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WARRANDYTE JUNIOR FOOTBALL CLUB INC.

Registration No: A0032765V

TEAM MANAGER MANUAL 2019

WARRANDYTE JUNIOR FOOTBALL CLUB INC. Team Manager Manual 2019

TABLE OF CONTENTSTABLE OF CONTENTS...................................................................................................................................................................2SCOPE.............................................................................................................................................................................................4MANAGER, TEAM MANAGERS.....................................................................................................................................................4TEAM MANAGERS.........................................................................................................................................................................4SECTION 1 - PRE-SEASON...........................................................................................................................................................5

GENERAL...................................................................................................................................................................................5REGISTRATION..........................................................................................................................................................................5

REGISTRATION DETAILS TO BE RECORDED BY THE CLUB REGISTRAR.....................................................................5SUPPORTING THE CLUB REGISTRAR................................................................................................................................5

GENERAL BEHAVIOUR.............................................................................................................................................................6WEBSITE....................................................................................................................................................................................6TEAM KITS..................................................................................................................................................................................6

JUMPER CHECKLIST.............................................................................................................................................................6UNIFORM AND PLAYER KIT REQUIREMENTS...................................................................................................................6

COMMUNICATION ABOUT SEASON COMMENCEMENT.......................................................................................................7RISK MANAGEMENT.................................................................................................................................................................7

WORKING WITH CHILDREN CHECKS.................................................................................................................................7MEDICAL CONDITIONS.........................................................................................................................................................8TRAINED FIRST AID PERSONNEL.......................................................................................................................................8

SECTION 2 - DURING THE SEASON............................................................................................................................................9CREATING A TEAM SHEET FOR GAME DAY..........................................................................................................................9

USER NAME AND PASSWORD............................................................................................................................................9CREATION OF TEAM SHEETS.............................................................................................................................................9ADD JUMPER NUMBERS TO THE TEAM LIST....................................................................Error! Bookmark not defined.REPORTING OF FINAL SCORES (Home Games only)........................................................................................................9ONLINE RECORDING OF BEST PLAYERS AND GOAL KICKERS BY CLUBS...................Error! Bookmark not defined.

ROSTER....................................................................................................................................................................................11TIME ON GROUND POLICY....................................................................................................................................................11PRE-GAME DUTIES OF THE TEAM MANAGER.....................................................................................................................11UMPIRES..................................................................................................................................................................................12LEAGUE RULES – EVENING UP OF PLAYERS.....................................................................................................................12GAME DAY DUTIES.................................................................................................................................................................12

A game day checklist can be found in Appendix 4................................................................................................................12JUNIOR BLOODS DIARY/ORANGES PICK-UP..................................................................................................................12CANTEEN.............................................................................................................................................................................12GROUND CHECK.................................................................................................................................................................12GROUND MANAGER (Home games only)...........................................................................................................................13TIME KEEPER......................................................................................................................................................................13Length of Quarters.................................................................................................................................................................13INTERCHANGE STEWARD/UMPIRES ESCORT................................................................................................................14GOAL UMPIRE......................................................................................................................................................................14BOUNDARY UMPIRE...........................................................................................................................................................15GROUND PACK-UP..............................................................................................................................................................16POST-GAME DUTIES...........................................................................................................................................................16BEST AND FAIREST VOTES...............................................................................................................................................16

FUNDRAISING..........................................................................................................................................................................17JUNIOR BLOODS DIARY WRITE-UP......................................................................................................................................17FAMILY NIGHTS.......................................................................................................................................................................17PIE NIGHT.................................................................................................................................................................................17MILESTONE GAMES................................................................................................................................................................17

SECTION 3 - POST SEASON.......................................................................................................................................................18Appendix 1 - Checklist for the team kit box...............................................................................................................................19Appendix 2 - Warrandyte Junior Football Club Jumper Allocation 2017...................................................................................20Appendix 3 - Parents Information Kit.........................................................................................................................................21

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Appendix 4 – Home and Away Checklists.................................................................................................................................23Appendix 5 - Timekeepers Card................................................................................................................................................25Appendix 6 - Record of Interchange Card.................................................................................................................................26Appendix 7 - Goal Umpire’s Score Card...................................................................................................................................27Appendix 8 - Best & Fairest Votes............................................................................................................................................28

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SCOPE

This manual is written for new and experienced Team Managers in the Warrandyte Junior Football Club (WJFC). It is a collection of information to be used as a reference, that contains all or most of what a Team Manager will need to know during a season. It also directs Team Managers to other sources of information.

The manual is set up in three main sections: 1. Pre-season2. During the Season and;3. Post-season

There are Appendices that contain forms and other useful examples of things Team Managers may need. The Club aims to give you the tools you will need, so that you won’t have to spend too much time setting up (especially if you have taken on the role recently). We recommend using the tools and formats supplied so that you don’t reinvent the wheel. There are also electronic versions of the tools for you to use.

