wednesday, december 14, 2016 - brampton council 2010... · wednesday, december 14, 2016 ... city of...

Wednesday, December 14, 2016

7:00 p.m. – Special Meeting Council Chambers – 4

th Floor

Members: Mayor L. Jeffrey

Regional Councillor G. Gibson – Wards 1 and 5 (Acting Mayor – December)

Regional Councillor E. Moore – Wards 1 and 5 Regional Councillor M. Palleschi – Wards 2 and 6 Regional Councillor M. Medeiros – Wards 3 and 4 (Acting Mayor – January 2017)

Regional Councillor G. Miles – Wards 7 and 8 (Acting Mayor – February 2017) Regional Councillor J. Sprovieri – Wards 9 and 10

City Councillor D. Whillans – Wards 2 and 6 City Councillor J. Bowman – Wards 3 and 4 City Councillor P. Fortini – Wards 7 and 8

City Councillor G. Dhillon – Wards 9 and 10

For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact:

Terri Brenton, Legislative Coordinator, Telephone 905.874.2106, TTY 905.874.2130

[email protected] Note: Some meeting information may also be available in alternate formats upon request.

Agenda

City Council The Corporation of the City of Brampton

mailto:[email protected]

Agenda City Council

2016 12 14 of 3

Note: Please ensure all cell phones, mobile and other electronic devices are turned

off or placed on non-audible mode during the meeting. Council Members are prohibited from sending text messages, e-mails and other electronic messaging during the meeting.

1. Agenda

2. Declarations of Interest under the Municipal Conflict of Interest Act

3.

3.1.

Delegations (5 minutes maximum)

Delegation from Jotvinder Sodhi, Canadian Families Alliance, re: Property Tax Increase

4.

4.1.

Presentations

Presentation from Harry Schlange, Chief Administrative Officer and Dave Sutton, Director, Finance and Interim Treasurer, Corporate Services, re: City of Brampton Budget 2017

5.

5.1.

Reports

Report from D. Sutton, Director of Finance and Interim Treasurer, Corporate Services, dated December 2, 2016, re: 2017-2019 Operating

and Capital Budget Approval

Recommendation

6.

6.1.

Committee Reports

Minutes – Budget Committee – November 28 to November 29, 2016

(Chair – Regional Councillor Gibson)

To be approved

7. Correspondence

Agenda City Council

2016 12 14 of 3

8. Public Question Period

15 Minute Limit (regarding any decision made at this meeting)

9.

9.1.

By-laws

To amend User Fee By-law 380-2003, as amended – various fees and charges

10.

10.1.

Confirming By-law

To confirm the proceedings of the Special Council Meeting held on

December 14, 2016

11. Adjournment

Next Meetings: Wednesday, January 25, 2017 – 9:30 a.m. Wednesday, February 8, 2017 – 9:30 a.m.

Attention:

Meeting: □ City Council □ Planning & Infrastructure Services Committee

□ Corporate Srvcs. Cmmttee □ Community & Public Services Committee

□ Economic Dev. Committee □ Other: ______________________________

Meeting Date Requested: Agenda Item (if applicable):______________

Email/

Fax No.

Note: a delegation is limited to not more than five minutes.

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□ Computer Notebook □ DVD Player □□

Note:

I will require the following audio-visual equipment/software for my presentation:

Name of Individual(s):

Position/Title:

Organization/Person

being Represented:

Telephone No.

Subject Matter to

be Discussed

Full Address for Contact:

Action Requested

I am submitting a formal presentation to accompany my delegation:

Once the above information is received by the City Clerk's Office, you will be contacted by a

Legislative Coordinator to confirm your placement on the appropriate agenda.

Personal information on this form is collected under authority of the Municipal Act, SO 2001, c.25 and/or the Planning Act, R.S.O.

1990, c.P.13 and will be used in the preparation of the applicable council/committee agenda and will be attached to that agenda.

Questions about the collection of personal information should be directed to the Deputy City Clerk, Council and Administrative

Services, 2 Wellington Street West, Brampton, Ontario, L6Y 4R2, tel. 905-874-2115.

PowerPoint

Delegates are requested to provide to the City Clerk's Office well in advance of the meeting

date: (i) 25 copies of all background material and/or presentations for publication with the meeting

agenda and/or distribution at the meeting, and (ii) for PowerPoint and other visual presentations,

an electronic copy of the presentation (e.g., DVD, CD, .ppt file) to ensure compatibility with

corporate equipment.

Other - please specify_______________________________

Attach additional page if required.

Request for Delegation City Clerk's Office, City of Brampton, 2 Wellington Street West, Brampton ON L6Y 4R2 Email: [email protected] Telephone: (905) 874-2100 Fax: (905) 874-2119

3.1

City of Brampton

Budget 2017

Presentation to

Council

December 14, 2016

4.1 - 1

SPECIAL COUNCIL MEETING

December 14, 2016

OUTLINE

• Where We Are and How We Did It

• Future Ready: Momentum

• Value to Citizens

• Operating Budget

• Capital Budget

• Major Initiatives

• Summary

Overview

4.1 - 2


December 14, 2016

2017 PROPERTY TAX IMPACT

Overview

4.9% 3.6% Net Savings:

$5.5M Assessment Growth:

$1.3M 3.3%

2.3% OVERALL City, Region, Schools

4.1 - 3


December 14, 2016

2017 PROPOSED COMPLEMENT

-

20

40

60

80

100

120

140

August 2016 Now

Fire & Emergency Services Transit Other

Overview

4.1 - 4


December 14, 2016

SUSTAINABLE TRANSFORMATION

2017 2018 2019 & beyond

Cost reduction $3.8M $4.3M $4.3M

Cost avoidance $4.5M $7.8M $7.8M

Total $8.3M $12.1M $12.1M

Term of Council: $20.4M

Cost Improvements

Key benefits: • More agile, responsive organization

• Clarity in roles and objectives

• Changing the corporate culture

Sustainable

financial benefits are a

by-product of this change

Overview

4.1 - 5


December 14, 2016

Good Government

Move & Connect

Smart Growth

Strong Communities

• Corporate transformation: increased productivity, $8.3M cost improvement

• CD Howe A-, Standard & Poor’s Triple-A

• Codes of Conduct, Lobbyist and Gift Registries

• Community engagement and ethnic media programs

• Multi-year budgeting

• Corporate Asset Management Plan

• Enhanced Züm services

• Expanded GO Services, rail network, innovation corridor

• Applied for $65M PTIF funding for Transit initiatives

• $63M capital roads, resurfacing, bridge and trail projects

• University announced for Brampton

• Economic Development and Culture refocused

• Official Plan Review, Environment, Cultural Heritage Master Plans

• Riverwalk downtown revitalization kickoff

• $40M City-invested to Peel Memorial construction opening

• Renewed Recreation focus on community health, wellness

• Youth engagement survey completed

• Inclusion and equity initiatives

STRATEGIC PLAN: 2016 Accomplishments

Overview

4.1 - 6


December 14, 2016

FUTURE READY: Momentum

Continue to modernize our corporation

Become a magnet for jobs and innovation

Build an urban future

COUNCIL’S VISION Brampton is a connected city that is innovative, inclusive and bold

