virtual cfo services | outsourced cfo services | ibn

Vision Statement

IBNs vision is to become the most sought after multi service provider by way of consistency in

delivering quality and value multiplying services within the constraint of time and capital under

the arc of compliance to regulations concerned.

Mission Statement

IBNs mission is to be recognized within the industry as a global service provider of offshore services

ranging from Back Office Services in Investment Management and Financial Accounting sectors to IT

sector with high quality and control.


India based ITO & ITES company having Global Development & Delivery Center in Pune, India

with Marketing & Sales offices in USA & UK.

Team consists of 100+ Certified Professionals like Graduates/Post-Graduates/CPAs/Microsoft

Certified Professionals with diverse experience in field of Accounting, Finance, Investment, IT

Software & Cloud Infrastructure & Consulting Space.


IBN Virtual CFO Services provides client with professional and experienced team of

financial experts to perform client company's Controller level functions when they

are required. Our scalable business model allows you to leverage Accounting

Controller and Financial Controller services when needed during key periods and

then scale back this service during non-peak periods, at your discretion.

Virtual CFO Services

Financial Operations

Financial Advice

Transaction & Advisory

Compliance

Strategic Planning

Investor Relations

Audit Support & Coordination Assisting in managing year-end reviews and/or audits with

your outside accounting firm, and assist with preparing for labour and workers compensation

audits with outside government agencies.

Monthly Discussion & Analysis Report - We track and identify changes and trends in your

account activity and report them to you in a monthly management report.

Reporting & Flash reporting A daily or weekly one-page snapshot of key financial figures,

such as cash in banks, investments and notes payable.


1) Financial Operations:

A. General Accounting: Maintaining the clients accounts a. and ledgers.

B. Payroll: Managing all payroll related activities Formulating payroll process; Salary

processing; Employee reimbursement processing; Handling compliances (PF, ESI, LWF,

TDS); Employee exit process; Advising client on best practices for Payroll.

C. Receivables & Payables Management: Managing all activities Formulating the

complete vendor payment and client receivables process; Timely transactions as per

process; Account reconciliation with the vendors & clients.

D. Fund Management: Managing the clients funds to achieve objectives of best return

on capital and liquidity on behalf of the client.

2) Financial Advice:

A. Financial processes and controls: Conceptualizing, formulating and implementing

financial processes and controls in conjunction with the client team.

B. Advisory: Providing advice on best practices to the client as and when required on

matters related to FDI, Taxation, Excise, Payroll and other related matters.

C. Fund Utilization & Working Capital Requirement: Forecasting and evaluating the

cash flows and working capital requirement of the client and providing MIS on fund

utilization. Advising client and implementing best practices on improving cash flow and

working capital management.


D. Financial MIS & Analysis: Providing and reviewing regular financial performance reports and

analysis on the cost and profitability for various product and business units to support decision

making and providing advice from our expert financial advisors.

3) Transaction & Advisory:

A. IPO Support: Supporting in our clients in all aspects of the IPO process meeting prospective

institutional investors, preparing financials, handling

compliances, etc.

B. M&A: Supporting our clients in executing their M&A strategy by providing guidance on the

benefits and risks involved. Providing post M&A support for smooth integration between

companies.

C. Due Diligence: Undertaking due diligence on a target company on behalf of the client OR

providing support and intelligence for due diligence being undertaken on client.

D. Exit Strategy: In cases where the client is contemplating exiting the business or reducing

his/her stake, identifying the right exit strategy for the company, supporting it in process and

ensuring a quick and smooth exit transaction.

4) Compliance:

A. Taxation: Managing all taxation related activities Processing and deposit of tax (Excise,

Service Tax, Sales Tax, TDS, Corporate Tax) on a timely basis; Liasoning with the tax authorities;

Advising client on taxation best practices.

B. Secretarial: Handling all compliances w.r.t. secretarial Company Incorporation; ROC filings;

Board Meeting compliances; Liasoning with authorities;


C. Statutory Reporting: Providing financial reports to Board of Directors for

statutory compliances and providing financial statements as per the relevant

accounting standards (Indian GAAP/ US GAAP/ IFRS).

5) Strategic Planning:

A. Corporate Planning & Structure: Finalizing the best form of legal entity structure

considering various factors like resource requirements, fund raising requirements,

tax efficiency, compliance cost, regulatory requirement etc.