TEAM MANAGERS COORDINATORThe Club has appointed Team Managers Coordinator. Broadly, this role supports the Team Managers in the set-up of all activities outside the game day. The Team Managers Coordinator will endeavour to answer any questions from Team Managers or parents. The Team Managers Coordinator can be contacted:

Martin Rakuscek e: [email protected] p: 0417581518

TEAM MANAGERSPlease read through this manual thoroughly. If you have any questions regarding the content of this manual, or find any errors, please contact Team Managers Coordinator.

The Team Manager is a vital link between the committee and your team. All information to be passed on to your team will come through to you, generally via the Team Managers Coordinator.

Similarly, if you have any queries or issues that need to be addressed, please refer them to the Team Managers Coordinator as a first point of call. Do not make contact with the YJFL directly.

Team managers can familiarize themselves with all the club policies and philosophies via the website: www.warrandytejfc.org.

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http://www.warrandytejfc.org/

mailto:[email protected]


SECTION 1 - PRE-SEASON

GENERALA lot of work goes on behind the scenes after the season ends. Normally the selection of coaches takes place in October/November and the WJFC Annual General Meeting would have been held. Equipment is checked and replacements are purchased. Registrations commence on-line in December and usually a Sunday Meet the Coaches held in mid-February, where kids and parents get a chance to meet their coach and other team officials as well as WJFC committee members.

Pre-season training commences, as determined by your coach. Training sessions are a great opportunity to catch up with parents (to remind those slow to complete registration), and pass on information from the Club. During this time we receive information about season dates, ground use restrictions due to drought, and changes to rules are some examples.

The club posts a lot of information on the Club website: www.warrandytejfc.orgPlease reference this site in communication to parents, and encourage the families in your team to do the same. The WJFC website also has links to other important websites.

The Yarra Junior Football League (YJFL) www.yjfl.com.au is the League our Club is part of and is currently the largest junior football league in Australia. This website includes fixtures, ladders, special meetings and so on.

WJFC must enter team lists and match day scores online to the YJFL via the Sports TG Passport Account that is setup by our Registrar for all Team Managers. Also found on the YJFL website: List of grounds with Melway reference and phone numbers. Rules and Regulations that apply, with information that Team Managers need to know

REGISTRATION

The Registrar will email all Team Managers a spreadsheet containing players who have registered for the upcoming season prior to the season commencing. All Coaches and Team Managers need a final list to work with. The list must be in agreement with the Club Registrar’s list.

The list will include details of player’s age, address, parents’ names, email and telephone contact details, medical information, games played, whether the player has completed both WJFC and YJFL registration forms and birth certificate (copy, does not need to be certified), and paid their registration fee. Note: Birth certificate is only required on a child’s first registration.

REGISTRATION DETAILS TO BE RECORDED BY THE CLUB REGISTRAREach player must be registered with:

WJFC (done on the WJFC website), and All new players must have submitted a photocopy of their birth certificate. Passports and student cards are also acceptable

as proof of age. If a player transfers from another club, the record of how many games they have played will come across as this

contributes to their total game tally (if played in the YJFL).

SUPPORTING THE CLUB REGISTRARIf all of these details were not completed at registration, the Team Manager must chase them up prior to the commencement of the season. All registrations close on June 30 at 7pm.

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http://www.yjfl.com.au/



GENERAL BEHAVIOURPlease ensure that Warrandyte supporters behave themselves in an acceptable manner (particularly towards the umpires). Umpires cannot be approached by parents for discussion about the game. If a parent has an issue it must be dealt with through the Team Manager. Team Managers are the only people who are allowed to approach the umpire/s. The league will fine the club heavily if we are reported for bad behaviour. All club policies including Codes of Conduct are available on our website.

NO ALCOHOL IS TO BE CONSUMED AT ANY OF THE GROUNDS WHILST JUNIOR TEAMS ARE PLAYING OR TRAINING (afterwards at club organized Family nights is acceptable).

WEBSITEEmail anything you want posted on the website to [email protected] may include: Photos Recognition of milestone games or other special achievements (including photos and a short report or player profile) Anything you want advertised on your team page Any funny stories or items of interest

TEAM KITSEach team is issued with a full kit of gear at the beginning of the season. The Coach and Team Manager are responsible for the kit issued – it represents a lot of money to the Club. A checklist will be provided with the team manager’s kit to reconcile all items from the end of the previous season (Appendix 1). Please check all items are included when you receive the kit. Work out with the Coach who will look after what at the start of the season.

JUMPER CHECKLISTA checklist will be provided to record players’ names against their jumper number. This is to be used to reconcile the return of jumpers at the end of season (Appendix 2). The Team Manager will arrange the jumper presentation at the beginning of the season in conjunction with the Coach.Once the jumper presentation is complete, the Team Manager will provide the Team Managers Coordinator with a Jumper checklist matching players’ names to jumper numbers.The Team Manager is responsible for collecting the jumpers from ALL players on the last day of the team’s season. Please inform your team lists that jumpers will be collected on the last game day. Players are to bring along alternative clothes to change into.