Overview

4.1 - 7


December 14, 2016

“We estimate that Brampton’s

economy is very strong… We view

the city’s economy as dynamic and

well diversified, which robust

population growth supports.”

Standard & Poor’s

Brampton is a global market leader :

• Top 10 Mid-Sized American Cities of the

Future 2015/16

• Top 10 for Business Friendliness and

Connectivity

fDi Intelligence, a division of the Financial Times (UK)

FUTURE READY: Momentum

Overview

BRAMPTON

4.1 - 8


December 14, 2016

VALUE TO CITIZENS

3.3% New and Enhanced

Infrastructure Levy

0.5% Base Operating Increase

0.8%

2.0%

Overview

2.3% OVERALL City, Region, Schools

4.1 - 9


December 14, 2016

City of Brampton,

$2,115

Hospital Levy, $49

Region of Peel,

$1,743

School Boards,

$781

TYPE OF HOME VALUE TOTAL INCREASE

Average Residential $443,000 $4,688 $107

Single Detached

$507,000

$5,352

$124

Semi Detached $369,000 $3,884 $91

Townhouse $353,000 $3,723 $87

Condominium $240,000 $2,587 $62

2017 RESIDENTIAL TAX BILL

Overview

4.1 - 10


December 14, 2016

BASE OPERATING INCREASE

2017 Proposed: 0.5%

• Respond to population growth

• Maintain service levels

• Accommodate inflation

Overview

CPI: Consumer Price Index (inflation) As at September 2016

0.0%

0.5%

1.0%

1.5%

2.0%

2.5%

Base Operating Increase Toronto CPI Ontario CPI

4.1 - 11


December 14, 2016

NEW & ENHANCED: Transit

Community Value

• Züm growth, BRT and

support corridors

• Better connectivity

- Spadina subway link

• Increased frequency and

service levels

• Ridership increase of 500,000

Overview

4.1 - 12


December 14, 2016

NEW & ENHANCED: Fire

Community Value

• Provides FULL RESPONSE (5

trucks) in 8 minutes, 90% of

the time (from current 27%)

• Improves response times

• Puts another fire apparatus in

service

• Meets NFPA* standards

* NFPA = National Fire Protection Association

Current

Levels

Overview

4.1 - 13


December 14, 2016

INFRASTRUCTURE LEVY

Infrastructure Levy: 2.0% • Total asset replacement cost =

$5.1B (excluding land)

• Maintain existing assets

• Leverage Federal and

Provincial funding

Overview

4.1 - 14


December 14, 2016

INFRASTRUCTURE LEVY

Overview

4.1 - 15


December 14, 2016

LEVERAGING INVESTMENTS

F: $25.3B

P: $55B

F: $21.9B

P: $325M

F: $10.1B

P: $26B F: $21.9B

P: $52B

Federal: $180B over 11 years

Transport

Green Transit

Social

Provincial: $137B over 10 years

Overview

4.1 - 16


December 14, 2016

2017-2019 Operating Budgets ($000s) 2017 2018 2019

Base Operating Increase 2,333 4,693 6,615

New and Enhanced 3,284 3,656 4,460

Infrastructure Levy 8,452 9,050 9,649

TOTAL Variance 14,068 17,400 20,724

Budget Increase % 3.3% 3.8% 4.3%

Proposed

CHANGES TO OPERATING BUDGET

Operating

1% of City property tax levy = $4.2M

2017 Operating Budget = $631.6M

4.1 - 17


December 14, 2016

2017-2019 Capital Budgets ($000s) 2017 2018 2019 TOTAL

Public Works & Engineering 61,970 82,337 81,409 225,716

Community Services 34,700 39,107 55,170 128,977

Transit 71,421 18,298 25,748 115,467

Corporate Services 6,503 6,290 7,427 20,220

Fire & Emergency Services 5,330 7,675 3,821 16,826

Planning & Development Services 1,667 1,635 1,505 4,807

Other 1,676 1,346 1,800 4,822

Totals 183,267$ 156,688$ 176,880$ 516,835$

CAPITAL BUDGET

Capital

Proposed

4.1 - 18


December 14, 2016

MAJOR INITIATIVES

• Facility repair and replacement

• Sandalwood Transit Facility expansion

• Road resurfacing

• Road widenings

• Züm Airport Road expansion

• New buses

Capital

4.1 - 19


December 14, 2016

RESPONSIBLE BUDGET

2.3% TAX IMPACT City, Region, Schools

Best-in-Class Foundation

Trust and confidence Continuous improvement, innovation

Modernize corporation Focus on progress

Teamwork: Council and Staff

Respond to growth Enhance public safety

Move and connect people Infrastructure investment

4.1 - 20

Report

City Council The Corporation of the City of Brampton

2016-12-14

Date: 2016-12-02

Subject: 2017-2019 Budget Approval

Contact: David Sutton, Director, Finance and Interim Treasurer, Corporate

Services (905) 874-2257

Recommendations:

1. That the report from David Sutton, Director, Finance and Interim Treasurer,

Corporate Services Department, dated December 2, 2016, to the City Council

special meeting of December 14, 2016 re: “2017-2019 Budget Approval” be

received;

Operating Budget:

2. That the City of Brampton tax levy for 2017 be increased by $14,068,452 after

accounting for assessment growth and incorporating all amendments from the

Budget Committee meetings held November 28 and 29, 2016;

