wedding packages 2015 - indaba hotel · wedding packages 2015 dear bride & groom we are...

Wedding Packages 2015Dear Bride & Groom

We are delighted that you thought of us when it came to planning your Wedding Day.As with most things in life, there are always formalities, so here are some things

that you need to know and information about our fabulous packages & facilities.

We would love to show you around, meet the Team and let us help you plan yourFairy Tale wedding and share in your special day along with your friends and family.

Kind RegardsIndaba Hotel Banqueting Team

Inda

ba W

edding

Pack

age - Full Three Course Buffet (Indaba Buffet Menu)- Fruit Punch on Arrival- A Bottle of JC le Roux le Domaine Sparkling Wine per table- Waiters, Barmen & a Manager on Duty- Silver Engraved Cake Lifter Set- White Table Linen (Table Cloth and Napkins)- Red Carpet- 2 Change Rooms for use during the day- Honeymoon Suite for the Wedding Night including Champagne Breakfast- Snack Platter & Sparkling Wine in the Honeymoon Suite- Bridal Vehicle at your disposal for 3 hours within a 50km radius of the Indaba Hotel

Execu

tive W

edding

Pack

age - Full Three Course Buffet (Executive Buffet Menu)- Fruit Punch on Arrival- A Bottle of JC le Roux le Domaine Sparkling Wine per table- Waiters, Barmen & a Manager on Duty- Silver Engraved Cake Lifter Set- White Table Linen (Table Cloth and Napkins)- Red Carpet- 2 Change Rooms for use during the day- 2 Additional Double Rooms for the night of the Wedding including Champagne Breakfast- Honeymoon Suite for the Wedding Night including Champagne Breakfast- Snack Platter & Sparkling Wine in the Honeymoon Suite- Bridal Vehicle at your disposal for 3 hours within a 50km radius of the Indaba Hotel- A Complimentary Double Room incl. Breakfast on your First Wedding Anniversary as well as an African Skies Night Spa Pamper Journey for 2 people at MOWANA Spa

Delu

xe W

edding

Pack

age - Full Three Course Buffet (Deluxe Buffet Menu)- Fruit Punch on Arrival- A Bottle of JC le Roux le Domaine Sparkling Wine per table- Waiters, Barmen & a Manager on Duty- Silver Engraved Cake Lifter Set- White Table Linen (Table Cloth and Napkins)- Red Carpet- 2 Change Rooms for use during the day- 4 Additional Double Rooms for the night of the Wedding including Champagne Breakfast- Honeymoon Suite for the Wedding Night including Champagne Breakfast- Snack Platter & Sparkling Wine in the Honeymoon Suite- Bridal Vehicle at your disposal for 3 hours within a 50km radius of the Indaba Hotel- A Complimentary Double Room incl. Breakfast on your First Wedding Anniversary as well as an African Skies Night Spa Pamper Journey for 2 people at MOWANA Spa.

2015 2016

Indaba Wedding Package @ R355 per person Indaba Wedding Package @ R385 per person

Executive Wedding Package @ R395 per person Executive Wedding Package @ R425 per person

Deluxe Wedding Package @ R435 per person Deluxe Wedding Package @ R475 per person

ASK OUR WEDDING COORDINATOR ABOUT OUR WINTER WEDDING SPECIALS. TERMS & CONDITIONS APPLY.

Wedding Packages 2015

Indaba Buffet Menu 2015

STARTERS

SEAFOOD SELECTION

Pickled Fish finished with a spicy Curry Sauce; Monk Fish, Dill & Sundried Tomato Parfait; SeafoodCocktail finished with a Basil & Chilli Pesto

POULTRY SELECTION

BBQ Marinated Chicken Wings topped with a Basil Creme Fraiche; Smoked Chicken Stripswrapped in Parma Ham served with a Sweet Chilli Sauce

MEAT SELECTION

A Selection of Cold Meats including: Pimento & Olive Loaf; Rare Roast Beef topped withHorseradish Cream; Venison Meat Balls topped with a minted Yogurt

VEGETABLE SELECTION

Cream Cheese, Peppadew & Chive stuffed Baby Potato Shell; Wild Mushroom & Leek Pate;Cold Roasted Vegetable Kebabs finished with a Balsamic & Fig reduction

SALAD SELECTION

Build your own Salad Bar to include: Crisp Lettuce, Baby Rosa Tomatoes, Sliced Cucumber,Red Onion, Roasted Peppers, Olives, Croutons, Bacon Bits & Feta Cheese with Salad Dressing

