wedding all in one wedding planner

Learn more at SimchaMaker.com

Congratulations and have fun planning your big day!

3. Don't forget to check out the last sheet which are focused planning and organizing your big day.

4. Cells highlighed in light blue are used to calculate costs for other items. For example, the number of bridesmaids will be used to

5. Cells highlighted in orange have formulas and will auto-calculate. Don't edit these cells.

All-in-One Wedding PlannerThis all-in-one wedding planner includes all of the wedding templates. Each template is a new sheet. Keep all your

information in one place to view and compare vendors, keep track of your budget and much more.

1. Your first concern should be your guest list, which will narrow the choices for a venue. Once you determine approximately how

many people you will invite and expect to attend, you can start looking at venues that can accomodate your expected capacity. Use

each tab to enter information so you can easily compare features and prices.

2. The third sheet "Budget Estimator" helps you create a budget. Use the fourth sheet, "Budget" to plan in more detail

http://simchamaker.com/

Congratulations and have fun planning your big day!

3. Don't forget to check out the last sheet which are focused planning and organizing your big day.

4. Cells highlighed in light blue are used to calculate costs for other items. For example, the number of bridesmaids will be used to

5. Cells highlighted in orange have formulas and will auto-calculate. Don't edit these cells.

All-in-One Wedding PlannerThis all-in-one wedding planner includes all of the wedding templates. Each template is a new sheet. Keep all your

information in one place to view and compare vendors, keep track of your budget and much more.

1. Your first concern should be your guest list, which will narrow the choices for a venue. Once you determine approximately how

many people you will invite and expect to attend, you can start looking at venues that can accomodate your expected capacity. Use

each tab to enter information so you can easily compare features and prices.

2. The third sheet "Budget Estimator" helps you create a budget. Use the fourth sheet, "Budget" to plan in more detail

First Name (s) Last Name (s) Address

Email

Address

Dietary

Restrictions

Mr. and Mrs. LastName1

123 First St.,

Mountain View,

CA 94043

[email protected]

mVegetarian


11 Second St.,

Mountain View,

CA 94043

[email protected]

mNone


11 Second St.,

Mountain View,

CA 94043

None Yes

Guest ListFirst determine whom you wish to invite. Next, find out if they have dietary restrictions and if they can attend. After the wedding is over, keep track of all gifts in column N.

Hide the rows once you don't need them anymore.

Choosing your Guests Tips

1. When choosing guests for your destination wedding, be prepared for the reality that some people may not be able to attend due to the expense. Our advice is, be gracious and understanding.

2. The number of guests you invite is the biggest driver for your budget. You need to be realistic with the amount of people you can afford to host…every subsequent cost is dependent on the

number of guests you invite.

3. Remember just because you have been invited to someone else’s wedding doesn’t mean you have to invite that couple to yours…

Sent Save

the Date

Sent

Invitation

Number

Invited

Guests -

Wedding

Wedding -

Attending Children Table Description of Gift

Yes Yes 1 1 0 1

Yes Yes 2 2 2 6

2 2 1

Guest ListFirst determine whom you wish to invite. Next, find out if they have dietary restrictions and if they can attend. After the wedding is over, keep track of all gifts in column N.

Hide the rows once you don't need them anymore.

Choosing your Guests Tips

1. When choosing guests for your destination wedding, be prepared for the reality that some people may not be able to attend due to the expense. Our advice is, be gracious and understanding.

2. The number of guests you invite is the biggest driver for your budget. You need to be realistic with the amount of people you can afford to host…every subsequent cost is dependent on the

number of guests you invite.

3. Remember just because you have been invited to someone else’s wedding doesn’t mean you have to invite that couple to yours…

Allowable Budget $10,000

Estimate % Default %

Apparel 600 0.06 0.06

Flowers 400 0.04 0.04

Photography 800 0.08 0.08

Stationary 300 0.03 0.03

Rings 500 0.05 0.05

Misc 200 0.02 0.02

Ceremony 300 0.03 0.03

Rehearsal dinner 800 0.08 0.08

Honeymoon 1000 0.1 0.1

Reception 4700 0.47 0.47

Favors & Gifts 400 0.04 0.04

Sum $10,000 1 1

Wedding Budget EstimatorLayout based on Vertex42.com's Wedding Budget template

Note: The Default % values are only rough suggestions to get you started

Instructions

1. Set an allowable budget amount

2. Adjust the percentages as needed

3. Make the percentages total to 100%

4. Transfer the amounts to the Budget worksheet (done automatically)

Wedding Budget Estimator

Note: The Default % values are only rough suggestions to get you started

Instructions

1. Set an allowable budget amount

2. Adjust the percentages as needed

3. Make the percentages total to 100%

4. Transfer the amounts to the Budget worksheet (done automatically)

Instructions:

Estimated Actual Estimated

Apparel $600.00 Ceremony 300

Gown Clergy

Bridal Shoes Location fee

Bridal slip Altar decorations

Lingerie Chair/pew rental

Hosiery Pew/chair decorations

Jewelry Guest book/pen

Bridal Headpiece/veil Ring bearer pillow

Bridal gloves Flower girl basket

Bridesmaid dresses Unity candle

Bridesmaid accessories Aisle runner

Bridesmaid shoes Ushers

Groom's tux Gratuity

Groomsmen tuxes Transportation

Garters Childcare

Gown preservation Total Ceremony $0

Alterations

Going-away outfit Estimated

Honeymoon clothes Rehearsal dinner 800

Children's apparel Caterer

Total Apparel $0 $0 Bartender

Liquor

Estimated Actual Tables/chairs

Flowers 400 Decorations

Brides bouquet Security

Bridesmaids bouquets Music

Corsages Sound system

Boutonnière Guest parking

Reception centerpieces Dishes

Altarpiece Centerpieces

Pew/chair bows Linens

Throw away bouquet Food

Flower girls' flowers Servers

Total Flowers $0 $0 Total Rehearsal dinner $0


Photography 800 Honeymoon 1000

Bridal portraits Air fare

Reception Accommodations

Ceremony Rental Car

Photo albums Entertainment

Engagement portraits Misc

Total Photography $0 $0 Total Honeymoon $0


Stationary 300 Reception 4700

My Wedding Budget

1. Use the Estimator worksheet to set the estimated budget for each category, listed below the word "Estimated"

2. Record estimated amounts for each item in each category, trying to stay below the Estimated budget

3. When you make a purchase, add the amount to the Actual column

4. Try to make the Total for each category be equal to or less than the Estimated (budgeted) amount

Invitations Location fee

Announcements Caterer

Map/direction cards Food

Reply cards Baker

Ceremony cards Musician

Save the date cards Bar tender

Postage Liquor

Calligrapher Security

Newspaper announcement Wedding cake

Thank you notes Groom's cake

Rehearsal dinner invitations Cake knife

Bridesmaid luncheon

invitations Cake decorations

Bachelor party invitations Servers

Wedding programs Table decorations

Address labels Other decorations

Total Stationary $0 $0 Dishes

Glassware

Estimated Actual Napkins

Rings 500 Linens

Wedding bands Tables

Engagement ring Chairs

Engraving Guest book

Total Rings $0 $0 Entertainment

Rice/Rose petals/bubbles

Estimated Actual Parking

Misc 200 Gratuities

Marriage license Limousine/Carriage

Bridesmaids' luncheon Transportation

Hairdresser Childcare

Manicure/pedicure Balloons

Manicure/pedicure for

attendants Total Reception $0

Make-up

Wedding planner/organizer Estimated

Consultant/coordinator Gifts & Favors 400

Hotel for guests Attendant gifts

Other Gift for fiancee

Other Favors

Total Misc $0 $0 Total Gifts & Favors $0

Estimated Actual

Total Expense $0 $0

Actual

$0

Actual

$0

Actual

$0

Actual

My Wedding Budget

1. Use the Estimator worksheet to set the estimated budget for each category, listed below the word "Estimated"

2. Record estimated amounts for each item in each category, trying to stay below the Estimated budget

3. When you make a purchase, add the amount to the Actual column

4. Try to make the Total for each category be equal to or less than the Estimated (budgeted) amount

$0

Actual

$0

To-do list Due Date Progress

Explore Google Docs wedding templates Today Done

Fill out wedding planner spreadsheet Month, Day Year Late

Fill out budget planning and tracking estimates Month, Day Year Not Started

Collect addresses for invitations Month, Day Year Not Started

Create a wedding website for guests Month, Day Year Not Started

Interview photographers Month, Day Year progress

Pick out caterer Month, Day Year progress

Pick out reception location Month, Day Year progress

Pick music Month, Day Year Late

Our To-Do ListShare this with your fiance(e) and anyone else that is helping you with wedding planning.

To-Do List Tips

1. When choosing your vendors, always spend a little time with them before you make your hiring decision. Remember that you will be in a relationship with these people for the length of the

engagement!

2. Don't forget to check referrals and ask to speak to past clients of all vendors.

3. Wedding websites are an excellent tool for communicating with all your guests. A website is easy to set up and edit, and it is the fastest way to reach a large group.

{www.michelleragoltd.com + www.stylemepretty.com}

NotesThe progress cells are smart and turn green, yellow, and

red depending on what you put in.

Our To-Do ListShare this with your fiance(e) and anyone else that is helping you with wedding planning.

To-Do List Tips

1. When choosing your vendors, always spend a little time with them before you make your hiring decision. Remember that you will be in a relationship with these people for the length of the

engagement!

2. Don't forget to check referrals and ask to speak to past clients of all vendors.

3. Wedding websites are an excellent tool for communicating with all your guests. A website is easy to set up and edit, and it is the fastest way to reach a large group.

{www.michelleragoltd.com + www.stylemepretty.com}

Name Contact Name Phone # Contact Email

Lovely Restaurant FirstName LastName 111-111-1111 [email protected]

Botanical Garden FirstName2 LastName2 111-111-1112 [email protected]

VenueList possible venues.

Website Address Capacity

Number

of Hours

Cost for

Room

Cost per

Person

http://www.example.com 111 First St., Mountain View, CA 94043500 7 $2,000.00 $50.00

http://www.example2.com 123 Second St., Mountain View, CA 94043500 8 $4,000.00 $60.00

VenueList possible venues.

Minimum Food

and Beverage Notes

$12,000.00 Free bridal suite.

$12,000.00 Gorgeous views of ocean.

Name Contact Name Phone #

Caterer Inc. FirstName LastName 111-111-1111

Caterer2 Inc. FirstName2 LastName2 111-111-11112

CatererList of possible caterers and descriptions of their food style.

Catering Tips

1. You should always schedule a tasting just 2 months out from your wedding date.

2. It is always optimal to try and stay in the season of your special day. This way you will know exactly what foods are in season and which dishes make the most sense to serve your guest.

3. A caterer should never present a single option to you at your tasting that can not replicated for every one of your guests, whether it’s 25 guests or 500.

4. Always ask for a detailed budget proposal, not just an overall price per guest. A caterer can present a seemingly low cost per guest, but a bride must know if that cost includes everything she

wants; whether it is champagne for the toasts, the appropriate linens and table ware, or even the applicable taxes and gratuities.

5. At most weddings, 8 – 12 different hors d'oeuvres selection would be sufficient. You would want to be sure that you have a wide variety of options in order to appeal to the varying palettes of

Contact Email Website Cost per Head

Beverage

per Head

Estimated Total

Cost

[email protected] example.com $50.00 $30.00 $6,400.00

[email protected] example.com $60.00 $25.00 $6,800.00

$0.00

$0.00

$0.00

$0.00

CatererList of possible caterers and descriptions of their food style.

Catering Tips

1. You should always schedule a tasting just 2 months out from your wedding date.

2. It is always optimal to try and stay in the season of your special day. This way you will know exactly what foods are in season and which dishes make the most sense to serve your guest.

3. A caterer should never present a single option to you at your tasting that can not replicated for every one of your guests, whether it’s 25 guests or 500.