3. That Council approve the 2017 Operating Budget with total budgeted

expenditures of $631,577,313 and budgeted revenues of $631,577,313

(Appendix A);

4. That the Treasurer be authorized to make all necessary transfers between

Reserves, Reserve Funds, and the Operating Fund as and when required;

5. That the Treasurer be authorized to make all necessary transfers of amounts

budgeted on a provisional basis in General Government accounts to

Department operating accounts, as and when the necessary supporting

information is available;

6. That the Chief Administrative Officer be authorized to effect the necessary

funding transfers, incur expenditures, and add or adjust complement as required

to access the corporate emerging issues (contingency) account and to

implement the approved budget and related organizational changes;

5.1 - 1

7. That the departments proceed with their respective 2017 programs as described

in the 2017-2019 Proposed Business Plan and Budget;

8. That the 2018 and 2019 Operating Budgets be approved in principal with a

projected property tax bill increase of 2.6% and 2.8% for the City, Region and

School Boards combined;

Capital Budget:

9. That Council approve the 2017 Capital Budget in the amount of $183,267,000

(Appendix B);

10. That Council approve the 2017 Capital Cash Flow of $176,000,000 for use on

the City’s 2017 annual financial statements;

11. That the Treasurer be authorized to make all necessary transfers between

Reserves, Reserve Funds, and the Capital Fund as and when required;

12. That the departments proceed with their respective 2017 capital projects as

described in the 2017-2019 Proposed Business Plan and Budget;

13. That the 2018 and 2019 Capital Budget be approved in principal, in the amounts

of $156,688,000 and $176,880,000 (Appendix B);

14. That the Treasurer be authorized to request debt financing through the Region

of Peel for capital projects identified as external debt funded (Appendix C),

subject to:

1. Obtaining specific Council approval prior to the request to the Region

of Peel for debenture financing;

2. Staff identifying alternative funding sources prior to the need for the

funding.

15. That the Treasurer be authorized to borrow from reserves, reserve funds and

other City funds, as required to temporarily fund the cash flows for projects

identified as external borrowing (Appendix C), subject to staff identifying

alternative funding sources;

16. That the Treasurer be authorized to borrow from the Community Investment

Fund for projects identified as internal borrowing (Appendix C), subject to staff

identifying alternative funding;

5.1 - 2

17. That the Treasurer be authorized to substitute Internal Borrowing from the

Community Investment Fund with funding from Development Charge Reserves

for capital projects identified in Appendix C, should sufficient funding be

available.

18. That the Treasurer be authorized to substitute External Tax Supported

Borrowing with funding from Reserve Fund #4 – Asset Repair and Replacement

for projects identified in Appendix C, should sufficient funding be available.

Full Accrual Budget:

19. That Council approve the 2017 Full Accrual Budget net surplus of $129.3

million, as specified in Appendix D.

Overview:

Budget Committee is recommending a 2017 net budget increase of 3.3%

for the City.

When taking into account the Region of Peel’s 2.2% net budget increase

and no change in the Education – School Boards component, the overall

property tax bill will increase by 2.3%.

For the average residential property assessed at $443,000 this equates to

an increase of $107 per year on the overall tax bill.

The 2017 Operating Budget, as recommended by Budget Committee,

provides for gross expenditures and revenues of $631.6 million.

After incorporating assessment growth and other revenue adjustments,

the 2017 Operating Budget requires a tax levy increase of $14.1 million.

The 2017 Capital Budget recommended for approval totals $183.3 million.

The 2017 Capital Cash Flow recommended for approval totals $176.0

million.

The 2017 Full Accrual Budget consists of $730.8 million in expenditures

and $860.1 million in revenues, resulting in a net surplus of $129.3

million.

Financing recommendations are presented in this report in order to

obtain authorization for the necessary fund transfers.

5.1 - 3

Background:

The City of Brampton is one of the youngest, most diverse and fastest growing cities

in the country. The 2017-2019 Budget has been developed with a focus on building

a future ready city that is able to compete on a global stage. This includes providing

the right balance of services, investing in innovation and infrastructure, while being

financially responsible and ensuring value for money.

Staff is committed to accountability and transparency for all City of Brampton

stakeholders, including Council and the public. The 2017-2019 Budget presents the

City’s initiatives in an open, transparent and meaningful way. The C.D. Howe

Institute recognized these efforts in November, 2016, as Brampton received the

highest grade in Canada ‘A-’ for budgeting and public disclosure of financial data.

The 2017-2019 budget reflects a balance between the priorities of the community

and a fiscally responsible approach for the City.

Operating Budget:

Budget Committee is recommending a 2017 net budget increase of 3.3% for the City.

In dollar terms, the 2017 Operating Budget requires a tax levy increase of $14.1

million, with total gross expenditures and revenues amounting to $631.6 million

(Appendix A).

When combined with the Region of Peel’s 2.2% net budget increase and no change

on the Education – School Boards component, the 2017 overall property tax bill will

increase by 2.3%.

The combined increases of the City and the Region translate into a $107 per year

increase on the average residential property tax bill, based on a 2016 average

Municipal Property Assessment Corporation (MPAC) property assessment value of

$443,000.

Budget Committee meetings held November 28 and 29, 2016, resulted in a reduction

to the proposed 2017 Operating Budget. Assessment Growth for 2017 came in

higher than initially forecast by $1.3 million. Budget Committee subsequently

recommended that this additional revenue be used to offset the City’s budget

increase in 2017. This resulted in the 2017 overall property tax bill decreasing from

the originally proposed 2.6% increase to a 2.3% increase.

The 2018 Operating Budget is projected to have an overall property tax increase of

2.6%, while the 2019 Operating Budget is projected to increase by 2.8% for the City,

Region and School Boards combined.

5.1 - 4

Capital Budget:

The 2017 Capital Budget recommended for approval totals $183.3 million (Appendix

B), with an operating impact of $8.8 million. The recommended budget has been

prepared in the context of ensuring adequate repair and replacement of the City’s

existing infrastructure and delivering new assets, while taking into account the City’s

capacity to deliver capital projects timely and effectively.

The 2018 Capital Budget is forecast at $156.7 million and the 2019 Capital Budget is

forecast at $176.9 million (Appendix B).

Internal and External Debt:

The 2017 Capital Budget includes internal and external debt financing of $20.5

million. The individual projects and estimated annual repayment costs are included

in Appendix C.

