25/02/20

Weddings

25/02/20

Make it your day

Congratulations. You’ve said yes. Now you need the most perfect venue to share the big day with

family and friends. At Gilwell Park you get to choose the detail. All of it. The stunning back drop is

like no other. Imagine large oak trees, tranquillity and beautiful rustic, modern and listed buildings to

use throughout the day. We’re immensely proud of the grounds tucked deep within Epping Forest.

It really is London’s best kept secret.

We’ve put together some tips and information to help you start planning. From a countdown

checklist and room capacities to our accredited caterers. We’re here to make your wedding

planning as smooth as possible.

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Countdown

12 – 18 months before the big day

Book your ceremony with the Registrar or Church

Decide on the size of the venue for the reception by getting together a guest list

Make a provisional booking at Gilwell Park, pay your deposit and sign the wedding contract to confirm your date

Tell us if you’d like us to hold any bedrooms for you

Find out your 10% off discount code from your Wedding Coordinator for hotel bedrooms*

6 – 12 months before the big day

Talk to your chosen caterer and decide on menus – wedding breakfast, evening food, wine, beverages etc.

Arrange entertainment and other suppliers – secure the bookings with a deposit

Book your planning meeting (usually takes place 3 months before your wedding)

2 – 6 months before the big day

Have your planning meeting with your Wedding Coordinator

Confirm your menus and beverage choices with your caterer

Send out invitations – along with information on our accommodation options

Discuss table layout with your caterers and Wedding Coordinator

Make your 75% payments 90 days before your wedding

Book your final planning meeting (usually 2 weeks before your wedding)

4 weeks before the big day

Have your final planning meeting with your Wedding Coordinator

Provide your Wedding Coordinator and caterer with your table plan

Pay your final balance

On the big day

We will ensure your day is perfect, so relax and enjoy.

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Room capacities

Our spaces

Dimensions

Long Banqueting

style

Ceremony style

Round Banqueting

style

The CIC

CIC Main

Hall

22.5m x 11m

247m2

144

250

180

Seminar Room

5m x 4m

20 m2

-

18

10

Seminar Suite

15m x 4m

60 m2

-

72

50

The White House

Group

Room

7.4m x 5.9m

43.6 m2

-

50

38

Baerlein

Room

7.3m x 5.8m

42.3 m2

-

40

32

Garfield Weston

Room 5m x 6.7m

33.5 m2

-

24

16

Founders

Room

6.5m x 4m

26 m2

-

20

10

Betty Clay Library

6.5m x 5.5m

35.75 m2

-

35

20

Gilwell Grounds

Swan

Centre 10.5m x 10m

105 m2

-

150

80

Gidney

Cabin

4.5m x 6m

27 m2

-

20

10

Gidney

Terrace 15m x 7m

105 m2

-

120

-

The

Orchard 40m x 45m

1800 m2

-

-

-

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Venue hire

April – October Sunday - Friday 8am – 5pm 5pm -

midnight

Half day

(4 hours)

All day

CIC

(including 1 Seminar suite)

£1,500 £1,500 £900 £3,000

Baerlein Suite £1,000 £1,000 £1,000 £1,800

Swan Centre £750 £750 £750 £1,350

Whole Venue £5,000

Saturday/Bank Holiday

Baerlein Suite £1,250

Whole Venue £5,500

November – March Monday - Sunday 8am – 5pm 5pm - midnight Half day

(4 hours)

All day

CIC

(including 1 Seminar suite)

£1,450 £1,450 £850 £2,850

Baerlein Suite £950 £950 £575 £1,725

Swan Centre £725 £725 £475 £1,275

Whole Venue £4,750

All prices include VAT.

All day is from 9am to midnight excluding Baerlein Suite.

Half day is any 4 hours between 9am-5pm.

Whole Venue includes use of CIC, Swan Centre, Gidney Cabin and Baerlein room (Baerlein suite until 5pm only).

Our accredited list of caterers can complete your event.

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What’s included…

In full use of the venue option you’ve chosen,

Use of kitchen (CIC main hall)

No charge for corkage and chilling

Banqueting style tables and chairs

Use of the Buffalo Lawn and Orchard for photographs and drinks reception

Use of a storage or preparation room

A Wedding Coordinator to guide you throughout the planning process

An Event Manager to look after your Wedding day

Evening bar opened and run by our staff

Honeymoon suite for the night of your wedding

We do not provide table cloth, crockery, cutlery and glassware within this price. For more information please speak to our

team.

Drinks can be supplied by the guest for post ceremony/arrival, during meal, and for toasting without incurring a corkage

fee. Your chosen approved caterer can also supply these drinks. Gilwell Park does offer drinks packages also. Please ask

our team for more details. Gilwell Park must supply the evening bar (drinks service after any meal or during any non-

wedding event).