UNIFORM AND PLAYER KIT REQUIREMENTSThe following uniform is required for each player: Mouthguards MUST be worn at each game – no mouthguard – no game. Players provide their own shorts, socks, boots and mouthguard. The Club will provide game jumpers (to be returned). Helmets are compulsory and provided by the Club up until and including U12’s. However, individuals are encouraged to

purchase their own. Skins shorts or tops may be worn under the club shorts or jumpers. Skins must be WHITE or SKIN colour. Shorts

White shorts are to be worn for away games, and red shorts at home. In 2013 the YJFL introduced YJFL branded red shorts with the YJFL white shorts introduced in season 2014. All current and new players are required to wear the new YJFL branded shorts.

A spare pair of red & white shorts and a pair of socks are kept in the TMs kit for emergency. If you need to order apparel, please place it through the WJFC website. Once the order has been received, it will be given

to the team TM and handed out at training.

It is necessary that the players wear correct uniform as the club can be fined for infringements.

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COMMUNICATION ABOUT SEASON COMMENCEMENTOnce you have details about the season, update the Parents Information Kit (Appendix 3) and issue it to all families in your team (via email and/or via handout at training). Details to be added include:

o Trainingo Practice matcheso Season Fixture (first four rounds)o Roster (see Pre-game for details)o Team list with players & parents’ names and phone numbers – for distribution to parents. N.B. Do not include

anyone who has NOT GIVEN EXPRESS PERMISSION (refer to Privacy details area on spreadsheet)

As soon as you are ready liaise with your coach and email parents with details of training sessions.

RISK MANAGEMENTWe are all required to be risk managers. Be aware of risk situations and try as much as possible to encourage everybody to minimise these risks. This basically requires a level of common sense. If you see something that is not right - do something about it. The overwhelming consideration is the safety and wellbeing of the players and spectators at all times.

It is the home team’s responsibility to do ground’s audit on the morning before games (an example of this is available on our website). If you are playing away and feel there are issues of safety then you must take it up with the opposition. For example if there is no goal post padding, this would need to be fixed before any game commences. If it is our home game then you will need to take it up with a member of the executive committee.

This is particularly important in respect of any training or team functions that are out of the ordinary. It is important that we take all appropriate measures to ensure the safety of our players.

Check with the executive committee before organizing any team events to ensure that the club is aware of what is happening, that they have approved it and that the appropriate level of risk management is adopted.

WORKING WITH CHILDREN CHECKSWorking with Children Check (WWCC) cards are required for all WJFC Executive Committee, and anyone with regular contact with the players by June 30, 2017.WWCC can be applied for through any Australia Post Office. A current passport photo is to be supplied at application. Please contact WWCC (either online or by phone) and have WJFC added to your card.

In 2018, a new website “Everproof” is being used to monitor for current WWCC checks. Names of people filling the following roles will be added to the database. The website contacts each person asking them to join and enter their WWCC details. These are verified against the Victorian Gov’t WWCC website.

Club positions requiring current WWCC include: Executive Committee Coach Assistant Coach Team Manager Trainers Runners Canteen Manager

The Secretary works with the Team Manager Coordinator to ensure required compliance is achieved.

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MEDICAL CONDITIONSSome players have medical conditions that require rapid response in the event of certain health hazards (for example - severe allergy to bee sting, peanuts, or asthma). The Club views that the primary responsibility for the care of those players who have elevated risk medical conditions resides with their parents. The club does NOT take on this responsibility during training or matches. Team Managers are to ask Parents to work with Coaches and Team Managers to ensure that a suitable emergency plan is in place and understood. Where such parents cannot be present, a person must be delegated by the parents who understands and can carry out the required emergency procedure.

The Team Manager identifies any children with medical conditions from the Club Registrar’s team list and must supply a list to the Trainers of your team to keep on hand. A list of children with medical conditions can be kept in the first aid box for the Trainers to use as a quick reference.

Where a player comes to training or a match with an injury or illness, consider with the Coach whether that player should train or play. The Team Manager is to check with the player’s parents to confirm that they are aware of the player’s condition.

TRAINED FIRST AID PERSONNELThe Club aims for at least one “sports first aid trained” person to be represented within each team. YJFL can organize this training. Contact Team Managers Coordinator to arrange training of team representatives willing to take on the role of trainer, but require training.

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SECTION 2 - DURING THE SEASON

CREATING A TEAM SHEET FOR GAME DAY

Team Managers are required to print out a Team Sheet prior to each game day, listing its known players to take the field.

USER NAME AND PASSWORDEach Team Manager will be setup by the WJFC Registrar at the beginning of each season to have team access through Sports TG using their respective email address. This will be used to access and complete team sheet management on the YJFL website. Please contact the Registrar if you are having difficulty with the website.