External Debt financing for 2017 amounts to $11.2 million of property tax supported

borrowing. As the projects are completed and become eligible for debt financing,

staff will review available reserves to determine if debt financing can be substituted

by alternative funding sources.

Internal Debt financing in the amount of $9.3 million has been identified in the 2017

Capital Budget and is supported by Development Charges. The Community

Investment Fund will be used to fund these projects with repayments coming from

future Development Charge collections. Staff will review development charge

reserves regularly to determine if internal borrowing can be substituted.

Capital Cash Flow:

The City is required to approve an annual capital spending budget for the full capital

program for the purposes of the Annual Financial Statements, including projects

funded in the 2017 budget and projects funded in prior years, still in progress. The

2017 cash flow is derived by reviewing historical spending patterns and projects

currently in progress. It is estimated that the City will spend $176.0 million on the

2017 capital program.

Full Accrual Budget:

Municipal government budget methods have historically been focused on the annual

cash requirements to operate the municipality and the associated property tax

needed to fund operations.

5.1 - 5

With the introduction of the Public Sector Accounting Board (PSAB) changes with

respect to the Tangible Capital Asset Reporting (TCA) in 2009, additional financial

information has become available, such as annual depreciation expense and

developer contributed assets that were not previously reported in the City’s Financial

Statements or Budgets prior to this change.

Full Accrual Budgeting provides stakeholders with a better reflection of the long-term

financial health of the municipality for decision making purposes.

Full Accrual Budgeting also serves to meet the disclosure requirements of Ontario

Regulation 284/09 – Budget Matters – Expenses.

The Full Accrual Budget for 2017 projects a net surplus of $129.3 million (Appendix

D). This surplus is primarily due to developer contributed assets, recognized

development charges and other grants and subsidies, such as gas tax funding.

Developer contributed assets consists of the City taking ownership of sub-divisions

built by developers. The value of the sub-division is included on the City’s balance

sheet as an asset and must therefore be operated, maintained and depreciated.

Recognized development charges is funding received from developers utilized during

the year to fund growth related assets, such as new roads and parks.

Other grants and subsidies such as gas tax funding are sources of funding

contributed to the City for specific purposes and cannot be used to offset property

taxes. Gas tax funding is primarily used for Transit and Road Infrastructure related

projects.

Although the 2017 Full Accrual Budget indicates a surplus position of $129.3 million,

this is largely due to the City of Brampton’s current growth cycle and cannot be used

to offset property taxes.

Conclusion:

The 2017-2019 Budget has been developed with a focus on building a future ready

city that is able to compete on a global stage. This includes providing the right

balance of services, investing in innovation and infrastructure, while being financially

responsible and ensuring good value for money.

The City’s 2017 Operating Budget requires additional funding of $14.1 million. When

combined with the Region of Peel’s and School Boards funding requirements, this

results in a 2.3% increase on the overall tax bill.

The 2017 Capital Budget consists of $183.3 million of project funding, focused on

ensuring adequate repair and replacement of the City’s existing infrastructure and

delivering new assets, while taking into account the City’s capacity to deliver capital

projects timely and effectively.

5.1 - 6

All funding recommendations required for implementation of the 2017 Operating and

Capital Budgets are incorporated within this report and are forwarded to City Council

for approval.

Approved by: Approved by:

____________________________ _______________________________

David Sutton Patrick Moyle Director, Finance and Interim Commissioner

Interim Treasurer Corporate Services

Attachments:

Appendix A: 2017 Operating Budget Summary

Appendix B: 2017-2019 Capital Budget Summary

Appendix C: 2017 Capital - Debt Financing and Repayments

Appendix D: 2017 Full Accrual Budget

Report authored by: Mark Medeiros, Manager, Corporate Budgets

5.1 - 7

APPENDIX A: 2017 OPERATING BUDGET SUMMARY

($000s)2016

BUDGET*

2016

ACTUALS**

2017

BUDGET

2017 vs 2016

BUDGET

%

CHANGE

BREAKDOWN BY CATEGORY

Labour Expenditures 359,079 351,231 370,472 11,394 3.2%

Other Expenditures 287,975 284,988 261,105 (26,870) -9.3%

Total Expenditures 647,054 636,219 631,577 (15,476) -2.4%

Gross Revenues (647,054) (636,219) (631,577) 15,476 -2.4% *2016 Budget includes a one-time grant payment (other expenditure) and one-time draw from Reserve

Fund – Peel Memorial (gross revenue) each in the amount of $40 million which have been removed as part of the 2017 Operating Budget **Forecast year-end actuals based on June 30, 2016 actual result

5.1 - 8

APPENDIX B: 2017-2019 CAPITAL BUDGET SUMMARY

2017-2019 Capital Budgets ($000s) 2017 2018 2019 TOTAL

Public Works & Engineering $61,970 $82,337 $81,409 $225,716

Community Services 34,700 39,107 55,170 128,977

Transit 71,421 18,298 25,748 115,467

Corporate Services 6,503 6,290 7,427 20,220

Fire & Emergency Services 5,330 7,675 3,821 16,826

Planning & Development Services 1,667 1,635 1,505 4,807

Other 1,676 1,346 1,800 4,822

Totals 183,267$ 156,688$ 176,880$ 516,835$

5.1 - 9

APPENDIX C: 2017 CAPITAL – DEBT FINANCING AND REPAYMENTS

5.1 - 10

APPENDIX D: 2017 FULL ACCRUAL BUDGET ($000s)

Property Tax Related Expenditure Budget $631,577

Less:

Contributions to Reserve Funds 68,549

Add:

Amortization (Depreciation Expense) 129,354

Project Expenses that are Operating in Nature 33,797

Post Employment and Other Liabilities 4,638

Full Accrual Expenditure Budget 730,817

Property Tax Related Revenue Budget 631,577

Less:

Contributions from Reserve Funds 27,868

Add:

Recognized Development Charges, Grants & Subsidies 167,810

Developer Contributed Assets 78,913

Interest Earned on Reserves 9,717

Full Accrual Revenue Budget 860,150

Net Surplus / (Deficit) $129,332

5.1 - 11

Monday, November 28, 2016 Tuesday, November 29, 2016

Council Chambers – 4th

Floor – City Hall

Members Present: See Page 2 for Record of Attendance

Staff Present: H. Schlange, Chief Administrative Officer A. Meneses, Commissioner, Community Services J. Pitushka, Commissioner, Public Works and Engineering H. MacDonald, Interim Commissioner, Planning and

