Early Years Improvement TeamSafeguarding and Welfare Audit

A tool for settings

Learning, Skills and Education - Early Years Improvement Team (October 2017) ©Northamptonshire County Council

The safeguarding and welfare audit is a tool to support settings to meet the legal requirements of the the Early Years

Foundation Stage 2017

Statutory Requirement EYFS reference

Yes Partly No Evidence, Comments and Actions

2

Child Protection Providers must be alert to any issues for concern in a child’s life at home or elsewhere. Providers must have and implement a policy, and procedures, to safeguard children. These should be in line with Northamptonshire Safeguarding Children’s Board. (NSCB)– The policy is reviewed annually.– Updates are made without delay.– The policy is accessible to all stakeholders.– Clear records are kept, including actions and outcomes.– Children’s voices; words, thoughts and feelings are accurately recorded to maintain integrity and feed into the bigger picture in terms of multi-agency activity concerning themselves and their family. – All contact details for other agencies up to date and NSCB website link listed in policy.www.northamptonshirescb.org.uk

3.4 Date last reviewed:

Child protection policy includes the following procedures:Emergencies:If a child is in immediate danger, left alone or missing, contact the police and/or ambulance service directly on 999.If a child is at immediate risk you should call MASH on 0300 126 1000 and make a telephone referral, you will subsequently be required to put this in writing. In all other circumstances to make a referral to the MASH please complete the online referral formNon-emergencies:If there is no immediate danger, you will need to establish the level of need and risk before you take action. Thresholds and Pathways will help you to do this using the vulnerability matrix. (Thresholds and Pathways document pg.36)If you need advice about the levels of need and whether to make a referral, please contact the Multi-Agency Safeguarding Hub (MASH) or Earlyhelpsupport@northamptonshire.gov.uk

3.4

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Out-of-hours:Outside of normal office hours (Monday to Friday from 8:00am to 6:00pm) please contact the Out-of-Hours Service:

Telephone 01604 626938

– All setting staff, families and volunteers, know the procedures for reporting concerns.– Setting has registered with the NSCB website for updates.http://northamptonshirescb.proceduresonline.com/register_updates.html

3.4

-Setting are aware of the range of leaflets Nscb website. http://www.northamptonshirescb.org.uk/about-northamptonshire-safeguarding-children-board/publications/nscb-leaflets/

Leaflet with a guide to the new Procedures Manual launched in August 2016:Guide to the New Procedures Manual (PDF 294KB)

Leaflet promoting the key policies within the online Procedures Manual:Procedures Manual Information Leaflet.(PDF 254KB)

Leaflet explaining how to subscribe for alerts when updates are made within the online Procedures Manual:Registering for updates to the Online Procedures Manual (Word Document 659KB)

Leaflet explaining the role of Northamptonshire Safeguarding Children Board:About Northamptonshire Safeguarding Children Board Leaflet (PDF 894KB) (Colour tri-fold A4)Leaflet explaining the purpose of Serious Case Reviews and summaries of recent findings and actions resulting from SCRs:NSCB Serious Case Reviews Leaflet (PDF 414KB)

3.4

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Leaflet explaining the work the NSCB is doing around Child Sexual Exploitation (CSE):NSCB Child Sexual Exploitation Leaflet (PDF 65KB)

Leaflet explaining the work the NSCB is doing around Female Genital Mutilation (FGM):NSCB Female Genital Mutilation Leaflet (PDF 254KB)

Leaflet explaining the NSCB face to face training offer delivered by Barnardo'sFace to Face training leaflet (PDF 93KB)

Leaflet detailing the NSCB E-Learning courses available through the Virtual CollegeE-Learning Leaflet (PDF 286KB)

Leaflet detailing the 10 steps to getting started with E-learning.10 Steps to Getting Started with E-Learning (Word Doc 418KB)

Flyer promoting eLearning to Young PeopleNSCB eLearning Flyer (Word Doc 352KB) Tea Break GuidesThe NSCB has produced a series of tea break guides to give you practitioners an insight into a range of topics you may be unfamiliar with.