CREATION OF TEAM SHEETS IN SPORTS TG PASSPORT ACCOUNTFollow these instructions to create a Team Sheet:

1. Go to the Web Site https://passport.sportstg.com and select ‘Login’ using your email address and password.2. After login, select Results Entry & Live Scoring3. Complete details on Display Matches screen. Select ‘Show Matches’4. Select ‘Pre Game’ for the match concerned.5. Select player names from ‘Available Players’ window.6. The list ‘Available Players’ on the left are those players in our club’s member database that are registered.7. Once players appear in Selected Players window, complete each players jumper number. Press SAVE8. Select team officials names, SAVE TEAM OFFICIALS9. Select TEAM SHEET to generate, print 2 copies that will need to be signed by players on game day.

BOTH copies are to be signed by the players and passed to the Umpire/s at half time.

You will then keep the second copy of our team and the opposition teams list for the entire season in case of issues / verfifcation by the YJFL. Any changes to the team list on the day need to be entered on-line on the day of the match. .

REPORTING OF FINAL SCORES It is the Team Manager’s responsibility to enter scores into the YJFL website before 6.00pm on match day. FAILURE TO DO SO COULD COST YOUR TEAM THE GAME POINTS AND THE WJFC A FINE.NOTE: for U8s and U9s enter score as ‘nil’ all – 0-0, along with the team list. The system will then keep correct record of individual player game tally. Scores will not be displayed on the scoreboard. There will be no published scores, ladders or finals. There will be no recording of best players and goal kickers permitted.NOTE: for U10s scores need to be entered, along with the team list. This is for grading purposes only. Score may be displayed on the scoreboard. There will be no published scores, ladders or finals. There will be no recording of best players and goal kickers permitted.

ENTERING SCORES IN SPORTS TG PASSPORT ACCOUNTFollow these instructions to create a Team Sheet:

1. Go to the Web Site https://passport.sportstg.com and select ‘Login’ using your email address and password.2. After login, select Results Entry & Live Scoring3. Complete details on Display Matches screen. Select ‘Show Matches’4. Select ‘Post Game’ for the match concerned.5. Select Final Match Scores and enter the progressive match scores for each quarter for each team. Eg. If Warrandyte

scored 1 Goal and 1 Behind in the first quarter, enter this in and the points will calculate automatically for the first quarter. If Warrandyte then scores 2 goals and 1 behind in the second quarter, you would enter the progressive score of 3 Goals and 2 Behinds which would calculate 20 points. Please complete for both teams.

6. Then select Warrandyte Player Scores and enter the goals scored by the players in your team. 7. In this section you will also have the opportunity to enter any Yellow Cards issued to players. 8. For the Best Player Section – We currently do not use.

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https://passport.sportstg.com/

https://passport.sportstg.com/


Select team officials names, SAVE TEAM OFFICIALS

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ROSTERThe Team Manager compiles a roster of parents to undertake game day duties. Without a parent roster, games cannot be played as the YJFL requires and fines may be imposed against the Club. It is recommended to set a roster for the whole season (when the full fixture is released) to give parent helpers a chance to plan ahead.

Following is a list of parent duties on each match day:

Goal Umpire (all games)

Boundary Umpire (all games),

Time Keeper (all games)

Trainer – (all games)

Second trainer- optional

Runner (all games) Note: Not permitted for U8s and U9s mixed and U10 girls

Water carrier (all games)

Umpire’s Escort - (all games) - Note: Not required for U8s, U9s and U10s mixed and U10 girls

Scoreboard Operator – Home Games only Note: Not required for U8s and U9s, optional for U10s

Best & fairest votes: (all games) - 3 people (coach plus two parents) Note: Not required for U8s, U9s and U10s mixed and U10 girls

Oranges & Snakes (all games)

Canteen (must be two people for home games) Note: if playing on the small oval and a game is also played on the big oval, canteen roster is not required.

Ground Setup (two people from EACH home team, except the team playing last, as they are rostered for clean-up).THIS IS MOST IMPORTANT – IF THIS IS NOT DONE, GAMES CANNOT PROCEED.ROSTERED PARENTS MUST BE AT THE GROUND NO LATER THAN 8:00AM.

Ensure someone is responsible for writing an article for the “Junior Bloods Diary”. This should be emailed to the Team Manager for forwarding to the Diary Editor – Rosie Matheson before 11.00pm Monday after the game. Please send to [email protected]

NB. It is important that whoever fulfils each of these roles on game day knows exactly what they are doing. Each Team Managers KIT has a laminated summary of each of the match day roles with an explanation of the requirements. Please ensure the parents read this first before completing their duty.

