C05/12

THE CORPORATION OF THE TOWNSHIP OF WAINFLEET

SPECIAL BUDGET COMMITTEE MEETING AGENDA

TUESDAY, FEBRUARY 7TH 2012 at 7:00 P.M.

COUNCIL CHAMBERS

1. Call to Order

2. Disclosure of Pecuniary Interest and the General Nature Thereof

3. Presentations

a) Robyn Madere, Treasurer Re: Draft 2012 Budget Deliberations

4. Delegations

a) None scheduled

5. Questions from Council to Staff

6. Directions to Staff

7. Adjournment of Meeting

DRAFT 2012 BUDGET

BUDGET COMMITTEE MEETING

FEBRUARY 7, 2012

Challenges Facing the

Township of Wainfleet

Assessment growth

almost zero

Inflation rate of

2.3% and CPI of

3%

Low reserve levels

Aging infrastructure

Positive Components

No deficit to fund from previous years

Low debt level

Decrease in insurance premiums as a

result of tendering process (savings of

$37,500 to be put to reserve for future

insurance needs)

Challenges Budget Reacting To

Need for infrastructure improvements:

roads, bridges, capital equipment

Arena renovations/retrofit

Increasing costs

Capital Budget

2011 Capital Budget

Capital expenditures in 2011 totalled $911,000 of which $702,366 was funded by operating budget

Additional $236,000 was in operations budget for road resurfacing

$148,000 budgeted for arena fire upgrades put to Reserve as final decision has not been made as to what repairs will be done at the Arena

2012 Capital Budget

2012 Capital budget is for $1,235,000 in

gross capital expenditures

The $236,000 normally included in

operating budget for resurfacing has been

reallocated to capital budget for roads

An additional $148,000 is to be put in

reserve for Arena Upgrade

The amount of capital funded by operations

is $712,514 plus transfer to reserve of

$148,000

2012 Capital Budget to 2011

Increase in capital budget from 2012 is

$88,000 plus additional transfer to reserve

of $148,000

Net amount of capital to be financed by

operations is $712,514 plus additional

transfer to reserve of $148,000

Increase of $236,000 from 2011 or 5.81%

levy increase

2012 Capital Budget

Administration

General Capital $ 25,000

Net Department Total $ 25,000

Fire

Two used tanker trucks $ 150,000

Debenture (150,000)

Net Department Total $ 0

Roads

Roads Need Study $ 35,000

Federal Gas Tax (35,000)

$ 0

Roads (see Capital Budget – Roads for detail) 728,000

Federal Gas Tax ( 167,486)

560,514

Net Department Total $ 560,514

Fleet

New Tractor and boom mower $ 160,000

From Public Works Equipment Reserve (160,000)

$ 0

4 x 4 Pickup Truck 26,000

Net Department Total $ 26,000

2012 Capital Budget

Buildings

Fire hall Door Widening $ 20,000

Replace Catch Basin on East Side of Pond 4,000

Community Centre Parking Lot 10,000

Net Department Total $ 34,000

Cemetery

Oakwood Cemetery Road surface treatment $ 20,000

Attercliffe Cemetery Driveway 5,000

Cemetery Software Phase #3 5,000

Net Department Total $ 30,000

Recreation

Electronic Sign $ 10,000

Ball Diamond Parking Lot Lighting 5,000

Upgrade Electrical Service for Ball Diamonds 6,000

New bleachers and repair bleachers 16,000

Tile Drainage for Soccer Fields $ 10,000

From Parkland Reserve (10,000) 0

Net Department Total $ 37,000

Roads

Road

Length

To / From

Description

$ Amount

Sugarloaf Street

From Park St. to Cemetery

Shed

Overlay HL3

25,000

Clarendon Street East

300 m

Between Hwy #3 to Lee St.

Re-construction

50,000

Clarendon Street East

900 m

East of Lee St.

D.S.T.

40,000

Sunset Bay Roads:

Churchill Avenue, Desiree Street, Collins Lane,

Fletcher Avenue, Maple Road

932 m

Between Golf Course Road &

Lakeshore Road

Re-construction

OGCM & Seal

125,000

Moore Road

600 m

North of Lakeshore Road

Pulverize & aggregate plus

D.S.T.