Development Services P. Moyle, Interim Commissioner, Corporate Services D. Sutton, Director, Finance and Interim Treasurer,

Corporate Services M. Clark, Fire Chief, Fire and Emergency Services S. Connor, General Manager, Brampton Transit M. Medeiros, Manager, Financial Planning, Corporate

Services P. Fay, City Clerk, City Clerk’s Office E. Evans, Deputy City Clerk, City Clerk’s Office S. Pacheco, Legislative Coordinator, City Clerk’s Office

Minutes

Budget Committee Committee of the Council of

The Corporation of the City of Brampton

6.1 - 1

Budget Committee Minutes

2016 11 28-29 Page 2 of 17

Record of Attendance (Committee Members)

November 28, 2016

Call to order – 9:30 a.m. Recessed – 11:56 a.m. Reconvened – 1:00 p.m. Recessed – 1:53 p.m. Reconvened – 7:02 p.m. Recessed – 8:42 p.m.

November 29, 2016

Reconvened – 9:31 a.m. Recessed – 12:12 p.m. Reconvened – 1:01 p.m. Adjourned – 1:10 p.m.

Mayor Jeffrey

Present

Present

Regional Councillor Gibson (Chair)

Present

Present

Regional Councillor Medeiros (Vice-Chair)

Present

After 1st recess, arrived at 1:01 p.m. (personal)

Present Assumed Chair 1:07 p.m. to 1:07 p.m.

Regional Councillor Moore

Present

Present

Regional Councillor Palleschi

Present Present

Regional Councillor Miles

Absent Absent

Regional Councillor Sprovieri

Present

Present

Arrived at 9:33 a.m. (personal)

City Councillor Whillans

Present

Present

Left at 10:10 a.m. (personal)

City Councillor Bowman

Present

Present

City Councillor Fortini

Present

Present

City Councillor Dhillon

Present

After 2nd recess, arrived at 7:17 p.m. (personal)

Present

Arrived at 9:52 a.m. (personal)

Note: A record was not kept of Members of Council who left the chambers briefly

during the meeting.

6.1 - 2


2016 11 28 – 29 Page 3 of 17

Public Notice of this meeting was published in the Brampton Guardian and the City’s website on November 17, 2016 and November 24, 2016. Note: These minutes are not a chronology of the discussions of Committee.

Individual motions were taken during consideration of the items listed in these minutes.

1. Approval of Agenda

The following motion was considered. BC001-2016 That the agenda for the Budget Committee Meeting of November 28

and 29, 2016 be approved, as printed and circulated.

Carried

Regional Councillor Gibson, Chair, outlined the following procedural rules for the budget deliberations:

1. The Chair will entertain a motion to receive program budget submissions and presentations, external agency and organization presentations and public delegations after consideration of that program budget.

2. Public delegations are scheduled to be heard at 7:00 p.m. on November

28, 2016. The Chair may also invite public delegations on each major program budget presentation, including any related staff reports, after presentation to the Committee.

3. All substantive motions introduced during the Committee meeting (e.g.,

approve as presented or amendment to a program budget) be held (or approved in principle) for consideration in their totality during a final vote before the adjournment of the Committee meeting to facilitate a complete set of recommendations to be presented to the Special Council Meeting on December 14, 2016.

4. The Chair will open a 15 minute public question period at the end of each

sitting day of the Committee to invite public comments on recommendations made during that specific meeting day.

Chair Gibson provided information on the 2017-2019 budget process (e.g. public engagement, budget surveys, Budget Quick Reference Guide for Council) and thanked staff for their efforts throughout this process. Chair Gibson requested that the Budget Quick Reference Guide be made available to the public on the City’s website.

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2016 11 28 – 29 Page 4 of 17

2. Declarations of Interest under the Municipal Conflict of Interest Act

1. Regional Councillor Gibson declared a conflict of interest, as his son is under the compensation of the transit union; his son works for transit.

2. City Councillor Whillans declared a conflict of interest on the Works Department, on the union side of it because his brother works for the Works Department.

3. City Councillor Fortini declared a conflict of interest as his daughter works for the City, for non-union, part time for parks and recreation.

4. Mayor Jeffrey declared a conflict of interest on the full time portion of salaries, union, as her son is a mechanic in transit.

5. City Councillor Dhillon declared a conflict of interest as his younger brother works in parks and recreation part time.

3. Consent * The following items listed with an asterisk (*) were considered to be routine and

non-controversial by the Committee and were approved at one time.

(nil)

4. Presentations 4.1. Corporate Overview and Consideration of the 2017-2019 Operating

and Capital Budget

Notes: Regional Councillor Gibson declared a conflict of interest, as his son is under the compensation of the transit union; his son works for transit, and left the room during the vote on the compensation portion of the Transit Department budget. Regional Councillor Medeiros, Vice-Chair, assumed the Chair at this time.

City Councillor Whillans declared a conflict of interest on the Works Department, on the union side of it because his brother works for the Works Department. Councillor Whillans was not present during the vote on the compensation portion of the Public Works and Engineering Department budget.

City Councillor Fortini declared a conflict of interest as his daughter works for the City, for non-union, part time for parks and recreation, and left the room during the vote on the compensation portion of the Recreation and Culture Division of the Community Services Department.

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2016 11 28 – 29 Page 5 of 17

Mayor Jeffrey declared a conflict of interest on the full time portion of salaries, union, as her son is a mechanic in transit, and left the room during the vote on the compensation portion of the Transit Department budget.

City Councillor Dhillon declared a conflict of interest as his younger brother works in parks and recreation part time, and left the room during the vote on the compensation portion of the Recreation and Culture Division of the Community Services Department.