Baby Potato with Spring Onion Vinaigrette; Roasted Carrot, Ginger & Honey SaladButternut & Sundried Tomato Cous Cous Salad

Bacon, Pepper & Onion Pasta Salad

HOT BUFFETFROM THE CARVERY

Rare Roasted Beef with an assortment of condiments with a Rosemary & Horseradish Jus

SERVED HOT IN CHAFFING DISHES

Chicken & Mushroom PiePan Fried Hake Fillet with a Mascarpone & Thyme Cream Sauce

Roasted Vegetable & Feta Lasagne topped with Mozzarella CheeseButter infused Seasonal Vegetables

Rosemary & Garlic Roasted Baby PotatoesOnion infused Rice

DESSERT BUFFETMango & Strawberry Chantilly Pavlovas; Chocolate & Orange Cheese Cake; Assorted Mini

Tartlets; Carrot Cake with Vanilla Butter Icing; Mini Chocolate Eclairs; Fruit Salad

INDABA CHEESE BOARD & TEA AND COFFEE

PLEASE NOTE THAT SHOULD YOU WISH TO SERVE THE CHEESE BOARD WITH YOUR PRE-DRINKS A R30 SURCHARGE PER PERSON WILL APPLYTERMS & CONDITIONS APPLY.

Executive Buffet Menu 2015

STARTERS

SEAFOOD SELECTIONPickled Fish finished with a spicy Curry Sauce; Monk Fish, Dill & Sundried Tomato Parfait; Seafood

Cocktail finished with a Basil & Chilli Pesto; Smoked Salmon Roses topped with Creme Fraiche& braised Onions

POULTRY SELECTIONBBQ Marinated Chicken Wings topped with a Basil Creme Fraiche; Smoked Chicken Strips

wrapped in Parma Ham served with a Sweet Chilli Sauce; Chicken Liver Pate withFrench Bread Rounds

MEAT SELECTIONA Selection of Cold Meats including: Pimento & Olive Loaf; Rare Roast Beef topped withHorseradish Cream; Venison Meat Balls topped with a minted Yogurt; Mini Lamb & Mint

Turnover topped with a Kiwi & Tomato Salsa

VEGETABLE SELECTIONCream Cheese, Peppadew & Chive stuffed Baby Potato Shell; Wild Mushroom & Leek Pate;

Cold Roasted Vegetable Kebabs finished with a Balsamic & Fig reduction;Caprese Salad drizzled with a Red Pepper Pesto

SALAD SELECTIONBuild your own Salad Bar to include: Crisp Lettuce, Baby Rosa Tomatoes, Sliced Cucumber,

Red Onion, Roasted Peppers, Olives, Croutons, Bacon Bits & Feta Cheese with Salad DressingBaby Potato with Spring Onion Vinaigrette; Roasted Carrot, Ginger & Honey Salad

Butternut & Sundried Tomato Cous Cous Salad; Bacon, Pepper & Onion Pasta Salad;Roasted Beetroot & Cumin Salad

HOT BUFFET

FROM THE CARVERYRoast stuffed whole Chicken and Honey Glazed Roast Pork Leg with an assortment of

condiments with a Rosemary & Thyme Jus

SERVED HOT IN CHAFFING DISHESBraised Sirloin Steak in a Truffle & Tarragon Sauce

Rolled & Pan Fried Pangasuis Fillet finished with a Lemon & Coriander Cream SauceFeta & Peppadew Cannelloni incased in a Basil & Tomato sauce topped with Mozzarella Cheese

Lemon Scented Mediterranean VegetablesPaprika Spiced Roast Potatoes; Vegetable Rice

DESSERT BUFFETMango & Strawberry Chantilly Pavlovas; Chocolate & Orange Cheese Cake; Assorted MiniTartlets; Carrot Cake with Vanilla Butter Icing; Mini Chocolate Eclairs; Amarula Panna Cotta;

Tropical Fruit Salad; Apple Crumble & Hot Custard

INDABA CHEESE BOARD & TEA AND COFFEEPLEASE NOTE THAT SHOULD YOU WISH TO SERVE THE CHEESE BOARD WITH YOUR PRE-DRINKS A R30 SURCHARGE PER PERSON WILL APPLY

TERMS & CONDITIONS APPLY.