TIME ON GROUND POLICYIt must be emphasized that the Club policies focus on players having an enjoyable and rewarding experience playing football. One aspect that can, from time to time, be a matter of concern to parents is the amount of time spent on-ground during a match. Football Operations have game-time policies that are supported by the WJFC Committee. Coaches should explain that policy to any concerned parents. Please be aware of this policy which can be located on the Club website.

PRE-GAME DUTIES OF THE TEAM MANAGER At home games , provide one match ball to the umpire (and retain one match ball with the Team Managers or Coach)

before the game. Make sure you get the balls back after the game. (Please don’t leave match balls with your team kit as they have a habit of disappearing). Sort out with your coach who will look after them and give them to the umpire at home games.

Ensure that all players are correctly attired (shorts, socks & jumper). The Club will be FINED if this is not adhered to. All players are required to wear a properly fitted mouthguard or they will not be allowed to take the field. Players up to and including under 12’s mixed and U12s girls are also required to wear a club supplied helmet (mandatory). Ensure there is a parent helper present for each of the rostered game day duties.

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UMPIRES WJFC Football Operations will organize supplementary umpires for U8s, U9s home games during the season and also

U10s mixed and U10 girls home games (unless an official umpire is provided by the League). In the unlikely event that a league umpire does not arrive in time to start a game on schedule, there are league rules that

apply for appointment of an umpire from personnel (parents) at the ground so that there is no undue delay to the game schedule.

LEAGUE RULES – EVENING UP OF PLAYERSThe League expects that all Club Officials, especially Team officials, understand and ensure that the evening up of numbers rule is adhered to.

The aim of the rule is to ensure that all players available to participate in a match shall have the opportunity to play in as much of that match as possible. Under 8 to Under 12 mixed and girls teams, Clubs MUST loan or accept the number of players required to even up the teams. Please check the YJFL Rules Book as each year this may change.

Basically, the team that has the greater number of players available shall lend as many players as possible so as to equalise the playing numbers on the field. Team Managers are expected to play the main role to ensure player “transfer” with swapping of jumpers occurs efficiently.

There are exceptions to the evening-up rule Please check the YJFL Rules Book as supplied with your Team Manager KIT.

GAME DAY DUTIESA game day checklist can be found in Appendix 4.

JUNIOR BLOODS DIARY/ORANGES PICK-UP Collect the copies of the Junior Bloods Diary and oranges in team batches at 19 Beaufort Rise, Warrandyte on Saturday after 2pm, before game day. The Team Manager (or parent helper) is to pick-up and distribute the Junior Bloods Diaries to the parents on each game day and cut up oranges for the game.

CANTEEN Two rostered people must work in the canteen for the duration of your home game. They are to remain in the canteen until relieved by those on duty for the next game.For younger teams playing on the bottom oval, please check with the Canteen Manager if parents are required. This will depend on whether or not the games overlap.

GROUND CHECKTwo people from each home team are required to help prepare and check the grounds on the morning of the game - except if you are the last game for the day when two people are required to help clean up. For those preparing the ground in the morning they will be required to be there no later than 8.00am. It is critical not to miss this task as it is a key risk management activity. If this is not done, games cannot proceed.Rostered parents must sign in with the Grounds Manager. Parents who do not turn up for set up duty will be rostered again the following week. The Grounds Manager will direct requirements on the morning.

The last fixtured team do not do ground set up as they are required to pack up the ground and clean up the rooms at the end of their game.

TEAM SHEETS Select Players & Team Officials & print 2 team sheets. Have Opposition Team Manager sign the Team Sheet before the players do Players to sign both team sheets prior to game Both team sheets to be taken to Umpire’s Room at half time One copy to be given to opposition Team Manager and one copy to the Umpire After the match, Team Managers are to return to the Umpire’s room (with Goal Umpire and Time keepers Cards) to confirm

result and collect copy of their Team Sheet from the Umpire NB: Players late to the game must sign each club’s copy of the team sheet

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Team Sheets / Goal Cards and are to be retained by Team Manager for the season

GROUND MANAGER (Home games only)It is mandatory for a Ground Manager to be on duty at ALL home games. The Ground Manager must be a responsible adult and should not hold any other match day official role such as Team Manager or Canteen Manager.

The Ground Manager requires a: Ground Manager bib An even temper and a positive attitude

The Ground Manager duties are as follows: Patrol areas where spectators are present Keep the peace Remind parents of the Codes of Conduct Remind parents where the boundaries for spectators are Act as an impartial club representative to resolve disputes between spectators and/or umpires.

TIME KEEPERThe Time Keeper requires a: Time Clock (Home Games) Timekeepers Card (example in Appendix 5) Pen Functioning siren (setup by others before start of first match)

The Time Keeper duties are as follows: Record details of times for each quarter on Timekeeper's card (Appendix 5) Time each quarter on time clock and blow siren at start and end of each qtr Record on time cards the time taken to play each quarter Sound the siren Stop the clock if required by Rules (if “time on” if played) Record the scores of the match on the back of the card (important to get the score correct as timekeepers score will be

verified against the goal umpires scores in the event of any discrepancy) Sign the Timekeepers card and hand it promptly at the end of the game to the Team Manager who will then hand it to the

umpire.

