minutes/Agenda, & a Downloadable/Printable

PDF Appears.

Utilizing the Website for ParticipationUtilizing the Website for ParticipationMinutes & AgendasMinutes & Agendas

Page 27: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

RostersSelect the Link to the Desired

Individual, & the Contact Information is presented

– with a Hot-Linked Email Address.

Utilizing the Website for ParticipationUtilizing the Website for ParticipationRostersRosters

Page 28: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Ballots

Select the Link to the Desired Ballot (Listed by Subcommittee), & Review a Ballot that Lists All

Items Under Review. To View a Specific Item, Click its Link, & a Downloadable/Printable PDF appears. Vote on the Item (Affirmative, Negative, Abstain, or

Provide Comments) by Simply Selecting the Toggle.

Utilizing the Website for ParticipationUtilizing the Website for ParticipationBallotingBalloting

Page 29: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

ASTM International Pays-For / Hosts:On-Line, or “Virtual” meetingsConference Calls

Committees are encouraged to integrate these resources with meetings and member contributions to accelerate standards development and enhance participation

Utilizing the Website for ParticipationUtilizing the Website for ParticipationOther Online & Interactive ServicesOther Online & Interactive Services

Page 30: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

IV IV Key Points for ParticipationKey Points for Participation

Introduction to ASTM InternationalAn overview of ASTM International and it’s scope of activities

ASTM International Infrastructure and Operations A basic understanding of committee organization and operation

Utilizing the Website for ParticipationA look at the tools provided by the ASTM website to manage participation and activities on ASTM committeesSupplemented by live website demonstrations of functions

Key Points for ParticipationActivities between meetings, along with specific pre-, post-, and in- meeting pointersOfficer roles

ASTM International Outreach and CoordinationQuestions

Page 31: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Much happens in-between meetings!Review the minutes of the past meetings for corrections and actionEnsure you are on the main/sub/task group rosters where you want to participate; check on your statusLook for notice of ballots that have opened; be sure to vote so you are not listed as inactiveLook for virtual meetings and conference call notices; feel free to propose them of your officers/contactsKeep in contact with colleagues on various standards initiativesCoordination of workshops and symposiaMembership promotionsFell free to contact staff at any time

Key Points for ParticipationKey Points for ParticipationIn-Between MeetingsIn-Between Meetings

Page 32: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Review meeting announcementsReview posted venue-related information; PRE-REGISTER!Review the meeting schedule and agendas (download and save); outreach to contacts and chairs about agenda itemsFamiliarize yourself (download and save) past meeting minutesReview closed ballot items and reports

Note the nature of votingOutreach to contacts, chairs and colleagues

Packing: Posted meeting information will provide you with details on attire. Usually business casual in warmer (or “casual”) climates; business otherwise (tie, or jacket w/wo tie)Review the Staff Report

Managers prepare a “Staff Report”, usually distributed to officers, summarizing all activities in-between meetings

Review the online jurisdiction list of standards and their progress

Key Points for Participation Key Points for Participation Pre-MeetingPre-Meeting

Page 33: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

At ASTM Committee WeeksFull staff and logistical support

• Registration desk, Editors, assistants, managers, Society executives, Member’s Office, wireless internet, printing services, member’s business breakfast (spring only), LCD’s and other meeting related essentials provided by request, room blocks, free meeting space, AM and PM refreshments

Independent MeetingsVarious services provided; check with the committee staff manager

Key Points for Participation Key Points for Participation In-MeetingIn-Meeting

Page 34: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Usually, Robert’s Rules applyExcept where in conflict with the RegulationsSome committees are more/less formal/relaxed than others

Having reviewed ballot actions, come prepared with thoughts on motions

Any member may make a motion on most any item (though only official voters may be able to vote)

Ask questionsMembers recognize that meetings are leaning experiences

Take good notesSummarize action items and ballot resolutions to compare to the minutes

NetworkTake the opportunity to meet with the best minds in the industry

Key Points for Participation Key Points for Participation In-MeetingIn-Meeting

Page 35: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Review the minutes that are posted, particularly for correctness and actionFollow up on action items

Contacting voters for resolutionsInitiating Work Items (WK registration)

• Templates, up front editorial services, graphics servicesInitiation of ILS programsPreparing ballot items

Work Item leadershipKeep in touch with your task groupWork with staff to schedule online meetings and calls

Key Points for Participation Key Points for Participation Post MeetingPost Meeting

Page 36: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Key Points for ParticipationKey Points for ParticipationKnow your Officers & Their RolesKnow your Officers & Their Roles

Main CommitteeChairmanVice Chairman(en)SecretaryMembership SecretaryMember(s) at LargeOther

SubcommitteeChairmanVice Chairman(en)Secretary

Task GroupChairman/Secretary/Technical Lead

Page 37: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

Key Points for ParticipationKey Points for ParticipationResourcesResources

Regulations Governing ASTM Technical CommitteesRecommended reading: Entire item; critical: sections 4 - 12 http://www.astm.org/COMMIT/Regs.pdf

Form and Style for ASTM StandardsRecommended reading: Introduction (1 page), Information on the type of standard you may be writing or critiquing (+/- 10 pages)http://www.astm.org/COMMIT/Blue_Book.pdf

ASTM Technical Committee Officer HandbookRecommended Reading: Peruse cover-to-coverA one-stop shop for an overview on what you need to know (not just for officers!)http://www.astm.org/COMMIT/RedBook5.pdf

Page 38: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

V V ASTM International Outreach and ASTM International Outreach and

CoordinationCoordinationIntroduction to ASTM International

An overview of ASTM International and it’s scope of activitiesASTM International Infrastructure and Operations

A basic understanding of committee organization and operationUtilizing the Website for Participation

A look at the tools provided by the ASTM website to manage participation and activities on ASTM committeesSupplemented by live website demonstrations of functions

Key Points for ParticipationActivities between meetings, along with specific pre-, post-, and in- meeting pointersOfficer roles

ASTM International Outreach and CoordinationQuestions

Page 39: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

ASTM International Outreach ASTM International Outreach and Coordination and Coordination

Open HousesBringing the standards leaders from a given region to ASTM Headquarters for several days of constructive dialogue to foster understanding, and reinforce the role of standards among trading partners

Intern ProgramInviting the NSBs of other nations to intern at ASTM’s World Headquarters to build bridges and long-term relationships

Memoranda of UnderstandingPromote partnerships, use and understanding of ASTM standardsReduce duplication and broaden inputOver 50 MOU countries involved

Visit http://www.astm.org/GLOBAL/index.html for more information

Page 40: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

ASTM International Outreach ASTM International Outreach and Coordination and Coordination

Coordination with Standards Development Organizations (SDO)Memoranda of Understanding (MOU) with some SDOs to avoid overlap in technical work programs and to reduce duplicationEncourage members (particularly during new Work Item registration) to be aware of similar activities

• Establish necessary liaison• Avoid duplication / use cross referencing

Reference existing information satisfying the technical need• Don’t take information (ie: a standard’s content) from one SDO

to another; it duplicates technical content, leading to wasted (duplicated) resources and industry confusion

Business arrangements with National Standards Bodies

Page 41: Welcome New Members! ASTM International Member and Committee Services New Member Orientation

ASTM International Member and Committee ServicesNew Member Orientation

VI VI Thank You! - Questions?Thank You! - Questions?

Brynn Murphy, Staff ManagerASTM International Technical

Committee Operations100 Barr Harbor DriveWest Conshohocken, PA 19428+1 610 832 [email protected]