Managing Allegations Against StaffPrivate FosteringProfessional DisagreementsProfessionals Guide to Social MediaLast updated: 20 September 2017- Leaflet for parents and carers that you can download and print. It includes examples of different cases that have been referred to the MASH

3.4

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and will help them understand more about how the MASH works: Multi-Agency Safeguarding Hub: Information for Parents and Carers-settings are aware of the range of toolkits available on the NSCB website. Female Genital Mutilation (FGM) Risk Assessment Toolkit

View the FGM Policy and Procedure (Link to the NSCB's Policies and Procedures Manual website)

Neglect Toolkit

This tool is for use by professionals for assessing children who may be suffering neglect.

Download the NSCB Neglect Toolkit (PDF 1.5MB)

Download the Graded Care Profile (Word Doc 324 KB)

Download the NSCB Neglect Screening Tool (Word Doc 14KB)

View the NSCB's Neglect Policy and Procedure (Link to the NSCB's Policies and Procedures Manual website)

Safer Dogs Around Children Assessment Toolkit

View the Safeguarding Children from Dangerous Dogs Practice Guidance.

Download the 'Safer Dogs Around Children Risk Assessment Tool'

Self-Harm Toolkit

The NSCB Policy and Procedure for Self Harm is currently under review.

3.4

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Please refer to the Northamptonshire Toolkit for Supporting Children and Young People Presenting with Self-Harming Behaviours or Intent to Self-Harm on the AskNormen website. or alternatively contact the NSCB Business Office on 01604 364036.

Tackling Child Sexual Exploitation Toolkit (May 2015)The Tackling CSE Toolkit has been designed for a range of different professionals as well as parents/carers and young people. Click the link to view the toolkit designed for you in your role:Tackling CSE Toolkit for Educational Settings (Early years, primary and secondary)Tackling CSE Toolkit for the Voluntary Sector and Community Groups Tackling CSE Toolkit for Parents and CarersTackling CSE Toolkit for Young People

The basis for an effective assessment of risk and the options for action that could be considered by strategy discussions or child protection conferences.

– Provider has accessed practice guidance for Bruising and Marks in Non Mobile Infants.http://www.northamptonshirescb.org.uk/about-northamptonshire-safeguarding-children-board/policies/bruising-marks-non-mobile-infants-practice-guidanc/

3.4

– Provider is aware of their responsibilities regarding the reporting of female genital mutilation? From 31st October 2015 the act introduces a mandatory reporting duty which requires health, social care professionals and teachers in England and Wales to report ‘known’ cases of FGM in under 18s which they identify in the course of their professional work to the police.

– The duty is a personal duty which requires the individual professional

3.4

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who becomes aware of the case to make a report; the responsibility cannot be transferred. The only exception to this is if you know that another individual from your profession has already made a report; there is no requirement to make a second.

– Staff aware of key signs to look out for regarding FGM. (Detailed on NSCB website link below.)

– FGM campaign poster displayedhttp://www.northamptonshirescb.org.uk/childcare/news/fgm-awareness-campaign/

NSCB online FGM training course accessedhttp://www.northamptonshirescb.org.uk/about-northamptonshire-safeguarding-children-board/training/fgm-training/ CSE information for parents and carers leaflet accessedhttp://www.northamptonshirescb.org.uk/parents-carers/signs-of-child-sexual-exploitation/

3.4

– Provider is aware of their responsibilities regarding private fostering and information is included in the Child protection policy. If a child under the age of 16 (or under the age of 18 if disabled) is living in a private arrangement with someone who is not their parent, step-parent, grandparent, aunt/uncle or adult sibling, for 28 days or more, then the local authority must be notified, as this is likely to be a 'private fostering' arrangement. http://www.northamptonshirescb.org.uk/parents-carers/children-privately-fostered/– Provider routinely asks, records and maintains up to date records of who has parental responsibility for each child. – All staff are aware of what private fostering arrangements are and how to report it.– Parental responsibility and private fostering arrangements are included in the safeguarding training/or discussed at a staff meeting if appropriate.

3.4

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– Provider is aware of their responsibilities under the Prevent Duty. This is referenced within the policies and procedures. This has been shared with all staff.

