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Page 1: WDA e-Cert User Guide ATO Search and Download e-Cert Module · 2019-07-29 · User Guide: ATO Search and Download e-Cert Module Version 1.0 WDA-OPD Approved Training Organisation

WDA

e-Cert User Guide

ATO Search and Download e-Cert

Module

Page 2: WDA e-Cert User Guide ATO Search and Download e-Cert Module · 2019-07-29 · User Guide: ATO Search and Download e-Cert Module Version 1.0 WDA-OPD Approved Training Organisation

User Guide: ATO Search and Download e-Cert Module Version 1.0

WDA-OPD Approved Training Organisation (ATO) Users C o n t e n t s

Table of Contents

1. Introduction ........................................................................................................ 1

2. User Guide to ATO Search and Download e-Cert Module ............................. 2

2.1 Login................................................................................................................. 2

2.2 Batch Download function .................................................................................. 3

2.3 Search Criteria function .................................................................................... 7

Table of Figures

Figure 1: SingPass Login Page .................................................................................. 2

Figure 2: Profile Summary Page ................................................................................ 3

Figure 3: SCN Portal .................................................................................................. 4

Figure 4: Search Criteria Option ................................................................................. 4

Figure 5: Batch download results Page ...................................................................... 5

Figure 6: Save Batch download ................................................................................. 6

Figure 7: Download e-Cert Search Page .................................................................... 7

Figure 8: Download e-Cert Result Page ..................................................................... 9

Figure 9: e-Cert record not found Page ...................................................................... 9

Figure 10: e-Cert record Page Navigation (partial) ................................................... 10

Figure 11: Select single e-Cert record (partial) ......................................................... 10

Figure 12: Select multiple e-Cert records (partial) .................................................... 11

Figure 13: Select ALL e-Cert records in the current page (partial) ........................... 11

Figure 14: Identify SOA records (partial) .................................................................. 12

Figure 15: Identify QUAL records (partial) ................................................................ 12

Figure 16: Identify TRAN records (partial) ................................................................ 12

Figure 17: Download e-Cert ..................................................................................... 13

Figure 18: Save results to Excel ............................................................................... 13

Figure 19: Excel results ............................................................................................ 14

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1. Introduction

1.1 Objective This document provides the step by step guide to Approved Training

Organisations (ATO) on how to search, view, download and print existing e-

Certs by using either the Search Criteria or Batch Download function.

1.2 Pre-requisite

NIL

1.3 Intended Audience

Approved Training Organisations (ATO)

1.4 Related Document

Assessment Upload & e-Cert Generation Module

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2. User Guide to ATO Search and Download e-Cert Module

2.1 Login

1. The e-Cert System requires Users to login to SkillsConnect (SCN) (via

SingPass or EASY) before he/she is able to access the Download e-Cert

menu.

2. Go to the SCN website at https://www.skillsconnect.gov.sg

3. Click the SingPass icon to login via SingPass.

4. Enter your NRIC Number as your SingPass ID if you are Singaporean. For

Permanent Resident, enter the CPF account or FIN Number as your

SingPass ID. Note that all Employment Pass holders can apply for SingPass.

5. Enter your SingPass.

6. Click the “Submit” button.

Figure 1: SingPass Login Page

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2.2 Batch Download function

The Batch Download function is the easiest and fastest way to access and download

e-Cert. User can search up to maximum 200 recent e-Cert batches which were

previously uploaded by them and download the results in a .ZIP file for further action.

For ATOs with multiple SCN profiles, the System would display a Profile Summary

Screen. Click on the ATO SCN profile you wish to access. Example in the screen

below. WSQ Profile.

Figure 2: Profile Summary Page

Upon granted access into SCN, the System would display the SCN Portal ATO

Screen.

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Figure 3: SCN Portal

1. To access Batch Download function, click “Download e-Cert”.

2. Click “Batch Download”.

Figure 4: Search Criteria Option

3. System would display by default the 20 e-Certs per page of the most recent

200 e-Certs generated in descending chronological order. ATO may use the

Page View option to display 20, 50, 100 or 200 records. E.g.

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Figure 5: Batch download results Page

4. The System would adjust the display accordingly.

5. To download SOA, click on the corresponding Download icon ( ) under the

Download e-Cert SOA column.

6. To download QUAL/TRAN, click on the corresponding Download icon ( )

under the Download e-Cert QUAL/TRAN column.

7. To download Reprint, click on the corresponding Download icon ( ) under

the Download e-Cert Reprint column.

