Phytosanitary inspection

Procedures

OBJECTIVE /SIGNIFICATION

Checking compliance of phytosanitary regulations

Making decision on phytosanitary measures

Pest Risk Analysis on imported commodities.

Evidence for dispute settling

2. Requirements for phytosanitary inspection Inspecting rapidly, detecting exactly and treating regulated and

unknown pests timely according to phytosanitary regulations for

import, export and transit based on activities as below:

- Checking and identifying lawful documents relating to

regulated articles as regulations for export, import and transit

- Checking and identifying pest status on commodities.

- Sellecting options and making appropriated decision

3. Phytosanitary process

- Phytosanitary process for import

- Phytosanitary process for export

- Phytosanitary process for transit

1.Declaration, documents

submission

Owner should declare and submits

documents relating to commodities as

following:

1.1. Regulated articles for

consumption -Registration/declaration with the Plant

quarantine office for importing commodities

should implement at less prior 24h

-Submitting relevant documents to

Plant quarantine office, including:

+ Phytosanitary Certificates for export

or re-export of exporting country;

+ Other relevant documents (when

necessary)

Import

1.2. Seed plants, benefit organisms

or other regulated articles under the

law

- Registration/declaration with the Plant

quarantine office for importing commodities in

the period of 24h before inportation

- Submitting relevant documents to Plant

quarantine office, including:

+ Phytosanitary import permit;

+ Phytosanitary Certificates for export or

re-export of exporting country;

+ Other relevant documents (when

necessary)

2. CHECKING 2.1. Documents checking Base on declaration, the plant quarantine

office shall:

- Identify/verify exactitude of documents relating

to commodities;

- Determine place and time for inspection;

2.2. Commodities inspection

2.2.1. Preliminary/general inspection

Inspecting outside commodities, parkages, means of transport, size, quantity and slits to collect insect pests flying, creeping or clinging on commodities.

2.2.2. Detail inspection

Inspecting inside of commodities and sampling;

Collecting samples of commodities damaged by

organisms and phases of insects

Identifying pest and commodities samples in laboratory in order: insect, weed, nematode, fungus, bacteria, virus...

ELISA, PCR methods (when necessary)

In term of regulated pests or unknown pests are not detected during inspection , the plant quarantine officer shall issue the Phytosanitary certificate for import accompanied with consignments.

If regulated pests or unknown pests detected during inspection, phytosanitary measures shall be applied depending on pests, commodities character or other specific conditions, including:

+ Fumigation;

+ Destruction;

+ Re-turn, re-ship;

+ Other measures.

Declaration/

documents submision

Documents Checking

Inspection of Goods

Preliminary inspection

(Out side

checking,collecting

pests i)

Inspection in detail

(Inside checking,

sampling, pests

collectioni)

Diagnosis, identification /testing in

Laboratory

(Insect, nematode, fungus, weed,

bacterium..)

Issue of

Phytosanitary

Certificate

For

(Import, transit

and domestic

transportation)

Yes

No

Yes

Were any regulated pests or

unknown pests detected? Treatment

Were any

phytosanitaryrequirements

met?

Release

of

Goods

3. Inspection of seed plant or benefit organisms

Seed plant or benefit organisms imported must comply with item 1 and 2 of this procedure and other than regulations as below:

3.1. Seed plant or benefit organisms are firstly imported

All commodities must be moved to isolating areas for inspection and supervision by Post entry plant quarantine office, including:

- Growing, raising

- Supervising, detecting latent pests on seed plants;

- Assessing, verifying and considering benefit organisms in accordance with standard

- Issuing Phytosanitary certificate for post entry or applying phytosanitary measures

3.2. Seed plant provided in the list of plants allowed of production or trade Base on the phytosanitary notification of plant quarantine office at point of entry, pest status in growing areas will be inspected and monitored by domestic plant quarantine offices Notifications of non-compliance such as regulated pests or unknown pest detected shall be sent to owner and relevant organizations. Phytosanitary treatment will be applied and outbreak of pest is also promulgated.