The Prevent duty guidance (Revised) accessedhttps://www.gov.uk/government/publications/prevent-duty-guidance

The Prevent duty advice to schools and childcare providers accessedhttps://www.gov.uk/government/publications/protecting-children-from-radicalisation-the-prevent-duty

– An online general awareness training module on Channel has been accessed by staff. http://course.ncalt.com/Channel_General_Awareness/01/index.html (Generates a certificate when completed.)

3.4

– Provider is aware of and has systems in place to record and monitor late or non-attendance.

3.4

– Provider has accessed information that sets out the key points inspectors need to consider when inspecting safeguarding in early years, education and skills settings. Inspecting safeguarding in early years, education and skills settings

(August 2016)https://www.gov.uk/government/publications/inspecting-safeguarding-in-early-years-education-and-skills-from-september-2015

3.4

– Provider has accessed HM Government Information sharing: guidance for practitioners and managers. Suggest this is displayed. Information sharing https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/419628/Information_sharing_advice_safeguarding_practitioners.pdf

3.4

– The setting has an e-safety policy in place.– The policy is reviewed annually.– Are there clear online e-safety procedures for staff? E.g. who is

3.4

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responsible for downloading and monitoring apps? – Do staff understand and are alert to the potential risks associated with technology?– Is there appropriate filtering in place if there is internet access in the setting?– Are all staff aware of fundamental British Values?– How do you ensure active promotion of British values? Further background reading on British valueshttp://www.foundationyears.org.uk/2015/03/fundamental-british-values-in-the-early-years/

3.4

Policy includes actions to be taken if an allegation is made against a member of staff– Policy includes what to do if staff have concerns about the manager.– Aware of requirement to notify Ofsted and Multi Agency Safeguarding Hub (MASH).– Aware of Local Authority requirement to notify the Designated Officer (DO) in the event of an allegation being made.– Clear records are kept.– All staff, including committee members and owners are aware of how to respond to allegations.

The Designated Officer should be informed of all cases in which it is alleged that a person who works with children has:

Behaved in a way that has harmed, or may have harmed, a child; Possibly committed a criminal offence against children, or related

to a child; or Behaved towards a child or children in a way that indicates they

may pose a risk of harm to children, for example if their conduct falls within any of these categories of abuse:

o physicalo emotionalo sexualo neglect

3.4

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Allegations made against workers who are paid, unpaid, volunteer, agency, casual and self-employed as well as foster carers, and adoptive parents of children on Placement Orders should all be reported to the Designated Officer. This should be done within 24 hours of the incident.

To make a referral to the Designated Officer, email the referral form to the Multi-Agency Safeguarding Hub (MASH) at: MASH@northamptonshire.gcsx.gov.uk

Direct link to NSCB Designated Officer information:http://www.northamptonshirescb.org.uk/childcare/eycm-referrals-eha/designated-officer/

Policy covers the use of mobile phones and cameras – Includes use of phones and cameras on outings.– Personal mobile phones are permitted on setting grounds, but are used during break times only, within designated areas away from children. – Personal mobile phones must never be used to contact children or their families, nor used to take videos or photographs of children. Setting issued devices must be used for this purpose and, if containing sensitive information or photographs of children, must not leave the premises unless pass code protected. – Staff have a whistleblowing responsibility to report other staff’s misuse of mobile phones during setting opening times.– The setting operate a mobile phone free environment which includes visitors and parents.– Written consent must be obtained from parents or carers before photographs or videos of young people will be taken or used within the setting, including displays, learning journeys, setting website and other marketing materials.– If a recording device is lost it must be reported to the Designated Safeguarding Lead immediately.

3.4

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– Parents must not take photographs/videos of children whilst on setting premises. There is a designated practitioner to take lead responsibility for safeguarding children (DSL)– How do you ensure all staff are aware of the designated safeguarding lead? E.g. written in policy, displayed on staff board, informed during induction. – The designated safeguarding lead is responsible for liaison with agencies including MASH, NSCB.