4. Always ask for a detailed budget proposal, not just an overall price per guest. A caterer can present a seemingly low cost per guest, but a bride must know if that cost includes everything she

wants; whether it is champagne for the toasts, the appropriate linens and table ware, or even the applicable taxes and gratuities.

5. At most weddings, 8 – 12 different hors d'oeuvres selection would be sufficient. You would want to be sure that you have a wide variety of options in order to appeal to the varying palettes of

Number

Guests Notes

80

Buffet. Four-course menu.

Five appetizers.

Sit Down. Four appetizers.


Professional Wedding Photos Inc. FirstName LastName 111-111-1111

Photographer List of possible photographers and the details of the offered package.

Photography Tips

1. If you plan to spend the majority of your wedding day taking posed photographs and family groupings, you should look for a photographer who shoots in a more traditional style. If you would

prefer your wedding be captured in a more natural, less posed format, you should look for a photographer who specializes in and enjoys shooting that way.

2. Finding a photographer that shares your point of view on the way photos should look is key to making your vision a reality!

3. Whatever your budget is, there is a photographer for you! Although some couples do end up increasing their budget to get the photographer of their dreams try to avoid meeting photographers that

are way out of the realm of possibility for you.

4. If you have a very tightly packed wedding day schedule, make sure to find out from your photographer how much time he or she needs in order to make sure that there is time to capture all of the

photos that are important to you.

5. Ask to see a sample contract and don’t be afraid to ask questions!

6. A good wedding photography contract protects both the couple and the photographer in the case of extenuating circumstances, and clearly outlines how things will work on the wedding day and

afterwards.

7. Look for a photographer who not only tells you about their photographs and style, but who also asks questions about your wedding.

8. When meeting with a photographer, look for a personality click! Besides your wedding party, your photographer is going to be one of the people in closest proximity to you on your wedding day

and you will want someone you feel comfortable with!

9. At your meeting, spend time looking the sample albums and other printed products. What you see is most likely what YOUR wedding photos will look like if you go with that photographer.

10. Don’t be afraid to ask your photographer to customize a package for you.

11. Choose a photographer that the two of you as a couple will be happy with. Too much influence from friends and family can make things more difficult.

Contact Email Website

Wedding

Day Cost

Number

of Hours

Engagement

Photos Cost

Photo

Album

Costs

[email protected] $5,000.00 7 $500.00 $2,000.00

Photographer List of possible photographers and the details of the offered package.

Photography Tips

1. If you plan to spend the majority of your wedding day taking posed photographs and family groupings, you should look for a photographer who shoots in a more traditional style. If you would

prefer your wedding be captured in a more natural, less posed format, you should look for a photographer who specializes in and enjoys shooting that way.

2. Finding a photographer that shares your point of view on the way photos should look is key to making your vision a reality!

3. Whatever your budget is, there is a photographer for you! Although some couples do end up increasing their budget to get the photographer of their dreams try to avoid meeting photographers that

are way out of the realm of possibility for you.

4. If you have a very tightly packed wedding day schedule, make sure to find out from your photographer how much time he or she needs in order to make sure that there is time to capture all of the

photos that are important to you.

5. Ask to see a sample contract and don’t be afraid to ask questions!

6. A good wedding photography contract protects both the couple and the photographer in the case of extenuating circumstances, and clearly outlines how things will work on the wedding day and

afterwards.

7. Look for a photographer who not only tells you about their photographs and style, but who also asks questions about your wedding.

8. When meeting with a photographer, look for a personality click! Besides your wedding party, your photographer is going to be one of the people in closest proximity to you on your wedding day

and you will want someone you feel comfortable with!

9. At your meeting, spend time looking the sample albums and other printed products. What you see is most likely what YOUR wedding photos will look like if you go with that photographer.

10. Don’t be afraid to ask your photographer to customize a package for you.

11. Choose a photographer that the two of you as a couple will be happy with. Too much influence from friends and family can make things more difficult.

Estimated

Total Cost Notes

7500

500 prints

included. 1

assistant.

0

0

0

0


Professional Wedding Photos Inc. FirstName LastName 111-111-1111

VideographerList of possible photographers and videographers and the details of the offered package.

Videography Tips

1. It’s best to book your cinematographer/ filmmaker/videographer 9-12 months in advance

2. When inquiring with a cinematographer/filmmaker/videographer remember to notify them of your wedding date to check their availability

3. Remember to ask if there are travel rates, which are separate from “packages” you may be booking

4. Be aware that “destination weddings” have higher costs, therefore; when hiring your cinematographer/filmmaker/videographer ask what those details entail

5. It’s great to describe your wedding details, settings, and location so that your cinematographer/filmmaker/videographer can connect with the feel of your wedding

6. When having an outdoor ceremony incorporate your cinematographer/filmmaker/videographer with the timing to achieve the best lighting situation

7. Identify the cinematographer/filmmaker/videographer’s style and approach to wedding documentation and do not expect him or her to have traits or products that others

offer

8. Ask your cinematographer/filmmaker/videographer if they include sound and if it incurs additional costs

9. Know that a “film” cinematographer or filmmaker will also give you a final product on DVD even if it was documented on film

10. Communicate any important “shots” you or your family may be having of importance such as details, special speeches, actions etc. But give them creative freedom to do

what they do best.

Contact Email Website

Wedding

Day Cost

Number

of Hours

Photo

Album

Costs

Video

Cost

[email protected] example.com $5,000.00 7 $2,000.00

VideographerList of possible photographers and videographers and the details of the offered package.

Videography Tips

1. It’s best to book your cinematographer/ filmmaker/videographer 9-12 months in advance

2. When inquiring with a cinematographer/filmmaker/videographer remember to notify them of your wedding date to check their availability

3. Remember to ask if there are travel rates, which are separate from “packages” you may be booking

4. Be aware that “destination weddings” have higher costs, therefore; when hiring your cinematographer/filmmaker/videographer ask what those details entail

5. It’s great to describe your wedding details, settings, and location so that your cinematographer/filmmaker/videographer can connect with the feel of your wedding

6. When having an outdoor ceremony incorporate your cinematographer/filmmaker/videographer with the timing to achieve the best lighting situation

7. Identify the cinematographer/filmmaker/videographer’s style and approach to wedding documentation and do not expect him or her to have traits or products that others

offer

8. Ask your cinematographer/filmmaker/videographer if they include sound and if it incurs additional costs

9. Know that a “film” cinematographer or filmmaker will also give you a final product on DVD even if it was documented on film

10. Communicate any important “shots” you or your family may be having of importance such as details, special speeches, actions etc. But give them creative freedom to do

what they do best.