8. The System would prompt for a local directory to save the selected e-Cert.

9. Click “Save”.

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Figure 6: Save Batch download

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2.3 Search Criteria function

The Search Criteria function allows the User to search for specific e-Certs by

prompting the User to key in their desired search criteria. The System would process

the User’s search request and display a result set which the User could then view,

download or print.

1. To access Search and Download function, click “Download e-Cert”.

2. Click “Search Criteria”.

3. The System would display the “Download e-Cert” search page for ATO User

input.

Figure 7: Download e-Cert Search Page

The following Search Criteria are provided for user to search:

Search Criteria Explanation

Assessment Results

Upload Reference

Number

This is the Unique reference number (15

characters in length) generated by SCN.

E.g.100000000341110

ID Number (Trainee) NRIC/FIN & Other Identification No. of Trainee.

E.g. S1234567D

Name (Trainee) Name of Trainee. E.g. Elizabeth Tan

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Search Criteria Explanation

Competency Standard

Code

Competency Standard Code (only applicable to

SOA). E.g. CLG-SS-301C-1

Competency Standard

Name

Competency Standard Name (only applicable to

SOA). E.g. PROVIDE QUALITY SERVICES

Company Name (Trainee) Trainee’s Employer Company Name. E.g. ABC

PTE. LTD.

Remarks This is referring to the “Remarks” field entered

when ATO upload/add Assessment Result.

Date of Assessment e-Cert Assessment Date. Click on the Date icons

to select From Date and To Date from the

dropdown list. E.g. From 01 July 2014 to 01 Aug

2014

Date of Submission e-Cert Submission Date. Click on the Date icons

to select From Date and To Date from the

dropdown list. E.g. From 01 July 2014 to 01 Aug

2014

Cert Serial Number e-Cert Serial Number. Search by Start e-Cert

Nos. and End e-Cert Nos. E.g. From

140000500140000 To 140000500140999

4. Key in search criteria accordingly. Do note that all fields are optional, provided

at least one search criteria is entered.

5. Click “Search”. Do note that the Search Criteria screen collapses/minimises

when user click the Search button. ATOs who uploaded assessment results

into SkillsConnect system are able to reactivate the Search Criteria screen by

clicking on the Search button again, as shown in the previous Figure 7.

6. The System would display the search results in a table format. Information

such as the ID Number, Name of the trainee, Competency Standard Code

etc. would be shown. E.g.

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Figure 8: Download e-Cert Result Page

a. If there is no record found, the System would display a record not found

page. E.g.

Figure 9: e-Cert record not found Page

7. To navigate e-Cert results, refer to Step 10.

8. To download e-Cert, refer to Step 11 to 14.

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9. To export Results to Excel, refer to Steps 15 to 17.

10. To navigate e-Cert results, click “Next” to go to next page, click “Previous”

to go to previous page, click “First” to go to first page, click “Last” to go to

last page. Do note that the links can only be clicked if there is more than 1

page. E.g.

Figure 10: e-Cert record Page Navigation (partial)

11. To download e-Cert(s), click the corresponding checkbox in the “Download”

column. Do note that:

a. One or multiple e-Certs can be selected for download at one time. E.g.

Figure 11: Select single e-Cert record (partial)

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Figure 12: Select multiple e-Cert records (partial)

b. Click on the checkbox besides “Download” column will select ALL the e-

Certs in the current page. E.g.

Figure 13: Select ALL e-Cert records in the current page (partial)

c. For download Statement of Attainment (SOA), Qualification (QUAL),

Transcript (TRAN) respectively, please refer to the content of “Certificate

Serial Num” column. For SOA generated in year 2014, the Certificate

Serial Number starts with “140”. For QUAL generated in year 2014, the

Certificate Serial Number starts with “14Q”. For TRAN generated in year

2014, the Certificate Serial Number starts with “14T”. E.g.

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Figure 14: Identify SOA records (partial)

Figure 15: Identify QUAL records (partial)

Figure 16: Identify TRAN records (partial)

12. Click “Download e-Cert”.

13. The System would prompt for a local directory to save the selected e-Cert(s).

14. Click “Save”.

SOA

QUAL

TRAN

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Figure 17: Download e-Cert

15. To export Results to Excel, click “Export Results in Excel”. Do note that

this function will export the whole list the e-Certs search results to excel.

16. The System would prompt for a local directory to save the e-Cert(s).

17. Click “Ok”

Figure 18: Save results to Excel

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Figure 19: Excel results