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Accredited Caterers… Please see below the accredited catering companies we allow onsite

British/European

radishallgood.com

Ali Rodway General Manager 07763 525 557

Radish are the onsite Caterer for Gilwell Park and with

their knowledge and experience of the venue we can offer

food that is locally sourced and prepared lovingly,

showcasing the hard work, craft and talent of local

suppliers, farmers and growers. Radish have a very

experienced team that can cater for a wide range of

events, bespoke your menus with British/European cuisine

and deliver a day to cherish. Our passionate team would

be delighted to work with you to create the perfect day

and with our familiarity of Gilwell will ensure it is

executed to the highest standard.

British/European

berkeleycatering.co.uk

020 7837 6853

Berkeley Catering have for over 25 years been delivering

luxury catering for private and corporate clients across

London. Our team of innovative chefs create trendy and

seasonal menus that cater for a variety of tastes.

Our all-inclusive approach and catering packages ensure

we provide a cost effective and tailored event with an

unforgettable catering experience.

African/Caribbean

delusciouscatering.co.uk

020 3759 7242

Our uniqueness stems from combining our passion for

Ghanaian, Caribbean, Korean and Nigerian cuisine to

create a wonderful fusion. Our menus reflect some of the

amazing cultures in the world and our food has a strong

emphasis on authentic home cooking with carefully

sourced ingredients, chosen from artisan producers and

local suppliers for quality. We specialise in bespoke event

catering for a broad range of functions ranging from large

extravagant weddings to intimate country dinners.

British/European

hostcatering.co.uk

07737 889951

Host Catering been involved in outside catering for over

18 years, covering a whole range of events both private

and corporate. We come from a restaurant background

and deliver restaurant quality food and presentation to all

our events. We specialise in weddings, parties, corporate

launches, funerals and charitable events and pride

ourselves on a personalised and dedicated service from 10

- 350 people.

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Accredited Caterers…

British/European

alfrescofeasts.co.uk

020 7820 7456

Make your event a very personalised one with our affordable bespoke catering, using only the finest

ingredients from independent local suppliers. Our hand-

picked team of charming, experienced waiting staff ensure

your event runs effortlessly. With over 20 years’

experience of wedding and event catering, Sarah and her

team look forward to working with you to design your

perfect event.

South Asian

rubyscatering.co.uk

020 8799 7180

Ruby’s started out 20 year ago as a small scale catering

workshop passionate about providing authentic Sri Lankan

food for dinner parties. Today we stand as one of the

London’s leading event caterers, providing truly authentic

cuisine from the island of Sri Lanka and south India with

the professional touch to make the ideas of your perfect day a reality. Our reputation is built on our on-going

commitment to traditional heritage flavours, customised

experience and attention to detail designed to fulfil your

expectations.

British/European

saffron-caterers.co.uk

07710 805 779

Saffron Caterers and Events has a wealth of experience

when it comes to providing the very best in wedding

catering to make your day truly special. We have a

dedicated team who are passionate about delivering the

very best food and service and we pride ourselves on

providing a bespoke approach to creating the perfect

wedding menu for you. Our event managers are on hand

to support you throughout your journey and to advise on

all aspects of your wedding or event.

South Asian

wishescaterers.com

020 8531 8800

Wishes caterers are focussed on providing authentic

classic Pakistani, Indian and Bengali dishes for your event.

We are dedicated to ensuring the smooth running of your

event and pay attention to all the details which come

together to make the perfect event. We provide

comprehensive wedding packages as well as catering for

corporate events and charity dinners and are delighted to

be caterers of choice at Gilwell Park.

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Accredited Caterers…

British/Caribbean

ridgewaycateringcompany.co.uk

020 8529 6178

Ridgeway Catering Company believes that good catering

consists of quality food, excellent service and organised

planning. Ridgeway Catering Company is an independent

family owned and run business based in North

Chingford. As one of the leading independent catering

companies, we take great care and attention to detail, and

provide a first class service whatever your function or

budget may be. Ridgeway Catering Company has a wealth of experience in all types of catering including traditional

British fare, to more modern contemporary cuisine and

barbecues; we can cater for all tastes including Caribbean &

Mexican.

If you have a caterer that specialises in a cuisine different to any of the above let us know. We are always looking to

extend our list.

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Accommodation

Single room £65

Single room (non en suite) £55

Double or twin room £90

Double or twin room (single occupancy) £75

Family room (2 adults & 2 children) £110

Executive double room £100

Executive double room (single occupancy) £85

Honeymoon suite £115

Additional extras

Extra adult bed £20

Extra child bed (aged up to 13) £15

Cot £5

Special occasion packages POA

Prices include VAT and full English breakfast. Please contact us for further information and to make a booking.