Video

Hours Film/Digital

Estimated

Total Cost Notes

Digital

=sum(RC[-

6],{},RC[-4])

500 prints

included. 1

assistant.

=sum(RC[-

6],{},RC[-4])

=sum(RC[-

6],{},RC[-4])

=sum(RC[-

6],{},RC[-4])

=sum(RC[-

6],{},RC[-4])


Favorite Bakery FirstName LastName 111-111-1111 [email protected]

Favorite Bakery2 FirstName2 LastName2 111-111-1111 [email protected]

Wedding CakeMost cakes are calculated on a per slice basis. There may be additional charges for decoration and transportation.

Cake Tips

1. Taste comes first! Order the BEST tasting cake you have ever had in your life.

2. For a twist, go for a chic dessert bar with lots of assorted confections and a petite cake to cut!

3. To reduce cost, and create the illusion of a larger wedding cake, ask your cake designer if they can use some styrofoam cake tiers.

4. When getting married during hotter months, order your cake with a fondant exterior to keep the cake cooler.

5. Skip the big cake, and opt for a “cake trio” incorporating a pretty design in 3 similar ways on 3 different smaller cakes.

Website

Cost per

Slice

Transport

ation Cost Total Cost Num Slices

300

example.com $4.00 $80.00 $1,280.00

example.com $5.00 $25.00 $1,525.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

Wedding CakeMost cakes are calculated on a per slice basis. There may be additional charges for decoration and transportation.

Cake Tips

1. Taste comes first! Order the BEST tasting cake you have ever had in your life.

2. For a twist, go for a chic dessert bar with lots of assorted confections and a petite cake to cut!

3. To reduce cost, and create the illusion of a larger wedding cake, ask your cake designer if they can use some styrofoam cake tiers.

4. When getting married during hotter months, order your cake with a fondant exterior to keep the cake cooler.

5. Skip the big cake, and opt for a “cake trio” incorporating a pretty design in 3 similar ways on 3 different smaller cakes.

Notes

Flowers on chairs,

cake, and

centerpiece

Flowers on chairs,

cake, and

centerpiece

Name Contact Name Phone # Contact Email Website

Flowers Inc. FirstName LastName 111-111-1111 [email protected] example.com

Flowers2 Inc. FirstName2 LastName2 111-111-1111 [email protected] example.com

FloristList of possible Florists and the breakout costs of major items.

Flower Tips

1. Clip out tear sheets from magazines or print out blog images of flowers that you like. Remember, a picture is worth a thousand words.

2. Before making floral consultations, take a few moments to talk to your future husband, trusted friends and/or your parents if you plan to bring them to the consultation.

3. It's great to bring a couple things like the swatch of your bridesmaid dresses, snapshots of your venue, a floor plan from the caterer, an image of your gown, and/or any other

inspirations that you think will help.

4. If you truly want to save money, instead of giving your florist or floral designer a specific list of must have flowers, tell them to buy whatever flower is the best that week in

the color(s) and style that best represents your vision.

5. Monochromatic arrangements can make for a bold statement while contrasting arrangements can be quite stunning because of their wide differences.

6. A good and experienced floral designer should be able to suggest a substitute for a more expensive bloom. For example, if you like peonies, but they aren't available when

you get married, your designer might suggest a garden roses or a large Football mum or large headed Hydrangeas.

7. Before you make elaborate plans on your ceremony, make sure to discuss the guidelines for your church, chapel, synagogue for restrictions. Ask if large pieces need to be

"donated". Ask if tape, nails,wire can be used. Also, setup for churches can be short, always make sure to communicate setup times to your florist or FD.

8. Sometimes the vassals for your flowers are rented. Make sure at the end of the evening, to give your hotel/venue a list of things that the FD will breakdown and clean up.

9. Sometimes for warm weather, dainty and delicate flowers can wilt, opt to have a 2nd bouquet designed and ready to go if you are nervous that your flowers will wilt.

Estimated

Total Cost

Do they have the

flower I want?

Bride

Bouquet

Bridesmai

ds

Bouquets Boutineer

Mothers

Flowers

Flower Petal

Aisle

$1,510.00 Yes $200.00 $80.00 $15.00 $100.00 $100.00

$1,448.00 No $180.00 $100.00 $12.00 $100.00 $100.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

FloristList of possible Florists and the breakout costs of major items.

Flower Tips

1. Clip out tear sheets from magazines or print out blog images of flowers that you like. Remember, a picture is worth a thousand words.

2. Before making floral consultations, take a few moments to talk to your future husband, trusted friends and/or your parents if you plan to bring them to the consultation.

3. It's great to bring a couple things like the swatch of your bridesmaid dresses, snapshots of your venue, a floor plan from the caterer, an image of your gown, and/or any other

inspirations that you think will help.

4. If you truly want to save money, instead of giving your florist or floral designer a specific list of must have flowers, tell them to buy whatever flower is the best that week in

the color(s) and style that best represents your vision.

5. Monochromatic arrangements can make for a bold statement while contrasting arrangements can be quite stunning because of their wide differences.

6. A good and experienced floral designer should be able to suggest a substitute for a more expensive bloom. For example, if you like peonies, but they aren't available when

you get married, your designer might suggest a garden roses or a large Football mum or large headed Hydrangeas.

7. Before you make elaborate plans on your ceremony, make sure to discuss the guidelines for your church, chapel, synagogue for restrictions. Ask if large pieces need to be

"donated". Ask if tape, nails,wire can be used. Also, setup for churches can be short, always make sure to communicate setup times to your florist or FD.

8. Sometimes the vassals for your flowers are rented. Make sure at the end of the evening, to give your hotel/venue a list of things that the FD will breakdown and clean up.