B. Business Plan Assistance: Building detailed business model from scratch OR

customizing available business plan after thorough research on clients company,

products/services, industry and competition.

C. Budgeting & Forecasting: Creating budgets; predictive forecasts and development

of market analysis; providing sensitivity analysis for various market scenarios.

6) Investor Relations:

A. Debt: Manage the relationship with the banks; Provide MIS and prepare

presentations as required by them; Advise client on handling of lenders and

investors.

B. Equity: Provide MIS and prepare presentations to the equity investors (VC Funds,

Seed Fund, PE Funds) as required by them


More time to focus on new services, new customers and other core business

issues. Let our Virtual CFO focus on the numbers and you can focus on the

business.

Better understanding of the financial side of your business, so you have fewer

surprises and more control over the money.

Improved decision-making capabilities from clearly seeing the hard and true

numbers of your business.

A readily available sounding board to help you with those tough business

decisions and help you clarify your business plans. No questions are off limits.

Training and managing your accounting staff. We can be your back office staff, or

we can manage your staff for you.

Improved quality and timeliness of financial information. All financial reports and

Key Performance Indicators (KPIs) are presented prior to the 15th day of the

closing of the month.

Budget preparation and monitoring are performed by our Virtual CFO on a

monthly basis. Forecasts are updated to reflect how actual results impacted

them.

Profitability analysis by service or product line. Which products should we focus

our sales efforts on? Where should we increase our margins?

Tax planning is extremely important for a growing business. Our Virtual CFO

team monitors your tax situation to ensure funds are set aside for taxes,

quarterly payments are made, and there are no surprises at tax time.


Time Benefit: Allows to plan round the clock operations.

Data Processed & critical reports prepared overnight.

Allows you to focus on your business rather than on back office functions.

Streamlining priorities to avoid loss of business.

Save time from running the business & invest time in growing the business.

Time spent on managing administrative staff, hiring, evaluation, etc.

Staff Benefit: Highly Skilled Staff & already have experience working in US Processes which minimizes the cultural gap.

Wide Range of Industry experience from Finance & Accounting, AP / AR Support & Business Operations

which includes customer support, Data Processing etc.

Understanding of Best Industry Practice & same help us in consulting approach for process improvements.

Right Level staff for different requirements

Reduce key employee risk as staff redundancy for each process is inbuilt in IBNs outsourcing approach.

Business Benefit:

Cost Advantage

Save on Infrastructure and Technology for outsourced staff.

Access to Skilled Resources for expansion at short notice.

Time Zone Advantage.

Business continuity planning inbuilt as you have teams working at offshore location.

Cost Benefit: Lower cost of operations by 40%. This is even true for Jr. Accountant level staff in USA.

No Overhead Cost, Employee Benefit Costs, etc.

No Training & Hiring Cost


Financial Data Security

Process Features Network featuresEnterprise Access System for

Employee Login

Non-disclosure / confidentiality

agreements

Total secured CISCO VPN Tunnel to

client

Secure Smart Card and Secure

Premises Login with Biometric Access

Audit trails for all system activities

Secured Cisco Intelligent switches

and Cisco Network Assistant

optimized for LAN

Network and Windows Login

Access to registered and authorized

users only

CiscoVirtual Private Network (VPN)

protection and Secure Network PIX

Firewall to block all ports for HTTP,

FTP, TCP/IP, UDP and even ICMP

PC locking & Password protected

systems

Scanning of servers for penetration

testingSecure network firewalls Secure Remote Access (VPN)

Large budget outlays on security Technology-driven detections systems Secure email with digital signatures

Regular Quality ChecksSecure Encrypted Web Servers and

laptops

Single sign on to enterprise and

desktop applications

Processes at IBN Technologies mandate the sharing of information on a strictly need-to-know basis

only and have put in place powerful network authentication tools. We investigate any data transfer

by employees that do not comply with our security stipulations. For utmost financial data security

we have put in place the following process and network features:


IBN Technologies Limited

Phone No: +91-20-24264182/83 Email: [email protected]

GLOBAL DELIVERY CENTER (INDIA)

CyberNex, 4th Floor

Shankar Sheth Road, Swargate, Pune

Maharashtra 411037

LONDON - UK

IBN Technologies Limited

Regd(FC031335),

26 Barclay Road Croydon,

Surrey CR0 1JN

USA

IBN Technologies (US) LLC

108 West 13th Street,

Wilmington, Delaware 19801

virtual cfo services | outsourced cfo services | ibn

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