3.5

The designated safeguarding lead must attend child protection trainingwhich enables them to identify signs of abuse. - training is available through the early years team and NSCB– Recommendation that the DSL attends Early years designated lead training delviverd by the Early years team ,NSCB Working Together Course ,NCC Thresholds and pathways

3.5

The designated safeguarding lead must provide support, advice and guidance to any other staff on an ongoing basis, and on any specific safeguarding issue as required– How regularly is this information cascaded to provide support, advice and guidance to all staff? This should be on an ongoing basis but at least annually.– All staff including the deputy have received training appropriate to their role.– All staff have received child protection refresher training during the last 2 years.

3.5

All staff trained by provider to understand the Safeguarding policy and procedures and have up to date knowledge of safeguarding issues– All staff are made aware of setting policy and procedures at the earliest opportunity. (Including cook, volunteers, and students.)– How often do you revisit safeguarding issues with staff team as ongoing professional development? For example, it is good practice for safeguarding to be an agenda item at each staff meeting.

3.6

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– The NSCB recommend that safeguarding training is refreshed every two years. Link to online training available:http://www.northamptonshirescb.org.uk/about-northamptonshire-safeguarding-children-board/training/e-learning/Training made available by the provider must enable staff to identify signs of possible abuse and neglect at the earliest opportunity, and respond in a timely and appropriate way– All staff are made aware of, and know how to respond appropriately to concerns, including signs of radicalisation and child sexual exploitation. Link to CSE training available:http://www.northamptonshirescb.org.uk/about-northamptonshire-safeguarding-children-board/training/cse-training/

3.6

Providers must have regard to statutory guidance ‘Working Together to Safeguard Children 2015, ‘Prevent duty guidance 2015 ’Schools are required to have regard to ‘Keeping Children Safe in Eduction’ other providers may find this helpful.– Staff are aware of and have access to a copies of the documenst.– Copies of What to do if you think a child is being abused (2015) are accessible and on display in the setting. https://www.gov.uk/government/publications/what-to-do-if-youre-worried-a-child-is-being-abused--2

3.7

Procedure to inform Ofsted and the Designated Officer of any allegations of serious harm or abuse by any person living, working, or looking after children at the premises (whether allegations relate to harm or abuse committed on the premises or elsewhere). Providers must also notify Ofsted of any action taken in respect of these allegations– Notifications made to MASH .Settings must not do their own investigations and notification of the incident must be made as soon as possible to Ofsted but at the latest within 14 days. FAILURE TO COMPLY IS AN OFFENCE. – Consider how you make the notification to ensure you have an evidence trail.

3.8

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https://ofstedonline.ofsted.gov.uk/ofsted/Ofsted_Early_Years_Notification.ofmlSuitable peopleEffective safer recruitment systems in place– Has safer recruitment training been accessed?– Are there clear procedures in place for recruiting staff?– Are references obtained?– The setting is keeping all the required information.

3.9

Enhanced disclosure and barring checks criminal records disclosures obtained for every person aged 16 and over who:

Work directly with children Lives on the premises Works on the premises Additional checks for those who have lived or worked abroad

– Are you up to date with the Disclosure and Barring Service new system and aware of the online update service?Link to Ofsted Disclosure and Barring Service checks handout revised 2017 https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/651273/Disclosure_and_Barring_Service__DBS__checks_for_childcare_providers_who_register_with_Ofsted.pdf

3.10

Provider has informed staff that they must disclose any convictions, cautions, court orders, reprimands and warnings that may affect their suitability to work with children (whether received before or during their employment)– Do you ask staff if they have anything to disclose on an ongoing basis? E.g. at interview and during supervision or part of yearly appraisal?– How do you evidence this process? E.g. staff could complete and sign an internal disclosure form.

3.11

Staff supervised at all times whilst waiting for their suitability checks– How do you record the application process and timeline?– Volunteers are supervised.

3.11

Information recorded about staff qualifications and identity checks and 3.12

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vetting processes that have been completed (Including the criminal records disclosure reference number, date obtained and who obtained it)– Do you keep a central log of criminal records disclosure information?– Is it up to date based on current staff?– Does it include all current committee members?- make sure the setting only keeps a record of the disclosure form numberProvider meeting responsibilities under the Safeguarding Vulnerable Groups Act 2006. This includes a duty to make a referral to the Disclosure and Barring Service where a member of staff is dismissed (or would have been, had the person not left the setting first) because they have harmed or put a child a risk of harm- are settings aware of this responsibility?