H. Schlange, Chief Administrative Officer, and D. Sutton, Director, Finance and Interim Treasurer, Corporate Services, provided a presentation on the 2017 Budget. Committee discussion took place with respect to the following:

Percentage of taxes received from commercial properties and the need to increase Brampton’s commercial base

Debt financing process and debt capacity of the Region of Peel

Percentage of revenue used to cover labour costs

Indication from staff that a core services review will be undertaken in 2017

Communication of the proposed budget to the public

Higher than forecast assessment growth and staff recommendations regarding the use of these additional funds

City-wide infrastructure gap

Clarification regarding Fire and Emergency Services first full response

Information on the Downtown Beautification project

Process for measuring service excellence

Accounting of proceeds from land sales

Amount of funding that should be held in reserve accounts

Marketing and sponsorship opportunities for Jim Archdekin skate park renewal

Call volumes for the offices of Council and the Mayor

Committee discussions regarding the Capital Budget included the following:

Emergency back-up power investments for the Call Centre

Restoration work at the Bovaird House and Log Cabin

Confirmation from staff that opportunities to offset costs are explored for all projects

Lester B. Pearson Theatre upgrades and concerns regarding the significant cost of this project

Extensive renovations required at the Civic Centre and the need to determine the future use of this facility

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2016 11 28 – 29 Page 6 of 17

o Clarification regarding the renovation budget for this facility o Indication that staff will identify immediate safety needs

Review of Rose Theatre programming and possible relocation of local groups to the Lester B. Pearson Theatre

Suggestion that the Public Art Capital Budget Project be referred back to staff for further consideration and prioritization

Clarification regarding the budget for the office renovations on the 5th and 6th floors of City Hall

Indication that work on the Chinguacousy Park Ski Hill will likely occur during the off-season

Information on the process for auditing City facilities and developing facility budgets

Explanation on how the budget for the Energy Contingency Program was determined

Information from staff regarding the status of road construction projects for Countryside Drive and Castlemore Road

Indication that a review will be undertaken to determine the need for in-house skilled trades staff

Clarification regarding budget requests for maintenance at various facilities:

o Replacement of rubber flooring at the Earnscliffe Recreation Centre

o New sports floor and turf replacement at the Soccer Centre o Various “wear and tear” repairs required at the Cassie

Campbell Community Centre and South Fletcher’s Sportsplex

o Replacements at Central Public School

The need to ensure users pay their fair share of facility maintenance costs through user fees

The need to improve cleanliness of facilities

Review and possible upgrade of the existing parking garage control system

Impact of competition from private fitness centres on municipal fitness centres

Clarification of the budget request for lunch room refinements

Varying opinions on the proposal for a City Hall Campus fitness room:

o Indication that this investment is part of an overall wellness strategy for staff

o Potential benefits to the Corporation (e.g. increase staff morale/productivity, enhance competitiveness to attract new employees)

o Concern that the fitness room may be under-utilized o Suggestion that a nominal fee for users be considered

Status of the Advertising and Sponsorship Agreement with the Brampton Beast

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2016 11 28 – 29 Page 7 of 17

The possibility of bundling projects (e.g. replacement of fire alarms at various facilities) in the tendering process to realize savings

The following motion was considered, voted on and lost:

That the 2017 Capital Project for a fitness room in the West Tower (Project #171900-088 for $200,000 in 2017) be deleted.

A recorded vote was requested and the motion lost as follows:

Yea Nay Absent Jeffrey Gibson Miles Fortini Dhillon Whillans Bowman Sprovieri Medeiros Palleschi Moore

Lost 4 Yeas 5 Nays 2 Absent

The following motions were considered.

BC002-2016 That the presentation by H. Schlange, Chief Administrative Officer, and D. Sutton, Director, Finance and Interim Treasurer, Corporate Services, to the Budget Committee Meeting of November 28 and 29, 2016, re: Budget 2017, be received.

Carried

BC003-2016 That the 2017 Current Budget for the Corporate Departments and Programs be amended to allocate the entire $1.3 Million additional assessment growth (above forecasted amount included in the staff presented 2017 Current Budget) to reduce the City’s budget increase such that the final overall property tax increase be adjusted from 2.5% to 2.3%.

Carried

BC004-2016 That those non-urgent 2017 Capital Budget projects related to the Lester B. Pearson Theatre be referred back to staff for further analysis and prioritization, and report back to Committee of Council for consideration in early 2017, with the urgent health and safety capital projects, as determined by the Commissioner of Community Services and approved by the Chief Administrative Officer, approved as part of the 2017 Capital Budget.

Carried

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BC005-2016 That the Public Art Capital Budget Project ($232,000 in 2017 Capital Budget) be referred back to staff for further consideration and prioritization, and report back to Committee of Council for consideration in early 2017.

Carried

BC006-2016 1. That the 2017 Current Budget for the Corporate Departments and Programs be approved, as amended, except for:

a. the compensation portion of the Transit Department budget b. the compensation portion of the Public Works and

Engineering Department budget c. the compensation portion of the Recreation and Culture

Division of the Community Services Department; and

2. That the 2017 Current Budget for the Corporate Departments and Programs, as it pertains specifically for the compensation portion of the Transit Department budget, be approved; and

3. That the 2017 Current Budget for the Corporate Departments and Programs, as it pertains specifically for the compensation portion of the Public Works and Engineering Department budget, be approved; and

4. That the 2017 Current Budget for the Corporate Departments and Programs, as it pertains specifically for the compensation portion of the Recreation and Culture Division of the Community Services Department, be approved; and

5. That the 2017 Capital Budget for the Corporate Departments and Programs be approved, as amended; and

6. That the 2018 and 2019 Current Budget for the Corporate Departments and Programs be endorsed, in principle, as presented; and

7. That the 2018 and 2019 Capital Budget for the Corporate Departments and Programs be endorsed, in principle, as presented.

Carried

5. Delegations Note: The delegations were heard at 7:00 p.m. on Monday, November 28, 2016.

Staff provided a summary of the presentation on the 2017 Budget (Item 4.1).

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5.1. Possible Delegations, re: 2017 Current and Capital Budget Approval, including Proposed Amendments to User Fee By-law 380-2003, as amended, to Change User Fees, Transit Fares and Other Charges. In response to the Chair’s inquiry on November 28, 2016, it was indicated that the following individuals were present to address the subject matter.