80,000

Burnaby Road

300 m

300 m North of Lakeshore

Road

Re-construction plus D.S.T.

30,000

Burnaby Road

1.7 km

South of Hwy #3

S.S.T.

40,000

Lakeshore Road

900 m

Between Ellsworth Road &

Rathfon Road

S.S.T. Ellsworth Road to Rathfon

Road

40,000

Ellsworth Road to Golf Course Road

800 m

Between Golf Course Road &

Ellsworth Road

Re-construction

98,000

Lakeshore Road from Side Road #18 to Station

Road

850 m

From Station Road to Side

Road 18

S.S.T.

20,000

Concession #6 Road, Putman Road to Perry

Road

850 m

From Putman Road to Perry

Road

Re-construction

100,000

Flanagan Road

2 kms

From Hwy #3 to Bell Road

S.S.T.

40,000

Pettit Road

2 kms

From Feeder Road to Bell

Road

S.S.T.

40,000

TOTAL

728,000

2012 Capital Budget - Roads

Operating Budget

2012 Net Budget by Department

Department

$

2012

Net Budget

$ Increase(Decrease)

from

2011 budget

% of Total Budget

Increase(Decrease)

2012 %

Levy

Increase(Decrease)

General Revenue (808,700) (31,800) (8.65) (0.7832)

Council 111,134 14,634) 3.98 0.3604

Election 12,500 0 0.00 0.0000

Permissive Grants

(excluding Library)

24,446 500 0.14 0.0123

Administration 809,850 14,500 3.94 0.3571

Fire 474,971 21,975 5.98 0.5412

Protection to Persons &

Property

82,140 23,440 6.38 0.5773

Septic Department 0 0 0.00 0.0000

Roads 2,268,222 165,821 45.10 4.0840

Building Maintenance 540,528 16,051 4.37 0.3953

Cemetery 139,540 41,981 11.42 1.0339

Recreation 233,633 41,718 11.35 1.0275

Drainage 33,612 35 0.00 0.0009

Planning 171,400 44,000 11.97 1.0837

Library 334,784 14,830 4.02 0.3652

TOTAL 4,428,060 367,685 100.00 9.0556

Less Assessment

Growth

Net Increase after

Growth

(0.0016)

9.0540

2012 Budget Net Expenditures by

Department 2% 1%

16%

9%

2%

43%

10%

3%

4%

1% 3%

6% Council

Election/Permissive Grants

Administration

Fire

Building

Roads

Building Maintenance

Cemetery

Recreation

Drainage

Planning

Library

Increases Affecting All

Departments

Wage increase per Association Agreement

of 2.25%

Increase to statutory deductions levied by

outside agencies (OMERS, EI, CPP)

General Revenue

Increase in penalties and interest on tax

arrears

Increase in mineral aggregate licence

revenue (expected to be similar to 2011)

Ontario Municipal Partnership Fund

increase of $5,300

Council

Large portion of department increase due to

commitment to start Wainfleet Community

Fund (committed to pay $25,000 over three

years)

Increases also in advertising and

telephone/internet

Small increase in wages and benefits

Election

No change

Funds being put in reserve to fund 2014

election

Permissive Grants

(Excluding Library) 2010

Actual

$

2011

Budget

$

1-2-621000-3160 Plowmen’s Association 50 50

Niagara Gatekeepers 100 100

Santa’s Helpers 250 250

Women’s Place 500 500

1-2-621000-3165 Wainfleet Soccer 1,000 500

Port High Scholarship 500 500

E. L. Crossley Scholarship 500 500

Lakeshore Scholarship 500 500

1-2-621000-3162 Wainfleet Seniors 8,000 8,000

1-2-621000-6630 Niagara Central Airport 6,296 6,296

Long Beach Homeowners –

Beach Clean Up

2,000 2,000

Wainfleet Fall Fair 4,000 4,000

Chamber of Commerce 750 750

2012 Safety Day 0 500

TOTAL 24,446 24,446

Administration

Increase due to

wage and

benefits

increase

Fire Department

Increase in wages and benefits for Fire Chief

Increased compensation for Volunteer Firefighters (per agreement)