Length of Quarters (please check YJFL rules as this sometimes changes)10 minutes – U8s12 minutes - U9s mixed and U10 Girls15 minutes – U10s – U13s mixed 20 minutes – U14s and above mixed and girls(Generally no time on, however Field umpire can instruct the Time keeper to add time. e.g. when match is held up to remove an injured player from the field or any other abnormal time lost).

Times between Quarters:U8s and U9s and U10 Girls 5 minutes for every breakAll other age groups mixed and GirlsQtr Time: 4 minutesHalf Time: 12 minutes3 Qtr Time: 7 minutes

YJFL fixturing comment: U8s and U9s mixed and U10 girls’ games may start 08:45am. U8s game to be completed within one hour, U9s mixed and U10 girls’ games to be completed within one hour and fifteen minutes. If necessary, shorten the final quarter to finish before 10:00am. Clubs requested to ensure games finish before start of next scheduled game

INTERCHANGE STEWARD (Now not required at most games – check YJFL rules)The Interchange Steward requires White Coat “Record of Interchange” Card (Appendix 6) Pen Umpires Escort armband Drink for umpire (obtain from Canteen)

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The Interchange Steward/Umpire duties are as follows: Record players coming on & off the ground by Jumper number. (further details YJFL By-Laws Section 8.3 ) Record Details (i.e. time sent off ) of any sent off players (on back of card)

o Yellow card - player sent off for one quartero Red card - player off for rest of gameN.B. Ordered off players can be replaced with interchange players

Notify umpire when yellow carded player can come back on Be with umpire on field at 1/4 & 3/4 time and supply a drink at all breaks Escort umpire on and off the ground at the beginning of the game, at half time and at the end of the game.

GOAL UMPIREThe Goal Umpire requires a: White Coat Goal Umpire’s Score” Card (Appendix 7) Pen Two white flags

The Goal Umpire duties are as follows: Determine whether a goal or behind has been scored Signal that a goal or behind has been scored after being given the all clear or touched all clear by a field umpire Record all goals and behinds scored by each team during a match Report any player or official who commits a reportable offence At the end of each quarter and at the end of each match, both goal umpires shall compare the score they have recorded.

Goal umpires change ends at half time.

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BOUNDARY UMPIREThe Boundary Umpire requires a: White top and shorts (preferred), or if no white shirt or shorts, then a white wrist band contained in the team kit. whistle

The Boundary Umpire duties are as follows: Determining whether a football is out of bounds or out of bounds on the full and signaling to the field umpire when that has

occurred Throwing the football back into play if it has gone out of bounds, when directed to do so by a field umpire Determine whether a player has incorrectly entered the centre square (as indicated in the association/league rules and

regulations) Bringing the football back to the center square after a goal has been scored Reporting a player or official who commits a reportable offence

WATER CARRIEREach team is permitted to have two Water Carriers: All Water Carriers are to be positioned inside the boundary fence at the point where the 40/50meter arc line intersects with

boundary line on the opposite side of the ground to the coach’s box. Water Carriers are only permitted to enter the playing arena during a substantial break in play (where a goal is kicked, or a

significant stoppage occurs). Water Carrier must wear approved League bib. Water Carrier must not coach, barrack or engage in any interaction with players The Field Umpire may pay a free kick against the offending team where a Water Carrier is on the arena during general play

TRAINERThis person should have a current first aid certificate: Often teams have nominated Trainers (two/three) who share the duties throughout the season. Trainer must be familiar with the Club first aid kit. Trainer notifies the Team Manager if kit contents used. Team Manager to

notify Team Manager Coordinator and request the contents to be replenished. Trainer is responsible for the venue’s stretcher, which should be readily available. Trainer must not be used to coach players and may remain on the field only the length of time it takes to treat an injured

player. If injury appears to be serious, obtain medical assistance immediately. Trainer may carry water when attending an injured player, but is not permitted to act as a Water Carrier unless there is no

designated Water Carrier. After attending to players Trainer must return to their position behind the boundary line. They are not to remain on the field. Trainer must wear the League Green Bib. Experienced Trainer is paramount to game days. If a nominated Trainer is not able to attend a game they must let the

Team Manager know in advance so other arrangements can be made.

RUNNERThis person delivers messages from Coach to the players.

Runner must wear approved League apparel at all times. May remain on the field only long enough to deliver two messages and then return back to the coach’s box.

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GROUND PACK-UPGround pack-up is done by the team who play the last home game of the day on either the small oval or main oval. A checklist is on the storeroom door.