Deluxe Buffet Menu 2015

STARTERSSEAFOOD SELECTION

Whole poached & dressed Norwegian Salmon with Lemon & Tarragon tossed Prawns; Pickled Fish with a spicy Curry Sauce; Monk Fish, Dill & Sundried Tomato Parfait; Seafood Cocktail finished with a Basil &

Chilli Pesto; Smoked Salmon Roses topped with Creme Fraiche & braised Onions

POULTRY SELECTIONBBQ Marinated Chicken Wings topped with a Basil Creme Fraiche; Smoked Chicken Strips

wrapped in Parma Ham served with a Sweet Chilli Sauce; Chicken Liver Pate with French Bread Rounds

MEAT SELECTIONA Selection of Cold Meats including: Pimento & Olive Loaf; Rare Roast Beef topped with

Horseradish Cream; Venison Meat Balls topped with a minted Yogurt; Mini Lamb & Mint Turnover topped with a Kiwi & Tomato Salsa; Smoked Bacon & Plum Terrine drizzled with a Chilli Herb Pesto

VEGETABLE SELECTIONCream Cheese, Peppadew & Chive stuffed Baby Potato Shell; Wild Mushroom & Leek Pate;

Cold Roasted Vegetable Kebabs finished with a Balsamic & Fig reduction;Caprese Salad drizzled with a Red Pepper Pesto

SALAD SELECTIONBuild your own Salad Bar to include: Crisp Lettuce, Baby Rosa Tomatoes, Sliced Cucumber,

Red Onion, Roasted Peppers, Olives, Croutons, Bacon Bits & Feta Cheese with Salad DressingBaby Potato with Spring Onion Vinaigrette; Roasted Carrot, Ginger & Honey Salad

Butternut & Sundried Tomato Cous Cous Salad; Bacon, Pepper & Onion Pasta Salad;Roasted Beetroot & Cumin Salad

HOT BUFFETFROM THE CARVERY

Garlic & Herb marinated Beef Tenderloin, Honey & Pineapple Roasted Gammon served with traditional condiments & a Herb Jus

SERVED HOT IN CHAFFING DISHESPan Fried Lamb Loin on top of braised Onion & Pumpkin with a Peppercorn Sauce

Balsamic Tomatoes & Onion stuffed Chicken Breast with a Peppercorn Cream SauceOven Baked Salmon Fillets on top Sweet Potato served with a Lemon & Lime Sauce

Spinach & Ricotta Cannelloni topped with a Mascarpone Sauce & Mozzarella CheeseLemon Scented grilled Seasonal Vegetables

Roasted Chateau PotatoesMixed Vegetable Fried Rice

DESSERT BUFFETMango & Strawberry Chantilly Pavlovas; Chocolate & Orange Cheese Cake; Assorted MiniTartlets; Carrot Cake with Vanilla Butter Icing; Mini Chocolate Eclairs; Amarula Panna Cotta;

Mini Traditional Creme Brulee; Tropical Fruit Salad; Apple Crumble & Hot Custard

INDABA CHEESE BOARD & TEA AND COFFEE

PLEASE NOTE THAT SHOULD YOU WISH TO SERVE THE CHEESE BOARD WITH YOUR PRE-DRINKS A R30 SURCHARGE PER PERSON WILL APPLYTERMS & CONDITIONS APPLY.

NDABA PALACE

Maximum 70 guests with a complimentary 4m x 5m Dance Floor

Maximum Numbers per venue may fluctuate depending on Staging, AV & Dance Floor requirements.TERMS & CONDITIONS APPLY. VALID UNTIL 31 DECEMBER 2015

The Menu Cost includes the following:- Waiters & Barmen- Cutlery & Crockery- White Tablecloths & Napkins

Extras that are not included:- Flowers- Beverages- Entertainment- Decor

A minimum yield of R20 000 will apply. In the event of the Menu Price not reaching R20 000the difference will be charged as room hire.

INGIDINI





INJABULO or KGOTLA





2015Wedding Venues

GAZEBO OPTION 1

Includes:- Standard Draping- Podium

GAZEBO OPTION 2

Includes:- Standard Draping- PA System- Podium- Chair Covers (maximum of 100 chair covers)

LETHABO OPTION 1

Includes:- Podium & Arch- Chair Covers available @ R15 per Chair Cover

LETHABO OPTION 2

Includes:- PA System- Podium- Chair Covers (maximum of 100 chair covers)- Additional Chair Covers available @ R15 per Chair Cover

Gazebo Option 1 Gazebo Option 2 Lethabo Option 1 Lethabo Option 2

2015 R3 500 R5 000 R3 500 R5 000

Ask our Wedding Coordinator about our Winter Wedding SpecialsTerms & Conditions Apply