1. Doug Bryden 2. Chris Bejnar 3. Jotvinder Sodhi

Doug Bryden, Co-Chair, Citizens for a Better Brampton, addressed Committee with respect to the following:

Recent restructuring of City departments

Current staff complement and salaries in the Mayor’s Office

Opportunity for efficiencies in the Council Office budget (e.g. car allowances)

Impact of current lawsuits against the City on taxpayers Chris Bejnar, Co-Chair, Citizens for a Better Brampton, addressed Committee with respect to the following:

Unregistered secondary units o Acknowledgement that secondary units are an important

form of housing o Impact of a growing population on operational expenses o Indication that a majority of the City’s revenue comes from

the residential property tax base o Financial impact of having a portion of the population living

in unregistered secondary units o Suggestion that income properties be assessed at a higher

rate by MPAC o Impact of Bill 140 on municipalities and the need to advocate

for a revamped property tax system to ensure private landlords pay their fair share of property taxes

Property tax levy for healthcare o Opinion that the tax levy to fund Phase 1 of the new Peel

Memorial Healthcare facility is unfair to taxpayers o Responsibility of the Province to build healthcare facilities in

high-growth areas o Quality of healthcare in Brampton o Cost of building the Peel Memorial Healthcare facility as a

multi-phase project o Opinion that the new Peel Memorial Healthcare facility

should have been planned as a full service hospital o Request that Council call on the Province to immediately

begin the RFP process for a fully-funded Phase 2 of the Peel Memorial Healthcare facility that will include an emergency room and in-patient beds

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2016 11 28 – 29 Page 10 of 17

o The need for Brampton to more aggressively advocate the Province for the needs of this City

Committee discussion took place with respect to the following:

The City’s contribution to the Peel Memorial Healthcare facility

Clarification that the Mayor’s Office labour budget was impacted by severances from the previous Council

Questions were raised regarding the accounting of such severances

Role and responsibilities of staff in the Mayor’s Office

Process for establishing compensation for Members of Council

Volume of calls to the Mayor’s Office and the use of 311 to filter calls

Jotvinder Sodhi, Brampton resident, addressed Committee with respect to the following:

Role of the Mayor, Councillors and their respective staff

Concern regarding the proposed 2017 budget increase (3.6%)

Opportunities for increasing revenue

Request for information on the percentage of property taxes used to cover labour costs

Request for information on the impact of higher property assessment values on property taxes

The need for a second hospital in Brampton

Request that Members of Council implement an open door policy to meet with residents


Confirmation that the Mayor has met with Mr. Sodhi and provided responses to his questions

Concern regarding Mr. Sodhi’s conduct in addressing his issues with Members of Council and staff

Indication that Council will continue to advocate the Province regarding Brampton’s needs

The following motion was considered.

BC007-2016 That the following delegations to the Budget Committee Meeting of November 28 and 29, 2016, be received:

1. Doug Bryden 2. Chris Bejnar 3. Jotvinder Sodhi

Carried

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5.2. Delegation from Kevin Montgomery, Brampton resident, re: Unsafe Roads and Vision Zero. Kevin Montgomery, Brampton resident, provided a presentation regarding unsafe roads and Vision Zero, which included the following:

2015 Brampton Collisions o Peel Regional Police Workload Trends (Motor Vehicle

Collisions) o 14 fatal collisions were recorded in Brampton

Basis for Vision Zero

Recommendations: o Now: That transportation-related capital expenses be

prioritized for pedestrian travel modes, with a specific focus on safety at intersections.

o Ongoing: That staff be directed to report back on implementing a Vision Zero road traffic safety policy in the City of Brampton

J. Pitushka, Commissioner, Public Works and Engineering, advised that staff will be attending Canada’s Vision Zero summit and will report back to Committee in this regard. Committee discussion on this matter included:

Concern regarding the number of collisions at intersections

Suggestion that speed limits be reduced at intersections

Strategies to reduce/prevent accidents at intersections

Suggestion that advanced green turning lanes be reviewed/ considered as a measure for reducing collisions at intersections


BC008-2016 That the delegation from Kevin Montgomery, Brampton resident, to the Budget Committee Meeting of November 28 and 29, 2016, re: Unsafe Roads and Vision Zero be received.

Carried

5.3. Delegations from the Jim Archdekin Skateboard, BMX Bike and Scooter

Park Committee, re: Replacement of Aging Wooden Skate Park Structures.

1. Leo O’Brien, Co-Chair 2. Abhay Kapil, Co-Chair 3. Ian Devitt, Co-Chair 4. Jonah Earle, Co-Chair

Note: Ian Devitt and Jonah Earle were unable to attend this meeting.

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2016 11 28 – 29 Page 12 of 17

Leo O’Brien and Abhay Kapil, Co-Chairs, Jim Archdekin Skateboard, BMX Bike and Scooter Park Committee, advised that, similar to their delegation during the 2015 budget process, they were in attendance to address Committee regarding the need to replace the wooden skate park structure at the Jim Archdekin Recreation Centre. Mr. O’Brien advised Committee of staff’s efforts to maintain and perform frequent safety inspections of the existing structure, and added he is hopeful some funding could be made available to upgrade it. Committee discussion on this matter included:

Funding in the budget to upgrade the wooden skate park structure at the Jim Archdekin Recreation Centre

Use of the skate park by youth

Suggestion that staff seek sponsorships for this skate park

Indication from staff that they will obtain input from the Jim Archdekin Skateboard, BMX Bike and Scooter Park Committee on the new skate park


BC009-2016 That the following delegations from the Jim Archdekin Skateboard,

BMX Bike and Scooter Park Committee, to the Budget Committee Meeting of November 28 and 29, 2016, re: Replacement of Aging Wooden Skate Park Structures be received:

1. Leo O’Brien, Co-Chair 2. Abhay Kapil, Co-Chair

Carried

6. Local Board and Other Presentations 6.1. Downtown Brampton BIA

Suzy Godefroy, Executive Director, Downtown Brampton BIA, presented information regarding the Downtown Brampton BIA and its 2017 budget request. Discussion took place with respect to the following:

Volunteer development and an indication that downtown residents would like to get involved

Role of the BIA to attract people downtown

Importance of engaging the BIA membership


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2016 11 28 – 29 Page 13 of 17

BC010-2016 1. That the presentation by Suzy Godefroy, Executive Director, Downtown Brampton BIA, to the Budget Committee Meeting of November 28 and 29, 2016, re: Brampton Downtown Business Improvement Area (BIA) 2017 Current and Capital Budget Request, be received; and,

2. That the 2017 Current Budget submission for the Downtown

Brampton BIA be approved, as presented; and 3. That the 2017 Capital Budget submission for the Downtown

Brampton BIA be approved, as presented; and 4. That the 2018 and 2019 Current Budget submission for the

Downtown Brampton BIA be endorsed, in principle, as presented; and

5. That the 2018 and 2019 Capital Budget submission for the

Downtown Brampton BIA be endorsed, in principle, as presented.