9. Sometimes for warm weather, dainty and delicate flowers can wilt, opt to have a 2nd bouquet designed and ready to go if you are nervous that your flowers will wilt.

Other Num Bridesmaids Num Boutineers Notes

5 14

$500.00

Flowers on chairs,

cake, and

centerpiece.

Orchids and calla

lillies.

$400.00


Reception

DJ Inc. FirstName LastName 111-111-1111 [email protected]

80's Cover Band FirstName LastName 111-111-1111 [email protected]

Ceremony

High School Quartet FirstName LastName 111-111-1111 [email protected]

Professional Quartet FirstName2 LastName2 111-111-1111 [email protected]

EntertainmentList of possible DJs, or any live entertainment, and what is included in their costs.

Entertainment Tips

1. If you can, try and have a face to face meeting with the band leader or DJ, find the one that fits you and your guests best.

2. If the celebration is important, be willing to invest in it. If your first priority is the party, consider dedicating 10-20% to the entertainment (entertainers usually charge what they

are worth).

3. Make sure to discuss what the band or DJ will do beyond playing music. Don't assume that they will be the perfect Master of Ceremonies until you can see video footage to back it

up.

4. Make sure they have wedding experience. Performing at a wedding is unlike ANY other type of event. A deep understanding of proper decorum and etiquette will be required.

5. Your entertainment can make or break the entire wedding. Hours of detailed planning can become quickly unraveled by an obnoxious entertainer, so do your homework.

Website

Estimated

Total Cost

Hour

s Notes

example.com $1,000.00 5

Recommended by friend. Uses

MP3s. Prefers a playlist.

example.com $3,000.00 5

example.com $300.00 1 String quartet

example.com $1,000.00 1 String quartet

EntertainmentList of possible DJs, or any live entertainment, and what is included in their costs.

Entertainment Tips


2. If the celebration is important, be willing to invest in it. If your first priority is the party, consider dedicating 10-20% to the entertainment (entertainers usually charge what they

are worth).

3. Make sure to discuss what the band or DJ will do beyond playing music. Don't assume that they will be the perfect Master of Ceremonies until you can see video footage to back it

up.

4. Make sure they have wedding experience. Performing at a wedding is unlike ANY other type of event. A deep understanding of proper decorum and etiquette will be required.

5. Your entertainment can make or break the entire wedding. Hours of detailed planning can become quickly unraveled by an obnoxious entertainer, so do your homework.

Name Role Contact Name Phone #

Simcha Maker Wedding Coordinator Adi Porat Tavor 972-52-3677-869

Church Name Officiant Reverand LastName 111-111-1111

MC Friend1 111-111-1111

CoordinationList of other roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

Contact Email Website Cost

[email protected] http://simchamaker.com $0.00

[email protected] $0.00

[email protected] $0.00

CoordinationList of other roles that can be done by friends or professionals, such as a wedding coordinator, officiant, or MC.

mailto:[email protected]

http://simchamaker.com/

NotesRecommended by Friends. Day of

service as well as planning.


Bridal Gown

Bridal Store1 FirstName LastName 111-111-1111 [email protected]

Bridal Store2 FirstName2 LastName2 111-111-1111 [email protected]

Alterations

Alterations Inc. FIrstName LastName 111-111-1111 [email protected]

Bridesmaids

Bridal Store1 FirstName LastName 111-111-1111 [email protected]

DressesList of possible places to find dresses and seamstresses for alterations.

Picking your Dress

1. Before beginning to shop for your gown, you should have your wedding date and venue secured. Your decision will be much easier to make if you can envision yourself

wearing your gown in the setting of your wedding.

2. In creating your wedding budget, be sure to include a realistic budget for your wedding attire. Make sure to allocate for not only the gown, but accessories (bra, veil,

jewelry and shoes), alterations and gown cleaning and preservation after the wedding.

3. Visit the salon's website before calling to set an appointment to ensure that the selection and price range meets your needs.

4. Keep in mind that it takes approximately 4-6 months to produce a wedding gown. You should begin shopping for your gown a minimum of 8 months in advance of the

wedding to allow enough time for alterations once the gown arrives.

5. Be careful however of bringing a large group with you to shop for your gown. Too many opinions can be detrimental to making a decision.

6. The key is to remember to take opinions into consideration, but ultimately you know yourself best. Your opinion is truly the only one that matters- It is your day and you

are the one wearing the gown.

7. Before making the final decision on your gown, be sure that you understand the policies of the salon at which you are purchasing it. Ask about their policies for gown

deposit, alterations and whether or not you will receive a discount on bridesmaid dresses if you purchase a gown there.

Website Alterations Dress Cost Total Cost

example.com $0.00 $2,000.00 $2,000.00

example.com $100.00 $3,000.00 $3,100.00

example.com $200.00 $0.00 $200.00

example.com $0.00 $100.00 $100.00

DressesList of possible places to find dresses and seamstresses for alterations.

Picking your Dress

1. Before beginning to shop for your gown, you should have your wedding date and venue secured. Your decision will be much easier to make if you can envision yourself

wearing your gown in the setting of your wedding.

2. In creating your wedding budget, be sure to include a realistic budget for your wedding attire. Make sure to allocate for not only the gown, but accessories (bra, veil,

jewelry and shoes), alterations and gown cleaning and preservation after the wedding.

3. Visit the salon's website before calling to set an appointment to ensure that the selection and price range meets your needs.

4. Keep in mind that it takes approximately 4-6 months to produce a wedding gown. You should begin shopping for your gown a minimum of 8 months in advance of the

wedding to allow enough time for alterations once the gown arrives.

5. Be careful however of bringing a large group with you to shop for your gown. Too many opinions can be detrimental to making a decision.

6. The key is to remember to take opinions into consideration, but ultimately you know yourself best. Your opinion is truly the only one that matters- It is your day and you

are the one wearing the gown.

7. Before making the final decision on your gown, be sure that you understand the policies of the salon at which you are purchasing it. Ask about their policies for gown

deposit, alterations and whether or not you will receive a discount on bridesmaid dresses if you purchase a gown there.

Notes

Includes alterations.

Hem only.