2015Ceremony Venues

TERMS & CONDITIONS APPLY. VALID UNTIL 31 DECEMBER 2015

STRICTLY KOSHER / HALAAL FUNCTIONS (SELF CATERING)

Ÿ Venue Hire: Injabulo or Kgotla @ R85 000 - maximum of 400 guests Ingidini or Ndaba Palace @ R35 000 - maximum of 100 guests

Ÿ Venue Hire includes the following:- Standard White Linen (Table Cloths & Napkins)- Cutlery, Crockery and Glassware for the tables and bar- Staffing: 1 x Waiter per 20 guests (2 tables), 4 x Barmen maximum (depending on final bar details), 1 x Function Manager and 2 x Front of House Cleaners- Red Carpet- One Complimentary Night for the Wedding Couple in one of our Honeymoon Suites- Champagne Breakfast for 2 the morning after the wedding in our Epsom Terrace Restaurant- Engraved Cake Knife - Use of either Injabulo or Kgotla kitchen ovens for the REHEATING of food only, under the supervision of an Indaba Staff member.

Ÿ Venue Hire excludes the following:- Additional service Staff charge will be levied depending on date (Public Holiday) and number of guests.- The caterer need to supply back of house cleaners for before and after cleaning and Chefs to assist with Food Service.- Use of any other Kitchen Equipment, Utensils, Stoves & Serving Gear- Decor- Flowers- Entertainment- Use of Breakaway Venues- Ceremony Area- AV Equipment- Any ingredients used in the preparation of meals- Beverages

Ÿ Venue Hire prices are subject to an annual increase.

TERMS & CONDITIONS

- In the event of your function continuing after midnight, a surcharge of R3 000 per hour will be levied until 03h00, thereafter an hourly rate of R5 000 will apply.- Should the function be an afternoon or morning function, we allow a maximum of 4 hours for the function. A surcharge of R2 000.00 will be levied per hour, should the function continue after the stipulated 4 hours.- A surcharge will be levied for any additional waiters required at a rate confirmed by the Banqueting Manager- The client will be directly liable for any loss or damage to the venue or kitchen equipment i.e ovens, serving gear, etc. for the duration of the function- All beverages are available from the Hotel on a Cash Basis. Unfortunately we do not allow for any beverages to be brought in unless an agreement has been reach - kindly note that corkage will apply.- All Terms & Conditions and Cancellation Policies apply as per the Contract.

Ÿ A surcharge of R100 per person will be levied for any additional guests over and above the maximum numbers indicated above stipulated numbers.

2015Special Catering

Payment Methods accepted: EFT, Bank Deposit, Credit Card Payment, Cash Payment,Approved Government Orders & Approved Travel Agent Vouchers. Cheque payments will only be accepted more than 7 working days prior to arrival.

The following Corkage Fees are applicable:- Wine @ R80 per bottle (maximum of 2 x 750ml Bottles per Table)- Whisky @ R150 per bottle (maximum of 5 x 750ml Bottles per Event)

All Special Meal Requirements to be advised 72 Hours prior to arrival- Halaal Meal @ R250 per meal & Kosher Meal @ R350 per meal

Child Policy:- 0 to 5 Years: No Charge for a maximum of 10 Children- 6 to 12 Years: 50% of Chosen Menu price per Child- 13 Years & Older: Full Chosen Menu Price per Child

Kindly note that even though the Wedding Packages include a Bridal Vehicle, some brideschoose not to make use of this. We therefore require written confirmation that you requirethe use of the vehicle a minimum of 2 weeks prior to your Wedding Date.

Bridal Suites are subject to availability and we can not ensure that one will be availablewhen you book your wedding.

Please confirm the correct spelling, in writing, of the engraving on the gift set no later thanone calendar month prior to your wedding.

Change Rooms are available from 09h00 on the morning of your wedding.

If you do cancel your Function and we are able to resell the venue, no cancellation fee will be charged.Postponement Fees will be levied on the condition that a NEW booking & contract is signed,

failing that, cancellation fees will apply.

CANCELLATION TERMS & CONDITIONS FOR ALL WEDDING VENUES

- Cancelled 60 Days prior to Function Date = 25% of total Contract Value

- Cancelled 30 Days prior to Function Date = 50% of total Contract Value

- Cancelled 15-30 Days prior to Function Date = 75% of total Contract Value

- Cancelled less than 15 Days prior to Function Date = 100% of total Contract Value

- Postponement 21 Days prior to Function Date = 50% of total Contract Value

- Postponement 14 Days prior to Function Date = 75% of total Contract Value

For a Dinner Function you have the venue for 6 hours and for a Lunch Function you havethe venue for 4 hours. After that a surcharge will apply.