3.13

Disqualification - In the event of the disqualification of a registered provider, the provider must not continue as an early years provider – nor be directly concerned in the management of the provision

3.14

Where a person is disqualified, the provider must not employ that person in connection with early years provision

3.14

Where an employee becomes aware of relevant information that may lead to disqualification of an employee, the provider must take appropriate action to ensure the safety of the children

3.14

Aware that a provider or childcare worker may also be disqualified because they live in the same household as another person who is disqualified

3.15

The provider must notify Ofsted of any significant event which is likely to affect the suitability of any person who is in regular contact with children on the premises where childcare is provided– Disqualification could be an instance of a significant event.

3.16

The provider must give Ofsted the following information about themselves or about any person who lives in the same household as the registered provider:

details of any order, determination, conviction, or other ground

3.17

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for disqualification from registration under regulations made under section 75 of the Childcare Act 2006;

the date of the order, determination or conviction, or the date when the other ground for disqualification arose;

the body or court which made the order, determination or conviction, and the sentence (if any) imposed; and

a certified copy of the relevant order (in relation to an order or conviction).

Procedure relating to disqualification of the registered provider or employees, including notification to Ofsted– Are there clear procedures to respond appropriately if the provider is made aware of relevant information which may lead to disqualification of an employee?– Notifications must be made as soon as possible but at the latest within 14 days.

3.18

Staff taking medication/other substancesProcedure in place relating to staff taking medication/other substances which may affect their ability to care for children– If this is the case, practitioners may be required to seek medical advice. Is this clear in your policy?

3.19

Staff medication on the premises is stored securely– Is this identified in your policy?

3.19

Staff qualifications, training, support and skillsClear roles and responsibilities for staff 3.20

Induction training in place for staff– Do you have a clear induction checklist?– Induction process includes new staff/committee members having support to ensure they understand how the policy applies to them.– Have new practitioners attended introductory safeguarding training if unqualified?

3.20

Induction training includes evacuation, safeguarding, child protection, 3.20

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equality, health and safetyStaff are supported to undertake appropriate training and professional development opportunities– Do you have a training matrix in place?– Is this up to date to reflect current staff?– Do you measure the impact of training on children’s learning and development?– How are key messages from training disseminated to all staff?http://www3.northamptonshire.gov.uk/councilservices/children-families-education/early-years/information-for-childcare-providers/training/Pages/training-courses.aspx

3.20

Appropriate arrangements in place for supervision of staff – What systems do you have in place for staff to discuss any issues and offer support, coaching and training?– How is this documented?– Are supervisions embedded in practice and held routinely?– Supervision provides an opportunity to explore a range of issues relating to practice with children, including wider issues of safeguarding from early identification of indicators of vulnerability to child protection concerns.

3.21/22

Manager holds relevant level 3 qualification and has at least 2 years suitable experience– DfE early years qualification list accessed so providers can check if they are full and relevanthttp://www.education.gov.uk/eypqd/search/search.cfmN/A for before/after school care or holiday provisions see 3.40

3.23

At least half of all other staff hold a relevant level 2 qualificationN/A for before/after school care or holiday provisions see 3.40

3.23

Named Deputy in place 3.23

Paediatric First Aider on premises at all times- first aid certificate must by for a full course , criteria in Annex A of Eyfs 2017 – Are first aider lists displayed up to date?

3.25

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– Are first aid certificates held on site and available for inspection?– Have you taken in to account the number of children, staff and layout of premises to ensure the first aider can respond quickly?Paediatric First Aider accompanies children on outings– Is this specified in your outings policy?

3.25

Staff have sufficient understanding and use of English– Do staff have a sufficient level of English to enable them to keep records, understand instructions and summon help?

3.26

Key personEach child must be assigned a key person when a child starts attending a setting– How do you share information with parents about the role of the key person?– Do parents know who their child’s key person is? Is this displayed visually for parents and children?