Total Bridal Service FirstName LastName 111-111-1111 [email protected]

Just Makeup FirstName2 LastName2111-111-1111 [email protected]

Makeup Artist / Hair StylistList possible makeup artists and hair stylists. Some professionals can do both.

Makeup and Hair Tips

1. You always want to look like the best version of yourself on your wedding day. Too much make-up or a totally different style than usual isn't

always the best route!

2. Bring photos and magazine tearouts of your hair and make-up to your beauty expert, though allow them to add their own spin. They usually

know how to work with specific skin tones and hair types to make you look your best!

3. Even though false eyelashes sound so dated, the newer varieties can really make your eyes pop! Just make sure that you have a knowledgeable

friend or professional apply them.

4. It's good to start a facial regiment 6 months in advance of your wedding. This will give your skin plenty of time to heel and look its best on

your big day.

5. If you're doing your own make-up or hair, create a beauty blueprint. Have a friend snap pictures of you while you do a practice run, writing

down each and every step. Your beauty blueprint will take out a ton of stress on your wedding day.

Website

Bride

Makeup Bride Hair

Bridesmaid

Makeup

Bridesmaid

Hair

Num

Bridesmaids

4

example.com $150.00 $150.00 $50.00 $50.00

example.com $200.00 $0.00 $75.00 $0.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

Makeup Artist / Hair StylistList possible makeup artists and hair stylists. Some professionals can do both.

Makeup and Hair Tips

1. You always want to look like the best version of yourself on your wedding day. Too much make-up or a totally different style than usual isn't

always the best route!

2. Bring photos and magazine tearouts of your hair and make-up to your beauty expert, though allow them to add their own spin. They usually

know how to work with specific skin tones and hair types to make you look your best!

3. Even though false eyelashes sound so dated, the newer varieties can really make your eyes pop! Just make sure that you have a knowledgeable

friend or professional apply them.

4. It's good to start a facial regiment 6 months in advance of your wedding. This will give your skin plenty of time to heel and look its best on

your big day.

5. If you're doing your own make-up or hair, create a beauty blueprint. Have a friend snap pictures of you while you do a practice run, writing

down each and every step. Your beauty blueprint will take out a ton of stress on your wedding day.

Total Notes

700

Includes fake

eyelashes and

application.

500

0

0


Stationary Inc. FirstName LastName 111-111-1111 [email protected]

Cards Only FirstName2 LastName2 111-111-1111 [email protected]

Invitations/StationeryList of places to get your wedding invitations, response cards, thank you cards, placecards, and programs.

Invitation Tips

1. Order invitations at least 6 months prior to your wedding. Drafts always gobble up time surprising even the most prepared brides!

2. Side with tradition when wording text to avoid dreadful "what was I thinking?" moments in the future.

3. Invitations are the first formal correspondence posted by a couple. They should match not just the style of the wedding, but also of the

couple.

4. Hand-drawn maps are a splendid way to add a creative voice to your suite.

5. Reserve time with a calligrapher months ahead of time. Remember that her masterful hand will have a line of other jobs before yours to

complete.

6. Consider printing extra social stationery (thank you notes) to use after your wedding for any occasion. It will become your house

stationery.

7. Count the number of households receiving an invitation and add 20% to the quantity. It is a silly and expensive mistake to under order!

8. Save on postage by including your rehearsal dinner invitation with the main suite. Not every guest needs to receive it.

9. Zazzle is a marvelous source for customized stamps. We also love discovering vintage stamps that are relevant to your wedding or history.

10. Hand cancel your invitations with your local postmaster to avoid a ghastly black bar at the bottom of the envelope.

Website

Number

Invitations Invitation

Response

Card Thank You Num Programs

50 50

example.com $3.00 $2.00 $2.00

example.com $2.50 $1.50 $2.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

Invitations/StationeryList of places to get your wedding invitations, response cards, thank you cards, placecards, and programs.

Invitation Tips

1. Order invitations at least 6 months prior to your wedding. Drafts always gobble up time surprising even the most prepared brides!

2. Side with tradition when wording text to avoid dreadful "what was I thinking?" moments in the future.

3. Invitations are the first formal correspondence posted by a couple. They should match not just the style of the wedding, but also of the

couple.

4. Hand-drawn maps are a splendid way to add a creative voice to your suite.

5. Reserve time with a calligrapher months ahead of time. Remember that her masterful hand will have a line of other jobs before yours to

complete.

6. Consider printing extra social stationery (thank you notes) to use after your wedding for any occasion. It will become your house

stationery.

7. Count the number of households receiving an invitation and add 20% to the quantity. It is a silly and expensive mistake to under order!

8. Save on postage by including your rehearsal dinner invitation with the main suite. Not every guest needs to receive it.

9. Zazzle is a marvelous source for customized stamps. We also love discovering vintage stamps that are relevant to your wedding or history.

10. Hand cancel your invitations with your local postmaster to avoid a ghastly black bar at the bottom of the envelope.

Program Num Programs Placecard

Estimated Total

Cost Notes

100

$2.00 $0.50 $353.00

$0.00 $0.50 $227.50

$0.00 $0.00 $0.00

$0.00 $0.50 $50.00


Favors

example FirstName LastName 111-111-1111 [email protected]

example FirstName LastName 111-111-1111 [email protected]

Attendant Gifts

Department Store 1

Department Store 1

Gifts and FavorsList possible favors and gifts for bridesmaids, groomsmen, ushers, etc.

Gift and Favor Tips

1. It's a nice gesture to drop off a little goodie bag for your out of town guests. Filled with local treats, area maps and a wedding itinerary, this is the perfect

way to welcome friends and family.

2. Wedding favors should reflect your personalities and/or your passions. If you are avid environmentalist, individual succulents make adorable favors. If

you are coffee junkies, a bag of coffee beans in a petite burlap sack is absolutely perfect.

3. If you can't decide on a favor that will really leave your guests smiling, skip it. Guests won't notice when the favors aren't there but they will notice when

they get a silly trinket.

4. In lieu of a favor, consider donating to a charity of your choice and leaving guests a handwritten note of thanks on their plates.