The Ground Pack-up duties are as follows: Scoreboard to be packed up and put into the storage room in the change rooms. All rubbish to be removed from the grandstand area and the social club rooms. Rubbish bins to be moved to the car park side of the pavilion. Seating area to be swept Change rooms to be swept Double check the stretcher is retrieved.

POST-GAME DUTIESThe Team Manager’s post game duties are as follows: After the match, Team Managers are to return to the Umpire’s room (with Goal Umpire and Time keepers Cards) to confirm

result and collect copy of their Team Sheet from the Umpire. Team Sheets are to be retained by Team Manager for the season

Lee Tindale medal to be awarded (Team Manager to keep record). Other player awards for each game if supplied (Team Manager to keep record) Team List update online by midnight of game day Match results to be entered online before 6:00pm on SUNDAY (game day)

BEST AND FAIREST VOTESAll players participate in 2 'best and fairest' competitions. The first competition is internal to the Club with the 'best on ground' votes being used to determine a number of awards handed out at the end of the season. An example is listed in Appendix 8.It is the responsibility of the Team Manager to select two parents plus a coach every week to determine who is the 'best on ground' for that match. The system we use is to score the top 5 players on a 5,4,3,2,1 basis (5 being the best player, 4 being second best etc..). It should be shared each week to help eliminate any bias.

The definition of best on ground is left to the respective teams. It does not necessarily mean the player who gets the most kicks or who kicks the most goals. A player stopping his opponent from getting the ball, one who follows instructions perfectly, one who uses the ball the most effectively or one who continually feeds the ball to set up his team mates are all things that should be considered when selecting vote getters.

It is imperative that they be done after each game and handed to the Team Manager. These votes are kept secret and are all counted together at a night later in the season (by the coach and Team Manager/s) with the results being used to determine Team awards.

The other competition is conducted by the League with the Umpires casting votes in their best and fairest. These votes accumulate into the end of season Yarra Junior Football League season’s awards.

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FUNDRAISINGFor any fundraising activities the club may have during the season, the Team manager will be required to take bookings and help distribute information.

JUNIOR BLOODS DIARY WRITE-UPThe Team Manager is also responsible for co-ordinating the following input to the Bloods Diary: Once the players have been allocated a jumper number, the Team Manager provides the list of players and their jumper

numbers in jumper number order to the Bloods Diary Editor. This information is to be supplied at season start (and updated if required).

Each week write (or get someone else to write) a short match report in a word document of around 300 words plus a minimum of 3 photos. Keep comments positive and try and mention all players evenly. Include goal kickers, milestone games (50, 100 games, etc).

Include any other items that may be of interest, funny incidents, any other story worthy of recognition in the diary etc Encourage any parents to be the team photographer and submit photos to the Bloods Diary.

Deadline: MIDNIGHT MONDAY

FAMILY NIGHTSEach team will each be allocated duties on a selected “Family Night”. On its rostered night, teams will be required to have volunteers to serve at the bar, and clean up afterwards. The Team Manager allocates the bar staff from the parent helpers (with RSA certificate) in their respective team.

PIE NIGHTThe Club will finance $100.00 per team per season for a pie-night or pizza-night at the Clubrooms. If a team wishes, this could be split into two nights, with the Club providing $50.00 per night. Where personal funds are spent, refund/s up to the maximum limit of $100.00 per season will be made upon presentation of receipt/s as proof of the expenses. Such expense should be provided to the Treasurer to arrange your team refund.

MILESTONE GAMES All children due for medals each year to be identified by the Club Registrar at the beginning of each season The list of children and dates of the likely milestone game to be issued to the Club Secretary to order the medals The list of children and dates of the likely milestone game to also be issued to the Team Managers. When the medals are fabricated at the beginning of the season, they are all issued to the Team Manager at the beginning

of the season. The Team Manager informs the parents of the child approaching a milestone game (50, 100, 150 games) and organizes

the parents to make a banner for such player(s) to run through on the day of their milestone. If there is more than one player involved, their parents might like to coordinate one banner between them all.

The YJFL will provide the player with a medallion for 100 and 150 games. YJFL recognizes all games played within the League, and this means players transferring from another club (within YJFL) need to inform the Club of how many games have been played with other club/s within YJFL.

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SECTION 3 - POST SEASONAt the conclusion of the season, the Team Manager will: Retrieve all jumpers and training tops and reconcile against checklist, wash all jumpers and training tops, returning them

clean to the Club within 1 week of the last game day. The Team Manager is responsible for collecting the jumpers from ALL players on the last day of the team’s season. Please inform your team lists that jumpers will be collected on the last game day (weeks in advance). Players are to bring along alternative clothes to change into.

Clean and put all items back in team kit. Reconcile against checklist Organize a collection from the parents to get the coach a present. Consider an end-of-season get-together of players and

families. The Club will organise a vote count day of Best and Fairest votes in conjunction with the coach. Other awards available can

be discussed and players selected during this time. Supply Secretary, the best and fairest winners etc. so awards can be purchased.

