wedding planner

Wedding Planner Sections

OVERVIEW

BUDGETS

Learn how to share

GUESTS

NOTE...

Congratulations, and have fun planning your big day! LOCATIONS

Make wedding planning easier by using this template to keep your information in one place. Track to-dos, compare vendors, monitor your budget, and plan the ceremony.

Each sheet tab is organized by category. You can fill them out in any order you wish. Feel free to add, delete, or customize each one based on your specific needs.

Collaborate with friends and family by sharing this sheet with them.

Some cells contain formulas. Try not to edit them; they'll recalculate automatically based on other values you've entered.

Sections

OVERVIEW STYLE

To-do Attire

Coordination Hair & makeup

Wedding day schedule Flowers

BUDGETS FOOD

Budget estimator Wedding cake

Detailed budget Caterer

GUESTS PHOTOGRAPHY

Guest list Photographer

Invitations Videographer

Seating chart ENTERTAINMENT

Gifts Entertainment

LOCATIONS Music

Venue

Hotel

To-do list

To do Due date Progress

Find your perfect partner 9/4 Done

Start entering guest list Today In progress

Fill out budget planning & tracking estimates 9/5 Not started

Collect addresses for invitations 9/6 Not started

Create a wedding website for guests 9/7 Not started

Interview photographers 9/8 Not started

Pick out caterer Next month Not started

Pick out reception location Not started

Notes

Change the formatting of 'Done' items under the 'Format > Conditional formatting...' menu on the web.

You can add or remove 'Progress' options under the 'Data > Validation...' menu on the web.

Coordination List roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

Name Role Phone # Email

First Last Wedding coordinator 123-456-7890 [email protected]

List roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

Website Cost Notes

$0website.com

http://website.com/

Wedding day schedule

Time Item

12:00 PM

Budget estimator

Total budget: $25,000

Estimate Actual % of budget

Totals $25,000 $0 0%

Ceremony $500 $300 2%

Reception $750 $0 3%

Printed materials $750 $0 3%

Gifts/favors $750 $0 3%

Venue $2,250 $0 9%

Attire $2,250 $0 9%

Rings $500 $0 2%

Hair & makeup $250 $0 1%

Flowers $2,000 $0 8%

Cake $500 $0 2%

Caterer & drinks $8,500 $0 34%

Photography $3,000 $0 12%

Entertainment $1,750 $0 7%

Misc $1,250 $0 5%

Custom category 1 0%




Enter your estimates for each category below. You can add, remove, or customize any categories that don't apply.Totals will be calculated for you automatically. 'Actual' amounts are pulled from the 'Detailed budget' tab.

Detailed budget

Ceremony Estimated Actual

Decorations/accessories $150 $300

Location fee $250 $0

Planned budget Estimated total Actual total

$500 $400 $300

Reception Estimated Actual

Decorations $500 $0

Parking/transportation $250 $0


$750 $750 $0

Printed materials Estimated Actual

Save-the-dates $100 $0

Invitations $625 $0

Wedding programs $100 $0


$750 $825 $0

Gifts/favors Estimated Actual

Attendant gifts $250 $0

Favors $375 $0

Parent gifts $125 $0

After filling out the 'Budget estimator' tab, plan and track a more detailed breakdown by filling out the 'Estimated' and 'Actual' amounts here.

The 'Planned budget' , 'Estimated total', and 'Actual total' will automatically calculate for you.


$750 $750 $0

Venue Estimated Actual

Location fee $2,000 $0

Addt'l costs $250 $0


$2,250 $2,250 $0

Attire Estimated Actual

Wedding attire $2,000 $0

Alterations $250 $0


$2,250 $2,250 $0

Rings Estimated Actual

Wedding rings $500 $0


$500 $500 $0

Hair & makeup Estimated Actual

Hair/makeup $250 $0


$250 $250 $0

Flowers Estimated Actual

Bouquets $1,000 $0

Decorations/centerpieces $1,000 $0


$2,000 $2,000 $0

Cake Estimated Actual

Cake + cutting fee $0 $0


$500 $0 $0

Caterer & drinks Estimated Actual

Food + servers $7,000 $0

Drinks + bartenders $1,500 $0


$8,500 $8,500 $0

Photography Estimated Actual

Photographer $1,500 $0

Videographer $1,250 $0

Extra prints $250 $0


$3,000 $3,000 $0

Entertainment Estimated Actual

Ceremony $250 $0

Reception $1,500 $0


$1,750 $1,750 $0

Misc Estimated Actual

Coordinator $500 $0

Misc. items $750 $0


$1,250 $1,250 $0

Guest list

CONTACT INFO

First Name(s) Last Name(s) Address Email Invited by...

First name Last name [email protected]

First name Last name

111 Address Way New York, NY 11201

Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.

INVITATIONS WEDDING REHEARSAL

Save the date Invitation Response Attending Children # Invited Going

Sent Sent Maybe 2 1

Customize your guest list by adding new columns and rows. You can relabel or delete any sections you don't need.