5. An edible favor is always a success. Homemade chocolate chip cookies with cold shot glasses of milk served to departing guests is a great way to end the

evening.

Website

Number

Gifts Cost Description

Estimated Total

Cost

example.com 100 $3.00 Truffles $300.00

example.com 100 $2.50 Candles $250.00

$0.00

example.com 4 $60.00

Bridesmaids gifts -

Jewelry $240.00

example.com 4 $80.00

Groomsmens gifts -

Dress Shirt $320.00

$0.00

Gifts and FavorsList possible favors and gifts for bridesmaids, groomsmen, ushers, etc.

Gift and Favor Tips

1. It's a nice gesture to drop off a little goodie bag for your out of town guests. Filled with local treats, area maps and a wedding itinerary, this is the perfect

way to welcome friends and family.

2. Wedding favors should reflect your personalities and/or your passions. If you are avid environmentalist, individual succulents make adorable favors. If

you are coffee junkies, a bag of coffee beans in a petite burlap sack is absolutely perfect.

3. If you can't decide on a favor that will really leave your guests smiling, skip it. Guests won't notice when the favors aren't there but they will notice when

they get a silly trinket.

4. In lieu of a favor, consider donating to a charity of your choice and leaving guests a handwritten note of thanks on their plates.

5. An edible favor is always a success. Homemade chocolate chip cookies with cold shot glasses of milk served to departing guests is a great way to end the

evening.

Notes

To wear for the

wedding.

Track Name Artist

Cocktail hour music Instrumental music *

Ceremony Instrumental music

Entrance Pirates of the Caribbean Blake Neely

Entrance Final Countdown Europe

First Dance Better Together Jack Johnson

Father/daughter dance Into the Mystic Van Morrison

Mother/son dance Hold My Hand

Hootie & the

Blowfish

Bouquet toss *

Dinner/Dancing/Slideshow * *

All I Want is You Juno Soundtrack

Black Balloon Goo Goo Dolls

The Difference Matchbox Twenty

Stayin Alive Bee Gees

Banana Man Tally hall

Chicken dance Everyone!

Thriller Michael Jackson

In the mood Glenn Miller

sing sing sing benny goodman

Ain't That a Kick in the

Head Dean Martin

you and me and the

bottle make three

big bad voodoo

daddy

Crazy Love Van Morrison

Moondance "

My Music ListUse this spreadsheet to brainstorm ideas for music with your fiance(e). Don't forget to fill out the 'Do Not Play' list (next tab)

Choosing a DJ: Tips


2. If the celebration is important, be willing to invest in it. If your first priority is the party, consider dedicating 10-20% to the entertainment (entertainers

usually charge what they are worth).

3. Make sure to discuss what the band or DJ will do beyond playing music. Don't assume that they will be the perfect Master of Ceremonies until you can

see video footage to back it up.

4. Make sure they have wedding experience. Performing at a wedding is unlike ANY other type of event. A deep understanding of proper decorum and

etiquette will be required.

5. Your entertainment can make or break the entire wedding. Hours of detailed planning can become quickly unraveled by an obnoxious entertainer, so do

your homework!

Notes

Music should not be too loud

Bridal party

Something suspenseful!

During dinner you could have your DJ or

Band play more upbeat music to get

everyone in the mood to dance later on.

dinner

dinner

?

dancing

dancing

dancing

dancing

dancing

slideshow?

good song!

My Music ListUse this spreadsheet to brainstorm ideas for music with your fiance(e). Don't forget to fill out the 'Do Not Play' list (next tab)

Choosing a DJ: Tips


2. If the celebration is important, be willing to invest in it. If your first priority is the party, consider dedicating 10-20% to the entertainment (entertainers

usually charge what they are worth).

3. Make sure to discuss what the band or DJ will do beyond playing music. Don't assume that they will be the perfect Master of Ceremonies until you can

see video footage to back it up.

4. Make sure they have wedding experience. Performing at a wedding is unlike ANY other type of event. A deep understanding of proper decorum and

etiquette will be required.

5. Your entertainment can make or break the entire wedding. Hours of detailed planning can become quickly unraveled by an obnoxious entertainer, so do

your homework!

Track Name Artist

Do not play listWe all have songs we don't like, so make sure you let the DJ know ahead of time by

Head Table Table 1 Table 2 Table 3 Table 4 Table 5 Table 6

Bride

Family

member

Family

member

Family

member

Bride's

friend

Bride's

friend

Bride's

friend

Groom Family Family Family Friend Friend Friend

Bestman Family Family Family Friend Friend Friend

Maid of Honor Family Family Family Friend Friend Friend

Groomsmen 1 Family Family Family Friend Friend Friend

Groomsmen 2 Family Family Family Friend Friend Friend

Bridesmaid 1 Family Family Family Friend Friend Friend

Bridesmaid 2 Family Family Family Friend Friend Friend

Family Family Family Friend Friend Friend



8 11 11 11 11 11 11

Total Guests: 140

Seating ChartFill in guest names into the table below. The spreadsheet will automatically count the number of people at each table and give you a total.

Creating a Seating Chart Tips

1. It's nice to have an even gender split at every table.

2. Another effective plan of attack to create a seating chart is as follows; First take the diagram of the reception room with the placement of the numbered tables and blow it up at your

local printer. Second, print individual sheets for each table with seating spaces so you can fill in individual guests’ names. Last but not least, once you have placed each guest at a table

refers to the big diagram to decide the best placement of the tables. Having a large visual to take on this task helps tremendously.

3. Take care to place your family matriarchs and your fiancé’s boss at good real estate in the room. Some things you just can't take back.

Table 7 Table 8 Table 9 Table 10 Table 11 Table 12Bride's

family

friend

Groom's

friend

Groom's

friend

Groom's

friend

Groom's

family

friend

Bride's

family

friend

Friend Friend Friend Friend Friend Friend










11 11 11 11 11 11

Total: 140

Seating ChartFill in guest names into the table below. The spreadsheet will automatically count the number of people at each table and give you a total.