4. Regulated articles subject to provisional import and then re-exported, provisional export and then imported; transported from border gate to border gate, bonded warehouse

Any consignments subject to provisional import and then re-exported, provisional export and then imported, from border gate to border gate, bonded warehouse must be complied with phytosanitary procedure for import

5. Regulations for phytosanitary notification

5.1. Notification for exporting country

Phytosanitary notification shall be sent to plant quarantine authority of exporting country by Plant quarantine office of Vietnam in some cases as below:

+ Consignments infested with regulated pest or unknown pests as well as phytosanitary measures are applied to control pests;

+ Regulated articles subject to prohibition into Vietnam;

+ Regulated articles are not accompanied with phytosanitary certificate issued by authority on plant quarantine of exporting country;

All the above case shall be notified to head of plant quarantine office as soon as possible.

5.2. Notification for owner or other relevant offices

The plant quarantine office at border gate shall inform to owner or other

relevant agencies/offices in cases on the following:

+Regulated articles infested with regulated pests or unknown

pests;

+ Phytosanitary measures applied;

+ Time for inspection extended over 24 h;

+ Consignment is seed plants or benefit organisms.

6. Samples and phytosanitary records keeping

1.Declaration,documents submission - Registration/declaration for importing commodities should be implemented before

24h - Submitting to Plant quarantine office any relevant documents, including:

+ Commercial Contract, L/C (if necessary);

+ Other relevant documents (if necessary)

2. Checking

2.1. Documents checking

Base on declaration, the plant quarantine office shall:

- Identify/verify exactitude of documents relating to commodities;

- Determine place and time for inspection;

- Refer to phytosanitary regulations of importing country and conditions

provided in commercial contract

export

2.2. Commodities inspection 2.2.1. Preliminary/general inspection Inspecting outside commodities, parkages, means of transport, size, quantity and slits to collect insect pests flying, creeping or clinging on commodities.

2.2.2. Detail inspection - Inspecting inside of commodities and sampling;

- Collecting samples of commodities damaged by organisms and phases of insects

- Identifying pest and commodities samples in laboratory in order: insect, weed, nematode, fungus, bacteria, virus...

- ELISA, PCR methods (if necessary)

In term of phytosanitary regulations of importing country as well as relevant conditions of commercial, L/C are met well during inspection, the plant quarantine office shall issue the Phytosanitary certificate for export accompanied with consignments.

In term of failure to comply with phytosanitary regulations of importing country or relevant conditions of commercial or L/C during inspection, there is no Phytosanitary certificate issued by Plant quarantine office for this.

3. Samples and phytosanitary records keeping

ents Checking

Declaration/

documents submission

No

Yes

Issue

Of

Phytosanitar

y Certificate

Were any requirements of

importing country or

contract met?

No

Phytosanitar

y

Certificates

issued

Inspection of Goods

Preliminary

inspection

(Out side

checking,colle

cting pests i)

Inspection in

detail

(Inside checking,

sampling, pests

collectioni)

Diagnosis, identification

/testing in Laboratory

((Insect, nematod, fungus,

,weed, bacterium..)

1. Declaration, documents submitting - Registration/declaration for importing commodities should be implemented at less

prior 24h

- Submitting to Plant quarantine office any relevant documents, including:

+ Phytosanitary Certificates for export or re-export of exporting country;

+ Other relevant documents (if necessary)

2. Inspection and suppervision Base on declaration, the plant quarantine office shall:

- Identifying/verifying exactitude of documents relating to commodities;

- Inspecting and collecting pests outside of consignments, means of transport or slits where pests can hide

- Checking package

In term of consignments/lots meet phytosanitary regulations in transit, the plant quarantine office shall issue phytosanitary certificate for transit.

If consignments/lots infested with regulated pests or unknown pests, phytosanitary measures will be applied suitably depending on characteristic of specific pests or commodities. In term of failure to package, they must be re-packaging.

3. Samples and phytosanitary records keeping

transit

Thank you !