DETAILS

Dietary restrictions Table # Gift description Thank-you sent? Notes

Vegetarian 1 Additional notes

Invitations# of invitations: 50 # of RSVP cards: 50 # of thank-yous:

# of programs: 50 # of placecards: 100

Name Phone Email Website Invitation

Stationery Inc. 123-456-7890 [email protected] $0.00 ($0 total)website.com

http://website.com/

50

RSVP card Thank-you Program Placecard Total cost

$0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0.00 ($0 total) $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

Change the total number of invitations, cards and programs to the left.Next, enter the cost per item in the table below.

Total costs will automatically be calculated for you.

Seating chartAfter filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3.

Head Table Table 1 Table 2 Table 3

Person 1

1 0 0 0

Table 9 Table 10 Table 11 Table 12

0 0 0 0

After filling in your guests' names, the total number of people at each table will be displayed to the right in cell J3. Total guests: 1

Table 4 Table 5 Table 6 Table 7 Table 8

0 0 0 0 0

Table 13 Table 14 Table 15 Table 16 Table 17

0 0 0 0 0

Gifts

Name Phone Email Website Gift description

FAVORS

Store #1 111-111-1111 [email protected] Description

Store #2

Store #3

Store #4

ATTENDANT GIFTS

Store A 222-222-2222 [email protected] Description

Store B

Store C

Store D

website.com

website.com

http://website.com/

http://website.com/

List possible favors for guests and gifts for the wedding party.

# of gifts Cost (per gift) Total Notes

0 $0.00 $0

$0

$0

$0

0 $0.00 $0

$0

$0

$0

Venue

Venue Contact name Phone Email Website

Venue name First Last 123-456-7890 [email protected] website.com

http://website.com/

Address Capacity # of hrs Room cost Cost/person Food/drink min.

111 First St., New 0 0 $0 $0 $0

List possible venues for the wedding.

Notes

Hotel

Hotel name Contact name Phone Website

Hotel 1 First Last 123-456-7890 $0

Group room rate

website.com

http://website.com/

Reserve group rates and bridal suite if the wedding is not at a hotel.

Suite rate Notes

$0 0

Min # of rooms required

Wedding Attire

Category Name Phone Email Website

Wedding dresses Bridal Store #1 123-456-7890 [email protected] website.com

http://website.com/

Need alterations? Total cost Notes

No $0 Includes alterations

Hair & MakeupBride (hair/makeup): 1 # of hours (hair): 3

Additional people: 5

Name Phone Email Website Pricing

Makeup artist 1 123-456-7980 [email protected] Per person

Name Phone Email Website Pricing

Hair stylist 1 123-456-7980 [email protected] Hourly

website.com

website.com

http://website.com/

http://website.com/

Makeup: Bride Makeup: OthersTrial Day-of Subtotal Day-of Subtotal

Extra costs Total

$0 $0 $0 $0 $0 $0 $0

Hair: Bride Hair: OthersTrial Day-of Subtotal Day-of Subtotal Extra costs Total

$0 $0 $0 $0 $0 $0 $0

Compare different makeup artists and hair stylists before the big day.Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.

Notes

Notes

Notes

Notes

Compare different makeup artists and hair stylists before the big day.Bridal makeup is often priced differently than makeup for the rest of the wedding party, so it's listed separately.

Flowers# of bouquets: 5

# of boutineers: 14

Name Phone Email Website Bouquet (bride)

Florist 1 123-456-7890 [email protected] $0.00website.com

http://website.com/

List of possible florists and the breakout costs of major items.

Bouquet (other) Boutineer Other Total cost

$0.00 $0.00 $0.00 $0.00

List of possible florists and the breakout costs of major items.

Notes

Notes about flower arrangements

Wedding cakeNumber of slices (approximate): 200

Name Phone Email Website Cost (per slice)

Bakery 123-456-7890 [email protected] $0.00website.com

http://website.com/

Transport cost Total cost Notes

$0.00 $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Most cakes are calculated on a per slice basis. There may be additional charges for decoration and transportation.

CatererEstimated number of guests: 80

Caterer Contact name Phone Email Website

Caterer 1, Inc. First Last 123-456-7890 [email protected] website.com

http://website.com/

List of possible caterers and descriptions of their food style.

Cost/person Total cost Notes

$0 $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

Photographer

Name Phone Email Website Wedding day

Photographer 1 123-456-7890 [email protected] $0website.com

http://website.com/

Total cost Notes

$0 $0 $0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

$0

Engagement photos

Photo album

Videographer

Name Phone Email Website Cost

Videographer 1 123-456-7890 [email protected] $0website.com

http://website.com/

Entertainment List of possible DJs or any live entertainment, and what is included in their costs.

Name Phone Email Website Estimated cost Hours

RECEPTION

DJ 123-456-7890 [email protected] $0 0

CEREMONY

String quartet 123-456-7890 [email protected] $0 0

website.com

website.com

http://website.com/

http://website.com/

List of possible DJs or any live entertainment, and what is included in their costs.

Notes

Music List of songs to be played at the ceremony and reception.

Track name Artist

Ceremony Instrumental music

List of songs to be played at the ceremony and reception.

Notes

wedding planner

Documents