Creating a Seating Chart Tips

1. It's nice to have an even gender split at every table.

2. Another effective plan of attack to create a seating chart is as follows; First take the diagram of the reception room with the placement of the numbered tables and blow it up at your

local printer. Second, print individual sheets for each table with seating spaces so you can fill in individual guests’ names. Last but not least, once you have placed each guest at a table

refers to the big diagram to decide the best placement of the tables. Having a large visual to take on this task helps tremendously.

3. Take care to place your family matriarchs and your fiancé’s boss at good real estate in the room. Some things you just can't take back.

Name Contact Name Phone # Website

Group Room

Rate

Hotel 1

EventCoordinator

Name 111-111-1111 example.com $140.00

HotelReserve group rates and bridal suite if the wedding is not at a hotel.

Hotel Tips

1. Creating a room block at 2-3 hotels is a great way to secure a discount for your guests, who will likely be staying multiple nights.

2. The same amount of effort you put into securing your reception venue should be put into finding lodging for your guests when you host a destination wedding.

3. Make sure to suggest hotels in varying price points so that your guests don't feel burdened to stay somewhere that they can't afford.

4. Securing room blocks at hotels near the festivities will cut down on transportation costs.

5. Most boutique hotels require a buyout if you host your reception there. There is usually a three to five night minimum for all room bookings so be sure to ask the hotel and

relay the information to your guests. A common solution is to place family and/or your bridal party in this hotel because they will most likely be staying the longest.

Suite Rate

Min. Number of

Rooms to

Guarantee

$200.00 15

HotelReserve group rates and bridal suite if the wedding is not at a hotel.

Hotel Tips

1. Creating a room block at 2-3 hotels is a great way to secure a discount for your guests, who will likely be staying multiple nights.

2. The same amount of effort you put into securing your reception venue should be put into finding lodging for your guests when you host a destination wedding.

3. Make sure to suggest hotels in varying price points so that your guests don't feel burdened to stay somewhere that they can't afford.

4. Securing room blocks at hotels near the festivities will cut down on transportation costs.

5. Most boutique hotels require a buyout if you host your reception there. There is usually a three to five night minimum for all room bookings so be sure to ask the hotel and

relay the information to your guests. A common solution is to place family and/or your bridal party in this hotel because they will most likely be staying the longest.

Description People

Photo Session #1 Bride + Groom

Bride

Groom

Photo Session #2 Bride + Family

Groom + Family

Bride + Groom + Bride's Family

Bride + Groom + Groom's Family

Photo Session #3 Bride + School Friends

Bride + Work Friends

Groom + School Friends

Groom + Work Friends

Photo Session #4 Extended Family Picture

Hotel

Photography GroupsDescription of groups to give to photographer.

Photography GroupsDescription of groups to give to photographer.

Time Event

Pre-Ceremony

10:00-12:00 PM Bride Hair Appointment

12 PM Groomsmen drop off misc. stuff on checklist

12:30-1 PM Lunch

1:15 PM Bride gets Hair and Makeup

1:30 PM Bridesmaids arrive Hair and Makeup

Wedding party (girls) get ready

Groomsmen get into tuxedos

2:30 PM Change into wedding dress

3 PM Bride and groom leave for Venue

3:30 PM Photographer arrives

Bouquets, Flowers arrive before photos are taken

Photography session #1

4 PM Bridesmaids/Groomsmen/Family members arrive on site

Coordinators arrive

4-5 PM Photography session #2

Photography session #3

5pm Coordinators set up guest book, favors, centerpieces

Last minute preps

Photographer takes details pictures

Ceremony

5:15 PM Musicians arrive

5:30 PM Music begins approx.' 30 min. before ceremony

Ushers take polaroid picture as guests arrive on the ballastrade

Ushers begin seating your guests 30 min. before ceremony

5:55 PM Ushers stop seating guests 5 min. before processional begins

6pm

Ushers to seat late comers in isle seats rather than center seats to avoid

distractions

6pm Officiant will take their place

6pm Groom and best man take their place

6pm Groomsmen may roll out aisle runner if applicable

Processional

6pm Prelude music begins

6:05 PM Wedding party assembles

Attendants proceed down the aisle

Processional music begins

Bride & Father process

6:10 PM Ceremony

6:20 PM Recessional music begins

Wedding Day Schedule Tips

1. Remember that hair and makeup for the bride takes, on average, two hours. You should also allow an hour or so for each bridesmaid. If you

have a large bridal party I suggest hiring multiple hair and makeup artists or heading to a salon to make sure you have a relaxed day and everyone

is finished on time.

2. On all my wedding day schedules I make sure to include quiet time for the bride and groom where I can, as it is such an emotionally charged

day.

3. Don’t overdo the wedding activities for the guests. You want your wedding to feel like an organic celebration not a forced march

6:25 PM Guests move to cocktail hour

6:30-7:15pm Photography Session #4 Extended Family

Photography Session #5 Friends

Reception

6:30-7:30 PM Cocktail hour for guests before you arrive

6:30 PM Guests sign guestbook in reception hallway

7:15 PM Guests directed towards seats for reception

7:25 PM Arrive at the reception

7:30 PM Grand entrance - DJ play list

7:30-8:30 PM Reception dinner

8:00 PM Toast Maid of Honor

8:05 PM Toast Best Man

8:10 PM Thank yous from the couple

8:30 PM Cutting of the cake

8:40 PM Garter Toss

8:50 PM Bouquet Toss

9:00 PM Slide show

9:15 PM Bridal first dance

9:20 PM Father-daughter dance, Mother-son dance

9:25 PM Dancing

11:00 PM All guests out

Clean up

12am Arrive at hotel

Notes

Wedding Day Schedule Tips

1. Remember that hair and makeup for the bride takes, on average, two hours. You should also allow an hour or so for each bridesmaid. If you

have a large bridal party I suggest hiring multiple hair and makeup artists or heading to a salon to make sure you have a relaxed day and everyone

is finished on time.

2. On all my wedding day schedules I make sure to include quiet time for the bride and groom where I can, as it is such an emotionally charged

day.

3. Don’t overdo the wedding activities for the guests. You want your wedding to feel like an organic celebration not a forced march

wedding all in one wedding planner

Documents