1.10/3.27

Staff: child ratiosStaffing arrangements meet the needs of all children and ensure their safety

3.28

Children usually within sight and hearing of staff and always within sight or hearing

3.28

Only staff aged 17 or over included in ratios 3.29

Staff under 17 supervised at all times 3.29

Staff working as apprentices (age 16 and over) may be included in the ratios if the provider is satisfied that they are competent and responsible

3.29

Ratio and qualification requirements adhered to and apply to the total number of staff available to work directly with the children– Use pages 22/23 to ensure staff deployment meets the qualification levels specified.For before/after school care and holiday provision see 3.40

3.30/31/32/33/34

Before/after school care and holiday provisionWhere the provision is solely before/after school care or holiday 3.40

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provision for children who normally attend Reception class (or older) during the school day, there must be sufficient staff as for a class of 30 children. Providers determine how many staff are needed to ensure the safety and welfare of children, bearing in mind the type(s) of activity and the age and needs of the childrenHave you documented your justifications for numbers of staff this could be, for example, through a risk assessment? Does your justification include:

appropriate numbers of staff to support the needs of all children considering their ages and abilities including those children with SEN or disabilities;

appropriate numbers of staff for types of play/activities including risky play;

consideration of staff deployment, do you have appropriate numbers of staff for the number of rooms and both indoor and outdoor areas, to enable free flow?

N.B. It is requirement of the Childcare Register , Voluntary partProvider determines what qualifications the manager and staff should have– Staff need suitable skills and experience to care for children. Providers will have to justify to Ofsted their decisions on what is classed as suitable skills (training) and experience. Please take into consideration that on the Voluntary part of the Childcare register core skills training and/or a level 2 is required in an area relevant to the childcare. – What suitable skills are needed to ensure staff have suitable training to care for children? Playwork, Early Years, Specialist courses (e.g. sporting qualifications for those settings with a sports focus). What levels of training qualifications do staff have?– Do all staff have a training development plan, which includes first aid, safeguarding and food hygiene and considers CPD (Continuing Professional Development)?

3.40

Providers do not need to meet the learning and development requirements. However, practitioners should discuss with parents

3.40

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and/or carers (and other practitioners/providers as appropriate, including school staff/teachers) the support they intend to offer– How do you evidence your communication with parents, teachers and other practitioners and the impact this has on the children?MedicinesProvider promotes the good health of children 3.44

Procedure for responding to children who are ill or infectious – Are parents informed of this procedure when starting at the setting?

3.44

Policy and procedures for administering medicines– Does this include systems for obtaining information about a child’s needs for medicines, and for keeping this information up to date? – Are there clear procedures in place for times when essential medication is not on site with the child? E.g. you would refuse entry on that occasion.

3.45

Training provided for staff when technical or medical knowledge is required to administer medicine

3.45

Medicines not usually administered unless prescribed– Review your current practices to ensure they match your written procedures.

3.45

Both prescription and non-prescription medicines only administered where written permission is in place for that particular medicine from the parent

3.46

Written record kept of medicines administered and parents informed on the same day– Check records to ensure all dosages administered are signed by parents.– Do you record and check when parents administered medicine?

3.46

Food and drinkMeals, snacks and drinks are healthy, balanced and nutritious– Is the cook aware of the Eat Better Start Better Guidance (2011) from the Children’s Food Trust?

3.47

Dietary requirements/allergies/food preferences and any special health requirements are established before a child is admitted to the setting and information is recorded

3.47

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Allergen advicehttp://www.foundationyears.org.uk/2014/12/news-from-the-sector-32/Fresh drinking water available and accessible at all times– How is it made available for children playing outdoors?

3.47

Suitable facilities available for the hygienic preparation of food, including suitable sterilisation equipment for babies’ food

3.48

All staff preparing and handling food have Food Hygiene training– How would you evidence that all staff have received appropriate training?

3.48

Providers aware of their responsibility to notify Ofsted of any food poisoning affecting 2 or more children looked after on the premises– Notification must be made as soon as possible but at the latest within 14 days of the incident.

3.49

Accident or injuryFirst Aid box accessible at all times with appropriate content for children – Check that all contents are in date.

3.50

Written record of accidents or injuries and first aid treatment – Do you analyse records to identify risks?