All bookings are subject to our terms and conditions and are payable at the time of booking.

*Hotel bedrooms offer expires 12 weeks before the wedding date. Guests can only receive the 10% off when booking with

us directly and quoting the unique code.

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We’ve got the answer… How do I book a viewing? We would love to show you round the venue and are open for viewing on most days and evenings. Just give us a call on

020 8498 5300 or send an email to info@gilwellpark.co.uk to book a viewing at Gilwell Park.

Can I provisionally book a date?

A provisional booking to hold your selected date can be made and will be held for 14 days with no obligation.

How do I confirm a booking?

In order to confirm your booking, Gilwell Park requires a deposit of 20% of your total booking cost as well as a signed

contract. You can confirm any time within the provisional period, or without a provisional booking.

Can I have a civil ceremony at Gilwell Park?

Yes, Gilwell Park has a license as an approved premises for civil ceremony. We are able to offer couples a varied choice of

licensed venues from the historic Georgian house to the beautiful outdoor Gidney Cabin.

When do we need to pay the balance?

Your final balance will be due 14 days before your event. Any charges on the day (such as a bar bill) must be paid on your

departure.

What time should I get married?

We recommend the following approximate schedule assuming your evening party is to start at 7.30pm.

2.00pm Ceremony

2.30pm Drinks Reception

4.00pm Wedding Breakfast

6.00pm Speeches

7.00pm Room re-arranged for your Evening Party

7.30pm Evening Party Commences

What is the standard finishing time?

The standard finishing time is 12am (Midnight) for the bar and for music.

What is the capacity of Gilwell Park?

The capacity for a seated meal is 180 guests using round tables or 150 with a dancefloor. Our evening capacity is up to

250.

Can we bring our own caterers?

We have an excellent list of accredited catering suppliers ranging in all types of cuisine. Please speak to one of our team for

more information. We do not allow your own catering to be brought on site.

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We’ve got the answer… Can we decorate the venue? Yes, please feel free to provide decorations for your event. We are very happy for you to decorate the venue as you wish.

We do however have a no candles policy and we do have restrictions in certain facilities. Please speak to one of our team

for more information.

Can we have confetti?

Yes we do allow confetti, we do just ask that it could be biodegradable or fresh petals, and we do not allow confetti

cannons.

Can we have fireworks?

Yes, but please talk to us first as conditions will apply.

Can we supply our own bar?

Gilwell Park is a fully licensed venue with its own bar so unfortunately we do not allow you to provide this.

Can we bring in our own wine or pay corkage?

Drinks can be supplied by the guest for post ceremony/arrival, during meal and for toasting without incurring a corkage

fee. Gilwell Park must supply the evening bar (drinks service after any meal or during any non-wedding event).

Is there parking available for my guests?

We provide complimentary parking for all your guests.

Where do people stay?

Gilwell Park offers its own accommodation in 39 boutique bedrooms (35 en suite). One of these rooms is our Bridal Suite.

Each bedroom includes a full English or continental breakfast.

Can we bring our own tent or caravan?

Unfortunately camping at Gilwell Park is reserved exclusively for our Scouting groups.

What time do we have access to the venue?

We guarantee access to your function room from 9am to start preparing the venue. If there is no function the day before,

then you are welcome to arrive earlier, please contact us around a week before your event to confirm if this is possible.

Your suppliers are welcome to start setting up from this time. For Baerlein use only (6pm – 11pm) you can have access

from 5pm.

When was Gilwell Park built, and how long has the venue been open?

The White House at Gilwell Park is a 17th Century building and is Grade II listed. The Gilwell Park Estate was donated to

The Scout Association in 1919.

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Ever-lasting memories on our Promise Path

Scouting empowers children and young people and enables them to achieve their full potential. Our

Promise Path represents our own promise to provide these young people with new opportunities

and a new path to follow.

Celebrate your special day and begin your own new path together by creating a permanent

reminder here at Gilwell Park. For £250 you’ll receive a granite brick personalised entirely for you

and your loved one which will be placed in the Promise Path. It can be personalised with your

names, a short quote or even a few words that mean something special to you both. In years to

come you can invite friends and family to remember and celebrate with you by visiting the path and

finding your brick.

This lasting memory will help to fund important training for volunteers, provide disadvantaged

communities with vital grants or provide the 55,000 young people on our waiting list a brand new

experience of fun and adventure. Together, we can create a lasting legacy at Gilwell Park.