Carried

6.2. Brampton Public Library

Janice Awde, Board Member, and Rebecca Raven, Chief Executive Officer, Brampton Library, presented information regarding the Brampton Library and its 2017 budget request. Discussion took place with respect to the following:

Progress on the Springdale library branch

Questions regarding the budget for building repairs/construction at the Four Corners and Cyril Clark library branches


BC011-2016 1. That the presentation by Rebecca Raven, Chief Executive Officer,

and Janice Awde, Board Member, Brampton Library Board, to the Budget Committee Meeting of November 28 and 29, 2016, re: Brampton Library 2017 Current and Capital Budget Request be received; and,

2. That the 2017 Current Budget for the Brampton Library be

approved, as presented; and 3. That the 2017 Capital Budget for the Brampton Library be

approved, as presented; and

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2016 11 28 – 29 Page 14 of 17

4. That the 2018 and 2019 Current Budget for the Brampton Library be endorsed, in principle, as presented; and

5. That the 2018 and 2019 Capital Budget for the Brampton Library be

endorsed, in principle, as presented.

Carried

7. Reports

7.1. Report from A. Meneses, Commissioner, Community Services, K. Ferreira, Division Chief, Administrative Services, Fire and Emergency Services, and S. Connor, General Manager, Transit, dated November 21, 2016, re: 2017 User Fees – Community Services, Fire & Emergency Services and Brampton Transit (File DB.x).


Number of Fire responses to (illegal) basement apartments and fines issued

Meeting/activity room rental rates for community groups

The need to review all courses/programs offered by the City to determine their relevance, utilization, subsidy rate and service delivery options

Use of facilities/programs by non-residents

Service delivery method for services provided at the Flower City Seniors Centre (e.g. personal grooming services)

Number of seniors using transit discounts and a suggestion that a low-cost monthly or yearly seniors bus pass be considered

Bus transfers and the cost of existing transit discounts for seniors

Opportunity for changing the recreation membership program for seniors from 55+ to 65+


BC012-2016 1. That the report from A. Meneses, Commissioner, Community

Services, K. Ferreira, Division Chief, Administrative Services, Fire and Emergency Services, and S. Connor, General Manager, Transit, dated November 21, 2016, to the Budget Committee Meeting of November 28 and 29, 2016, re: 2017 User Fees – Community Services, Fire & Emergency Services and Brampton Transit (File DB.x), be received; and

2. That the Community Services user fee charges proposed for 2017,

as set out in Appendix 1 in this report, be approved; and

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2016 11 28 – 29 Page 15 of 17

3. That the Fire and Emergency Services user fee charges proposed for 2017, as set out in Appendix 2 in this report, be approved; and

4. That Brampton Transit fares and related user fee charges, as set

out in Appendix 3, be approved and set, effective March 6, 2017; and

5. That the ‘Student’ fare category be changed to ‘Youth’ fare

category, effective March 6, 2017, for consistency and fare harmonization with other transit systems within the Greater Toronto and Hamilton Area (GTHA); and

6. That the respective schedules to User Fee By-law 380-2003, as

amended, be further amended to include the approved fees for 2017.

Carried


BC013-2016 That staff report to Committee on the impact of moving towards a monthly or yearly seniors bus pass at a low cost rate, such that it is revenue neutral based on the existing budget and expenditures for seniors using transit.

Carried

7.2. Report from G. Linton, Manager, Central Operations, Public Works and Engineering, dated September 21, 2016, re: 2017 User Fees – Cemetery Services (File IG.x).

BC014-2016 1. That the report from G. Linton, Manager, Central Operations, Public

Works and Engineering, dated September 21, 2016, to the Budget Committee Meeting of November 28 and 29, 2016, re: 2017 User Fees – Cemetery Services (File IG.x), be received; and

2. That the user fee changes proposed for 2017 in Appendix 1 in this

report be approved; and 3. That the User Fee By-Law 380-2003 as amended, be further

amended to include the approved fees for 2017.

Carried

8. Referred Matters – nil

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2016 11 28 – 29 Page 16 of 17

9. Correspondence 9.1. Memorandum and Information Table from D. Sutton, Director, Finance and

Interim Treasurer, Corporate Services, dated November 25, 2016, re: Council Questions Pre-Budget Deliberations.

Staff provided an overview of the responses outlined in the Information Table to various pre-deliberation questions from Members of Council. Committee discussions took place with respect to the following:

Scientific approach to keeping facilities in a state of good repair

Percentage increase in corporate energy costs

Chinguacousy Park expenditures

City-wide collection and distribution of development charges

Use of gas tax funds

Status of the new headquarters for Fire and Emergency Services

LRT related cost recovery from Metrolinx

Demand, cost and criteria for installing shade shelters in parks

Review of design/construction standards for shade shelters to reduce installation costs

Opportunity for using the Local Improvement process for shade shelters and splash pads for neighbourhood cost-sharing

Demand for portable washrooms in parks

Confirmation that one additional Enforcement Officer has been requested in the budget

Establishing a youth internship program

Information Technology infrastructure and paperless strategy for meeting agendas and corporate documents

Impact of collective agreements on the operating budget

Legislation relating to building permit revenue

Community Improvement Program (CIP) and Development Charge incentives, including analysis and opportunities to leverage all available “tools in the toolbox” (e.g. tax-incentive financing)

Suggestion that a CIP “primer” Council Members be provided at a future Committee meeting


BC015-2016 That the Memorandum and Information Table from D. Sutton, Director, Finance and Interim Treasurer, Corporate Services, dated November 25, 2016, to the Budget Committee Meeting of November 28 and 29, 2016, re: Council Questions Pre-Budget Deliberations be received.

Carried

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10. Other/New Business – nil 11. Council Question Period – nil 12. Public Question Period – nil 13. Closed Session – nil 14. Adjournment BC016-2016 That the Budget Committee do now adjourn to meet again at the call of

the Chair.

Carried

___________________________________ Regional Councillor G. Gibson, Chair

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