3.50

Parents informed of accidents/injuries and first aid treatment on the same day – Check all entries are signed by parents.

3.50

Providers aware of their responsibility to notify Ofsted of any serious accident, illness or injury to, or death of, any child while in their care, and the action taken– Notification must be made as soon as possible but at the latest within 14 days of the incident. FAILURE TO COMPLY IS AN OFFENCE.https://ofstedonline.ofsted.gov.uk/ofsted/Ofsted_Early_Years_Notification.ofml

3.51

Providers aware of their responsibility to notify local child protection agencies of any serious accident or injury to, or death of, any child while in their care, and must act on any advice from those agencies– Incidents should be reported to Northamptonshire Multi-Agency Safeguarding Hub (MASH)

3.51

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– If the incident was caused by a member of staff the Designated Officer would also be notified. See 3.4 guidance above.Managing behaviourAppropriate behaviour management practices in place– How do ensure all staff are consistent in their approach?

3.52

Record kept of any occasion where physical intervention is used to avert danger, and parents informed on the same day– Where do you record this information?– Check all entries are signed.

3.52

Providers must not threaten corporal punishment, and must not use or threaten punishment which could adversely affect a child’s well-being

3.53

Safety and suitability of premises, environment and equipmentPremises, including overall floor space and outdoors are fit for purpose and age appropriate– Are daily checks in place?– Do senior staff monitor this?

3.54

Providers comply with the requirements of health and safety legislation including hygiene requirements

3.54

Premises are safe and secure– Do you have adjoining doors to other buildings? If so, how do you monitor security of these entrances? – Do you display signs promoting safe practices? E.g. Not to hold doors open for others.

3.55

Emergency evacuation procedures in place– When was a drill last completed? – Was the drill recorded? – Do you ensure new staff and new children experience emergency evacuation procedures?

3.55

Appropriate fire detection and control equipment available in working order

3.55

Fire exits clearly identifiable and free from obstruction 3.55

Smoking

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Providers must not allow smoking in or on the premises 3.56

PremisesPremises and equipment meets the needs of children– See page 30 for floor space requirements.– Children are encouraged to access a range of open-ended learning opportunities and risk-taking experiences to learn about personal safety.– Equipment includes resources to develop children’s resilience and self-awareness e.g. puppets/protective behaviours approach.

3.57

Access to outdoor play on a daily basis– Does it provide good coverage of the 7 areas of learning and development?

3.58

Sleeping children checked frequently– Do you document sleep checks?

3.59

Separate baby room for children under two 3.59

Children in baby room have contact with older children and are moved into the older group when appropriate

3.59

Adequate number of toilets and hand basins 3.60

Separate toilet facilities for adults 3.60

Suitable hygienic changing facilities available– Check changing mat is in good condition with no tears and area is clean.

3.60

Adequate supply of clean bedding, towels, spare clothes available 3.60

Area where staff may talk to parents confidentially 3.61

Space to take breaks away from areas being used by children 3.61

Children only released into the care of individuals who have been notified to the provider by the parent

3.62

Children are not able to leave the premises unsupervised 3.62

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Steps in place to prevent unauthorised persons entering the premises and procedure in place for checking identity of visitors– Check the security of all access points.

3.62

Public Liability Insurance in place– Check this is in date and the certificate is available on site.

3.63

Risk assessmentProviders must ensure they take all reasonable steps to manage risks 3.64

Providers must determine where it is helpful to make some written risk assessments in relation to specific issues, to inform staff practice, and demonstrate how they are managing the risks if asked by parents/inspectors– Risk of animals is considered.– Providers that may come across dogs whilst having children in their care have considered the potential risks.http://www.northamptonshirescb.org.uk/about-northamptonshire-safeguarding-children-board/policies/dangerous-dogs/

3.64

Risk assessments identify areas of the environmentthat need to be checked on a regular basis, when and by whom those aspects will be checked, and how the risk will be removed or minimised

3.64

OutingsProviders assess the risks which may arise for the children, and identify the steps to be taken to remove, minimise and manage those risks (this does not need to be in writing)

3.65

Assessment includes consideration of adult to child ratios 3.65

Vehicles transporting children and drivers are adequately insured 3.66

Special educational needsArrangements in place to support children with SEN or disabilities 3.67

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Regard to Special Educational Needs Code of Practice 3.67

Identified Special Educational Needs Co-ordinator in place– Has the SENCo accessed Qualifying SENCo training?– Do you review, monitor and evaluate the effectiveness of inclusive practices?– Are you aware of the Enhanced Skilled SENCo course?– Has the setting completed the Local Authority Inclusion Audit?