2015Things to take note of


Please note that we will require all changes, agreements & instructions to be done in writing.No Verbal Agreements will be honored.

A Levy of 5% will be charged for any 3rd Party Contractor quotations to cover our InternalCost & Banking Charges. We will only issue payment to the contractor once we have received full payment or unless otherwise agreed with Management.


No screws, nails, panel pins or staples are allowed to be put into the walls.

No double-sided tape or stickers are permitted on tiled / painted surfaces

All deliveries for your Function must be addressed to the Banquet / Conventions office.Indaba Hotel, the name of the Function & venue must be clearly indicated on the packageas well as the contact person.

Customers / Suppliers / Guests will be held responsible for any damage caused to the allocated venue, furniture, utensils and equipment by any act or omission of the Customeror Guests of the customer.

The Hotel will not be responsible for the supply of adaptors, extension cords or multi-plugs.All AV is outsourced and additional charges will be levied accordingly

No Food or Beverage may be brought onto the premises for consumption without thewritten consent of the Directors of the Indaba Hotel.

The Indaba Hotel will not be held responsible for any items lost or damaged before, duringor after your function. The hotel will not be responsible for the safekeeping of Decor or AV Equipment delivered to the Hotel by outsourced companies.Should you require storage a surcharge will be levied accordingly.

Kindly advise your Decor / AV Supplier that all equipment / decor has to be removed fromthe venue directly after the function. Should this not happen, storage will be levied at aflat rate of R2 000 per day.

A surcharge of R110 per dance floor piece will be levied in the event of larger Dance Floorbeing required. Standard Dance Floors are included in the Package.

Breaking of plates and / or burning of liquor on the Dance Floor is not permitted.Any damage to the Dance Floor will be billed back to the client.

2015General RulesNo equipment or items may be suspended from any part of the ceiling, light fittings orchandelier without authorization of the Directors.

All Suppliers must comply with the South African Health & Safety Act and must be ableto supply the Indaba Hotel with the necessary documents if requested.

No wall / floor / ceiling surface of any venue may be painted

No Plug Points, Light Sockets or Distribution Boards may be tampered with in any way

TERMS & CONDITIONS APPLY.

DECOR & FLOWERSRent-a-Candle

Decorange-It

CS Event Management

Chelly B

+27 11 465 1918

+27 11 792 4440

+27 83 700 9603

+27 11 025 8117

[email protected]

[email protected]

[email protected]

[email protected]

Although we strongly recommend the services of these Suppliers, the Indaba Hotel, Spa & Conference Centre can not be held liable for any contract entered into between a supplier and guests. We also accept no responsibility for failure from the Supplier to deliver services or products.

SOUND / LIGHTING / AV / DJUpstage Productions

Starry Night

+27 11 463 8019

+27 11 884 1394

[email protected]

[email protected]

LIVE ENTERTAINMENTRendezvous String Quartet +27 11 782 1527 www.rendezvousquartet.co.za

DRESSES & ACCESSORIESBride & Co

GF Bridal Couture

+27 11 807 4000

+27 11 705 3073

www.brideandco.co.za

[email protected]

PHOTOGRAPHYWM Studios

Nigel Cosway

+27 82 330 1253

+27 83 752 1986

www.wmstudios.co.za

[email protected]

CAKESThe Cake Genie

Indulge

+27 11 680 6314

+27 11 234 4437

[email protected]

[email protected]

MARRIAGE OFFICER

Ryan Hogarth

Gwyn & Trevor Slade

www.marriageofficer.co.za

[email protected]

+27 82 441 8417

+27 83 260 0443

STATIONARYJAB Ribbons & Labels

Fralenco

+27 11 467 8459

+27 11 764 3893

[email protected]

www.fralenco.co.za

BEAUTYLynne Brown

Katherine Grace

+27 83 263 5708

+27 83 725 9476

[email protected]

[email protected]

VINTAGE CARS

Home of Classic Car Hire www.hireclassiccars.co.za+27 83 303 4304

COMPLETE EVENT SOLUTIONS

Events 360º [email protected]+27 11 434 3331

2015Suppliers

OTHER

The Wedding Nanny [email protected]+27 76 227 1442

wedding packages 2015 - indaba hotel · wedding packages 2015 dear bride & groom we are...

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