Job description A) Definition of tasks

Job title: Junior Finance & Administration Officer; Country Programme Tanzania

Employment rate: 100%

Organisational integrationOrganisational unit Country Programme, TanzaniaStaff category Finance & AdministrationLocation Dar ES Salaam

Reporting Reporting to System Operations Manager Tanzania Direct superior of -Acts as deputy for System Operations Manager, only in matters relating accounts and

Administration AssistantWill be deputized by System Operations Manager

Overall targets A Co-ordination and execution of finances: Ensure the quality of the financial transactions including

postings B Execution administration of human resources: Maintaining records for various social

contributions, Tanzania Revenue Authority (TRA) for permanent and temporary staff

Main tasksA 1) Execution and support

o Maintain transparency and accountability in financial operationso Prepare monthly/quarterly/annual or adhoc finance/administration reports for System

Operations Manager review and submissiono Control the vouchers and timely posting of country office transactions while ensuring that

they have passed through all procedures and controls/authorization before posting them in the financial books.

o Responsible for the voucher filing and maintaining the files in orderly mannero Maintanance of office registers, advance, asset, cash and bank etcso Processing the accounts payables and receivables.o Creating all vouchers for the bank/petty cash payments o Clearing the staff retirements after the field visits, controlling the vouchers with

corresponding receipts and preparation for their authorisation o Consolidating the Banana files from the projects under supervision of the Operations

Managero Oversee banking issues under supervision of System Operation Managero Providing feedback to the field finance team on project-level under supervision of

Operations Manager

2) Regulatoryo Coordination in obtaining formal permissions and needed clearances o Executing statutory compliances on matters related to Income tax, VAT/Service taxes

and other applicable local laws and timely reporting to relevant authorities

3) Auditing

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o Supporting regular internal and external auditing of Helvetas Swiss Intercooperation projects and partners as needed

o Support organization and donor compliance matters

B Human Resourceso Ensure medical coverage for the staff and maintaining the files for the WCF o Preparing the payroll and all the tasks bounded with it, including postings in the financial

books (paying social insurances, taxes etc.) under guidance of System Operations Manager

o Prepare all statutory contributions , social security, PAYE, WCF, HESLB etc. C Information Technology

o Support System Operations Manager in monitoring for the IT-server – back up, security, etc. working in close collaboration with an IT-firm

D Programme administrationoo Executing logistics (procurement, fleet,bookings etc) in cooperation with Assistant

Admin. Officer o Support program budgeting and monitoringo Develop and maintain close relationship with staff members in the country and with other

HELVETAS Swiss Intercooperation teams, either in Switzerland or in other partner countries

ResponsibilitiesA The financial books of the country programme are kept up-to-date

B Provide assistance to the System Operations Manager in any issue concerning the financial and administrative running of the Helvetas Swiss Intercooperation

C Assist in providing capacity building on Finance and Administration related issues to project and implementing partner’s staff

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B) Competency profile

1. Basic educationMandatory

Bachelor degree in Business administration or Commerce with Account specialization. Optional

ACCA or Post Graduate Master Degree in business administration/ commerce with account specialization

2. Professional experienceMandatory

Over 3 years working experience in Finance/Accounting role Person having ACCA or post Graduate Master Degree need not to have work experience.

Optional Working experience with INGO or donor funded.

3. Methodological and/or leadership competenciesMandatory

Good organizational skills, ability to motivate staff members Good and active team member, with independence and well-structured mode of operation Willing to undertake duty travel, both domestic and international

Optional Ability to improve, innovate and solve problems, demonstration of good administrative skills Experience in responding to tenders for services in development consultancy

4. Social and personal competencies Shares HELVETAS Swiss Intercooperation value system Motivated, active and enthusiastic, showing judgement by recognising and setting priorities Engaging personality with power of communication, who also acts as mentor

5. LanguagesMandatory

Good command over written and spoken English and SwahiliOptional

6. IT skillsMandatory

Proficiency in Microsoft Office Products (Word, Excel, PowerPoint; Outlook)

Optional Knowledge of Abacus software Experience with new media (social networking/reporting tools, online collaboration tools)

Signatures:

Position holder: . . .Date Signature: …………………………………………….

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Direct Superior: . . .Date Signature: …………………………………………….