Protection to Persons and

Property

No longer subcontracting services for Chief

Building Official, Building Inspector and By-

law Enforcement Officer

Increase in department of $23,440 reflects

the increased cost to the Township of

changing service delivery model

Septic Department

No effect to levy as department is 100%

cost recovery

Roads

Total department increase of $165,821

$97,000 represents increased transfer for

capital expenditures

Balance of increase is wages and benefits

and some small increases in cost of

materials

Building Maintenance

Increase of $16,000

Increase in transfer to capital budget

$9,000

Balance of increase due to increase in

wages and benefits and increased cost for

materials and supplies

Cemetery

Half of increase due to increase in transfer

to capital

Other half of increase due to more realistic

budget in use of equipment by cemetery

department

Recreation

Approximately $42,000 increase from 2011 budget

$37,000 of increase due to increased transfer to capital budget

Drainage

No change

Planning

Budget increase of $44,000

Due to expected decline in revenue sources

– rezoning applications, minor variances

and consent fees

Library

Increase in budget due to

increase in wages, benefits

and general costs

Reserve and Reserve Funds

TOWNSHIP OF WAINFLEET

2012 BUDGET

RESERVE AND RESERVE FUNDS

Balance December 31,

2010 2011 Income 2011 Expenditure

Balance December 31,

2011 2012 Income 2012 Expenditure

Balance December 31,

2012

Reserve

Working Funds 666,414.27 666,414.27 666,414.27

Insurance - 37,500.00 37,500.00

Excavator 23,641.26 16,673.14 40,314.40 3,156.00 43,470.40

Public Works (Equipment) 215,901.83 171,701.19 104,691.67 282,911.35 65,017.00 160,000.00 187,928.35

Public Works (Winter Control) 28,000.00 17,000.00 45,000.00 17,500.00 62,500.00

Emergency Reserve 50,000.00 50,000.00 50,000.00

Building Permit 41,884.23 41,884.23 28,160.00 13,724.23 **

Fire 110,355.16 58,000.00 155,786.97 12,568.19 55,000.00 67,568.19

Fire Points 16,728.50 16,728.50 16,728.50

Fire Donations Specific Purposes* 5,510.00 9,813.50 15,323.50 15,323.50

Library 31,800.00 7,500.00 39,300.00 7,500.00 46,800.00

Election - 12,500.00 12,500.00 12,500.00 25,000.00

Capital Roads 128,918.43 53,163.33 75,755.10 75,755.10

Planning 20,000.00 20,000.00 40,000.00 20,000.00 60,000.00

General Reserve 408,277.54 53,000.00 12,544.88 448,732.66 58,000.00 86,500.00 420,232.66 **

Federal Gas Tax 31,291.69 31,291.69 - -

Capital WIP 38,988.19 153,000.00 38,988.19 153,000.00 148,000.00 5,000.00 296,000.00 **

Total Reserves 1,800,982.60 535,916.33 396,466.73 1,940,432.20 424,173.00 279,660.00 2,084,945.20

Reserve Funds

Development Charges (All Funds) 40,284.00 40,284.00 40,284.00

Parkland 54,822.08 6,614.67 25,483.13 35,953.62 10,000.00 25,953.62 **

Total Reserve Funds 54,822.08 46,898.67 25,483.13 76,237.62 - 10,000.00 66,237.62

Total Reserves and Reserve Funds 1,855,804.68 582,815.00 421,949.86 2,016,669.82 424,173.00 289,660.00 2,151,182.82

* Donations for Pumper Restoration 510

Donations for Thermal Image Camera 14,813

15,323

** Expenditures include projects approved in 2011 budget, project not completed in 2011

Summary

Effect on Township Portion of

Tax Rate

Proposed tax rate increase = 9.05%

Represents $107.09 per average household

A spending reduction of $40,600 would

reduce the amount of the rate increase by

1%

Effect on Township Portion of Tax

Rate Continued

Residential tax rate for 2012 - .00587028

(2011 - .00567724)

Average assessment for residential

property (non-lakefront) is $219,652 (2011 -

$208,258)

Property tax bill for average non-lakefront

residential property would be $1,289.42

(2011 - $1,182.33)

Questions