3.67

Information and recordsProviders must maintain records and obtain and share information (with parents, other professionals working with the child, the police, social services and Ofsted) to ensure the safe and efficient management of the setting, and help ensure all children’s needs are met

3.68

Regular two-way flow of information with parents, and between providers, if a child is attending more than one setting

3.68

If requested, providers should incorporate parents’ comments into children’s records

3.68

Records easily accessible and available (only with prior consent from Ofsted can they be kept securely offsite)– All records kept off site must be made available on the day of inspection.

3.69

Confidential information is held securely and only available to those who have a right or professional need to see them Information Commissioner Officehttps://ico.org.uk/

3.69

Providers aware of their responsibilities under the Data Protection Act 1998 and the Freedom of Information Act 2000

3.69

Staff understand the need to protect the privacy of the children in their care and handle information relating to the child in a confidential way

3.70

Parents are given access to all records about their child 3.70

Records relating to individual children must be retained for a reasonable period of time after they have left the provision- individual providers should determine how long to keep records and how

3.71

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they will store them securely.Information about the childRecords kept for each child; full name, DOB, name and address or every parent/carer who is known to the provider (and information about any other person who has parental responsibility for the child); which parent the child normally lives with; and emergency contact details for parents and carers

3.72

Information for parents and carersInformation made available to parents;How the EYFS is delivered in the setting and how parents can access more information

3.73

The range and type of activities and experiences provided 3.73

Daily routine of the setting 3.73

How parents can share learning at home 3.73

How the setting supports children with SEN and disabilities 3.73

The food and drinks provided for the children 3.73

Details of policies and procedures including the procedure to follow in the event of the parent failing to collect a child, or in the event of a child going missing

3.73

Staffing in the setting, the name of their child’s key person and their role 3.73

A telephone number for parents to contact in an emergency 3.73

ComplaintsWritten procedure in place for dealing with concerns and complaints from parents

3.74

Written record kept of any complaints, and their outcome 3.74

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Providers must investigate written complaints relating to their fulfilment of the EYFS requirements and notify complainants of the outcome within 28 days of having received the complaint

3.74

Records of complaints must be made available to Ofsted 3.74

Details of how parents contact Ofsted available– Ofsted Parents poster displayed. https://www.gov.uk/government/publications/poster-for-parents-childcare

3.75

Ofsted report supplied to parents following an inspection 3.75

Information about the provider - Providers hold the following documentation:Name, address and telephone number of the provider and any other person living or employed on the premises

3.76

Name, address and telephone number of anyone else who will regularly be in unsupervised contact with the children

3.76

A daily record of the names of the children, their hours of attendance and the names of each child’s key person

3.76

The certificate of registration is displayed 3.76

Changes that must be notified to OfstedAny change in the address to the premises, to the premises which may affect the space available to the children and the quality of childcare available; in the name or address of the provider, or the provider’s other contact information; to the person who is managing the setting

3.77

Any proposal to change the hours during which childcare is provided 3.77

Any significant event which is likely to affect the suitability of the provider or any person who cares for, or is in regular contact with, children on the premises to look after children

3.77

Any change in the name of the company/charity or registered number 3.77

Any change to the ‘nominated individual’ 3.77

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Any change to the individuals who are partners in, or a director, secretary or other officer or members of its governing body

3.77

For change of person except for managers, providers must give Ofsted the new person’s name, any former name or aliases, DOB, and home address

3.78

For change of manager, the provider must inform Ofsted that a new manager has been appointed. Where reasonably practicable, notification must be made in advance. In other cases, this must be made within 14 days

3.78

Link to EY3 form:https://www.gov.uk/government/publications/early-years-and-childcare-providers-ey3-changes-to-individuals

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