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Appendix 1 - Checklist for the team kit box.

Item Start EndBibs1 Coach (blue)1 Assistant Coach (red)1 Runner (yellow)2 Trainer (green)2 Water Carrier 1 Umpire Escort Bib1 Team Manager 1 Ground Manager First Aid KitSmall Esky to store ice for trainer’s use on game day1 Set of White Flags2 White Coats (Goal Umpire and Interchange Official)1 Whistle – Boundary Umpire1 White Wrist band - Boundary Umpire (white shirt if possible)Spare red & white football shortsJackets/blankets for bench1 Pump & Needle (spares if possible)Coaches Board with name markers & whiteboard markers2 Match Footballs (RED) Jumpers ( 1 per player plus at least 2 spares for blood rule &/or even-up rule)Paper WorkTeam sheets (from website)Interchange sheetsHospital ListGoal Umpire Score CardTime keepers CardYJFL By-LawsTrainingTraining ballsCones

(Any spare jumpers are to be kept in the team’s jumper bag in the bottom of the kit together with the jumper checklist. If jumpers are lent to another team please keep a record of this on the jumper checklist. If players swap jumpers during the season please update the jumper checklist. All jumpers are to be collected at the end of the last game and any missing jumpers located before presentation day. All jumpers are to be returned on presentation day in the team’s jumper bag together with the completed jumper checklist)

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Appendix 2 - Warrandyte Junior Football Club Jumper Allocation

Under _______’s

Jumper No

Footballjumper

size

Training topSize

Player Name Football jumper

returned

Training top

returned12345678910111213141516171819202122232425262728293031323334

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Appendix 3 - Parents Information Kit

WARRANDYTE JUNIOR FOOTBALL LEAGUEPARENT’S INFORMATION

2019The following information package has been prepared to assist parents to understand how they can support their child’s football team. Without the support of parents and other volunteers, it would not be possible to run the season.

This package of information attempts to make sure that we all have access to useful information whether this is your first season or not. In particular it contains information about the support tasks that are rostered for each game. We rely on this support, without which the games cannot run smoothly, and in some cases, if the club does not meet requirements, possibly face fines from the League. More importantly, smooth running games ensure maximum enjoyment for all involved, especially our kids.

In the first instance, for general information, please check the Warrandyte Junior Football Club website at www.warrandytejfc.org . It contains a wealth of information including fixtures, the latest on season commencement in these drought conditions, and important policies and codes of conduct that the club supports. Add it to your Favourites for easy reference. Most communication to team parents/players will by via email or messages at training. Contact details for club officials and team coaches/managers are also there.

TRAINING

At present, training will be held every XXXXXXXXXX.

Players MUST bring a drink (water), mouth guard and footy boots.

UNIFORMS

Please ensure that WJFC hoodies or jackets are worn to (and from) each game.

Mouthguards MUST be worn at each game – no mouthguard – no game.

White shorts are to be worn for away games, and red shorts at home.

Socks/shorts should be ordered on the website. Please allow time to purchase these. If you have any questions regarding apparel, please contact Apparel Manager (find contact details on the club website).

It is necessary that the players wear correct uniform. The club can be fined for infringements.

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MAIN SEASON

FIXTURES (first four games)

These are available on the YJFL website, and your Team Manager has included the information belowPlease note that grounds, including Melway reference, can be found on the WJFL website.

DUTIES

A separate roster will be drawn up and issued for Rounds 1 to 4. If you are unable to do your rostered duty, please contact the Team Manager.

For those who may need some background information, some duties for parents on the roster are explained in the following pages. Should you be uncertain, please do not hesitate to ask.

INABILITY TO PLAY

It is very important that the Coaches or Team Manager are informed before a game if a player cannot play. Let them know at training or via email/phone and preferably not just on game day unless unavoidable.

GENERAL

It is important that spectators remain OUTSIDE the oval boundary fence during play. We ask parents to follow the Parents Code of Conduct. Umpires are not to be approached for any dispute, including by boundary or goal umpires.

FIRST AID

If any parents have First Aid qualifications and are willing to help in that role, please contact Club Secretary (check club website for contact details) know. If any parent would like to become a trainer, but needs first aid training, please again contact Club Secretary as the club will consider paying for the training.

TEAM CONTACT DETAILS[Enter your Team Contact details here]

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Appendix 4 – Home and Away Checklists

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Appendix 5 - Timekeepers Card.

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Appendix 6 - Record of Interchange Card.

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Appendix 7 - Goal Umpire’s Score Card.

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Appendix 8 - Best & Fairest Votes

Warrandyte Junior Football Club

Date: ____________________ Team: Under _________

Round: ________ Warrandyte -v- ____________________

5. ________________________________

4. ________________________________

3. ________________________________

2. ________________________________

1. ________________________________

Please Note: If you copy and paste this in to a word document, I think you will get 3 forms per page.

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